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City of Toronto
REPORT No. 5A
OF THE STRATEGIC POLICIES AND PRIORITIES COMMITTEE
(from its meeting on April 7, 1998,
submitted by Mayor Mel Lastman , Chair)
As Considered by
The Council of the City of Toronto
at its Special Meeting
on April 28 and May 1, 1998
1
Award of Contract for the Construction of the
Toronto Police Service Forensic Examination Centre
(City Council at its Special Meeting on April 28 and May 1, 1998, adopted the following
recommendation embodied in the report dated February 27, 1998, from the Chairman, Toronto
Police Services Board, as recommended by the Budget Committee in the transmittal letter
dated April 8, 1998:
"It is recommended that the Emergency and Protective Services Committee approve the
construction award for the Toronto Police Service Forensic Examination Centre to Atlas
Corporation at a cost of $5,070,000.00 and that the funds be provided from the Police
Services Board's 1996-2000 Capital Budget.")
(City Council on April 16, 1998, deferred consideration of this Clause to the Special Meeting of
Council to be held on Tuesday, April 28, 1998.)
The Strategic Policies and Priorities Committee submits, without recommendation, the
following transmittal letter (April 8, 1998) from the Budget Committee:
Recommendation:
The Budget Committee on March 31, 1998, recommended to the Strategic Policies and Priorities
Committee, and Council, the adoption of the recommendations of the Emergency and Protective
Services Committee, wherein it is recommended that the report (February 27, 1998) from the
Chairman, Toronto Police Services Board, be adopted.
Background:
The Budget Committee on March 31, 1998, had before it a letter of transmittal (March 27, 1998)
from the Emergency and Protective Services Committee advising that the Committee on
March 24, 1998, recommended the adoption of the report (February 27, 1998) from the Chairman,
Toronto Police Services Board, regarding the award of a contract for the construction of the Toronto
Police Forensic Examination Centre.
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(Transmittal Letter dated March 27, 1998, addressed to the
Budget Committee from the
Emergency and Protective Services Committee)
Recommendations:
The Emergency and Protective Services Committee on March 24, 1998 recommended to the Budget
Committee, and Council, the adoption of the report (February 27, 1998) from the Chairman,
Toronto Police Services Board, recommending:
(1) the approval of the construction award for the Toronto Police Service Forensic Examination
Centre to Atlas Corporation at a cost of $5,070,000.00 and that the funds be provided from
the Toronto Police Services Board's 1996-2000 Capital Budget; and
(2) that this report be forwarded to the next meeting of Council for approval.
Background:
The Emergency and Protective Services Committee had before it a report (February 27, 1998) from
the Chairman, Toronto Police Services Board, regarding the award of a contract for the construction
of the Toronto Police Forensic Examination Centre.
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(Report dated February 27, 1998, addressed to the
Emergency and Protective Services Committee from the
Chairman, Toronto Police Services Board)
Purpose:
It is recommended that:
(1) the Emergency & Protective Services Committee approve the construction award for the
Toronto Police Service Forensic Examination Centre to Atlas Corporation at a cost of
$5,070,000.00 and that the funds be provided from the Police Services Board's 1996-2000
Capital Budget; and
(2) this report be forwarded to the next meeting of Council for approval.
Council Reference/Background History:
At its meeting on February 26, 1998, the Toronto Police Services Board was in receipt of the
following report February 4, 1998 from David J. Boothby, Chief of Police:
Subject:
Construction Award for the Forensic Examination Centre
Recommendation:
That the Board approve the awarding of the construction of the Forensic Examination Centre to Atlas Corporation in the amount of $5,070,000.00. The CAO - Policing has
certified to funds in the Capital Budget.
Background:
The Board, at its meeting of October 5, 1995 (BM No. 416/95 refers) authorised the Capital Program
Submission that included provisions to accommodate Forensic Identification Services (FIS) in an
existing facility located at 2050 Jane Street.
Metro Council, on February 14, 1996, in adopting Clause 1 of Report No. 4 of the Financial
Priorities Committee, approved the Capital funding expenditure for the Police Service's Forensic
Identification Services facility relocation. On June 19, 1996, Metro Council, in adopting the
May 13, 1996, report of the Metropolitan Toronto Police Services Board, "Release of Capital Funds
for the Forensic Identification Services Facility", approved release of the Capital Funding to
undertake this project.
Subsequently, the Police Services Board, at its meeting of August 22, 1996 (BM No. 278/96 refers)
approved the appointment of the firm Shore, Tilbe, Irwin & Partners Architects to provide design,
contract document preparation and site inspections services for this project.
