TABLE OF CONTENTS

REPORTS OF THE STANDING COMMITTEES

AND OTHER COMMITTEES

As Considered by

The Council of the City of Toronto

on July 8, 9 and 10, 1998

STRATEGIC POLICIES AND PRIORITIES COMMITTEE

REPORT No. 10

1Novell Network Computer System

2Management Letter - Metropolitan Toronto Convention and Visitors Association for the Year Ended December 31, 1997

3Grants Contingency Fund

41998 Access and Equity Grants Program and Appeals

51998 Cultural Grants Allocations and Appeals

6Economic Development Partnership Program and Festivals and Special Events Program - 1998 Allocations and Appeals

7Employer Outreach Grants to Youth Employment Counselling Centres

8Breaking the Cycle of Violence Grants -1998 Allocations and Appeals

9Community Services Grants - 1998 Allocations and Appeals

10Homeless Initiatives Fund - 1998 Grant Allocations

111998 Commercial Research Grant Recommendations (Wards 23, 24 and 25 - Midtown, Downtown and Don River)

12Grant to Comité français de l'hôtel de ville (French Committee of Toronto City Hall) and Franco Fête (Francophone Festival)

13City of Toronto Support for 761 Community Development Corporation

14Ontario Volleyball Association, World Pro-Beach Volley Ball Event- Special Event Grant

15Process for Disbursing Grants to Property Owners for Termite Control

16Toronto Heritage Fund Grant Application - 427 Bloor Street West (Trinity St. Paul Church)

17Amendments to Bill 16 - Small Business andCharities Protection Act, 1998

18Appointments to the Boards of Management for Business Improvement Areas and Amendments to the (former Toronto) Municipal Code Chapter 20, Business Improvement Areas - Various Wards

19Province of Ontario Support for the 1998 Caribana Festival and Parade

201998 Operating Budgets - North York Performing Arts Centre Corporation (NYPACC)

211998 Capital Budget Request for Leaside Memorial Gardens (Ward 1 - East York) (Former Borough of East York)

22Business Travel Budget for Members of Council

23Financial Assistance for Public Art and Benches- Kensington Market Area

24Proposal for the Development of The Yorkwoods CommunityCentre Building into a Centre for Ethno-Cultural Development and Learning

25Allocation of Parks Levy Funds to Ed McLeverty Equal Access Playground (Ward 26 - East Toronto)

26Final Approvals - Yonge Dundas Redevelopment Project (Downtown)

272008 Toronto Olympic Bid City Agreement

28Recreation Grants Program - 1998 Allocations and Appeals

29Public Meetings - Assessment and Taxation Issues

30Legislation Respecting Canadian Financial Institutions

31Contract No. T-42-98 - Don Valley ParkwayResurfacing at Two Locations

32Bus Garage Replacement Project - Property Acquisition

33Other Items Considered by the Committee

City of Toronto

REPORT No. 10

OF THE STRATEGIC POLICIES AND PRIORITIES COMMITTEE

(from its meeting on June 30, 1998,

submitted by Mayor Mel Lastman , Chair)

As Considered by

The Council of the City of Toronto

on July 8, 9 and 10, 1998

1

Novell Network Computer System

(City Council on July 8, 9 and 10, 1998, adopted this Clause, without amendment.)

The Strategic Policies and Priorities Committee recommends that the transmittal letter (May26, 1998) from the Audit Committee respecting the Novell Network Computer System, which was forwarded to Members of Council under confidential cover, be received.

(City Council on July 8, 9 and 10, 1998, had before it, during consideration of the foregoing Clause, a confidential communication (May 26, 1998) from the City Clerk setting out the actions taken by the Audit Committee on May 21, 1998 with respect to the Novell Network Computer System, and forwarding a confidential report (April 28, 1998) from the Commissioner of Corporate Services, such report to remain confidential in accordance with the provisions of Section 55(9) of the Municipal Act.)

