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                                           THE CITY OF TORONTO

                                            Clerk's Department



                                Minutes of the Special Committee to Review

                             the Final Report of the Toronto Transition Team





                                                                         Friday, December 4, 1998.





        The Special Committee to Review the Final Report of the Toronto Transition Team met on

        Friday, December 4, 1998, in Committee Room A, 2nd Floor, Metro Hall, Toronto, commencing

        at 9:38 a.m.



        Members Present:



                       Councillor David Miller, Chair

                       Councillor Mike Feldman

                       Councillor Anne Johnston

                       Councillor Norm Kelly

                       Councillor Gloria Lindsay Luby

                       Councillor Peter Li Preti

                       Councillor Ron Moeser

                       Councillor Michael Prue

                       Councillor Kyle Rae

                       Councillor Judy Sgro



        Also Present:



                       Councillor John Adams

                       Councillor John Filion

                       Councillor Pam McConnell

                       Councillor Joe Mihevc

                       Councillor Bill Saundercook

                       Councillor Bruce Sinclair





        Regrets:



                       Councillor Howard Moscoe



98.     Revisions to the Council Committee Structure                                   (HELD DOWN)

        (See also Minute No. 100)

        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a report (November 26, 1998) from the Chief Administrative Officer, recommending that:



        (1)    the principles set out in the section of this report entitled  Guiding Principles 

               be adopted as the means to guide the performance of the Council-committee

               structure;



        (2)    effective June 1, 1999, a Policy and Finance Committee, as illustrated in figure 5

               in the section of this report entitled  A Mechanism to Set Council Priorities and

               Achieve Financial Control , be established to replace the Strategic Policies and

               Priorities Committee and the Budget Committee;



        (3)    the Chief Administrative Officer and the Chief Financial Officer and Treasurer

               submit a report to the Strategic Policies and Priorities Committee prior to the

               end of April 1999, fleshing out the budget setting process for the year 2000

               budget and related financial control protocols, including:



               (i)     the relationship between in-year policy development by standing committees

                       and the annual budget process;



               (ii)    the process to be used by the Policy and Finance Committee and Council in

                       setting budgets for the whole range of City programs;



               (iii)   the role of standing committees and community councils in the annual budget

                       setting process; and



               (iv)    guidelines  for the in-year financial monitoring and management of specific

                       program areas within standing committees  portfolios;



        (4)    the Chief Administrative Officer and the Chief Financial Officer and Treasurer

               report further on the concept of a time-limited Budget Advisory Committee as

               described in the section of this report entitled  A Mechanism to Set Council

               Priorities and Achieve Financial Control ;



        (5)    the proposed Policy and Finance Committee be chaired by the Mayor;



        (6)    the chairs of all standing committees and community councils, other than the

               Policy and Finance Committee and the Appointments Committee, continue to be

               selected by a vote of the members of the respective standing committees and

               community councils;



        (7)    appointments to standing committees and community councils continue to be made for

               each half-term of Council and, with the exception of the Mayor, no Member of

               Council chair the same standing committee or community council in consecutive

               half-terms of the same Council;



        (8)    the committee structure described in Figure 6 in the section of this report

               entitled  Standing Committee Portfolios  be adopted for implementation effective

               June 1, 1999;



        (9)    the Commissioners review all pre-existing advisory committees, working groups and

               task forces within their respective areas of responsibility and report thereon to

               the relevant standing committees, setting out the mandates and composition of the



               advisory committees, special committees, working groups and task forces, and make

               recommendations with respect to their continuation;

        (10)   with the exception of the Mayor, who is an ex-officio member of all committees of

               Council, no Member of Council should be a Member of more than one of the six

               policy/issue-based standing committees (not including the Appointments and Audit

               committees) shown in Figure 6 in the section of this report entitled  Standing

               Committee Portfolios ;



        (11)   the Mayor recommend the membership of the Appointments Committee to Council, and

               the Mayor or Deputy Mayor, if so assigned by the Mayor, serve as the chair of the

               Appointments Committee;



        (12)   the City s Agencies, Boards and Commissions report through the proposed Policy and

               Finance Committee for budget purposes, and through the standing committee with

               responsibility for the relevant policy field for any other matters;



        (13)   Council request the provincial government to amend the Health Protection and

               Promotion Act and the City of Toronto Act, 1997(No. 2) to confer upon Toronto City

               Council the powers, rights and duties of the Board of Health;



        (14)   when City Council is granted the powers, rights and duties of a Board of Health,

               public health matters be reported to Council through a standing committee of

               Council, and Council establish formal mechanisms to ensure that citizens continue

               to have meaningful input to the development of public health policy;



        (15)   until such time that Council is granted the powers, rights and duties of the Board

               of Health, the present Board of Health report to Council through the Community and

               Neighbourhood Services Committee and no longer report directly to City Council;



        (16)   the Mayor may assign to the Deputy Mayor the role of manager of the Council

               meeting Agenda, as described in the section of this report entitled  A Mechanism

               to Manage Council s Agenda , and the City Clerk and City Solicitor be requested to

               report further on how this recommendation can be implemented;



        (17)   the City Clerk and City Solicitor undertake the necessary actions to give effect

               to the changes to the Council-Committee structure, including the development of a

               schedule of Council and committee meetings, and drafting the relevant amendments

               to the Procedural by-law for Council approval;



        (18)   the Council-Committee structure be reviewed at the end of 18 months following the

               implementation of the revisions recommended in this report and thereafter

               regularly every three to five years; and



        (19)   the appropriate City officials be authorized and directed to take the necessary

               action to give effect thereto.



        The Special Committee to Review the Final Report of the Toronto Transition Team also had

        before it the following communications:



        (i)    (December 3, 1998) from Mr. David McKeown, writing in opposition to

               Recommendations Nos. (13) and (14) embodied in the report (November 26, 1998) from

               the Chief Administrative Officer;



        (ii)   (December 3, 1998) from Mr. Loren Freid, Executive Director, North York Harvest

               Food Bank, expressing concern respecting the proposed plan to abolish the Board of

               Health and transfer its powers to City Council;



        (iii)  (December 4, 1998) addressed to Councillor John Filion, from Ms. Connie Clement,

               forwarding information respecting the history of the establishment of the Board of

               Health;

        (iv)   (December 2, 1998) from Mr. Ruth Crammond, Executive Director, Davenport Perth

               Neighbourhood Centre, writing in opposition to the transfer of the Board of Health

               to City Council;



        (v)    (Undated) from Dr. Rosana Pellizzari, forwarding comments respecting the transfer

               of the Board of Health to City Council;



        (vi)   (December 5, 1998) from Ms. Anita O Connor, Executive Director, Parkdale Golden

               Age Foundation; and



        (vii)  (December 4, 1998) from Ms. Kathryn Scharf, FoodShare Toronto and Co-Chair,

               Toronto Food Policy Council.



        Mr. Phillip Abrahams, Senior Corporate Management and Policy Consultant, Strategic and

        Corporate Policy Division, Chief Administrator s Office, gave an overhead presentation to

        the Special Committee to Review the Final Report of the Toronto Transition Team, entitled

         Revisions to the Council-Committee Structure , and filed a copy of his presentation

        material.



        Councillor Miller advised those present that it was his intention to recommend to Council

        that Recommendations Nos. (13), (14) and (15) embodied in the report (November 26, 1998)

        from the Chief Administrative Officer be struck out, and the Board of Health continue to

        report directly to Council.



        The following persons appeared before the Special Committee to Review the Final Report of

        the Toronto Transition Team in connection with the foregoing matter:



        -      Mr. Lee Zaslofsky, Chair, Citizens for Public Health;



        -      Mr. Rick Lines, Prisoners HIV Aids Support Action Network (PASAN);



        -      Ms. Fiona Nelson; and



        -      Councillor John Filion, North York Centre.



                                               (HELD DOWN)

                                          (See Minute No. 100 )





99.     French-Language Services

        and the New City of Toronto.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a communication (October 31, 1998) from the Councillor Mario Silva, Trinity-Niagara,

        and Member of the French Committee of the Toronto City Hall, advising that since 1981, the

        French Committee of Toronto City Hall (FCTCH) has been a great bridge between the 70,000

        francophones in Toronto and City Hall; that as a Member of the FCTCH, requesting the

        Special Committee to review the report entitled  French-Language Services and the New City

        of Toronto - A Framework for meeting the Needs of Toronto s Francophone Taxpayers , dated

        April, 1998, and recommend to City Council that:



        (1)    City of Toronto Council continue with the French Committee for the City of

               Toronto;



        (2)    the Committee be called the City of Toronto French Committee;

        (3)    the Committee report to the Community and Neighbourhood Services Committee; and

        (4)    the Committee adopt the recommended board composition as stated on page 20 of the

               aforementioned report.