The design process was co-ordinated by the Service's Project Design Team. The Project Design
Team consisted of representatives from the Police Service's Facilities Management Unit (FCM), the
City's Corporate Services Department (formerly Metro Corporate Services), the prime Consultant
and associated sub-consultants and staff of the Forensic Identification Services Unit. The design
process included extensive consultation with all operational areas of FIS. In addition, other
operational areas of the Service were consulted for their input.
Due to the nature of this project, the Design Team decided that the tendering process should ensure
that only contractors with previous similar experience should be permitted to submit proposals. On
August 1, 1997, the City of Toronto Corporate Services, Financial Services Division, Purchasing and
Material Supply Unit, on behalf of the Police Service issued a "Pre-Qualification for General
Contractors" (RFP No. 95-9708-18432).
The RFP resulted in the Service receiving six (6) responses. The Selection Committee determined
that four (4) contractors had the necessary experience and qualifications to construct this facility.
The evaluation was conducted independently by the Selection Committee using a weighted matrix
format. The qualified firms are Cairn Construction; Dineen Construction; Atlas Corporation; and
Richard & B.A. Ryan Limited.
On December 16, 1997, the Toronto Police Services, Purchasing Support Services Unit, in
consultation with the City of Toronto Corporate Services, Financial Services Division, Purchasing
and Material Supply Unit, issued a "Request for Proposal" (Project No. 9636). The closing date of
the Request for Proposal was January 28, 1998. All four pre-qualified contractors submitted
proposals.
The Project Steering Committee has reviewed the four proposals and recommends that the
construction of the Forensic Examination Centre be awarded to Atlas Corporation, having submitted
the lowest tender price meeting specifications. The bulk tender prices submitted were: Cairn
Construction - $5,392,000.00; Dineen Construction - $5,163,000.00; Richard & B.A. Ryan
Construction - $5,169,000.00 and Atlas Corporation - $5,070,000.00. The City of Toronto,
Corporate Services Department, has been part of this selection process and concurs with this
recommendation.
Atlas Corporation will provide full construction services, including structural, electrical, mechanical,
etc., under the terms of their proposal, in accordance with the specifications and drawings issued by
the Police Service. The Capital Budget allocation for this program is $5.5 million. The remainder
of the program funding will be used for consultant fees, facility equipment, moving expenses, etc.
The City of Toronto, Corporate Services Department has assigned Mr. John Van Nuland, Manager,
Construction Services ,as the Project Manager for this project. Mr. Michael Ellis, Manager,
Facilities Management, will continue to oversee the program on behalf of the Police Service.
Mr. Frank Chen, Director, Finance & Administration (Local 8-7877), and Mr. Michael Ellis,
Manager, Facilities Management Local 8-7951), will be in attendance to answer any questions the
Board may have."
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(Report dated February 12, 1998, addressed to the
Toronto Police Services Board, from
David J. Boothby, Chief of Police)
Subject: Construction Award for the Forensic Examination Centre -
Supplemental Recommendations.
Recommendations:
(1) That the Board, on approval of the awarding of the construction contract to Atlas
Corporation, forward its recommendation to the Emergency and Protective Services
Committee for their approval; and
(2) That subject to the approval of the above recommendation, a contract be prepared
satisfactory to the Deputy Solicitor and CAO - Policing for the Chair's signature.
Background:
Further to the Board report already submitted seeking the Board's approval to contract with Atlas
Corporation for the construction of the Forensic Examination Centre, additional recommendations
are being outlined for the Board's approval.
By-law 100, as amended by By-laws 103 and 109, requires that all Real Property Capital contracts
be approved by Council. To ensure that due process is followed in the awarding of this contract, it
is requested that the Board forward the reports along with its recommendation to the next Emergency
and Protective Services Committee meeting for approval, as there are time considerations which
could affect the awarding of this contract.
On approval by Council, a contract will be drawn up, satisfactory to the Deputy Solicitor and the
CAO - Policing, for the Chair's signature.
Mr. Frank Chen, Director, Finance & Administration (Local 8-7877), and Mr. Michael Ellis,
Manager, Facilities Management Local 8-7851), will be in attendance to answer any questions that
the Board may have."
Conclusions:
The Board approved the foregoing.
Contact Name and Telephone Number:
Michael Ellis, Manager, Facilities Management, telephone number 808-7951.
Respectfully submitted,
MEL LASTMAN,
Chair
Toronto, April 14, 1998
(Report No. 5A of The Strategic Policies and Priorities Committee was adopted, as amended, by City
Council at its Special Meeting on April 28 and May 1, 1998.)
TABLE OF CONTENTS
REPORTS OF THE STANDING COMMITTEES
AND OTHER COMMITTEES
As Considered by
The Council of the City of Toronto
on April 28 and May 1, 1998
STRATEGIC POLICIES AND PRIORITIES COMMITTEE
REPORT No. 5A
Clause Page
1 Award of Contract for the Construction of the
Toronto Police Service Forensic Examination Centre 3373
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