2

Management Letter - Metropolitan Toronto Convention and

Visitors Association for the Year Ended December 31, 1997

(City Council on July 8, 9 and 10, 1998, adopted this Clause, without amendment.)

The Strategic Policies and Priorities Committee submits, for the information of Council, the following transmittal letter (May 26, 1998) from the Audit Committee, and reports having received same:

Recommendation:

That the report (April 2, 1998) from the City Auditor attaching the management letter of the Metropolitan Toronto Convention & Visitors Association dated March 3, 1998, together with the communication (April 22, 1998) from Tourism Toronto in response, be received and forwarded to Council for information.

Comments:

At its meeting held on May 21, 1998, the Audit Committee had before it a report (April 2, 1998) from the City Auditor attaching the management letter of the Metropolitan Toronto Convention & Visitors Association dated March 3, 1998, together with a communication (April 22, 1998) from Tourism Toronto in response.

The Audit Committee was advised by the City Auditor that the response from Tourism Toronto was appropriate and that the 1998 Audit will ensure that the actions proposed by Tourism Toronto have been implemented.

The Audit Committee advises that it received the aforementioned report and correspondence and directed that copies be forwarded to your Committee and City Council for information.

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(Report dated April 2, 1998, addressed to the Audit Committee

from the City Auditor)

Recommendation:

It is recommended that the management letter of the Metropolitan Toronto Convention & Visitors Association dated March 3, 1998, be received for information.

Background:

As directed by the former Metropolitan Council, we are forwarding a copy of our management letter addressed to the President and CEO, containing comments on systems and procedures arising from the 1997 audits of the Association.

Contact Name and Telephone Number:

Jerry Shaubel, 392-8462.

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(Communication dated March 3, 1998, addressed to

Mr. Kirk Shearer, President & CEO, Metropolitan Toronto Convention &

Visitors Association, from the City Auditor)

We have completed the audit of the financial statements of the Metropolitan Toronto Convention & Visitors Association (MTCVA) for the year ended December 31, 1997. The primary purpose of our audit is to express an opinion on the financial position of the organization as at that date and the results of its operations for the year then ended.

During the course of our audit, we found areas where internal controls need to be strengthened or operations improved. This letter contains only our observations and recommendations relating to matters that came to our attention during the normal course of our examination and, as a result, may not include matters which a more extensive or comprehensive examination might disclose.

In this letter, we are presenting for your consideration our observations and recommendations on matters which relate to the system of internal control and which came to our attention during the course of our examination. In addition, there are a number of operational matters which you may wish to consider.

Compensation Committee Matters:

Observation:

The Board has established a Compensation Committee to ensure competitive and fair compensation for the staff of the Association. Among the responsibilities of the Committee are to approve all staff salary grades and ranges and approve staff salary changes. In 1997, management authorized general staff salary increases ranging from 1 percent to 5 percent and job upgrades to certain staff. We understand that the intent of the Committee's mandate is that no approval is required for general salary increases. However, no approval from the Committee was obtained for the job upgrades. The annualized increase and upgrades amounted to $53,000.00 or 3 percent or total payroll.

Recommendation:

(1)In accordance with Board policy, all staff salary changes should be made only upon approval of the Compensation Committee.

Observation:

In August 1997, Information Services staff were paid an incentive bonus totalling $38,800.00 without the approval from the Compensation Committee. The bonus represented 50 percent of the Department's net underexpenditure in 1996. However, there is no evidence that pre-approved criteria were established as a basis for the payment of such bonus. In addition, this amount was not accrued in the 1996 accounts.

Recommendation:

(2)In accordance with Board policy, all incentive bonuses should be approved by the Compensation Committee. The Committee should also establish appropriate criteria for the payment of all incentive bonuses. In addition, all bonuses should be recorded in the period in which they are earned.

Administrative Controls:

Observation:

The Office Manager is responsible for payroll preparation, the distribution of payroll cheques and the custody of unclaimed cheques. Good internal controls require the segregation of such incompatible functions.