        Mr. Andre Duclos, President of the existing French Committee at City Hall, appeared before

        the Special Committee to Review the Final Report of the Toronto Transition Team in

        connection with the foregoing matter, and filed a pamphlet, entitled  The French Committee

        of Toronto City Hall. 



               On motion by Councillor Rae, the Special Committee to Review the Final

               Report of the Toronto Transition Team referred the foregoing communication

               to the Chief Administrative Officer for report to the Corporate Services

               Committee on January 18, 1999, on an appropriate reporting structure and

               funding for the French Committee of the City of Toronto.



               (Chief Administrative Officer; c:  Councillor Mario Silva, Trinity-Niagara;

               Mr. Andre Duclos, President of the existing French Committee at City Hall -

               December 4, 1998)



                                      (Clause No. 9a, Report No. 15)





100.    Revisions to the Council Committee Structure                                              



        (See also Minute No. 98)



        The Special Committee to Review the Final Report of the Toronto Transition Team resumed

        its consideration of the Revisions to the Council Committee Structure. 



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a report (November 26, 1998) from the Chief Administrative Officer, recommending that:



        (1)    the principles set out in the section of this report entitled  Guiding Principles 

               be adopted as the means to guide the performance of the Council-committee

               structure;



        (2)    effective June 1, 1999, a Policy and Finance Committee, as illustrated in figure 5

               in the section of this report entitled  A Mechanism to Set Council Priorities and

               Achieve Financial Control , be established to replace the Strategic Policies and

               Priorities Committee and the Budget Committee;



        (3)    the Chief Administrative Officer and the Chief Financial Officer and Treasurer

               submit a report to the Strategic Policies and Priorities Committee prior to the

               end of April 1999, fleshing out the budget setting process for the year 2000

               budget and related financial control protocols, including:



               (i)     the relationship between in-year policy development by standing committees

                       and the annual budget process;



               (ii)    the process to be used by the Policy and Finance Committee and Council in

                       setting budgets for the whole range of City programs;



               (iii)   the role of standing committees and community councils in the annual budget

                       setting process; and



               (iv)    guidelines  for the in-year financial monitoring and management of specific

                       program areas within standing committees  portfolios;

        (4)    the Chief Administrative Officer and the Chief Financial Officer and Treasurer

               report further on the concept of a time-limited Budget Advisory Committee as

               described in the section of this report entitled  A Mechanism to Set Council

               Priorities and Achieve Financial Control ;



        (5)    the proposed Policy and Finance Committee be chaired by the Mayor;



        (6)    the chairs of all standing committees and community councils, other than the

               Policy and Finance Committee and the Appointments Committee, continue to be

               selected by a vote of the members of the respective standing committees and

               community councils;



        (7)    appointments to standing committees and community councils continue to be made for

               each half-term of Council and, with the exception of the Mayor, no Member of

               Council chair the same standing committee or community council in consecutive

               half-terms of the same Council;



        (8)    the committee structure described in Figure 6 in the section of this report

               entitled  Standing Committee Portfolios  be adopted for implementation effective

               June 1, 1999;



        (9)    the Commissioners review all pre-existing advisory committees, working groups and

               task forces within their respective areas of responsibility and report thereon to

               the relevant standing committees, setting out the mandates and composition of the

               advisory committees, special committees, working groups and task forces, and make

               recommendations with respect to their continuation;



        (10)   with the exception of the Mayor, who is an ex-officio member of all committees of

               Council, no Member of Council should be a Member of more than one of the six

               policy/issue-based standing committees (not including the Appointments and Audit

               committees) shown in Figure 6 in the section of this report entitled  Standing

               Committee Portfolios ;



        (11)   the Mayor recommend the membership of the Appointments Committee to Council, and

               the Mayor or Deputy Mayor, if so assigned by the Mayor, serve as the chair of the

               Appointments Committee;



        (12)   the City s Agencies, Boards and Commissions report through the proposed Policy and

               Finance Committee for budget purposes, and through the standing committee with

               responsibility for the relevant policy field for any other matters;



        (13)   Council request the provincial government to amend the Health Protection and

               Promotion Act and the City of Toronto Act, 1997(No. 2) to confer upon Toronto City

               Council the powers, rights and duties of the Board of Health;



        (14)   when City Council is granted the powers, rights and duties of a Board of Health,

               public health matters be reported to Council through a standing committee of

               Council, and Council establish formal mechanisms to ensure that citizens continue

               to have meaningful input to the development of public health policy;



        (15)   until such time that Council is granted the powers, rights and duties of the Board

               of Health, the present Board of Health report to Council through the Community and

               Neighbourhood Services Committee and no longer report directly to City Council;



        (16)   the Mayor may assign to the Deputy Mayor the role of manager of the Council

               meeting Agenda, as described in the section of this report entitled  A Mechanism

               to Manage Council s Agenda , and the City Clerk and City Solicitor be requested to

               report further on how this recommendation can be implemented;

        (17)   the City Clerk and City Solicitor undertake the necessary actions to give effect

               to the changes to the Council-Committee structure, including the development of a

               schedule of Council and committee meetings, and drafting the relevant amendments

               to the Procedural by-law for Council approval;



        (18)   the Council-Committee structure be reviewed at the end of 18 months following the

               implementation of the revisions recommended in this report and thereafter

               regularly every three to five years; and



        (19)   the appropriate City officials be authorized and directed to take the necessary

               action to give effect thereto.



        The Special Committee to Review the Final Report of the Toronto Transition Team also had

        before it the following communications:



        (i)    (December 3, 1998) from Mr. David McKeown, writing in opposition to

               Recommendations Nos. (13) and (14) embodied in the report (November 26, 1998) from

               the Chief Administrative Officer;



        (ii)   (December 3, 1998) from Mr. Loren Freid, Executive Director, North York Harvest

               Food Bank, expressing concern respecting the proposed plan to abolish the Board of

               Health and transfer its powers to City Council;



        (iii)  (December 4, 1998) addressed to Councillor John Filion, from Ms. Connie Clement,

               forwarding information respecting the history of the establishment of the Board of

               Health;



        (iv)   (December 2, 1998) from Mr. Ruth Crammond, Executive Director, Davenport Perth

               Neighbourhood Centre, writing in opposition to the transfer of the Board of Health

               to City Council;



        (v)    (Undated) from Dr. Rosana Pellizzari, forwarding comments respecting the transfer

               of the Board of Health to City Council;



        (vi)   (December 5, 1998) from Ms. Anita O Connor, Executive Director, Parkdale Golden

               Age Foundation; and



        (vii)  (December 4, 1998) from Ms. Kathryn Scharf, FoodShare Toronto and Co-Chair,

               Toronto Food Policy Council.



        Mr. Phillip Abrahams, Senior Corporate Management and Policy Consultant, Strategic and

        Corporate Policy Division, Chief Administrator s Office, gave an overhead presentation to

        the Special Committee to Review the Final Report of the Toronto Transition Team, entitled

         Revisions to the Council-Committee Structure , and filed a copy of his presentation

        material.



        Councillor Miller advised those present that it was his intention to recommend to Council

        that Recommendations Nos. (13), (14) and (15) embodied in the report (November 26, 1998)

        from the Chief Administrative Officer be struck out, and the Board of Health continue to

        report directly to Council.



        The following persons appeared before the Special Committee to Review the Final Report of

        the Toronto Transition Team in connection with the foregoing matter:

        -      Mr. Lee Zaslofsky, Chair, Citizens for Public Health;

        -      Mr. Rick Lines, Prisoners HIV Aids Support Action Network (PASAN);



        -      Ms. Fiona Nelson; and



        -      Councillor John Filion, North York Centre.



        Councillor Miller appointed Councillor Rae Acting Chairman and vacated the Chair.



