Date of Meeting: |
Friday, July 24, 1998 |
Enquiry: Christine Dodds
|
Time: |
9:30 a.m. |
Interim Contact
|
Location: |
Committee Room A
2nd Floor - Metro Hall
55 John Street, Toronto
|
392-7031
E-mail address of
cdodds@city.toronto.on.ca
|
DECLARATIONS OF INTEREST PURSUANT TO
THE MUNICIPAL CONFLICT OF INTEREST ACT.
CONFIRMATION OF MINUTES OF MEETINGS HELD ON JUNE 30, 1998, JULY
8 AND 14, 1998.
NON-DEPUTATIONS
COMMUNICATIONS/REPORTS.
1.TRANSITION PROJECTS
Budget Committee
(July 14, 1998)
Recommending to the Strategic Policies and Priorities Committee, and Council, that:
(1)$570,000.00 be approved for Transition Project F-7 - Toronto Fire Service
(Training - manuals, equipment, seminars - standardization required);
(2)$150,000.00 be approved for a feasibility study for Transition Project F-2 - Toronto
Fire Service - (Radio Communications System) and that the Fire Chief report to
Council on July 29, 1998 on a breakdown of how the $150,000.00 will be spent;
(3)$700,000.00 be approved for Transition Project F-1 - Toronto Fire Service (Station
Location Study);
(4)$940,000.00 be approved for Transition Project F-4 - Toronto Fire Service -
(Headquarters Consolidation);
(5)$121,000.00 be approved for Transition Project CLK-04 - Clerk's Department -
(Training, Dismantle and Relocate, Centralize Mail/Courier, File Server Archiving);
(6)Transition Project TP-6 - Transportation (Legislative and Operating
Harmonization and Consolidation) be approved, subject to the work being carried out
in-house;
(7)$199,000.00 be approved for Transition Project TP-10 - Transportation (Purchase
of License of ITX Source Code);
(8)$250,000.00 be approved for Transition Project TPA-1 - Parking Authority
(Consolidation/Renovations to Head Office, 33 Queen Street East);
(9)$870,000.00 be approved for Transition Project H-1 - Health Department (Vaccine
Preventable Disease Redesign);
(10)$392,000.00 be approved for Transition Project Chi 01 - Child Care (Relocation
of two field offices to Civic Centres);
(11)$192,000.00 be approved for Transition Project Chi 02 - Child Care
(Management of Downloaded Information (Executive Office) and the Commissioner of
Community and Neighbourhood Services report back to the Budget Committee
advising if the work is being done externally or internally;
(12)$47,000.00 be approved for Transition Project Chi 03 - Child Care (Financial
Reporting Processes for Downloaded Programs);
(13)$100,000.00 be approved for Transition Project Chi 04 - Child Care (Equipping
Program Consultants for Increased and Diversified Caseload);
(14)$1,781,000.00 be approved for Transition Project SS 01 - Social Assistance and
Employment Support (Caseload Transfer from Provincial FBA Program to Municipal
Ontario Works Program) and that the Commissioner of Community and
Neighbourhood Services provide a confidential report as to how the City can manage
the costs of this program more efficiently;
(15)$651,000.00 be approved for Transition Project IT-1 - Information Technology
(Telecommunications: external consultant; labour cost plus leased lines)
(16)$5,000,000.00 be approved for Transition Project HR-1 - Chief Administrative
Office - (Amalgamation and Service Rationalization) and that the Chief Administrative
Officer provide a status report to the Budget Committee at the end of 1998;
(17)$1,315,000.00 be approved for Transition Project HR-3 Finance and Human
Resources (various including: Excluded Employee Compensation Plan, Labour
Relations Consultants, External Search Consultants and New Employee Benefits Plan
Consultants and that the Corporate Services Committee be requested to review the use
of consultants, in the Finance and Human Resource area, with a view to reducing the
City's reliance on consultants;
(18)Transition Project PUD-l - Urban Planning (New Official Plan) be approved and
the Commissioner of Urban Planning and Development Services report back to the
Budget Committee in October if funding for this project cannot be absorbed within the
departmental budget.