Recommendation:

(3)While we appreciate the limited number of Accounting staff, management should reassign the responsibility for payroll distribution and custody of unclaimed cheques to someone independent of the payroll preparation. This would improve internal controls.

Observation:

The Office Manager is responsible for the calculation and input of master file changes affecting pay rates. While the changes are approved by supervisory staff, there is no independent check on the mathematical accuracy of pay rate calculations. Errors not being detected have resulted in the overpayment of salaries.

Recommendation:

(4)All payroll changes affecting pay rates should be checked by a person independent of the preparation and input functions.

Observation:

The Association has an agreement with an advertising agency for the production and placement of various consumer and trade advertising. In 1997, management discontinued its practice of requiring all tear sheets to support print advertising to be submitted and now requests only the tear sheets for specific items selected on a test basis. As at the end of the year, documentation was obtained only up to the first half of the year. We also noted that the extent of testing was limited to only two main advertising agencies although other agencies were utilized in 1997 for specific programs. Since advertising expenses represent a significant portion of the Association expenditures, it is essential that adequate controls exist to ensure that all advertising expenditures are valid.

Recommendation:

(5)Management should ensure that the verification of documentation supporting advertising costs covers all advertising agencies utilized by the Association. In addition, the verification procedures should be performed on a timely basis.

Membership Fees:

Observation:

The membership fee structure is approved by the Board. In special cases, the Membership Department may charge a lower fee. We noted that for some negotiated fees, there was no evidence that the fees were authorized by senior management.

Recommendation:

(6)Management should establish a policy requiring that all deviations from the approved membership fee structure be approved by senior management.

Observation:

The Membership Department maintains a database of all members which is used for publication. However, the database does not contain certain information such as number of employees which is used as the basis for the membership fee. Currently, Membership Department staff manually list the required information on the membership listing and calculate the appropriate fee. This information is forwarded to Accounting for billing. This procedure is time-consuming and prone to error. We understand that the Department is currently considering acquiring a new database system.

Recommendation:

(7)Management should consider enhancing the current database system to allow for the maintenance of all information required for membership fee calculation. The system could also be further enhanced by allowing the calculation of membership fee based on established criteria and the merging of information with the Accounting system for billing purposes.

General:

Observation:

In 1997, Tourism Toronto launched a site on the world wide web. We reviewed this site recently and noted that several pages contained stale information. For example, in a Section titled, "In the Spotlight... A hot event for each of the next three months", the three months highlighted were January, February and March. Clearly this information should be updated at least monthly. As another example, on the press releases page the most recent releases were dated September 30, 1997, more than five months old.

In order to generate and maintain user interest, a web site must contain current and frequently updated information. Although certain portions of the web site are designed to be relatively static, for example, the "About Toronto" section, others, as noted above are designed to be dynamic. Where a dynamic section of a site is not kept up to date, users may not be motivated to return to the web site. Further, dated information could have a negative impact on a users view of the value of the site causing them to leave the site after only a cursory review. Such actions are unlikely to generate the interest and responses which would be an objective of operating the site.

Recommendation:

(8)The Tourism Toronto web site should be reviewed and updated frequently.

Year 2000:

Observation:

Many computer systems are predicted to experience significant problems when their internal clocks advance into the year 2000. The year 2000 problems have received significant media coverage over the past year or so. A considerable number of computer systems and programs designed in the 1980's will fail to work correctly on January 1, 2000 because programs were designed with two digits to specify the year, rather than four. This was generally done in order to save expensive disk space. Thus, when a system's internal calendar flips to 1/1/00, it will have no way of computing the correct date. This will place any organization that relies on date-sensitive computing in jeopardy.

While it appears that there is adequate time to address this particular issue, many computer system professionals recommend that this issue be dealt with as soon as possible. Certain publications in Canada for example have indicated that organizations which began year 2000 system conversions as early as six years ago are encountering obstacles. Revenue Canada began upgrading its system nine years ago and has set a January 1, 1999 deadline to give its information technology officials a full year to work out any last minute problems.