               A.      Councillor Miller moved that:



                       (1)    the Special Committee recommend to Council the adoption of

                              the report (November 26, 1998) from the Chief Administrative

                              Officer with the exception of Recommendations Nos. (4), (5),

                              (7), and (11); and subject to striking out Recommendations

                              Nos. (13), (14) and (15); and the Board of Health continue

                              to report directly to Council; and



                       (2)    Recommendations Nos. (4), (5), (7) and (11) and the role and

                              composition of the Policy and Finance Committee, be referred

                              to the Office of the Mayor and Councillor David Miller,

                              Chair of the Special Committee, for further discussion and

                              report thereon directly to Council for its meeting scheduled

                              to be held on December 16, 1998. 



        Councillor Miller resumed the Chair.



               B.      Councillor Prue moved that Recommendation No. (16) be referred to

                       the City Clerk and that the City Clerk, in consultation with the

                       City Solicitor, be requested to report to Council for its meeting

                       scheduled to be held on December 16, 1998, on a mechanism to manage

                       Council s agenda. 



               C.      Councillor Moeser moved that the foregoing Motion B. by Councillor

                       Prue be amended to provide that such report include comments on the

                       Deputy Mayor meeting with the Chairs of Committees prior to Council

                       to prepare a priority list for the Council agenda.



               D.      Councillor Johnston moved that the City Clerk in consultation with

                       the Mayor, be requested to report directly to Council on:



                       (a)    committees being required to identify those items that have

                              a high priority;



                       (b)    Members of Council being required to give prior notice with

                              respect to special time slots for items being considered;

                              and



                       (c)    any other issues of concern with respect to the management

                              of Council s agenda. 



               E.      Councillor Moeser further moved that:



                       (1)    Recommendation No. (8) be amended to provide that Parks and

                              Recreation report to Council through the Economic

                              Development Committee; and 

                       (2)    Standing Committee members and the Chair of Standing

                              Committees be selected on a yearly basis.



               F.      Councillor Feldman moved that the foregoing motion E. by Councillor

                       Moeser be amended to provide that the Chair of a Standing

                       Committee, if he/she has the confidence of the Committee, be

                       elected to a second term.



               G.      Councillor Sgro moved that:



                       (i)    the report (November 26, 1998) from the Chief Administrative

                              Officer, together with all motions in regard thereto, be

                              referred back to the Chief Administrative Officer for

                              further consideration in consultation with the Mayor and

                              Councillor Miller; and



                       (ii)   the Special Committee recommend to Council that the term of

                              the Special Committee be extended for three months in order

                              to complete its work.



        Councillor Miller appointed Councillor Rae Acting Chairman and vacated the Chair.



               H.      Councillor Miller further moved that Part (2) of the foregoing

                       Motion E. by Councillor Moeser, and the foregoing Motion F.  by

                       Councillor Feldman be referred to the Office of the Mayor and

                       Councillor David Miller for inclusion in their deliberations.



        Councillor Miller resumed the Chair.



        Councillor Miller ruled that Part (2) of the foregoing Motion G. by Councillor Sgro out of

        order, having regard that Council has determined that the Special Committee s term will

        end at the end of December and to change that decision would require a re-opening of the

        matter at Council.



               Upon the question of the adoption of Part (1) of the foregoing Motion G. by

               Councillor Sgro, it was lost.



               Upon the question of the adoption of the foregoing Motion C. by Councillor

               Moeser, amending the foregoing Motion B. by Councillor Prue, it was

               carried.



               Upon the question of the adoption of the foregoing Motion B. by Councillor

               Prue, as amended, it was carried.



               Upon the question of the adoption of the foregoing Motion D. by Councillor

               Johnston, it was carried.



               Upon the question of the adoption of the foregoing Motion H. by Councillor

               Miller, amending Part (2) the foregoing Motion E. by Councillor Moeser, and 

               the foregoing Motion F. by Councillor Feldman, it was carried.



               Upon the question of the adoption of Part (1) of the foregoing Motion E. by

               Councillor Moeser, it was carried.



               Upon the question of the adoption of the foregoing Motion A. by Councillor

               Miller, it was carried.

        The Decision of the Special Committee to Review the Final Report of the Toronto Transition

        Team therefore is as follows:

               The Special Committee to Review the Final Report of the Toronto Transition

               Team:



               (A)     recommended to Council  the adoption of the aforementioned report

                       (November 26, 1998) from the Chief Administrative Officer with the

                       exception of Recommendations Nos. (4), (5), (7), (11) and (16); and

                       subject to:



                       (1)    amending Recommendation No. (8) to provide that Parks and

                              Recreation report to Council through the Economic

                              Development Committee; and



                       (2)    striking out Recommendations Nos. (13), (14) and (15); and

                              the Board of Health continue to report directly to Council.



               (B)     referred Recommendations Nos. (4), (5), (7) and (11) and the role

                       and composition of the Policy and Finance Committee, to the Office

                       of the Mayor and Councillor David Miller, Chair of the Special

                       Committee, for further discussion and report thereon directly to

                       Council for its meeting scheduled to be held on December 16, 1998;



               (C)     requested the City Clerk to report directly to Council for its

                       meeting scheduled to be held on December 16, 1998:



                       (i)    in consultation with the City Solicitor, respecting

                              Recommendation No. (16) embodied in the report (November 26,

                              1998) from the Chief Administrative Officer, on a mechanism

                              to manage Council s agenda, such report to include comments

                              on the Deputy Mayor meeting with the Chairs of Committees

                              prior to Council to prepare a priority list for the Council

                              agenda; and



                       (ii)   in consultation with the Mayor, on:



                              (a)     committees being required to identify those items

                                      that have a high priority;



                              (b)     Members of Council being required to give prior

                                      notice with respect to special time slots for items

                                      being considered; and



                              (c)     any other issues of concern with respect to the

                                      management of Council s agenda; and



               (D)     referred the following motions to the Office of the Mayor and

                       Councillor David Miller for inclusion in their deliberations:



                       Moved by Councillor Moeser:



                               That Standing Committee members and the Chair of

                              Standing Committees be selected on a yearly basis. 



                       Moved by Councillor Feldman:

                               That the foregoing motion by Councillor Moeser be

                              amended to provide that the Chair of a Standing

                              Committee, if he/she has the confidence of the

                              Committee, be elected to a second term. 



               (Office of the Mayor; Councillor David Miller; City Clerk; City Solicitor;

               c: Mr. Phillip Abrahams, Senior Corporate Management and Policy Consultant,

               Strategic and Corporate Policy Division, Chief Administrator s Office; Ms.

               Mary Ellen Bench; All Interested Parties - December 4, 1998)



                                      (Clause No. 1, Report No. 15)





101.    Community Council Boundaries.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a report (November 24, 1998) from the Chief Administrative Officer, responding to

        Council's request that the Special Committee give further consideration to the issue of

        Community Council boundaries; advising that this report recommends increasing the number

        of Community Councils and outlines a number of principles to guide the redefinition of

        Community Council boundaries, effective following the next municipal election; and

        recommending that:



        (1)    the boundaries of the Community Councils be redefined to ensure that Community

               Councils better reflect local areas and are better able to focus on local matters;



        (2)    the new Community Council boundaries take effect following the next municipal

               election;



        (3)    the redefinition of Community Council boundaries be guided by the following

               principles:



               (a)     there will be more Community Councils than at present, not fewer;



               (b)     each Community Council will represent a group of neighbourhoods with a

                       community of interest;



               (c)     Community Councils will each have a membership of between five and seven

                       Members of Council; 



        (4)    the process to redefine Community Council boundaries will be lead by the City

               Clerk, in consultation with the Chief Planner;



        (5)    the public be consulted prior to the development of specific options for new

               Community Council boundaries; and



        (6)    the appropriate City officials be authorized and directed to take the necessary

               action to give effect thereto.



        The Special Committee to Review the Final Report of the Toronto Transition Team also had

        before it a communication (November 6, 1998) from the City Clerk, advising that City

        Council, in adopting, as amended, Clause No. 1 of Report No. 12 of The Special Committee

        to Review the Final Report of the Toronto Transition Team, headed  The Roles and

        Responsibilities of Community Councils in the Context of the Council-Committee Structure ,

        directed, inter alia, that the following Recommendation No. 9 embodied in the report dated



        June 3, 1998, from the Chief Administrative Officer, be struck out and referred to the

        Special Committee to Review the Final Report of the Toronto Transition Team for further

        consideration:

                Community Council Boundaries:

               (9)     to assess alternative approaches to ensuring that the City s government has

                       an effective geographic focus, the Special Committee s examination of

                       Council s political decision-making structure should include consideration

                       of:



                       (a)    the appropriateness of the current Community Council boundaries;



                       (b)    the process for defining geographic committees of Council; and



                       (c)    linkages to the ward boundary review being undertaken by the

                              UEDC; .



