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SPECIAL COMMITTEE TO REVIEW THE
FINAL REPORT OF THE TORONTO TRANSITION TEAM
A G E N D A
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Friday, February 13, 1998
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Enquiry:
Patsy Morris
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Time:
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9:30 a.m.
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Interim Contact
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Location:
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Committee Room A
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392-9151
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2nd Floor, Metro Hall
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55 John Street
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Toronto
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DECLARATIONS OF INTEREST PURSUANT TO
THE MUNICIPAL CONFLICT OF INTEREST ACT.
CONFIRMATION OF MINUTES.
DEPUTATIONS. The List will be available at the meeting.
COMMUNICATIONS/REPORTS.
1. SUMMARY INFORMATION ON AGENCIES, BOARDS,
COMMISSIONS, ADVISORY COMMITTEES AND TASK FORCES.
(DEPUTATION ITEM.)
Chief Administrative Officer.
(February 11, 1998)
Submitting a draft database of information about the City of Toronto =s Agencies, Boards, Commissions, Advisory Committees and Task Forces; advising that the seven former municipalities had many Agencies, Boards, Commissions, program advisory committees and issue-specific task forces; that most of these bodies are continued within the structure of the new City pending their review and possible rationalization; that in addition, a number of new boards and commissions were established by the legislation creating the new City; that the inventory appended to this report contains a summary of information about these organizations, including their legislative basis, current composition and term of appointments, relevant Transition Team recommendations, other pertinent motions, and comments on outstanding issues; that staff will report on the next steps in dealing with the outstanding issues at a future meeting of the Special Committee; that the attached summary is provided at this time to enable Members of the Special Committee to familiarize themselves with the information prior to their consideration of that report; and recommending that this report be received for information.
1(a) Mr. Joseph F. Gill,
Chair, Friends of Fort York.
(February 6, 1998)
Advising that the Friends of Fort York is an extremely active citizen volunteer group which depends upon effective communication with City Councillors and officials in pursuing most of its goals; that this organization has a significant interest in the solutions for the delivery of heritage services that will eventually be adopted for Toronto; and requesting an opportunity to appear before the Committee at its meeting on Friday February 13, 1998, to provide the organiation's views on the importance of public participation in the Committee's proceedings and to comment on proposals in this regard.
1(b) Dr. Marion Joppe, Chair,
Heritage Toronto.
(February 5, 1998)
Requesting an opportunity to appear before the Special Committee respecting one of the central concerns that Heritage Toronto has addressed in recent months on how best to ensure continued effective community participation in decision making; and advising that as a citizen Board with fiduciary authority, Heritage Toronto has been able to ensure this and would like this level of participation to continue.
1(c) Mrs. Elizabeth Ingolfsrud, Chairman,
Etobicoke Historical Board.
(February 5, 1998)
Requesting an opportunity to appear before the Special Committee respecting the future of citizen participation in Toronto's government; and advising that the Etobicoke Historical Board have found that citizen Boards with executive authority are an effective way to ensure meaningful and consistent public participation in decision making, and is concerned for the future of this kind of input into heritage governance, and would welcome the opportunity to discuss this with the Committee.
1(d) Ms. Anne Collins,
President, Toronto Arts Council.
(February 5, 1998)
Reporting, as requested by the City Clerk, regarding appointments to the Toronto Arts Council Board of Directors; and recommending that City Council amend Section 1.5.1(a) of the Grant Agreement between the Toronto Cultural Advisory Corporation and the former City of Toronto to read:
"Five direcotrs appointed by the Council and who are Members of Council".
1(e) Ms. Anne Collins,
President, Toronto Arts Council.
(February 5, 1998)
Providing information respecting the Toronto Arts Council (TAC) Structure, its Transition Steering Committee which was created in April, 1997, the community outreach organized by them; advising that City Council makes five appointments to Toronto Arts Council's 26 member Board of Directors; that the 21 elected members are all citizens of Toronto working as volunteers for the Toronto Arts Council; further advising that the timeframe for increasing "georgaphical representation" on the Toronto Art Council's Board and Committees is scheduled to result in a Toronto Arts Council that more closely reflects the new Toronto by the end of April, 1998; that TAC will continue to inform the Special Committee of its progress; and recommending that this report be received for information.