We have discussed this matter with the Association's staff who have indicated that this particular issue has not yet been dealt with. In order to deal with this issue, the Association at some point may require external resources. However, finding the right kind of Year 2000 help is going to be an increasing challenge as the Millennium approaches simply because of the law of supply and demand. Consequently, it is important that this issue be dealt with expeditiously.

Recommendations:

(9)A year 2000 conversion plan should be developed as soon as possible. It may be appropriate to contact staff at the City of Toronto, who have recently established a specific Year 2000 project team to address this issue. The work being done by this team may be of use to the Association.

(10)Management should establish purchasing policies requiring that any new software is certified as "year 2000 compliant".

We have discussed the contents of this letter with Mr. Murray Vaughan, Vice President, Finance and Administration and would be pleased to discuss it further with you if you so wish.

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(Communication dated April 22, 1998, addressed to

the City Auditor from

Mr. Kirk Shearer, President & CEO, Tourism Toronto)

Thank you for attending the March 13th Tourism Toronto Finance and Administration Committee meeting. This letter is a response to the recommendations in the Management Letter with an explanation on how they will be implemented.

Recommendations 1 and 2 - Compensation Committee Matters:

The agenda for the March 13th Finance and Administration Committee meeting included two salary issues in Marketing and Administration. The Committee empowered staff to make compensation decisions that are within the approved Salaries/Benefits budget. The Committee requested that staff report these decisions to the Compensation Committee on a timely basis in future. The salary upgrades and bonus did not put the Salaries/Budget expense over budget. The actual for 1997 was $3,011,860.00 vs a budget of $3,090,101.00.

Recommendations 3 and 4 - Payroll:

I agree with both recommendations. It will be the responsibility of the Accounting Manager to distribute the payroll cheques and act as the custodian of the unclaimed cheques. This position will also check all payroll changes effecting pay rates. In the absence of the Accounting Manager, this responsibility will be transferred to the Vice-President, Finance and Administration.

Recommendation 5 - Advertising:

All advertising agencies will be required to submit tear sheets/affidavits. The media audit will be conducted on a test basis with each agency unless a discrepancy is found at which time the audit will be expanded.

Recommendation 6 - Membership Fees:

Any negotiated fees will be approved by the Vice-President, Marketing and myself.

Recommendation 7 - Membership Database:

The 1998 Capital Budget included funding to upgrade/replace the existing membership software.

Recommendation 8 - Web Site:

The web site is currently reviewed and updated by a webmaster. The budget provides for this position one day per week. Additional resources will be provided by the Marketing Department to ensure that the web site is reviewed and updated on a timely basis.

Recommendation 9 - Year 2000:

Thank you for the copy of your report to the Audit Committee on year 2000 issues. The Vice-President, Finance and Administration will be contacting the Commissioner of Corporate Services to see what assistance can be provided to Tourism Toronto in order to get ready for the year 2000.

If you agree with my response to the recommendations, I will submit copies of your letter and my response to the Board of Directors.

On a more personal note, thank you for your guidance and support over the last three years and for your encouraging comments made to our Board of Directors.

3

Grants Contingency Fund

(City Council on July 8, 9 and 10, 1998, adopted this Clause, without amendment.)

The Strategic Policies and Priorities Committee recommends the adoption of the recommendation in the following transmittal letter (June 11, 1998) from the Municipal Grants Review Committee:

Recommendation:

The Municipal Grants Review Committee on June 11, 1998, recommended to the Strategic Policies and Priorities Committee, and Council, the adoption of the attached report (June 8, 1998) from the Commissioner of Community and Neighbourhood Services respecting the Grants Contingency Fund.