        Councillor Bill Saundercook, York- Humber, and Councillor Joe MihevcYork-Eglinton,

        appeared before the Special Committee to Review the Final Report of the Toronto Transition

        Team, in connection with the foregoing matter.



               A.      Councillor Feldman moved that the Special Committee recommend to

                       Council the adoption of the report (November 24, 1998) from the

                       Chief Administrative Officer, subject to amending Recommendation

                       No. (2) by adding thereto the following words:



                               provided that, until there is harmonization of

                              services, none of the borders of the old City be

                              crossed by redefinition of Community Councils. 



               B.      Councillor Moeser moved that Recommendation No. (3) (c) embodied in

                       the report (November 24, 1998) from the Chief Administrative

                       Officer be amended by deleting the word  seven  and inserting in

                       lieu thereof the word  nine .



               C.      Councillor Rae moved that the report (November 24, 1998) from the

                       Chief Administrative Officer be amended by striking out

                       Recommendation No. (3) and inserting in lieu thereof the following:



                        (3)   the redefinition of Community Council boundaries analyse

                              benefits and weaknesses of the following options:



                              (a)     a four Community Council model;



                              (b)     a five Community Council model;



                              (c)     a six Community Council model; and



                              (d)     a greater than six Community Council model.



               D.      Councillor Johnston moved that the Special Committee recommend to

                       Council the adoption of the report (November 24, 1998) from the

                       Chief Administrative Officer; and that the City Clerk be requested

                       to consult with the border Councillors on the issues raised by her

                       respecting those homes where the wards overlap.



               Upon the question of the adoption of the foregoing Motion A. by Councillor

               Feldman, it was lost.

               Upon the question of the adoption of the foregoing Motion B. by Councillor

               Moeser, it was lost.

               Upon the question of the adoption of the foregoing Motion C. by Councillor

               Rae, it was lost.



               Upon the question of the adoption of the foregoing Motion D. by Councillor

               Johnston, it was carried.



        The decision of the Special Committee to Review the Final Report of the Toronto Transition

        Team therefore is as follows:



               The Special Committee to Review the Final Report of the Toronto Transition

               Team:



               (1)     recommended to Council the adoption of the report (November 24,

                       1998) from the Chief Administrative Officer; and



               (2)     requested the City Clerk to consult with the border Councillors on

                       the issues raised by Councillor Anne Johnston respecting those

                       homes where the wards overlap.



               (City Clerk; c:  Phillip Abrahams, Senior Corporate Management and Policy

               Consultant, Strategic and Corporate Policy Division, Chief Administrator s

               Office - December 4, 1998)



                                      (Clause No. 2, Report No. 15)





102.    Administrative Structure for Arts Grants.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a report (November 23, 1998) from the Chief Administrative Officer, recommending that:



        (1)    the recommendations submitted by ARA Consulting Ltd. in their report entitled

                Governance Model for Arts and Culture Grants  be adopted;



        (2)    the Commissioner of Economic Development, Culture and Tourism modify the

               1999 grants process to be consistent with the model proposed in the Consultant s

               report, should this be approved by Council;



        (3)    the Commissioner of Economic Development, Culture and Tourism develop an

               implementation plan within Corporate budgetary guidelines and report thereon to

               the Economic Development Committee;



        (4)    the Commissioner of Economic Development, Culture and Tourism work with the Chief

               Administrative Officer, Solicitor, and Toronto Arts Council to propose revisions

               to the legislation and the grant agreement with the Toronto Arts Council to

               address concerns articulated in the consultant s report; and



        (5)    the appropriate City officials be authorized and directed to take the necessary

               action to give effect thereto.



        The Special Committee to Review the Final Report of the Toronto Transition Team also had

        before it a report (December 3, 1998) from the President of the Toronto Arts Council (TAC)

        recommending that:

        (1)    the Toronto Arts Council be approved as the city-wide arm's length administrative

               body in relation to the funding of the arts and cultural organizations and artists

               in the City of Toronto;



        (2)    the Toronto Arts Council report to City Council through Economic Development

               Committee;



        (3)    the Toronto Arts Council prepare and submit its annual Cultural Grant budget

               request to City Council through the Budget Committee for approval by City Council;



        (4)    City Legal work with the Toronto Arts Council to establish the terms of a new

               Grants Agreement with the City. The Grants Agreement should ensure, among other

               things:



               (i)     full financial accountability to City Council;



               (ii)    City Council control over policy;



               (iii)   City Council approval of the total Cultural Grants envelope;



               (iv)    continuation of City Council appointments of five Councillors to the board

                       of directors of the TAC; and



               (v)     a framework that establishes TAC as an integral part of the City's

                       functional structure;



        (5)    the Toronto Arts Council continue to realign its structure and process to fit the

               amalgamated City;



        (6)    appropriate partnerships be developed between TAC and the Culture Office to ensure

               efficient and effective coordination of the City's arts and culture objectives;



        (7)    implementation proceed regarding the recommendations of the Commissioner of

               Economic Development, Culture and Tourism's report of September 11, 1998 and that

               the four local arts councils that are not funding bodies continue to report to and

               enter into a purchase of service agreement with the Culture Office;



        (8)    appropriate City officials be authorized and directed to take the necessary action

               to give effect to these recommendations.



        The Special Committee to Review the Final Report of the Toronto Transition Team also had

        before it the following communications:



        (i)    (September 23, 1998) from the City Clerk, advising that the Economic Development

               Committee on September 18, 1998, during its consideration of a report (August,

               1998) from Anne Collins, President, Toronto Arts Council, which covered the first

               six months in 1998 (January 1 to June 30, 1998) and described the economic impact

               of the City s financial investment in the arts community and the impressive array

               of new work, creativity and community animation which resulted, took the following

               action:



               (1)     received the report (August, 1998) from Anne Collins, President, Toronto

                       Arts Council, and forwarded it to City Council for information at its next

                       meeting on October 1, 1998; and

               (2)     referred the following Recommendation No. (103) of the Toronto Transition

                       Team to the Commissioner of Economic Development, Culture and Tourism with

                       a request that he submit a report to the Special Committee to Review the

                       Final Report of the Toronto Transition Team and that the Special Committee

                       forward its recommendation in this respect to the Economic Development

                       Committee for consideration and subsequent submission to City Council:



                               Council should establish a new City-wide Toronto Arts

                              Council as an arm s length funding and peer review body to

                              administer grants to arts and cultural organizations,

                              according to policy guidelines established by Council. 



        (ii)   received from the following respecting Arts and Culture in the City of Toronto:



               -       (October 21, 1998) Ms. Joy Hughes, Cedar Ridge Studio Gallery;



               -       (October 22, 1998) Ms. Angela Lee;



               -       (October 22, 1998) Ms. Wendy Lilly, Waterfront Trail Artists;



               -       ()October 22, 1998) Ms. Elizabeth Cinello;



               -       (October 22, 1998) Mr. Dirk McLean;



               -       (October 22, 1998) Mr. Robin Collyer;



               -       (October 23, 1998) Ms. Rosa Maria Luza, Director, The Patron of Peruvian

                       Arts;



               -       (October 23, 1998) Ms. Sarindar Dhaliwal;



               -       (October 23, 1998) Ms. Lee Pui Ming, Musician;



               -       (October 24, 1998) Ms. Joan A. Pierre;



               -       (Undated) Ms. Rina Fraticelli, Wild Zone Films; and



               -       (Undated) Ms. Cheuk C. Kwan.