2.1998 WHEEL-TRANS BUDGET UPDATE
Budget Committee
(July 14, 1998)
Recommending to the Strategic Policies and Priorities Committee, and Council, that
the Toronto Transit Commission maintain its unaccommodated rate at 2 to 3 percent
and report back to the Budget Committee meeting scheduled for November 10, 1998,
on a source of funding to cover the increased costs resulting from a higher demand for
Wheel-Trans service.
3.FLEET VEHICLES USE AND TORONTO POLICE SERVICES VEHICLE
PRACTICES
Budget Committee
(July 14, 1998)
Recommending to the Strategic Polices and Priorities Committee, and Council, that:
(1)all new vehicle and equipment purchases, leases and lease renewals by the
Corporation, its Agencies, Boards and Commissions, (with the exception of the
Toronto Transit Commission), and the Toronto Police Service, must be approved by
the Director of Fleet Management, and have Budget Committee approval;
(2)the Director of Fleet Management review each vehicle request to determine if it is
justified and if alternative methods can be found to fill the request;
(3)in the event the Director of Fleet Management denies a request for lease or
purchase or reduces a vehicle, the Commissioner for the requesting department may
appeal that decision to the Budget Committee; and
(4)the report (June 23, 1998) from the Commissioner of Corporate Services be
received for information.
Appendix A - Toronto Police Services Response to Budget Committee was circulated
to all Members of Council with the agenda for the Budget Committee of July 13, 1998.
4.FUNDING OF ADDITIONAL CAPITAL PROJECTS FOR TRANSPORTATION
Budget Committee
(July 14, 1998)
Recommending to the Strategic Policies and Priorities Committee, and Council, that
the uncommitted revenue from the sale of property assets be used to fund the
additional $9.103 million for the 1998 Capital Program for Transportation approved
by City Council on April 29 and 30, 1998.
5.TORONTO TRANSIT COMMISSION - SUBWAY ASBESTOS REMOVAL -
PROGRAM REQUIREMENTS
Budget Committee
(July 14, 1998)
Recommending to the Strategic Policies and Priorities Committee, and Council, the
adoption of the following recommendation in the transmittal letter (June 17, 1998)
from the Urban Environment and Development Committee:
"Recommending adoption of Recommendation No. (5) embodied in the
communication (May 21, 1998) from the General Secretary, Toronto Transit
Commission, viz:
'(5) forward this report to the City of Toronto Council requesting the necessary
Project Approval adjustments set out in Appendices A, B and C, noting that no
additional funds are required overall.'"
6.PURCHASE OF SERVICE AGREEMENTS WITH AIDS COMMITTEE OF
TORONTO AND YOUTHLINK INNER CITY FOR THE PERIOD JULY 1, 1998 TO
JUNE 30, 1999
Budget Committee
(July 14, 1998)
Recommending to the Strategic Policies and Priorities Committee, and Council, the
adoption of the following recommendations embodied in the transmittal letter (June
24, 1998) from the Board of Health:
(1)Recommending the adoption of the following recommendations in the report (June
12, 1998) from the Medical Officer of Health, and forwarding this matter to the Budget
Committee for consideration of 50 percent of the required funding in the amount of
$203,208.00 being drawn from the 1999 fiscal year:
(a)that a purchase of service agreement for the provision of HIV/AIDS prevention
services by the AIDS Committee of Toronto be entered into for the period of July 1,
1998 to June 30, 1999, at a cost not to exceed $256,808.00, inclusive of GST;
(b)that a purchase of service agreement for the provision of HIV/AIDS prevention
services by YOUTHLINK Inner City be entered into for the period of July 1, 1998 to
June 30, 1999, at a cost not to exceed $149,608.00, inclusive of GST; and
(c)that the appropriate City of Toronto officials be authorized to take the necessary
action to give effect thereto.
7.NORTH TORONTO MEMORIAL ARENA'S REQUEST FOR A $15,000.00
CASH ADVANCE
Budget Committee
(July 14, 1998)
Recommending to the Strategic Policies and Priorities Committee, and Council:
(1)the adoption of the following recommendation of the report (July 10, 1998) from
the Chief Financial Officer and Treasurer:
"that approval be given for the Chief Financial Officer and Treasurer to advance the
North Toronto Memorial Arena $15,000.00, subject to repayment of these funds to the
City prior to December 31, 1998"; and
(2)that the Chief Financial Officer and Treasurer be delegated the authority to
provide cash advances for any similar requests received from other arenas.