1(f) Mr. G. L. Morton, Member of the Democracy Model Group.
(February 2, 1998)
Respecting the involvement of citizens in the City of Toronto decision making.
1(g) Mr. Spyros Volonakis, Chair,
Child Care Advisory Committee of Toronto.
(January 23, 1998)
Respecting the role of advisory committees in the civic government; and requesting that the Special Committee recommend to Council that the Child Care Advisory Committee of Toronto be designated as a sub-committee of the new Community and Neighbourhood Services Committee.
1(h) Mr. Manny Danelon, Industry Co-Chair,
Film Liaison Industry Committee.
(February 4, 1998)
Advising, amongst other things, that the Film Liaison Industry Committee on November 27, 1998, unanimously endorsed the continuation of this committee.
1(i) Ms. Rhonda Silverstone, Acting Manager,
Toronto Film and Television Office.
(December 22, 1997)
Advising of those wishing to continue to serve on the Film Liaison Industry Committee.
1(j) Representatives of all of the Public Art Advisory
Committees and Commission of the former municipalities.
(February 6, 1998)
Informing the Special Committee that a meeting was held on January 28, 1998, with representatives of all of the Public Art Advisory Committees and Commission of the former municipalities; advising that over 40 public art advisors appointed by the former Councils of East York, Etobicoke, North York, Metro, Scarborough, Toronto and York were in attendance; that the transition process for maintaining a vibrant public art program in the new City of Toronto was the main purpose of the meeting; that the public art advisors from the former municipalities unanimously decided to form the Toronto Public Art Group with the intention of preparing a report on the future design of the City's public program; that the Group has decided to meet on a regular basis and work with City staff to report back as soon as possible; and that in the interim period, the existing Advisory Committees and Commission will continue to provide advice o the public art projects currently under development.
1(k) Mr. Samuel Wilkes.
(December 29, 1997)
Submitting a listing of all of the work in which the City of North York's Committee on Community, Race and Ethnic Relations and/or its Executive Director, Mr. Richard Gosling, has been involved throughout 1997; requesting that the projects detailed therein continue on the same voluntary understanding as in the past; and urging all concerned with the operation of the new City of Toronto to permit those who wish to continue their voluntary work to do so.
1(l) Secretary, Interim Board of Health.
(February 3, 1998)
Advising that the Interim Board of Health on January 26, 1998, amongst other things:
"(2) requested the Special Committee to Review the Final Report of the Toronto transition Team, chaired by Councillor Miller, to expedite its consideration of the membership structure of the Board of Health."
2. TERMS OF REFERENCE FOR SPECIAL TASK FORCES.
Chief Administrative Officer.
(February 11, 1998)
Respecting the progress towards the development of Terms of Reference by the Task Forces and Special Committees that were established by Council at its meeting on January 2, 6, 8 and 9 1998; recommending approval of the Terms of Reference for the Environment Task Force and the World City Committee; advising that the Chair of the Environment Task Force has indicated that the Task Force =s costs will, for the most part, be accommodated from within the Departments supporting the Task Force. In addition, the Chair has requested funding of $65,000.00; and recommending that:
(1) the Terms of Reference for the Environment Task Force, outlined in the communication from Councillor Jack Layton dated February 6, 1998, be adopted;
(2) the budget request of $65,000.00 for the Environment Task Force be referred to the Commissioners of Urban Planning and Development Services and Works and Emergency Services;
(3) the Draft Terms of reference for the World City Committee be approved in principle and forwarded to the World City Committee;
(4) the Chairs of the following Task Forces and Committee be requested to submit their Terms of reference, in the format requested in the memorandum from the Chair of the Special Committee dated January 29, 1998, for review and endorsement by the Special Committee:
(a) Task Force to Review Smaller Agencies, Boards and Commissions;
(b) Access and Equity Action plan, Race Relations, Disability and Human Rights, and Ethno-Canadian Issues Task Force;
(c) Task Force to develop a Strategy for Issues of Concern to the Elderly;
(d) Homeless Strategy Task Force;
(e) Children =s Action Committee; and
(f) Task Force on Community Safety;
(5) the Chief Administrative Officer be requested to submit a report to the Special Committee on a process to be followed by Council for the establishment of Task Forces in the future; and
(6) the appropriate officials be authorized to take the necessary action to give effect thereto.
