The City of Toronto’s energy and water reporting link is now open.
The deadline to report to the City is July 2, 2025.

 

Buildings account for more than half of Toronto’s greenhouse gas (GHG) emissions, mostly due to energy and water use.

Toronto’s Energy and Water Reporting By-law, under Municipal Code Chapter 367 (Building Emissions Performance), requires owners of buildings 929 square metres (10,000 square feet) and larger to report energy and water use to the City annually. Buildings 4,645 square metres (50,000 square feet) and larger began reporting in 2024, and buildings 929 square metres (10,000 square feet) and larger are required to begin reporting in 2026. How the City currently discloses reported information to the public is governed by the City’s Public Disclosure of Report Information policy.

Owners of large buildings must also report energy and water use to the Ministry of Energy and Electrification by July 1 every year, under Ontario’s Energy and Water Reporting Benchmarking (EWRB) regulation (O.Reg. 506/18).

 

The City can determine the annual GHG emissions for each building using the reported energy and water data. This data also allows building owners to track their buildings’ performance over time and compare it with the performance of similar buildings, also known as benchmarking. Benchmarking is the first step towards improving building efficiency.

Benchmarking your building’s energy and water use can help you:

  • Determine your building’s baseline level of performance
  • Identify opportunities to improve energy and water efficiency
  • Lower energy and water use to reduce operating costs
  • Reduce your building’s greenhouse gas emissions

According to the U.S. Environmental Protection Agency’s Benchmarking and Building Performance Standards Policy Toolkit (2021), buildings that consistently benchmarked their performance achieved an average annual energy savings of 2.4 per cent.

Who Needs to Report and When

Building Size Reporting Deadline
Gross floor area of:

  • 4,645 square metres (50,000 square feet) and larger
July 2, 2025 to the City of Toronto

July 1, 2025 to the Province of Ontario

Gross floor area of:

  • 929 square metres (10,000 square feet) and larger
July 2, 2026 to the City of Toronto

The Toronto Energy and Water Reporting By-law applies to buildings located within the current boundaries of Toronto. Properties located within the boundaries of the City of Toronto have postal codes that begin with “M.”

If a property has more than one owner, all property owners are jointly responsible for submitting a single report for the property. The task of reporting may be delegated by the property owners to a single property owner or to a third party, but all property owners will be responsible if a report is not submitted for the property.

Please note that condominium buildings are composed of multiple properties (individual condominium units and condominium common areas). Currently, condominium property owners (i.e. condominium unit holders and condominium corporations) are only required to report the energy use of their condominium properties (i.e. condominium units or condominium common areas) to the City of Toronto if the individual condominium property (i.e. unit or common area) is 4,645 square metres (50,000 square feet) or larger, with this threshold changing to 929 square metres (10,000 square feet) in 2026.

Gross Floor Area

The Gross Floor Area (GFA) of a single building or structure is the sum of the total area of each floor level of a building, above and below the ground, measured from the exterior surface of the enclosed exterior walls on each floor level.

  • GFA includes places inside the building or structure’s supporting areas, such as any common areas.
  • GFA includes atriums, elevator shafts, mechanical equipment areas and storage rooms.
  • GFA does not include any exterior, unroofed or open-air spaces, such as an outdoor parking area.
  • GFA is not the same as rentable space, but rather includes all area inside the building(s). Rentable, or leasable, space is a sub-set of GFA.

What to Report

The City of Toronto’s Energy and Water Reporting By-law requires building owners to report both descriptive information and performance information for each building that is subject to the bylaw’s reporting requirement.

Descriptive Information

This helps the City of Toronto to identify your building and distinguish it from other properties. Descriptive information also helps the City of Toronto to compare your building’s performance to an appropriate set of similar buildings.

Examples of descriptive information include:

  • Property address
  • Property type
  • Gross floor area (GFA)
  • Year of construction
  • Number of suites
  • Property tax assessment roll number

Performance Information

This tells the City how much energy and water were used by your building during the previous year. For example, if your reporting deadline is July 2, 2025, then you will report how much energy and water your building used during each month of the 2024 calendar year.

Examples of performance information include:

  • Monthly electricity consumption
  • Monthly natural gas consumption
  • Monthly use of district energy
  • Monthly water use

For a complete list of the descriptive and performance information that building owners are required to report for each building, please see section 367-2.2 of the City’s Energy and Water Reporting By-law.

Building owners report their buildings’ monthly data to both the City of Toronto and the Ontario Ministry of Energy and Electrification using the same online tool: Energy Star Portfolio Manager (a free tool developed by the U.S. Environmental Protection Agency and adapted for use in Canada by Natural Resources Canada).