8.AMENDMENT TO TEMPORARY BORROWING BY-LAW
Budget Committee
(July 14, 1998)
Advising the Strategic Policies and Priorities Committee of having received the report
(July 13, 1998) from the Chief Financial Officer and Treasurer.
9. AUDIT COMMITTEE - ROLES AND RESPONSIBILITIES
Audit Committee
(July 9, 1998)
Recommending to the Strategic Policies and Priorities Committee and Council that
the report (June 3, 1998) from the City Auditor setting out the roles and
responsibilities of the Audit Committee be received for information.
10.MANDATE - AUDIT SERVICES DIVISION
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the mandate of
the Audit Services Division, as outlined in the report (June 15, 1998) from the City
Auditor, be approved.
11.AUDIT DIVISION RESTRUCTURING AND STAFF REDEPLOYMENT
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee and Council that
the report (June 25, 1998) from the City Auditor regarding the Audit Division
Restructuring and Staff Redeployment be received for information.
12.1997 MANAGEMENT LETTER - SOCIAL SERVICES DIVISION - GENERAL
WELFARE ASSISTANCE PROGRAM
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the report
(June 25, 1998) from the City Auditor attaching the management letter of the Social
Services Division - General Welfare Assistance Program, together with the report
(June 26, 1998) from the Commissioner of Community and Neighbourhood Services in
response, be received and forwarded to Council for information.
13.1997 MANAGEMENT LETTER - FORMER METROPOLITAN TORONTO
LIBRARY BOARD
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the report
(June 25, 1998) from the City Auditor attaching the management letter of the former
Metropolitan Toronto Library Board, together with the communication (May 27,
1998) from the Treasurer of the former Metropolitan Toronto Library Board in
response, be received and forwarded to Council for information.
14.1997 MANAGEMENT LETTER - HOSTEL SERVICES DIVISION
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the report
(June 25, 1998) from the City Auditor attaching the management letter of the Hostel
Services Division, together with the report (June 15, 1998) from Commissioner of
Community and Neighbourhood Services in response, be received and forwarded to
Council for information.
15.1997 MANAGEMENT LETTER - THE HUMMINGBIRD CENTRE FOR THE
PERFORMING ARTS
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the report
(June 25, 1998) from the City Auditor attaching the management letter of the
Hummingbird Centre for the Performing Arts, together with the communication
(June 16, 1998) from General Manager and Chief Executive Officer of the Centre in
response, be received and forwarded to Council for information.
16.1997 MANAGEMENT LETTER - CANADA'S SPORTS HALL OF FAME
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the report
(June 24, 1998) from the City Auditor attaching the management letter of Canada's
Sports Hall of Fame, together with the communication (June 11, 1998) from Executive
Director in response, be received and forwarded to Council for information.
17.1997 MANAGEMENT LETTER - TORONTO HYDRO
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the report
(June 24, 1998) from the City Auditor attaching the management letter of Toronto
Hydro, be received and forwarded to Council for information.
18. 1997 MANAGEMENT LETTER - THE PARKING AUTHORITY OF
TORONTO
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the report
(June 24, 1998) from the City Auditor attaching the management letter of The Parking
Authority of Toronto, be received and forwarded to Council for information.
19.AUDITOR'S REPORT AND FINANCIAL STATEMENTS OF THE HOMES
FOR THE AGED INTEREST TRUST FUND FOR THE YEAR ENDED DECEMBER
31, 1997
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the Auditor's
Report and Financial Statements of the Homes for the Aged Interest Trust Fund for
the year ended December 31, 1997 be received and Council so advised.
The Financial Statements were circulated to all Members of Council with the Agenda
for the Audit Committee meeting held on July 7, 1998.
20.AUDITOR'S REPORT AND FINANCIAL STATEMENTS OF THE
CANADIAN NATIONAL EXHIBITION FOR THE YEAR ENDED DECEMBER 31,
1997
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the Auditor's
Report and Financial Statements of the Canadian National Exhibition for the year
ended December 31, 1997 be received and Council so advised.
The Financial Statements were circulated to all Members of Council with the Agenda
for the Audit Committee meeting held on July 7, 1998.