The Municipal Grants Review Committee reports, for the information of the Strategic Policies and Priorities Committee, having further:

(i)directed that the Commissioner of Emergency and Protective Services, following consultation with the Etobicoke Federation of Ratepayers' & Residents' Associations, be requested to report to the Municipal Grants Review Committee for its meeting on July 27, 1998, on the most appropriate way to monitor and address the noise problems in Etobicoke resulting from Lester B. Pearson International Airport, rather than providing a grant to EFRRA for noise monitoring equipment; and

(ii)deferred consideration of the request for $10,000.00 for the "Queering the Nation Conference" pending receipt of a further report from staff.

Ms. Sylvia Giovanella and Mr. Anthony Cole, Etobicoke Federation of Ratepayers' & Residents Associations, appeared before the Committee and answered questions in connection with their grant request.

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(Report dated June 8, 1998, addressed to the

Municipal Grants Review Committee from the

Commissioner of Community and Neighbourhood Services)

Purpose:

A proposed set of criteria to be used in the consideration of grant allocations requests from the grants contingency are outlined in this report.

Funding Sources, Financial Implications and Impact Statement:

A grant contingency amount of $200,000.00 has been included in the 1998 Corporate Grants Budget.

Recommendations:

It is recommended that:

(1)the allocation criteria, as defined in this report, be applied to all ad hoc requests for grants; and

(2)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

Council Reference/Background/History:

During the final deliberations on the 1998 Operating Budget, Council approved an addition of $200,000.00 to the combined grants budget to respond to one time, ad hoc grant requests. This grants contingency provides the Municipal Grants Review Committee with a source of funding should it choose to recommend allocations for purposes outside of the established grants programs.

The Municipal Grants Review Committee (M.G.R.C.) approved a report, titled "Ad Hoc Requests for City Grants" at its meeting on May4,1998, which recommended that all ad hoc requests be referred to staff for review and comment before being considered by the Committee.

Comments and/or Discussion and/or Justification:

Criteria for the use of the Grants Contingency Funds:

It is recommended that the M.G.R.C. adopt the following criteria to assist staff and Committee members in determining the most appropriate and effective uses of the grants contingency:

(1)One Time Requests:

Only those requests which are for one time activities or programs should be considered. An ongoing activity or program may be considered for funding where there is a clear indication that another source of support will be available for the initiative in 1999. Any funding provided from the grants contingency must be clearly identified as one time and recipient organizations appropriately informed.

(2)City Mandate:

The first consideration of all requests for support is to determine whether or not the activity or program for which the funding is requested fall within the mandate and priorities as set out by City Council. If the proposed activity does not fall within the mandate of the City, the activity should not be considered for support.

(3)Outside the Mandate of Existing Grants Programs:

Funding requests for purposes that clearly fall within the mandate of an existing City funding program should not be considered for funding from contingency. If activities eligible for funding under the established grants programs were to be eligible, it may result in the grants contingency becoming a "back door" entry into existing grants programs, making it difficult to ensure that all applicants are treated in a fair and consistent manner.

Since it is anticipated that additional requests from the grants contingency will be made throughout the year, the M.G.R.C. may wish to reserve a portion of the contingency in order to respond to later ad hoc requests.

(4)Needs Arising from Transition:

Although every effort has been made to ensure a smooth transition with respect to City grant programs, there may be grants needs that arise as a result of the amalgamation and reorganization of the programs. Consideration may be given to previously funded organizations which, through no action of their own, have been inadvertently impacted as a result of transition.

(5)Submission of Financial Information:

Each potential recipient of funding from the grants contingency will be required to submit financial information and meet any conditions attached to specific funding recommendations before funds are released. Many requests for City support are received in letter form with little or no information. An example of a generic application form is attached to this report. The review and monitoring of all allocations funded from the Grants Contingency will be undertaken by the Grants Managers Workgroup.

Appendix A provides a list of the allocations from the Contingency to date and the proposed and outstanding requests.