To report, building owners must first create an Energy Star Portfolio Manager account and enter their building’s information, and monthly energy and water data into the Energy Star Portfolio Manager tool. Once the data is in the tool, click the buttons below to report data to the City of Toronto, and to report your data to the Province of Ontario.

Report Your Data

Use the buttons below to report 2024 consumption data to the City of Toronto, and the Province of Ontario in 2025.

Report to City of Toronto

Report to Province of Ontario

How to Access Monthly Water and Energy Data

Monthly Water Data

Toronto Water account holders can download water data directly from the MyWaterToronto online self-serve portal. For guidance on this process, watch this short how-to video.

The City of Toronto will provide aggregated whole-building water consumption data for a property under the following two conditions:

  1. The property owner is not the account holder for all the Toronto Water accounts servicing the property, or
  2. The property owner is the account holder for all the Toronto Water accounts servicing the property and the property is served by four or more water accounts.

If either of these two conditions apply, you can request aggregated whole-building water consumption data from the City of Toronto by emailing buildingreporting@toronto.ca.

To receive aggregated water data, the property owner must provide the municipal property address associated with the property.

If you are a consultant requesting water data on behalf of a property owner, please provide a signed letter from the property owner giving the City of Toronto permission to provide you with water data for their properties.

Monthly Energy Data

Toronto Hydro and Enbridge Gas account holders can download electricity and natural gas data from their accounts directly by logging into the online portals for Toronto Hydro and Enbridge Gas.

If you need whole-building consumption to be aggregated from multiple accounts that serve the same building, you can request aggregated whole-building monthly electricity and natural gas data by using the online data request forms for Toronto Hydro and Enbridge Gas. To learn more, watch this short how-to video.

Requests for aggregated whole-building data for EWRB reporting typically take about four weeks to process. Property owners are responsible for submitting data requests in a timely fashion to ensure they receive data before the reporting deadline.

Step-by-Step Instructions for Reporting

The City of Toronto has created a series of instructional videos to help you document and report your building’s monthly energy and water use.

For detailed written instructions on how to submit your report using Energy Star Portfolio Manager, please refer to the Ministry of Energy Portfolio Manager Guide.

Data Verification

Toronto’s Energy and Water Reporting By-law requires owners of buildings 9,290 square metres (100,000 square feet) and larger to have a certified professional verify their data once every five years, starting with the first year they report to the City.

The certified professional reviews the data to make sure that values have been entered into Energy Star Portfolio Manager appropriately and to ensure that the values entered look reasonable and are within the ranges to be expected for that building (e.g. checking that the value entered for electricity use reflects the whole building’s electricity use and not just the electricity used in the building’s common areas).

Examples of certified professionals include:

  • Professional engineer or delegate where the professional engineer takes professional responsibility
  • Registered architect or delegate where the registered architect takes responsibility
  • A person holding any of the following accreditations:
    • Certified Energy Manager
    • Building Operator Certification
    • Certified Measurement and Verification Professional
    • Certified Building Commissioning Professional
    • Certified Energy Auditor
    • Certified Master Inspector
    • Building Energy Technology Certificate
    • Building Science Specialist of Ontario
    • Condominium Manager (general license or transitional general license)

To learn more, watch this how-to video on verifying your data.

The City of Toronto does not pre-qualify or endorse third-party vendors that provide data verification or energy and water report submission services.

Reporting for Multiple Buildings on the Same Property

Although the Ontario Ministry of Energy and Electrification allows building owners to report multiple buildings on the same property as a single property profile in Energy Star Portfolio Manger, the City of Toronto requires building owners to submit separate reports for each building on the same property. This means you will need to create separate property profiles in Energy Star Portfolio Manager for each separate building that meets the size threshold for reporting to the City.

Reporting for Buildings that Share a Utility Meter

For energy management purposes, the City recommends installing separate utility meters for separate buildings or even sub-meters if separate utility meters are not an option. However, where individual building meters are not available, use the cost-sharing agreement for the meter to pro-rate the consumption from the shared utility meter and assign a portion of the usage to each building serviced by the shared meter.

If there is no cost-sharing agreement in place (e.g. as may be the case for a university or hospital campus), then you can report the group of buildings that share the utility meter(s) as a campus. To do this, you will still create separate property profiles in Energy Star Portfolio Manager for each building that is required to report. These will be your ‘child’ property profiles. You will also create a ‘parent’ property profile in Energy Star Portfolio Manager to represent the group of buildings that share the utility meter(s). The gross floor area of the ‘parent’ property profile should be the sum of the gross floor areas of each of the buildings that share the utility meter(s). You will link the ‘child’ property profiles to the ‘parent’ property profile, and you will add the utility consumption from the shared meter(s) to the ‘parent’ property profile. When it comes time to submit your report information for your buildings to the City of Toronto, you will include both the ‘parent’ property profile and the ‘child’ property profiles in your report submission.