21.AUDITOR'S REPORT AND FINANCIAL STATEMENTS OF CANADA'S
SPORTS HALL OF FAME FOR THE YEAR ENDED DECEMBER 31, 1997
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the Auditor's
Report and Financial Statements of Canada's Sports Hall of Fame for the year ended
December 31, 1997 be received and Council so advised.
The Financial Statements were circulated to all Members of Council with the Agenda
for the Audit Committee meeting held on July 7, 1998.
22.1997 FINANCIAL STATEMENTS OF THE TORONTO TRANSIT
COMMISSION
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the 1997
Financial Statements of the Toronto Transit Commission be received and Council so
advised.
The Financial Statements were circulated to all Members of Council with the Agenda
for the Audit Committee meeting held on July 7, 1998.
23.REPEAL OF LEGISLATION - APPOINTMENT OF CITY AUDITOR
(FORMER CITY OF TORONTO)
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the report
(June 25, 1998) from the City Auditor of the former City of Toronto, recording, as an
historic event, the closing out of the Audit Department of the former City of Toronto,
and recognizing the staff who have carried through to completion the audits of the
1997 financial statements of the former City of Toronto and all its local boards, be
received and Council so advised.
24.1997 FINANCIAL STATEMENTS OF THE BOARD OF DIRECTORS OF THE
HUMMINGBIRD CENTRE FOR THE PERFORMING ARTS
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the 1997
Financial Statements of The Board of Directors of the Hummingbird Centre for the
Performing Arts be received and Council so advised.
The Financial Statements were circulated to all Members of Council with the Agenda
for the Audit Committee meeting held on July 7, 1998.
25.1997 FINANCIAL STATEMENTS OF THE METROPOLITAN TORONTO
HOUSING COMPANY LIMITED
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the 1997
Financial Statements of The Metropolitan Toronto Housing Company be received and
Council so advised.
(A)Corporate Secretary, The Metropolitan Toronto Housing Company Ltd.
(June 22, 1998)
Recommending that:
(1)the Financial Statements for the year ended December 31, 1997, and the
accompanying report of the Auditor be approved and adopted;
(2)the City Auditor be appointed under the Business Corporation Act as the auditor
of the Housing Company's shareholder until the next annual meeting or until a
successor is appointed and the Secretary of the Housing Company be directed to give
the City Auditor written notice of such appointment;
(3)all acts, contracts, proceedings, appointments, elections and payments enacted,
made, done and taken by the directors and officers of the Housing Company referred
to in the minutes of the meetings of the Board of Directors or referred to in the 1997
Financial Statements and/or the accompanying Auditor's report be approved, ratified
and confirmed; and
(4)the incumbent directors be re-elected for a further one-year term or until the 1999
annual shareholder's meeting or the appointment/re-election of their successors.
The Financial Statements were circulated to all Members of Council with the Agenda
for the Audit Committee meeting held on July 7, 1998.
26.1997 FINANCIAL STATEMENTS OF THE CITY OF TORONTO NON-PROFIT
HOUSING CORPORATION AND THE TORONTO HISTORICAL BOARD
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the 1997
Financial Statements of The City of Toronto Non-Profit Housing Corporation and the
Toronto Historical be received and Council so advised.
The Financial Statements were circulated to all Members of Council with the Agenda
for the Audit Committee meeting held on July 7, 1998.
27.1997 FINANCIAL STATEMENTS OF TORONTO CIVIC EMPLOYEES
PENSION AND BENEFIT FUND AND TORONTO FIRE DEPARTMENT
SUPERANNUATION AND BENEFIT FUND
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the 1997
Financial Statements of Toronto Civic Employees Pension and Benefit Fund and
Toronto Fire Department Superannuation and Benefit Fund be received and Council
so advised.
The Financial Statements were circulated to all Members of Council with the Agenda
for the Audit Committee meeting held on July 7, 1998.
28.1997 FINANCIAL STATEMENTS OF THE METROPOLITAN TORONTO
POLICE SERVICES BOARD SUPPLEMENTAL PENSION BENEFITS TRUST
FUND, THE METROPOLITAN TORONTO POLICE BENEFIT FUND, THE
METROPOLITAN TORONTO PENSION FUND AND THE BOARD OF
MANAGEMENT OF THE METROPOLITAN TORONTO ZOO
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the 1997
Financial Statements of the Metropolitan Toronto Police Services Board Supplemental
Pension Benefits Trust Fund, the Metropolitan Toronto Police Benefit Fund, the
Metropolitan Toronto Pension Fund and the Board of Management of the
Metropolitan Toronto Zoo be received and Council so advised.