               -       (November 28, 1998) Ms. Barbara Fischer;



               -       (November 30, 1998) from E. Drew Huffman;



               -       (November 30, 1998) from Mr. David Powell, Co-Artistic Director, Puppet

                       Mongers;



               -       (November 30, 1998) from Mr. Eric Field, Waterfront Trail Artists;



               -       (November 30, 1998) from Ms. Wendy Lilly, Waterfront Trail Artists;



               -       (November 30, 1998) from Ms. Gabrielle Wimmerschoff, Waterfront Trail

                       Artists;



               -       (November 30, 1998) from Mr. Gerald Smith, First Stage in Arts Marketing,

                       Management and communications;

               -       (November 30, 1998) from Ms. Joan Bosworth, General Manager, Opera Atelier;

               -       (November 30, 1998) from Ms. Margaret Atwood, 



               -       (December 1, 1998) from Mr. Don Moffat, Moffat Kinoshita Architects Inc.;



               -       (December 1, 1998) from Ms. Jean Yoon, Seoul Babe, Artistic Director;



               -       (Undated) from Jacquie P. A. Thomas, Artistic Director, Theatre Gargantua;



               -       (December 1, 1998) from Ms. Karl Beveridge, Spokesperson, CARFAC Ontario;



               -       (Undated) from Ms. Carol Anderson, Administrative Co-ordinator, The

                       Aldeburgh Connection;



               -       (December 1, 1998) from Ms. Mandy Macrae, President, Women s Musical Club

                       of Toronto;



               -       (December 1, 1998) from Ms. Melony Ward and Milinda Sato, Co-Directors, YYZ

                       Artists  Outlet;



               -       (December 1, 1998) from Mr. Nicholas Goldschmidt, Music Canada Musique

                       2000;



               -       (December 1, 1998) from Ms. Diane Quinn;



               -       (December 1, 1998) from Ms. June Callwood;



               -       (December 1, 1998) from Mr. William Morris, President, National Shevchenko

                       Musical Ensemble Guild of Canada;



               -       (December 1, 1998) from Ms. Susan V. Corrigan, Administrative Director, The

                       Canadian Bookbinders and Book Artists Guild;



               -       (December 1, 1998) from Mr. Michael deConinck Smith, Managing Director,

                       Canadian Children s Dance Theatre;



               -       (December 1, 1998) from Mr. Patricia S. Rubin;



               -       (Undated) from Ms. Rebecca Todd;



               -       (December 2, 1998) from Mr. Andrew Pyper; 



               -       (December 2, 1998) from Ms. Rosslyn Jacob Edwards, General Manager,

                       DanceWorks;



               -       (December 2, 1998) from Mr. Alan McNairn, Director, Canadian Filmmakers

                       Distribution Centre;



               -       (December 2, 1998) from Mr. David Zapparoli;



               -       (December 2, 1998) from Mr. Hussain Amarshi and Claudine Domingue, Mongrel

                       Media;



               -       (December 2, 1998) from Mr. Chuck McEwen, Producer, The Fringe: Toronto s

                       Theatre Festival;

               -       (December 2, 1998) from Ms. Sonja Mills;

               -       (December 2, 1998) from Ms. Pat Bradley, Executive Director, Professional

                       Association of Canadian Theatres (PACT);



               -       (December 2, 1998) from Ms. Jane Howard Baker, Inner City Angels;



               -       (December 2, 1998) from Mr. Adrian Di Castri, Chairperson, Public Art

                       Commission;



               -       (December 2, 1998) from Ms. Christine Foster, Administrative Director, and

                       Ms. Alice Walter, Artistic Director, Cliffhanger Productions;



               -       (December 2, 1998) from Mr. Jim Montgomery, Artistic Director, The Music

                       Gallery;



               -       (December 2, 1998) from Ms. Carol Auld;



               -       (December 2, 1998) from Mr. Mark Czarnecki;



               -       (December 2, 1998) from Mr. Richard Fung, Visiting Professor, Dept. Of

                       Media Study, SUNY-Buffalo;



               -       (December 2, 1998) from Mr. Atom Egoyan, Ego Film Arts;



               -       (December 3, 1998) from Ms. Sara Angelucci, Gallery 44;



               -       (December 2, 1998) from Selvam Sridas, Vice President, Tamil Eelam Society

                       of Canada;



               -       (Undated) from Ananthy Sridas;



               -       (December 2, 1998) from Sam Sridas, Sri Lalitha Kala Khenthram;



               -       (December 2, 1998) from   Roger Gibbs, Artistic Director, Worlds of Music

                       Toronto;



               -       (December 1, 1998) from Marilyn Jung, Zen Mix 2000;



               -       (December 2, 1998) from Terry Watada;



               -       (December 2, 1998) from Mark Brownell, Artistic Director, Pea Green Theatre

                       Group Inc.;



               -       (December 2, 1998) from Deanna Bowen, Membership Coordinator, The Liaison

                       of Independent Filmmakers of Toronto;



               -       (December 2, 1998) from Claire Hopkinson, General Manager and Producer,

                       Tapestry Music Theatre;



               -       (December 3, 1998) from Ms. Elena Quah, Director, Projects for the Arts;



               -       (December 3, 1998) from Ms. Nancy Coy, General Manager, Young Peoples

                       Theatre;



               -       (December 3, 1998) from Mr. Michael J. Thomas, Visual Artist;

               -       (December 3, 1998) from Ms. Ottie Lockey, Managing Director, Tafelmusik;

                       and

               -       (December 3, 1998) from Mr. Ross Turnbull, General Manager, Charles Street

                       Video.



               -       (December 2, 1998) from Mr. Robert Achtemichuk, Director, Open Studio;



               -       (December 2, 1998) from Ms. Edita Petrauskate, Executive Director, The

                       League of Canadian Poets;



               -       (December 3, 1998) from Ms. Lorraine Johnson, General Manager, New Music Concerts;



               -       (December 3, 1998) from Mr. Joey Meyer, Choreographer;



               -       (December 3, 1998) from Mr. John Beckwith;



               -       (December 2, 1998) from Mr. Jim Millan, Artistic Director, Crow s Theatre;



               -       (December 3, 1998) from Ms. Molly Thorn;



               -       (December 3, 1998) from Ms. Elizabeth Cinello, Artist and Community Arts

                       Worker;



               -       (December 3, 1998) from Lee Pui Ming;



               -       (December 3, 1998) from Ms. Jennifer Watkins;



               -       (December 3, 1998) from Ms. Jennifer Ginder, Director of Government

                       Relations, Canadian Opera Company; 



               -       (December 3, 1998) from Mr. Michael Malone, Executive Director, Trinity

                       Square Video;



               -       (Undated) from Ms. Jessica Fraser, Executive Director, Toronto Theatre

                       Alliance;



               -       (December 4, 1998) from Ms. Allison Melville, Chair, Baroque Music Beside

                       the Grange; 



               -       (Undated) from Mr. Matthew Hansen;



               -       (December 3, 1998) from Mr. Shawn Kerwin;



               -       (Undated) from Ms. Harriet Wichin;



               -       (December 3, 1998) from the Artistic Director, Menaka Thakkar Dance

                       Company;



               -       (December 2, 1998) from Mr. David Fallis, General Manager, Toronto Consort;



               -       (December 3, 1998) from Ms. Angela Lee, Program Director, Arts Starts

                       Neighbourhood Cultural Centre; and



               -       (December 3, 1998) from Mr. Martin Bragg, Canadian Stage.



        Mr. Steve Lough, ARA Consulting Ltd., gave a presentation to the Special Committee to

        Review the Final Report of the Toronto Transition Team, respecting the governance

        structure for Arts and Culture Grants.

        Ms. Anne Collins, President, Toronto Arts Council, also gave a presentation to the Special

        Committee to Review the Final Report of the Toronto Transition Team, entitled  Governance

        Structure for Arts and Culture Grants , and filed a copy of her presentation material.



        The following persons appeared before the Special Committee to Review the Final Report of

        the Toronto Transition Team in connection with the foregoing matter:



        -      Ms. Alison Bain, Director, Public Affairs, Toronto International Film Festival;



        -      Mr. Layne Coleman, Artistic Director, Theatre Passe Muraille;



        -      Ms. Lillian Allen, Artist; 



        -      Mr. Matt Cohen, Writer; 



        -      Ms. Marion Law;



        -      Councillor John Adams, Midtown; and



        -      Councillor Pam McConnell, Don River.





               A.      Councillor Lindsay Luby moved that the Special Committee

                       recommended to Council:



                       (i)    the adoption of the report (December 3, 1998) from the

                              President of the Toronto Arts Council (TAC); and 



                       (ii)   that this matter be reviewed in the next term of Council.



        Councillor Miller appointed Councillor Rae Acting Chairman and vacated the Chair.



               B.      Councillor Miller moved that the foregoing Motion A. by Councillor

                       Lindsay Luby me amended by striking out Part (ii).



        Councillor Miller resumed the Chair.