For instructions on how to create ‘parent’ and ‘child’ properties in Energy Star Portfolio Manager, see How to Benchmark a Campus in Portfolio Manager).

Exemptions from Reporting to the City of Toronto

Unlike the Ontario Ministry of Energy and Electrification’s reporting requirement, the City of Toronto does not have ongoing exceptions for buildings with certain property uses. Buildings are required to report to the City if they have a gross floor area that meets the size threshold for reporting, regardless of property use.

However, there are some circumstances in which building owners may be granted a full or partial exemption from reporting for a particular year. These include:

Full Exemptions

  • No energy and no water consumed
    Building owners do not have to report or apply for this exemption. For example, if a building did not consume any water and didn’t consume any energy in 2024, then the property owner would not be required to submit a report for that building in 2025.
  • Newly constructed property
    A property owner can request an exemption from reporting for a particular year if a property is newly constructed and a certificate of occupancy has not yet been issued or was issued during or after the year for which the building’s energy and water consumption must be reported. In this case, a property owner must apply for a reporting exemption for the property. For example, if a newly constructed property was issued a certificate of occupancy in 2024 or later, the property owner would be exempt from submitting a report for the building in 2025.

Partial Exemptions

  • Unable to obtain natural gas consumption data
    A property owner may be granted a partial exemption from reporting natural gas consumption data (and natural gas consumption data only) if all of the following conditions are true:

    • the building owner is not the account holder for all of the Enbridge Gas accounts that service the building, and
    • the building owner is unable to obtain an EWRB ID for the building because the building’s property type is not listed in the List of building types that are required to report to the Ministry of Energy and Electrification under O. Reg. 506/18: Reporting of Energy Consumption and Water Use under the Electricity Act, 1998, and
    • the lack of EWRB ID has prevented the building owner from obtaining aggregated whole-building gas consumption data from Enbridge Gas for the 2024 calendar year.
  • Attestation by a certified professional
    The owner of a property that is 9,290 square metres (100,000 square feet) or larger may be granted a partial exemption from submitting an attestation that the report information has been verified by a certified professional if the property owner has already undertaken data verification for the property within the last 5 years for the purposes of complying with the provincial EWRB reporting requirement, as required by the Ministry of Energy and Electrification under section 10 of O. Reg. 506/18: Energy Consumption and Water Use under the Electricity Act, 1998.

If one of the scenarios above applies, a property owner may request an exemption by completing the online Exemption Request Form.

Extensions on Reporting to the City of Toronto

Extensions will only be granted to property owners in events beyond their reasonable control, such as death of the property owner or a property owner’s inability to access their data due to having been hacked. In such cases, property owners must complete the online Extension Request Form.

Exemptions from Reporting to the Province of Ontario

Some building types are exempt from reporting EWRB data to the Ontario Ministry of Energy and Electrification. For a full list of the property types required to report under O.Reg. 506/18, see the List of building types in the Ministry of Energy’s guide to energy and water reporting.

Instructional Resources

  • City of Toronto Instructional Videos
    This series of videos provides step-by-step instructions on how to use Energy Star Portfolio Manager to document and report your building’s energy and water use.
  • Ontario Ministry of Energy and Electrification Resources
    Ontario’s Guide to Energy and Water Reporting provides a detailed overview of the EWRB regulation’s reporting requirements.
    The Ministry of Energy and Electrification’s Portfolio Manager Guide provides detailed written instructions on how to submit your report using Energy Star Portfolio Manager.

Training Resources

Informational Resources

  • City of Toronto Webinars
    The City’s Better Building Partnership (BBP) arranges webinars to provide information and guidance on the reporting process. The City will be hosting informational webinars to help building owners understand the City’s Energy and Water Reporting By-law and how to report their data. Registration links for webinars will be posted when they become available.

Webinar 1: How to Report
Thursday, May 15, 2025
Noon to 12:45 p.m.

Webinar 2: Ask Me Anything
Thursday, June 19, 2025
Noon to 12:45 p.m.

Support for Reporting

If you have questions about reporting that were not answered above, or you need assistance with some aspect of the reporting process, use the contact information below.

City of Toronto Energy and Water Reporting Help Centre
Email: buildingreporting@toronto.ca

Ontario EWRB Support Centre
Phone: 1-844-274-0689
Email: EWRBSupport@ontario.ca

Navigation and Support Services

The City’s Navigation & Support Services program can help you identify opportunities to improve your building’s energy efficiency and can help you access incentives and financing for energy retrofit projects. For more information, visit Better Buildings Navigation & Support Services.