Conclusions:

The above criteria are intended to assist Committee members and staff in making the best use of the limited funding available in the grants continency. The criteria build on the approach adopted by the Committee in the report, titled "Ad Hoc Requests for City Grants". The Municipal Grants Policy will need to address the issue of ad hoc or one time grants and propose an appropriate process to respond to such requests. In the interim, it is recommended that these requests be forwarded to the Secretary of the Municipal Grants Review Committee, who will refer the requests to the most appropriate City Department. Where the request does not clearly fall within an existing program area, it will be forwarded to the Commissioner of Community and Neighbourhood Services.

Contact Name:

Chris Brillinger, Tel: 392-8608.

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Appendix A

Approved by Council:

First Nations Festival $ 2,000.00

Canada's Walk of Fame25,000.00

Portuguese Day Festival13,023.00

40,023.00

Outstanding Ad Hoc Requests:

EFRRA15,000.00

Queering the Nation10,000.00

Gay Games Bid Not Recommended

25,000.00

Requests arising from the Appeal Reports:

Recreation 3,500.00

Community Services10,000.00

13,500.00

761 Community Development Corp.22,500.00

Total:$101,023.00

4

1998 Access and Equity Grants Program and Appeals

(City Council on July 8, 9 and 10, 1998, adopted this Clause, without amendment.)

The Strategic Policies and Priorities Committee recommends the adoption of the recommendation in the following transmittal letter (June 11, 1998) from the Municipal Grants Review Committee:

Recommendation:

The Municipal Grants Review Committee on June 11, 1998, recommended to the Strategic Policies and Priorities Committee, and Council, the adoption of the attached reports (May 19 and June8,1998) from the Chief Administrative Officer and Executive Director, Human Resources, respecting the 1998 Access and Equity Grants and Appeals.

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(Joint Report dated May 19, 1998, addressed to the

Municipal Grants Review Committee from the Chief Administrative Officer

and Executive Director of Human Resources)

Purpose:

This report presents the recommended allocations of $302,000.00 for the 1998 Access and Equity Grants Program.

Funding Implications:

The allocations recommended in this report fall within the 1998 Access and Equity Grants Program approved estimates of $307,000.00.

Recommendations:

It is recommended that:

(1)$302,000.00 from the $307,000.00 Access and Equity Grants Program be approved as outlined in the attached 1998 Grants Allocations (Appendix I);

(2)the $5,000.00 balance be held in reserve for appeals and the Chief Administrative Officer and Executive Director of Human Resources report to the June 11, 1998, meeting of the Municipal Grants Review Committee with recommendations respecting the allocation of this reserve; and

(3)the appropriate City officials be authorized to take the necessary action to give effect thereto.

Council Reference/Background/History:

The City of Toronto Council approved on February 4, 5, and 6, 1998, the report of the Community and Neighbourhood Services Committee governing the administration of grants for the transitional year 1998. In addition, City Council approved the report of the Municipal Grants Review Committee at its meeting held on March 4, 5, and 6, 1998, which recommended that, for the 1998 interim grants process, the Municipal Grants Review Committee be used as the appeal mechanism, to hear and respond to deputations by applicants. The grant recommendations are made in accordance with the Terms of Reference for Multicultural Activities approved on December 4, 1984, by the former Municipality of Metropolitan Toronto. The following information is appended to this report:

(i)1998 Grants Allocations (Appendix I);

(ii)1998 Summary of Applications and Recommendations (Appendix II); and

(iii)1998 Guidelines and Criteria for the Access and Equity Grants (Appendix III).

Program Objectives and Funding Categories:

The criteria which must be met by all requests are:

(i)to strengthen an anti-racism climate in Toronto; and

(ii)to promote respect and value for Toronto's multicultural and multi-racial character.

Requests were considered in the following three categories:

(a)Anti-Racism:

Activities such as advocacy on human rights and race equity issues, public education programs and other projects which are designed to eliminate racial discrimination.

(b)Access and Equity Development:

Activities include those that are directed at improving ethno-racial and Aboriginal access to public sector services and at facilitating access to the decision-making of public institutions so that barriers preventing equal participation are identified and eliminated. Activities which promote civic participation of ethno-racial and Aboriginal communities are also included.