               C.      Councillor Johnston moved that the Special Committee recommend to

                       Council that the President of the Toronto Arts Council be requested

                       to report to the Economic Development Committee on how the City can

                       stimulate amateur theatre in the City of Toronto.



               D.      Councillor Kelly moved that Recommendation No. (3) embodied in the

                       report (December 3, 1998) from the President of the Toronto Arts

                       Council be amended by striking out the word  Budget  and inserting

                       in lieu thereof the word  appropriate .



        Councillor Miller appointed Councillor Rae Acting Chairman and vacated the Chair.



               E.      Councillor Miller further moved that the Special Committee

                       recommend to Council the adoption of the report (November 23, 1998)

                       from the Chief Administrative Officer subject to:



                       (i)    Councillors continuing to sit on the Toronto Arts Council;

                              and

                       (ii)   the Toronto Arts Council reporting directly to the Economic

                              Development Committee and Budget Committee on budget and

                              policy matters; and



                       (iii)  the Chief Administrative Officer and the Commissioner of

                              Economic Development, Tourism and Culture, in consultation

                              with the Toronto Arts Council being requested to report

                              further to the Economic Development Committee on the

                              definition of community arts grants to ensure that they are

                              directed to community development that is art-related and

                              does not overlap the mandate of the Toronto Arts Council.



        Councillor Miller resumed the Chair.



               Upon the question of the adoption of the foregoing Motion C. by Councillor

               Johnston, it was carried.



               Upon the question of the adoption of the foregoing Motion B. by Councillor

               Miller, amending Part (ii) of the foregoing Motion A. by Councillor

               Lindsay Luby, it was carried.



               Upon the question of the adoption of the foregoing Motion D. by Councillor

               Kelly, it was carried.



               Upon the question of the adoption of the foregoing Motion A. by Councillor

               Lindsay Luby, as amended,  the vote was taken as follows:



               Yeas:   Councillors Feldman,  Johnston, Kelly, Lindsay Luby, Li Preti,

                       Miller, Moeser, Prue, Rae.



               Decided unanimously in the affirmative.



        Having regard for the foregoing action taken by the Committee the foregoing Motion E. by

        Councillor Miller was not put to a vote.



        The decision of the Special Committee to Review the Final Report of the Toronto Transition

        Team therefore is as follows:



               The Special Committee to Review the Final Report of the Toronto Transition

               Team recommended to Council:



               (1)     the adoption of the report (December 3, 1998) from the President of

                       the Toronto Arts Council (TAC), subject to amending Recommendation

                       No. (3) embodied therein by striking out the word  Budget  and

                       inserting in lieu thereof the word  appropriate , so that

                       Recommendation No. (3) now reads as follows:



                        (3)   the Toronto Arts Council prepare and submit its annual

                              Cultural Grant budget request to City Council through the

                              appropriate Committee for approval by City Council; and



               (2)     that the President of the Toronto Arts Council be requested to

                       report to the Economic Development Committee on how the City can

                       stimulate amateur theatre in the City of Toronto.



                                      (Clause No. 4, Report No. 15)

        At this point in the proceedings the Special Committee to Review the Final Report of the

        Toronto Transition Team recessed at 1:07 p.m., to reconvene at 2:15 p.m.

        The Special Committee to Review the Final Report of the Toronto Transition Team reconvened

        at 2:25 p.m.



        Members Present:



                       Councillor David Miller, Chair

                       Councillor Mike Feldman

                       Councillor Norman Kelly

                       Councillor Lindsay Luby

                       Councillor Ron Moeser

                       Councillor Michael Prue

                       Councillor Kyle Rae



        Also Present:



                       Councillor Ila Bossons

                       Councillor John Adams





103.    Governance Structure for Heritage Services.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it the following:



        (i)    communication (August 12, 1998) from the City Clerk, advising that City Council on

               July 29, 30 and 31, 1998, had before it Clause No. 1 of Report No. 10 of The

               Special Committee to Review the Final Report of the Toronto Transition Team,

               headed  Governance Structure for Heritage Services ; that Council directed that

               the aforementioned Clause be struck out and referred back to the Special Committee

               to Review the Final Report of the Toronto Transition Team, together with the

               following motion and the various documents and communications submitted at

               Council:



                       Moved by Councillor Adams:



                        That the Clause be amended by striking out Recommendation No. (12) of the

                       Special Committee to Review the Final Report of the Toronto Transition Team

                       and inserting in lieu thereof the following:



                        (12)  City Council support the continued existence of an independent arms

                              length charitable foundation to facilitate fundraising and

                              development activities for a broad range of heritage projects

                              throughout the City, and the Heritage Board, in consultation with

                              the Culture Office, report on the further implementation of such

                              charitable foundation.  ; and



               with the following requests:



               (1)     that the Special Committee to Review the Final Report of the Toronto

                       Transition Team:



                       (a)    hold a special meeting to give consideration thereto;

                       (b)    handle deputations expeditiously;

                       (c)    limit deputations to the Chairs of the existing LACAC s, the Chair,

                              Heritage Toronto and the Chairs of the Museum Boards; and



                       (d)    develop a position paper on heritage issues prior to the hearing of

                              deputations; and



               (2)     that the heritage community be invited to immediately develop a Heritage

                       Master Plan.



        (ii)   report (Undated) from Dr. Marion Joppe, Chair, Heritage Toronto, recommending

               that:



               (1)     Heritage services in the City of Toronto should be delivered by a Heritage

                       Board which has registered charitable status, a clear financial agreement

                       with the City, and an effective system of accountability.  Therefore, it is

                       recommended that:



                       (a)    the Heritage Board receive and annual funding agreement to provide

                              city history programming to the citizens and visitors of Toronto

                              and preservation services for all of Toronto;



                       (b)    the funding agreement recognized the growing market for history

                              services outside the museum walls; and the need to develop the

                              potential of the museums;



                       (c)    performance indicators be established between the Heritage Board

                              and City Council and that Council have the power to hold the Board

                              accountable;



                       (d)    an annual capital budget be negotiated based on the understanding

                              that the protection of the heritage asset is the responsibility of

                              the city.  In addition, the Heritage Board could separately

                              negotiate special capital improvement expenditures to enhance

                              operations and to match funds from the private sector;



                       (e)    the Heritage Board establish Board member recruitment criteria in

                              light of the performance requirements, that membership be broadly

                              representative of the City, that members of the Board be approved

                              by City Council via the Nominating Committee; and



                       (f)    considering that Heritage Toronto already holds a charitable

                              number, it should continue to exist as the City s Heritage Board

                              with a clear annual funding agreement and clear accountability

                              system.



               (iii)   report (November 20, 1998) from the Chief Administrative Officer, advising

                       that the Committee Chair organized a workshop where Councillors could meet

                       with stakeholders and representatives of the Heritage Community to discuss

                       the City s role in heritage and a process for developing the City s long-

                       term vision or strategy for heritage; providing a summary of the results of

                       the Heritage Workshop; further advising that 42 people attended the

                       workshop including Councillors, Chairs of City heritage boards and

                       committees, representatives of the heritage community, agency and City



                       staff, and invited guests representing Federal, Provincial and other

                       municipal perspectives; providing a summary of the presentations made by

                       several speakers; and recommending that the attached summary be received

                       for information;

               (iv)    (July 14, 1998) from Mr. Louis Badone, The Elihu Pease House;



               (v)     (July, 1998) from the Director, Toronto Heritage Foundation;



               (vi)    (July 28, 1998) from Mr. Walter Hucker;



               (vii)   (October 23, 1998) Ms. Diana Fancher, President, West Toronto Junction

                       Historical Society;



               (viii)  (November 17, 1998) from Mr. Brian Anthony, Executive Director, Heritage

                       Canada Foundation; and



               (ix)    (Undated) from Mr. Richard Schofield, Chair, Scarborough LACAC, submitting

                       a Governance Structure for Heritage Services in the City of Toronto;



               (x)     (November 24, 1998) from Miss Patricia Kirkland, forwarding comments

                       respecting the Governance Structure for Heritage Services in the City of

                       Toronto;



               (xi)    (December 3, 1998) from Mr. Greg Cosway, President, The Cottage Creek

                       Corporation, forwarding comments respecting the Governance Structure for

                       Heritage Services in the City of Toronto;



               (xii)   (December 4, 1998) from Mr. Lawrence Leonoff, Chair, North York Heritage

                       Committee, forwarding his comments respecting the Governance Structure for

                       Heritage Services in the City of Toronto having regard that he is unable to

                       attend the meeting;



               (xiii)  report (December 3, 1998) from Councillor David Miller, High Park, Chair of

                       the Special Committee to Review the Final Report of the Toronto Transition

                       Team, forwarding recommendations respecting the Governance Structure for

                       Heritage Services;



               (xiv)   (December 3, 1998) from Mr. Rick Schofield, Scarborough LACAC and

                       Scarborough Historical Museum Board, forwarding a proposed compromise

                       Governance Structure for Heritage Services as developed at the request of

                       the Chairman of the Special Committee; and



               (xv)    (Undated) prepared by members of the Heritage community, entitled  Outline

                       for Heritage Master Plan, City of Toronto .



