SPECIAL COMMITTEE TO REVIEW THE FINAL

REPORT OF THE TORONTO TRANSITION TEAM

  A G E N D A

  DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

  CONFIRMATION OF MINUTES.

  DEPUTATIONS.The List will be available at the Meeting.

 COMMUNICATIONS/REPORTS.

 1.PRELIMINARY AMENDMENTS TO THE

COUNCIL PROCEDURAL BY-LAW.

 (DEPUTATION ITEM)

 (NOTE:A JOINT REPORT FROM THE CITY SOLICITOR AND THE CITY CLERK RESPECTING THE COUNCIL PROCEDURAL BY-LAW WILL BE DISTRIBUTED PRIOR TO THE MEETING.)

 1a.CREATION OF A MUNICIPAL HANSARD SERVICE.

 Mr. Mark Stanisz.

(March 5, 1998)

 (DEPUTATION ITEM.)

 Requesting an opportunity to appear before the Special Committee respecting the creation of a Toronto Hansard Service; and requesting the Special Committee to direct staff to report to the Special Committee summarizing the cost and timeline of setting up a Toronto Hansard Service, the ability to pay for bills and registrations online and setting up a live viewcam for Council meetings.

1b.Ms. Liz Rykert.

(April 14, 1998)

 (DEPUTATION ITEM.)

 Respecting the development of a Hansard Service for City Council; and recommending that the Special Committee to Review the Final Report of the Toronto Transition Team:

 (1)recommend to Council the establishment of a Municipal Hansard Service for the City of Toronto; and

 (2)strike a working group of staff and interested citizens to develop the plan to implement the service and identify costs and operational implications.

1c.Ms. Lumia-Alexandra Heyno.

(April 16, 1998)

 Requesting the inclusion of the Lord's Prayer at Toronto City Council meetings.

2.TERMS OF REFERENCE FOR THE RELOCATION SUB-COMMITTEE

AND WORKPLAN FOR THE RENOVATIONS TO CITY HALL.

 (DEFERRED FROM PREVIOUS MEETING)

 City Clerk.

(March 25, 1998)

 Advising that the Special Committee - Relocation of All Members of Council to City Hall, on March 19, 1998, adopted a report (March 19, 1998) from the Commissioner of Corporate Services respecting the Terms of Reference for the Relocation Sub-Committee and Workplan for the Renovations to City Hall.

 3.CONCEPTUAL OPTIONS FOR THE RELOCATION OF ALL

MEMBERS OF COUNCIL TO CITY HALL.

 (DEFERRED FROM PREVIOUS MEETING)

 (DEPUTATION ITEM.)

 City Clerk.

(March 25, 1998)

 Advising that the Special Committee for Relocation of All Members of Council to City Hall on March 19, 1998, during its consideration of floor plans respecting Conceptual Options for the Relocation of All Members of Council to City Hall took the following action:

 A(1)authorized staff to proceed on the following options:

 (a)with respect to the third floor mezzanine - Option 2;

 (b)with respect to the second floor - Option 1; and

 (c)with respect to the Council Chamber - Option 1(b) with the directive that the space between Councillors be widened and the Mayor=s seat be closer to the full Council;

 (2)requested the Commissioner of Corporate Services to canvas Members of Council on options on Councillors= office configurations;

 (3)recommended to the Special Committee to Review the Final Report of the Toronto Transition Team that the Terms of Reference of the Sub-Committee be amended to permit it to review the long-term options for the Civic Centre proposal and its processes; and

 (4)requested the Commissioner of Corporate Services to report on discussions to date with respect to the lease of Old City Hall.@

3a.Ms. Rhona Swarbrick on behalf of Mr. Gary Collver

Etobicoke Citizens for Effective Government.

(April 16, 1998)

 Forwarding a proposal regarding use of facilities at Metro Hall (as the interim seat of Toronto's municipal government); and requesting that space be dedicated for use as a "citizens' room" to be used by citizens from across the new City who attend meetings at the seat of government.

 4.ORGANIZATION OF LICENSING COMMISSION.

 Chief Administrative Officer.

(April 15, 1998)

 Recommending that:

 (1)the Toronto Licensing Commission be continued as the Toronto Licensing Tribunal to conduct hearings as required under the Licensing By-Law;

 (2)the Tribunal be composed of 7 citizens appointed by Council through the Nominating Committee using specific qualification criteria appropriate to their duties;

 (3)the Tribunal organize itself into 3 panels of 2 members each and a Chair to act as alternate for any absent member;

 (4)the Tribunal report at least semi-annually to the Emergency and Protective Services Committee outlining any policy or administrative issues which need to be addressed by the Committee;

 (5)the City Clerk continue to provide secretariat services to the Tribunal and the City Solicitor report further on the provision of legal services;

 (6)the General Manager and staff of the existing Licensing Commission be integrated into the City administrative structure and the General Manager report to the Commissioner of Urban Planning and Development and continue to administer the issuance, renewal and suspension of licenses and advise on licensing policy and administrative issues;

