STRATEGIC POLICIES AND PRIORITIES COMMITTEE

A G E N D A

Date of Meeting:Tuesday, November 17, 1998Enquiry:Christine Archibald

2nd Floor - Metro HallE-mail address

55 John Street, Torontocarchicba@city.toronto.on.ca

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

CONFIRMATION OF MINUTES OF THE REGULAR MEETING HELD ON OCTOBER 20, 1998 AND SPECIAL MEETING HELD ON OCTOBER 28, 1998. (ELECTRONICALLY TRANSMITTED TO ALL MEMBERS OF THE COMMITTEE)

COMMUNICATIONS/REPORTS.

1.PRESENTATION - 10:30 a.m.

1999 BUDGET CONTEXT

Presentation by the Chief Administrative Officer

2.2008 TORONTO OLYMPIC BID - NOVEMBER UPDATE REPORT

Commissioner of Economic Development, Culture and Tourism

(November 4, 1998)

Providing an update on Toronto's bid to host the 2008 Olympics and to respond to the various Council motions of March and July, 1998 and the Community Council motions from special meetings held in September and October, and recommending that Council:

(1)request the Strategic Transportation Planning Group to work in co-operation with TO-Bid to provide strategic direction and guidance on transportation issues related to the bid for the 2008 Olympic Games; and

(2)request TO-Bid to involve the Strategic Transportation Planning Group in the preparation of the transportation component of the bid for the 2008 Olympic Games;

(3)direct the Commissioner of Economic Development, Culture and Tourism, jointly with the Commissioner of Community and Neighbourhood Services, to establish a staff working group to:

(i) prepare strategies to address issues of homelessness, tenant protection, neighbourhood plans and new affordable housing opportunities as a component of Toronto's Olympic bid; and

(ii) report to Strategic Policies and Priorities Committee as part of the update reports from the Commissioner of Economic Development, Culture and Tourism on the Olympic bid:

(4)request that TO-Bid continue to work with social planning agencies and that TO-Bid conduct a social equity impact and action plan, as outlined in this report;

(5)direct the Commissioner of Economic Development, Culture and Tourism to provide regular updates on the progress of the social equity impact and action plan;

(6)adopt the terms of reference for the Olympic Task Force and request the Striking Committee select the members of the Committee.

3.YEAR 2000 BUSINESS CONTINUITY PLAN

Chief Administrative Officer, Chief Financial Officer and Treasurer

and Commissioner of Corporate Services

(November 3, 1998)

Forwarding a report outlining information as requested by Council at the July meeting, and recommending that:

(1)project approval in the amount of $149.6 million be approved for the ongoing management of the year 2000 Program and for ensuring that the Year 2000 solutions for priority 1 business functions and city wide initiatives are implemented;

(2)the Chief Financial Officer and Treasurer incorporate a financing strategy in the 1999-2003 Capital Budget capital financing plan scheduled to be before the Budget Committee in November, 1998;

(3)the Program Office report to the Strategic Policies and Priorities Committee by February 1999 on the funding requirements for business functions identified as priority 2 (important) and 3 (when time permits) and the implementation and testing of contingency plans and emergency preparedness plans;

(4)the Solicitor's Year 2000 liability report go forward, in camera, with this report;

(5)the Chief Financial Officer and Treasurer investigate acquiring the necessary insurance for all City employees with potential Year 2000 liability as addressed in the Solicitor's report;

(6)the Executive Director of Human Resources recommend a strategy for streamlining the administrative process relating to recruitment, compensation and retention of staff working on the Year 2000 project;

(7)the strategies for the City-wide initiatives for Year 2000 readiness as outlined in this report be approved;

(8)a contingency plan, approved by both the Operating Departments and the Year 2000 Program Office, be required for each business function identified as priority 1, even if it is Year 2000 ready;

(9)the Year 2000 office be directed to work with the Commissioner of Works and Emergency Services Department to develop and test an emergency preparedness plan specifically for Year 2000 failures;

(10)the transfer of funds from the City of Toronto to organizations, through means such as grants, be subject in each case to such organizations having a Year 2000 program in place;

(11)the Program Office be given the authority to recommend to the Year 2000 Steering Committee extension or re-negotiation or termination of contracts or entering into new contracts that affect priority 1 business functions to ensure that the re-tendering of goods and services and a possible change of suppliers not create a major disruption for business units doing remedial work on these priority 1 business functions thereby putting business continuity at risk;

(12)the Chief Administrative Officer be given approval to enter into agreements in support of the above for the full amount of expenditures, until June year 2000, reporting on a regular basis to the Strategic Policies and Priorities Committee; and

(13)the Strategic Policies and Priorities Committee refer this report to Council for approval.