        The following persons appeared before the Special Committee to Review the Final Report of

        the Toronto Transition Team in connection with the foregoing matter:



        -      Mr. John Carter, Chair, East York LACAC, and read and filed a submission on behalf

               of Mr. John Bertram, Chair, Todmorden Mills Heritage Museum and Arts Centre

               Advisory Board;



        -      Mr. Earl Jarvis, Acting Chair, Etobicoke Museum and LACAC;



        -      Mr. Bernard Thompson, Chair, York Museum;



        -      Mr. Richard Schofield, Chair, Scarborough LACAC;

        -      Ms. Margo Duncan read a submission on behalf of Ms. Mary-Louise Ashbourne, Chair,

               York LACAC who was unable to attend the meeting;

        -      Ms. Lorraine O Byrne, on behalf of the Chair, North York LACAC; 



        -      Dr. Marion Joppe, Toronto Museum and LACAC Chair;



        -      Councillor John Adams, Midtown; and



        -      Councillor Ila Bossons, Midtown.



               A.      Councillor Moeser moved that the Special Committee recommend to

                       Council:



                       (i)    the adoption of the adoption of the Governance Structure for

                              Heritage Services outlined in the communication (December 3,

                              1998) from Mr. Rick Schofield, Scarborough LACAC (Local

                              Architectural Conservation Advisory Committee) and

                              Scarborough Historical Museum Board, subject to amending

                              Recommendation (9) to read as follows:



                                       (9)   staff support for the local Museum

                                             Management Boards be provided by the

                                             City; ; and 



                       (ii)   that the Chief Administrative Officer, in consultation with

                              the heritage community be requested to submit a report to

                              the Economic Development Committee on the governance

                              structure for Heritage Toronto.



               B.      Councillor Johnston, on behalf of Councillor Adams moved that the

                       foregoing Motion A. by Councillor Moeser be amended by deleting

                       Recommendation No. 12 embodied in the communication (August 12,

                       1998) from the City Clerk, and substituting therefor the following:



                               (12)   City Council support the continued existence

                                      of an independent arms length charitable

                                      foundation to facilitate fundraising and

                                      development activities for a broad range of

                                      heritage projects throughout the City, and

                                      the Heritage Board, in consultation with the

                                      Culture Office, report on the further

                                      implementation of such charitable

                                      foundation. 



               C.      Councillor Johnston, on behalf of Councillor Bossons, moved that

                       the Special Committee recommend to Council the adoption of the

                       report  (Undated) from Heritage Toronto (Toronto Historical Board),

                       entitled  A Vision and Structure for Heritage Services in Toronto .





        Councillor Miller appointed Councillor Kelly Acting Chairman and vacated the Chair.



               D.      Councillor Miller moved that:



                       (1)    the foregoing Motion A. by Councillor Moeser be amended by:

                              (a)     striking out the recommendation respecting Heritage

                                      Toronto; and

                              (b)     requesting the Commissioner of Economic Development

                                      and Culture to submit a report to the Economic

                                      Development Committee, on the proposed composition

                                      of Heritage Toronto; and



                              (c)     requesting the Commissioner of Economic Development,

                                      Culture and Tourism, in consultation with Chairs of

                                      the LACAC and Museum Boards, the Toronto Historical

                                      Association, Councillors who sit on LACACs and The

                                      Heritage Board, the Executive Director of Human

                                      Resources, the City Solicitor, the Commissioner of

                                      Urban Planning and Development Services, and anyone

                                      else required, to present options to the Economic

                                      Development Committee for implementing the selected

                                      option; and



                       (2)    the Chairman of the Special Committee be requested to

                              formally thank the participants who developed the Heritage

                              Master Plan; and



                       (3)    the Commissioner of Economic Development and Culture, in

                              consultation with the Toronto Historical Association and all

                              other interested organizations, be requested to submit a

                              report to the Economic Development Committee on the steps

                              required for the further development of the Heritage Master

                              Plan.



        Councillor Miller resumed the Chair.



               Upon the question of the adoption of the foregoing Motion D. by Councillor

               Miller, it was carried.



               Upon the question of the adoption of the foregoing Motion C. by Councillor

               Johnston, on behalf of Councillor Bossons, the vote was taken as follows:



               Nays:   Councillors Kelly, Lindsay Luby, Miller, Moeser, Prue, Rae.



               Decided in the negative.



               Upon the question of the adoption of the foregoing Motion B. by Councillor

               Johnston, on behalf of Councillor Adams, it was carried.



               Upon the question of the adoption of Part (i) of the foregoing Motion A. by

               Councillor Moeser, as amended,  it was carried.



        Having regard for the action taken by the Special Committee Part (ii) of the foregoing

        Motion A. by Councillor Moeser was not put to a vote.



        The decision of the Special Committee to Review the Final Report of the Toronto Transition

        Team therefore is as follows:



               The Special Committee to Review the Final Report of the Toronto Transition

               Team:

               (1)     recommended to Council:

                       (A)    the adoption of the Governance Structure for Heritage

                              Services outlined in the communication (December 3, 1998)

                              from Mr. Rick Schofield, Scarborough LACAC (Local

                              Architectural Conservation Advisory Committee) and

                              Scarborough Historical Museum Board:



                              (i)      as amended viz:



                                       It is recommended that:



                                      (1)    a Local Architectural Conservation Advisory

                                             Committee Panel (LACAC) be established for

                                             each Community Council area;



                                      (2)    LACAC Panels  each nominate a representative

                                             to form one Toronto Architectural

                                             Conservation Advisory Committee (TACAC) and

                                             that each LACAC report to the appropriate

                                             Community Council on local issues, depending

                                             on where a particular site is located and

                                             TACAC report through the Planning and Urban

                                             Development Committee to City Council on

                                             issues relating to the Ontario Heritage Act;



                                      (3)    Community Councils be authorized to nominate

                                             the membership of each LACAC Panel;



                                      (4)    all qualified electors living within the City

                                             of Toronto be eligible for appointment to

                                             LACAC Panels; 



                                      (5)    staff support to TACAC be seconded from City

                                             staff located in the Planning and/or Culture

                                             Departments, within budget allocations of

                                             Council;



                                      (6)    a Toronto Historical Museum Board be created,

                                             composed of representatives of each Community

                                             Museum Management Board and reporting to the

                                             Economic Development Committee;



                                      (7)    a Community Museum Management Board be

                                             created for each historical site or combined

                                             sites; and the same principles for

                                             appointments of citizens to LACACs be

                                             applied; 



                                      (8)    Community Councils be authorized to nominate

                                             the membership of each individual Museum

                                             Board in its jurisdiction;



                                      (9)    staff support for the local Museum Management

                                             Boards be provided by the City;

                                      (10)   Heritage Toronto be composed of

                                             representatives from each of the Local LACAC

                                             panels and the Community Museum Management

                                             Boards, plus representatives from the

                                             heritage community and Council;



                                      (11)   preservation policies recommended by the

                                             TACAC be reported to City Council through the

                                             Planning and Urban Development Committee;



                                      (12)   City Council support the continued existence

                                             of an independent arms length charitable

                                             foundation to facilitate fundraising and

                                             development activities for a broad range of

                                             heritage projects throughout the City, and

                                             the Heritage Board, in consultation with the

                                             Culture Office, report on the further

                                             implementation of such charitable foundation;



                                      (13)   should Council adopt this report, as amended

                                             by the Special Committee, all staff of the

                                             Toronto Historical Board and of the

                                             Scarborough Historical Museum Board become

                                             staff of the City of Toronto;