 (7)the Emergency and Protective Services Committee, with the advice of staff and with the benefit of public input through deputations or other means, recommend new or revised licensing policies to Council;

 (8)the City Solicitor prepare the necessary By-Laws to effect the restructuring of the Licensing Commission and prepare City By-Laws to replace the by-laws of the existing Licensing Commission;

 (9)the Chief Administrative Officer, in consultation with the Commissioner of Urban Planning and Development and the General Manager of the Licensing Commission, report back to the Emergency and Protective Services Committee on the arrangements necessary to implement the transitioning of staff;

 (10)the City Clerk be authorized to begin the process of citizen appointments to the Toronto Licensing Tribunal;

 (11)the implementation of the restructuring with respect to policy matters and adjudicative functions be phased-in as follows:

(a)effective immediately, all new licensing policy issues be forwarded to the Emergency and Protective Services Committee for consideration;

 (b)the current Licensing Commission continue to consider matters pertaining to the taxi industry until the recommendations of the Task Force for Reform of the Taxi Industry are considered by Council, after which such policy issues will be considered by the Emergency and Protective Services Committee;

 (c)once the schedule for selection of citizens for the Licensing Tribunal is finalized, hearings for new cases be scheduled for the Tribunal and the current Licensing Commission will complete any hearings in progress; and

 (12)the appropriate officials be authorized to take the necessary actions to give effect thereto.

4a.Ms. Joanne Dileo, Chairman

Police Community Partnership - 13 Division.

(April 15, 1998)

 Advising that the Police Community Partnership - 13 Division has been established for several years; that they are a group of concerned residents who have joined together with officers of 13 Division to try to deal with illegal activities within their boundaries; and strongly urging Members of Council to give consideration to placing the Toronto Licensing Commission under Council control.

4b.Councillor Betty Disero, Ward 21 Davenport.

(April 15, 1998)

 Enclosing a copy of a communication from the Regal Heights Residents' Association respecting the Toronto Licensing Commission, such communication urging Members of Council to give careful consideration to placing under Council's direct control, those functions of the Toronto Licensing Commission that relate to the quality of life in their neighbourhoods.

5.STAFFING LEVELS AND RESOURCES TO

SUPPORT CYCLING AND PEDESTRIAN PROGRAMS.

 (DEPUTATION ITEM.)

 Interim Functional Lead, Transportation

Interim Functional Lead, Planning.

(April 16, 1998)

 Identifying the current staffing levels and other resources in place to support the Metropolitan Cycling and Pedestrian Committee and the City of Toronto Cycling Committee; discussing future resources required to support separate cycling and pedestrian committees; and recommending that:

 (1)existing cycling programs be maintained with existing staff resources during 1998;

 (2)the Interim Functional Leads for Transportation and Planning identify future staff resources to support an expanded cycling program for consideration in the 1999 Budget through the preparation of a comprehensive Cycling Plan for the City of Toronto; and

 (3)should Council approve the creation of a separate Toronto Pedestrian Committee, the Interim Functional Leads for Transportation and Planning report to the Budget Committee on the necessary budget increases estimated to be in the order of $300,000.00 annually.

5a.Metro Cycling and Pedestrian Committee.

(March 9, 1998)

 Forwarding a Governance Plan for a Cycling Committee structure for the City of Toronto; and requesting the Special Committee to recommend to City Council adoption of forementioned structure.

5b.PROPOSED PEDESTRIAN AND CYCLING COMMITTEES.

 Ms. Helen Riley, Member of the former

Metropolitan Pedestrian Issues Sub-Committee.

(February 12, 1998)

 Respecting the creation of a Pedestrian Committee and a Cycling Committee; and outlining the division of the responsibilities of the two proposed committees.

5c.PROPOSED TERMS OF REFERENCE FOR THE TORONTO

PEDESTRIAN COMMITTEE.

 Ms. Joan Doiron.

(February 20, 1998)

 Forwarding Terms of Reference for a Toronto Pedestrian Committee.

6.PUBLIC CONSULTATIONS ON THE ROLES AND

RESPONSIBILITIES OF COMMUNITY COUNCILS.

 Councillor David Miller, High Park - Parkdale.

(April 16, 1998)

 Describing the progress of consultations with the public regarding the roles and responsibilities of the Community Councils; advising that Community Councils have not yet completed their community consultations; that it is expected that more written submissions will be received from the public and employees; that a number of themes and issues are apparent from the public feedback received to date and the focus group discussions; that the Special Committee will prepare its recommendations on the roles and responsibilities of Community Councils upon completion of the various consultation initiatives described in this report; that given the schedule of Community Council consultations, it is likely that the Special Committee will be in a position to consider recommendations at its first meeting after mid-May; that this is later than had been projected in the Special Committee=s workplan, but the input from the Community Councils following their public consultations is essential to the Special Committee=s deliberations on this important matter; and recommending that this report be forwarded to Council for information.

6a.Ms. Sylvia Giovanella, President, Etobicoke

Federation of Ratepayers' and Residents' Association.