2(a) Councillor Jack Layton - Don River.
(February 6, 1998)
Recommending that the proposed Terms of Reference for the Environmental Task Force be adopted and that the request of a budget ($65,000.00) be endorsed and referred to the Budget Review Committee and that the Chief Administrative Officer review and report to Council on the staff support team to work with the Task Force.
2(b) Chief Administrative Officer.
(Undated)
Forwarding the Terms of Reference for the World City Committee.
2(c) Councillor Joe Mihevc - York Eglinton.
(February 3, 1998)
Updating the Committee on where the Access and Equity Action Plan, Race Relations, Disability and Human Rights, and Ethno-Canadian Issues Task Force is at with respect to developing terms of reference; advising that he has started the process by asking internal and external stakesholders to provide suggestions for terms of reference; that the draft terms of reference will be written the week of February 9, 1998, in preparation for two meetings of external and internal stakeholders on February 17 and 19, 1998, and with that further input, the terms of reference will be revised and submitted through the Special Committee to Council.
2(d) Ms. Marna Ramsden, General Manager,
Children's Services Division.
(February 5, 1998)
Respecting the Terms of Reference for the Children's Action Committee; and attaching a copy of the report submitted by Councillor Chow, in her capacity as Children's Advocate, to the Community and Neighbourhood Services Committee for discussion at their meeting on February 12, 1998.
3. WORKSHOP ON COMMUNITY COUNCILS'
ROLES AND RESPONSIBILITIES.
Councillor David Miller, Chairman, Special Committee
To Review the Final Report of the Toronto Transition Team.
(February 9, 1998)
Outlining a number of activities designed to assist the Special Committee in its review of the roles and responsibilities of the Community Councils; advising that the activities described in this report will be accommodated within existing budget allocations; that Council has directed the Special Committee to report on the roles and responsibilities of Community Councils to the March 4, 1998, meeting of Council; that given the process outlined above, the March 4th Council meeting will receive the results of the first part of this process and the draft discussion paper; that a further report will proceed to Council after the consultations; that it is essential that the Special Committee take the time to understand the potential of Community Councils and also receive public input before making its recommendations to Councill; that the workshop and public consultation described in this report will help the Special Committee reach informed conclusions; and recommending that the Special Committee receive this report for information.
4. SLOGAN\INSIGNIA FOR THE CITY OF TORONTO.
Mayor Mel Lastman.
(January 14, 1998)
Requesting the Committee to give consideration and make recommendations respecting a slogan for the City of Toronto.
4(a) Mr. Louis Adams.
(January 20, 1998)
Forwarding his idea respecting a slogan for the City of Toronto.
4(b) Ms. Beverly Parcells.
(January 21, 1998)
Forwarding her concept respecting a slogan/insignia for the new City of Toronto; providing an explanation for the her design; and advising that the design has been shown to a wide population sample and they appear to be captivated, excited and satisfied.
5. SCHEDULE OF MEETINGS - THE SPECIAL COMMITTEE TO
REVIEW THE FINAL REPORT OF THE TORONTO TRANSITION TEAM.
City Clerk.
(February 9, 1998)
Submitting the following revised schedule of meetings for the Special Committee to Review the Final Report of the Toronto Transition Team, as directed by the Special Committee on January 28, 1998:
Date of Meeting location Time
Friday, February 13, 1998 Committee Room A 9:30 a.m.
Metro Hall
Thursday, February 26, 1998 Committee Room A 9:30 a.m.
Metro Hall
Friday, April 3, 1998 Committee Room A 9:30 a.m.
Metro Hall
Friday, April 24, 1998 Committee Room A 9:30 a.m.
Metro Hall
Friday, May 1, 1998 Committee Room A 9:30 a.m.
(If required) Metro Hall
ANY OTHER MATTERS.
[Agenda Index]
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