                                      (14)   Heritage be included in the City of Toronto s

                                             Official Plan;



                                      (15)   Council adopt the following fundamental

                                             principles:



                                              (1)    that Heritage contributes to the

                                                     quality of life and economic health

                                                     of the community;



                                             (2)     that local community input is of

                                                     prime importance;



                                             (3)     that Municipal government has a major

                                                     role to play in supporting and

                                                     encouraging the preservation and

                                                     appreciation of local community

                                                     heritage and in fostering the

                                                     stewardship of its material and

                                                     natural resources;



                                             (4)     that the City is charged with

                                                     heritage stewardship; and



                                             (5)     that it is important to sustain, at

                                                     the local community level, a

                                                     partnership of professional staff and

                                                     volunteers; ;



                                      (16)   the Chief Administrative Officer be requested

                                             to review the selected model in three year s

                                             time and report thereon to Council, through

                                             the appropriate Standing Committee; and

                                      (17)   the City Solicitor, in consultation with all

                                             appropriate stakeholders, develop for Council

                                             approval any necessary by-laws and agreements

                                             to give effect thereto; ; and



                              (ii)    subject to:



                                      (a)    striking out the recommendation respecting

                                             Heritage Toronto; and



                                      (b)    the Commissioner of Economic Development and

                                             Culture submitting a report to the Economic

                                             Development Committee, on the proposed

                                             composition of Heritage Toronto; and



                       (B)    that the Commissioner of Economic Development, Culture and

                              Tourism, in consultation with Chairs of the LACAC and Museum

                              Boards, the Toronto Historical Association, Councillors who

                              sit on LACACs and The Heritage Board, the Executive Director

                              of Human Resources, the City Solicitor, the Commissioner of

                              Urban Planning and Development Services, and anyone else

                              required, present options to the Economic Development

                              Committee for implementing the selected option;



               (2)     requested the Chairman of the Special Committee to formally thank

                       the participants who developed the Heritage Master Plan; and



               (3)     requested the Commissioner of Economic Development and Culture, in

                       consultation with the Toronto Historical Association and all other

                       interested organizations, to submit a report to the Economic

                       Development Committee on the steps required for the further

                       development of the Heritage Master Plan.



               (Councillor David Miller, Chairman of the Special Committee; Commissioner

               of Economic Development and Culture; c:  Ms. Nancy Autton, Strategic and

               Corporate Policy Division, Chief Administrator s Office; All Interested

               Parties - December 4, 1998)



                                      (Clause No. 3, Report No. 15)



104.    Council Legislative Process Review -

        Deputations at Committee Meetings.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a communication  (December 2, 1998) from Councillor Ron Moeser, Scarborough Highland

        Creek, requesting the Committee to consider adopting the process used previously by both

        the City of Scarborough and the old City of Toronto Committees, whereby:



        (1)    public presentations/deputants may speak on any matter on the agenda with speakers

               being limited to five minutes each and one speaker per topic;



        (2)    Councillors, who are not Committee Members, may ask questions of deputants, staff

               or Members of Council on Committees; and

        (3)    Committee members then taking carriage of the item.

               Councillor Moeser moved that the Special Committee recommend to Council

               that:



               (1)     the following process be adopted respecting deputations at

                       Committee meetings:



                       (i)    public presentations/deputants may speak on any matter on

                              the agenda with speakers being limited to five minutes each

                              and one speaker per topic;



                       (ii)   Councillors, who are not Committee Members, may ask

                              questions of deputants, staff or Members of Council on

                              Committees; and



                       (iii)  Committee Members then taking carriage of the item; and



               (2)     that   the  City  Clerk   and   Councillor   Moeser, Chairman of

                       the Sub-Committee for the Relocation of All Members of Council to

                       City Hall, be requested to provide for a designated seating

                       arrangement in Committee Room 1 and that such designated seating

                       provide for a separation between Members of the Committee and other

                       Members of Council; and



               (3)     this shall serve as necessary notice to give effect to the

                       necessary amendment to the Council procedural by-law.



        Councillor Miller ruled that Part (1) (i) of the foregoing Motion by Councillor Moeser as

        redundant given that is the current practice.



               Upon the question of the adoption of the foregoing Motion by Councillor

               Moeser, with the exception of Part (1) (i), it was carried.



        The decision of the Special Committee to Review the Final Report of the Toronto Transition

        Team therefore is as follows:



               The Special Committee to Review the Final Report of the Toronto Transition

               Team recommended to Council:



               (1)     that the following process be adopted respecting deputations by

                       Members of Council at Committee meetings:



                       (i)    Councillors, who are not Committee Members, may ask

                              questions of deputants, staff or Members of Council on

                              Committees; and



                       (ii)   Committee Members then taking carriage of the item; and



               (2)     that this shall serve as notice to give effect to the necessary

                       amendment to the Council Procedural By-law.



                                      (Clause No. 6, Report No. 15)



105.    Creation of No-Smoking Area,

        Glass House, City Hall, Ward 24.

        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a communication (December 3, 1998) from the Interim Contact, Sub-Committee, Relocation

        of All Members of Council to City Hall, advising that the Sub-Committee,  Relocation of

        All Members of Council to City Hall, on December 2, 1998, during its consideration of a

        report (November 6, 1998) from the Commissioner of Corporate Services, entitled  Creation

        of No-Smoking Area, Glass House, City Hall , recommended to the Special Committee that

        Council declare the area adjacent to the Glass House, the Official Garage, and the

        employee garage to be no smoking areas as of January 1, 1998, and that notices advising

        staff of this be posted, along with  no smoking  signs.



               The Special Committee to Review the Final Report of the Toronto Transition

               Team recommended to Council the adoption of the Recommendation of the Sub-

               Committee - Relocation of All Members of Council to City Hall, embodied in

               the aforementioned communication.



                                      (Clause No. 7, Report No. 15)





106.    Retention of Official Parking

        Spaces at Metro Hall by Councillors.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a communication (December 3, 1998) from the Interim Contact, Sub-Committee, Relocation

        of All Members of Council to City Hall, advising that the Sub-Committee, Relocation of All

        Members of Council to City Hall, on December 2, 1998:



        (1)    recommended to the Special Committee that Councillors retain their official

               parking spots at Metro Hall until further notice; and



        (2)    requested the Commissioner of Corporate Services, and the Chair of the

               Sub-Committee to report further on the allocation of parking spaces at Toronto

               City Hall at the next meeting of the Sub-Committee, and to include also in the

               report the possibility of providing parking space for the Limousine Service in the

               Taxi Tunnel.



               The Special Committee to Review the Final Report of the Toronto Transition

               Team recommended to Council the adoption of the Recommendations of the Sub-

               Committee - Relocation of All Members of Council to City Hall, embodied in

               the aforementioned communication.



                                      (Clause No. 8, Report No. 15)





107.    Objectives and Principles of Office

        and Civic Space Consolidation Project.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a communication (December 3, 1998) from the Interim Contact, Sub-Committee, Relocation

        of All Members of Council to City Hall, advising that the Sub-Committee - Relocation of

        All Members of Council to City Hall on December 2, 1998, during its consideration of a

        report (December 2, 1998) from the Commissioner of Corporate Services, entitled

         Objectives and Principles of Office and Civic Space Consolidation Project  recommended to

        the Special Committee that:



        (1)    the principles contained in the report (December 2, 1998) from the Commissioner of

               Corporate Services be endorsed;

        (2)    the Sub-Committee report to the Corporate Services Committee as quickly as

               possible on the Phase One and Two Review;

        (3)    staff be requested to report back to the Sub-Committee as quickly as possible on a

               review timetable, and process, which shall include all Civic Centres;



        (4)    the Commissioner of Corporate Services review the Access Points at City Hall and

               the cost of additional furniture for visitor seating; and



        (5)    the Commissioner of Corporate Services  canvass the Councillors  who have received

               requests for a Citizen s Room; and report back on the status of  this process to

               the Sub-Committee and Corporate Services Committee.



               The Special Committee to Review the Final Report of the Toronto Transition

               Team recommended to Council the adoption of the Recommendations of the Sub-

               Committee - Relocation of All Members of Council to City Hall, embodied in

               the aforementioned communication.



                                      (Clause No. 5, Report No. 15)









        The Committee adjourned its meeting at 5:20 p.m.









                                                                                                  

                                                                           Chair.



 

   
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