(March 27, 1998)

 Forwarding recommendations respecting the roles and responsibilities of Community Councils.

6b.Ms. Margaret Simpson.

(April 15, 1998)

 Forwarding comments respecting the roles and responsibilities of Community Councils.

7.CITY OF TORONTO=S CHILDREN=S ADVOCATE - APPOINTMENT

TO STRATEGIC POLICIES AND PRIORITIES COMMITTEE.

 (DEPUTATION ITEM.)

 Ms. Carolyn Buck, Director of Service,

Children=s Aid Society of Metropolitan Toronto, and

Ms. Karen Engel, Executive Director

City of York Child and Family Centre.

(February 27, 1998)

 Advising that the successful implementation of the Children=s strategy requires that the Children=s Advocate be a member of the Strategic Policies and Priorities Committee as emphasized by the Metro Task Force on Services to Young Children and Families; that it is their belief that without this executive authority, the position of Children=s Advocate lacks the power and influence required to protect the rights of children in the hyper-competitive budgetary context of downloading and threats of increased taxation; and urging the Committee to take this important step to concretely demonstrate the new City=s commitment to its children.

 8.TERMS OF REFERENCE - TASK FORCE ON THE

GARDINER/LAKE SHORE CORRIDOR.

 Councillor Jack Layton, Chair and

Ms. Catherine Nasmith, Co-Chair,

Task Force on the Gardiner/Lake Shore Corridor.

(April 15, 1998)

 Establishing Terms of Reference for the new City of Toronto's Task Force on the Gardiner/Lake Shore Corridor; and recommending that:

 (1)(a)the Task Force on the Gardiner/Lake Shore Corridor of the former City of Toronto be established as the Task Force on the Gardiner/Lake Shore Corridor of the new City of Toronto;

 (b)the Terms of Reference for the Task Force on the Gardiner/Lake Shore Corridor, as appended to this report, be adopted;

 (2)the organizations and citizens-at-large presently represented on the former City of Toronto's Task Force on the Gardiner/Lake Shore Corridor as outlined in Appendix II, be appointed to the Task Force on the Gardiner/Lake Shore Corridor of the new City of Toronto for the period ending November 30, 2000, and until their successors are appointed, and that these organizations be requested to name a representative and an alternate representative to the Task Force;

 (3)Councillor Layton and Councillor Korwin-Kuczynski, and any other interested Member of Council be appointed to the Task Force on the Gardiner/Lake Shore Corridor for the period ending November 30, 2000, and until their successors are appointed;

 (4)in addition to the above noted membership:

 (a)the Task Force on the Gardiner/Lake Shore Corridor be given the authority to appoint, for the period ending November 30, 2000, or until their successors are appointed, a broader spectrum of community organizations, landowners, public agencies, professional organizations and citizens-at-large as members and that those organizations, when identified, be requested to name a representative and an alternate; and

 (b)the Task Force on the Gardiner/Lake Shore Corridor be authorized to add to its membership from time to time and be given the power to appoint such organizations or citizens-at-large as members and that they be requested to name a representative and an alternate; and

 (5)Council set the quorum requirements of the Task Force on the Gardiner/Lake Shore Corridor of the new City of Toronto at two-fifths of its total membership to reflect the same quorum requirements of the Task Force of the Former City of Toronto.

9.EXISTING ENVIRONMENT COMMITTEES ON

THE ENVIRONMENTAL TASK FORCE.

 City Clerk.

(March 25, 1998)

 Advising that The Works and Utilities Committee on March 25, 1998, concurred in the recommendation embodied in the attached report dated March 10, 1998, from the Commissioner of Works and Emergency Services respecting existing environmental committees and the Environmental Task Force; and further directed that the report be referred to the Environmental Task Force for its consideration and recommendations to the Special Committee to Review the Final Report of the Toronto Transition Team, such report containing the following recommendations:

 "(A)That this report be referred to the Special Committee to Review the Final Report of the Transition Team, with the following recommendations:

 (1)that each of the committees listed in Appendix 1 be sent a copy of this report and the terms of reference for the new Environmental Task Force;

 (2)that each of the committees listed in Appendix 1 be asked to advise the Chief Administrative Officer (CAO) on its work and potential role in the new City, including such matters as:

 (a)the ongoing need for its work, if any;

(b)areas of overlap involving its work and that of any other committee;

(c)the relationship of its work to that of the Environmental Task Force;

(d)its anticipated ongoing need for staff support from the City; and

(e)its budget and other resource needs;

 (3)that each Community Council be asked to advise the Special Committee to Review the Final Report of the Transition Team on the ongoing need for a general environmental advisory committee for its Community; and

 (4)that the CAO report back to the Special Committee to Review the Final Report of the Transition Team on the responses to recommendation (2), together with any recommendations he may deem appropriate, and that the responses to recommendation (3) be tabled at the same meeting; and

 (B)that this report be forwarded to the Environmental Task Force, the Urban Environment and Development Committee and the Community and Neighbourhood Services Committee for information.

ANY OTHER MATTERS.