The Financial Statements were circulated to all Members of Council with the Agenda
for the Audit Committee meeting held on July 7, 1998.
29.1997 FINANCIAL STATEMENTS OF VARIOUS ARENAS AND COMMUNITY
CENTRE
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the 1997
Financial Statements of various Arenas and Community Centres be received and
Council so advised.
The Financial Statements were circulated to all Members of Council with the Agenda
for the Audit Committee meeting held on July 7, 1998.
30.1997 FINANCIAL STATEMENTS OF THE CORPORATION OF THE CITY
OF ETOBICOKE, THE CORPORATION OF THE CITY OF YORK, THE
CORPORATION OF THE CITY OF SCARBOROUGH, THE CORPORATION OF
THE CITY OF TORONTO, THE CORPORATION OF THE CITY OF NORTH
YORK, THE MUNICIPALITY OF METROPOLITAN TORONTO AND THE
CORPORATION OF THE BOROUGH OF EAST YORK.
Audit Committee
(July 8, 1998)
Recommending to the Strategic Policies and Priorities Committee that the 1997
Financial Statements of The Corporation of the City of Etobicoke, The Corporation of
the City of York, The Corporation of the City of Scarborough, The Corporation of the
City of Toronto, The Corporation of the City of North York, the Municipality of
Metropolitan Toronto and The Corporation of the Borough of East York be received
and Council so advised.
The Financial Statements were circulated to all Members of Council with the Agenda
for the Audit Committee meeting held on July 7, 1998.
31.PAYING CASH FOR PAID DUTY OFFICERS - CARIBANA
Chairman, Toronto Police Services Board
(July 7, 1998)
Reporting, as requested on why Paid Duty Officers have to be paid up front in cash
for Caribana and recommending that the report be received for information.
32.DONATION FOR CARIBANA
Chief Financial Officer and Treasurer
(July 15, 1998)
To inform Council of the proposed donation of $50,000.00 from the Royal Bank of
Canada in support of the 1998 Caribana Festival and, upon receipt and deposit, to
request approval for the disbursement of these funds to the Caribbean Cultural
Committee and recommending that:
(1)the donation of $50,000.00 from the Royal Bank be deposited when received;
(2)a receipt which can be used for income tax purposes, be issued to the Royal Bank;
and
(3)a cheque for $50,000.00 be issued to the Caribbean Cultural Committee in respect
of the 1998 Caribana Festival.
33.FUNDING REQUEST - CONDITIONS ON MOUNT ROYAL PARK,
MONTREAL, QUEBEC FOLLOWING ICE STORM
Chief Administrative Officer
(July 15, 1998)
Providing a policy to guide City Council in its response to disaster situations or
requests for emergency relief in Canada and/or around the world and recommending
that:
(1)in emergency/disaster situations, the City will consider government to government
or municipality to municipality requests. Based on the nature of the disaster, the
availability of resources, and budgetary considerations, the City will consider the
provision of staff and/or equipment for the disaster area;
(2)the Mayor or designate will provide immediate response to emergency/disaster
situations in consultation with the Chief Administrative Officer, the Medical Officer of
Health, and the Commissioner of Works and Emergency Services. Ratification will
follow Council's usual committee process. Once the disaster is over the City will seek
reimbursement as appropriate;
(3)in extreme national or international disaster situations, upon request, Council will
consider its ability to help launch public appeals for funding for areas of devastation;
(4)granting in response to disaster situations is not recommended and should only be
considered against the City's grants policy to ensure accountability; and
(5)City Council recognize and commend all staff involved in providing emergency
relief service to eastern Ontario during the ice storm in January, 1998, and that no
further support or grants be provided in relation to this emergency.
(A)City Clerk
(April 22, 1998)
Forwarding a copy of Clause 4 of Report No. 4 of the Strategic Policies and Priorities
Committee, headed "Funding Request - Conditions of Mount Royal Park, Montreal,
Quebec, Following Ice Storm", which Council at its meeting held on April 16, 1998,
struck out and referred back to the Strategic Policies and Priorities Committee for
further consideration.