4.TORONTO POLICE SERVICE - AIR SERVICE BUSINESS CASE

City Clerk

(September 25, 1998)

Forwarding the action of the Budget Committee from its meeting held on September 23, 1998, and recommending that:

(1)the RCMP, OPP and the GTSB be formally approached to determine if there are opportunities for joint ventures;

(2)the Federal Government be requested to increase the Criminal Code penalties or create new offences when a person in a vehicle does not stop for the police; and

(3)the Provincial Government be requested to increase the Highway Traffic Act penalties or create a new offences when a person in a vehicle does not stop for the police.

(A)Mr. Eric Greenspoon, President, Noisewatch

(September 30., 1998)

Conveying total disapproval of any police helicopter service in Toronto and requesting that the proposal for helicopters be rejected.

5.CITY OF TORONTO GRANTS POLICY

City Clerk

(October 26, 1998)

Forwarding the action of the Municipal Grants Review Committee from its meeting of October 26, 1998, recommending to the Strategic Policies and Priorities Committee the adoption of the report (September 16, 1998) from the Commissioner of Community and Neighbourhood Services which recommends that:

(1)the City of Toronto Grants Policy be adopted as presented in Appendix 1;

(2)the Anti-Racism, Access and Equity Policy Guidelines be adopted as presented in Appendix2;

(3)the Commissioner of Community and Neighbourhood Services, in consultation with the appropriate officials, be directed to prepare the administrative guidelines described under Section XVI of the proposed policy for the review of the Municipal Grants Review Committee at its October meeting; and

(4)the appropriate City officials be authorized to and directed to take the necessary action to give effect thereto.

6.ADMINISTRATION OF THE ARTS AND CULTURE GRANTS PROGRAM IN 1999

City Clerk

(October 26, 1998)

Forwarding the action of the Municipal Grants Review Committee from its meeting of October 26, 1998, recommending to the Strategic Policies and Priorities Committee the adoption of the following report (September 11, 1998) from the Commissioner of Economic Development, Culture and Tourism, subject to amending Recommendation (3) by adding the following new 3(c):

"(c)Caribana";

and recommending that:

(1)the Municipal Grants Review Committee's review of Arts and Culture grants policy be deferred until Council has given final consideration to the structure for the delivery of cultural services through the Special Committee to Review the Final Report of the Toronto Transition Team;

(2)for 1999, the Toronto Arts Council receive and review all arts and cultural grant applications City-wide, except those noted in Recommendation No. (3)

(3)for 1999, the Commissioner of Economic Development, Culture and Tourism receive and review grant applications from:

(a)the major five cultural organizations (Art Gallery of Ontario, Canadian Opera Company, National Ballet of Canada, Toronto Symphony Orchestra, and National Ballet School); and

(b)the local arts councils (Arts York, Arts Etobicoke, Scarborough Arts Council, and Lakeshore Arts);

(4)the Toronto Arts Council, as a condition of its administration grant, establish, in a manner satisfactory to the Commissioner of Economic Development, Culture and Tourism:

(a)a separate process for the review of grant applications from community-based arts and cultural organizations sensitive to the past practices of the former municipalities; and

(b)a plan for the further restructuring of its board of directors to increase the representation of persons with experience in the community arts sector;

(5)the grant agreement with the Toronto Arts Council be extended for a period of one year from the expiry of the current agreement on March 31, 1999;

(6)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

7.ADMINISTRATION OF GRANTS PROGRAM

City Clerk

(October 26, 1998)

Forwarding the action of the Municipal Grants Review Committee from its meeting of October 26, 1998, recommending to the Strategic Policies and Priorities Committee the adoption of the report (October 9, 1998) from the Commissioner of Community and Neighbourhood Services which recommends that:

(1)the general responsibility for the administration of grants policies and programs be assigned to the department responsible for the policy area addressed by the grants program;

(2)the Commissioner of Community and Neighbourhood Services, in conjunction with the Commissioner of Economic Development, Culture and Tourism and the Chief Financial Officer and Treasurer be designated the lead commissioners for the purposes of administering corporate and residual grants policy matters;

(3)the terms of reference for a staff co-ordinating committee be adopted as presented in Appendix 1;

(4)the Commissioners of Community and Neighbourhood Services and Economic Development, Culture and Tourism, allocate part of the time of an existing position to serve as a departmental representative for a team to undertake the work related to corporate and residual grants policy matters; and

(5)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

8.ECONOMIC DEVELOPMENT PARTNERSHIP PROGRAM - FINAL 1998 GRANT ALLOCATION RECOMMENDATIONS

City Clerk

(October 26, 1998)

Forwarding the action of the Municipal Grants Review Committee from its meeting of October 26, 1998, recommending to the Strategic Policies and Priorities Committee the adoption of the report (October 15, 1998) from the Commissioner of Economic Development, Culture and Tourism, which recommends that:

(1)Economic Development Partnership Program grants totalling $42,500.00 be allocated to five organizations, as set out in Appendices 1, 2 and 3;

(2)the disbursement of the Economic Development Partnership Program allocations be conditional on satisfying the Economic Development Partnership Program Guidelines and on project specific conditions set out in Appendix 3;

(3)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

9.ISSUANCE OF CHARITABLE STATUS BY REVENUE CANADA

City Clerk

(October 26, 1998)

Forwarding the action of the Municipal Grants Review Committee from its meeting of October 26, 1998, recommending to the Strategic Policies and Priorities Committee the adoption of the report (October 13, 1998) from the Commissioner of Community and Neighbourhood Services which recommends that:

(1)the City Council support the recommendations of The Panel on Accountability and Governance in the Voluntary Sector and communicate to the Parliament of Canada that:

(a)the Federal Parliament develop a definition of "charitable" for purposes of charitable registration under the Income Tax Act, by establishing a parliamentary committee or a four-level task force (involving representatives of the federal, provincial, municipal and the voluntary sector);

(b)Parliament amend the Income Tax Act to incorporate the definition of "charitable";

(c)once developed the definition be reviewed by a parliamentary committee or task force every ten years and amended as necessary to meet changing circumstances; and

(d)the registration process be open and transparent; that all applications to and decisions regarding registration be considered public information;

(2)the Prime Minister of Canada, as well as the Premier of Ontario be advised of City Council's concerns respecting limitations of the Income Tax Act subsection 248(1) and associated common law interpretation, and specifically of the negative impact these limitations have on non-profit community organizations that serve specific immigrant and refugee communities;

(3)City staff work in co-ordination with public foundations, private foundations, the Panel on Accountability and Governance in the Voluntary Sector and other relevant bodies in identifying ways and means of assisting non-profit community organizations that do not have charitable tax status;

(4)City staff, in the process of recommending allocation of grants, take into consideration the hardships and disadvantages faced by non-profit community organizations which are not registered charities; and that this consideration form part of the formal practice in implementing the City's municipal grants policy;

(5)the City's municipal grants eligibility criteria for any of the City's grants programs, line-item grants, or ad hoc grants provide that it is not a requirement for an applicant to be a registered charity; and

(6)the appropriate City officials be authorized and directed to take the necessary steps to give effect thereto.

10.EXTENDING THE TERMITE CONTROL PROGRAM ACROSS THE CITY OF TORONTO

Commissioner of Community and Neighbourhood Services

(November 6, 1998)

Responding to Council's request of July 29, 30 and 31, 1998 to report to the Strategic Policies and Priorities Committee on extending former City of Toronto Termite Grants to all of the former municipalities in 1998, and recommending that the foregoing report be received for information.

11.FEDERATION OF CANADIAN MUNICIPALITIES ACTIONS TO PROTECT CURRENT LEVELS OF FEDERAL PAYMENTS IN LIEU OF TAXES

Councillor Layton

(October 27, 1998)

Forwarding a communication to the Strategic Policies and Priorities Committee and recommending that:

(1)the Treasurer report on the status of federal payments in-lieu in the City of Toronto, including a detailed account of the status of these payments from federal crown corporations; and

(2)the City of Toronto continue to endorse the efforts of the FCM to secure full payments in-lieu of taxes from the federal government and all of its agencies and corporations.