(c)Anti-Hate Activities:

Activities to combat hate activity, which involve the participation of residents, communities and public institutions.

Method of Application and Assessment:

An Information Session was held on January 27, 1998, for interested applicants. The 1998 Access and Equity Grants applications were made available in January 1998 along with Guidelines and Criteria. Applications were returned to the Access and Equity Centre by February 20, 1998.

All applications included a description of the organization's purpose, the project or activity for which assistance is being sought, financial statements and budget projections. Additional documentation provided included members of the board of directors, authorized signing officers, board authorization of the grant request, audited financial statements and letters of endorsement.

Each application has been assessed based on the eligibility and funding criteria. Agencies whose activities are within the criteria and eligibility requirements of other City of Toronto's grant programs such as Cultural Grants and Community Services Grants program are ineligible.

The balance of applications were assessed based on the need of the community being targeted through the project, priority of the activity with respect to identified needs within Toronto, the potential long-term impact of the project, the ability to complete the project, as well as, the administrative and financial record of the organization. In addition, consideration has been given to the financial viability of the proposal, the state of development of the organization and its track record in the community, as well as its level of financial need. Other sources of funding are included in grant applications as well as funding sought and approved from all other levels of government.

Program Priorities for 1998:

The allocation of the 1998 Access and Equity Grants Program was determined in context of strategies to:

(i)maintain the delicate race relations community infrastructure that currently exists at the same time to assist new communities so that they can advocate for their unique issues;

(ii)provide organizations which have demonstrated their abilities to carry out effective advocacy on anti-racism, access and equity issues in order to maintain a diminished but sustainable community infrastructure;

(iii)support co-operation, networking and coalition building within communities and between communities and institutions;

(iv)provide support to projects to combat hate activity, including public education, data collection, victim assistance; and

(v)support projects which facilitate community access to institutions.

Comments/Discussion:

Whilst the same criteria and priorities were applied in the assessment and recommendations process as in the year 1997, a few key issues are highlighted below:

(a)the 1997 Metropolitan Police Services Hate Crime Statistics indicate that crimes motivated by hate, bias or prejudice have risen by 7 percent in 1997 over 1996 in the Toronto area. Hate motivated crimes based on race accounted for the highest number of occurrences. Blacks, South Asians, Asians, Gays and Lesbians were primarily victims of assaults. Jews were victims of mischief and threats. Of the criminal activities, 41.7 percent were assaults, 17 percent of assaults involved weapons, 27.8percent were damage to property, 13.9 percent were threats. Hate propaganda on the internet is also increasing; and

(b)according to the York University's Institute for Social Research study, "Ethno-Racial Inequality in Metropolitan Toronto", the data shows that ethno-racial groups with the highest unemployment rates in 1991 are: Africans from specific nations (25.8 percent), Mexican and Central Americans (24.7percent), Tamils (23.9 percent), Sri Lankans (20.5 percent), and First Nations people (19.7 percent). The study found that groups with the most unemployment are not those with the least education. Where poverty is concerned, while 19 percent of all families in Toronto are defined as living below the "low income cut-off", the data shows that the highest levels of poverty are faced by the Arabs and West Asians, Latin Americans, and Blacks and Africans at 37.4, 33.9, and 33.5 percent respectively. Aboriginal and racial minority communities have struggled to attain equitable treatment within Canadian laws and institutions, however, the disparity in access to resources is widening.

To address these issues, organizations are funded by this program to counter the spread of hate activity. Some conduct educational workshops meeting the linguistic and cultural needs of the respective communities they serve, others develop educational materials, mass media tools such as public service announcements and transit posters. Some organizations have taken a lead in Canada for providing assistance to victims of hate crimes.

In addition, two thirds of the grants are allocated to groups to advocate on behalf of disadvantaged communities. These groups are routinely consulted by different levels of government. They participate on various advisory committees in the municipal government, provincial government, federal government, universities, hospitals, policing services and broader community sector with the objective of facilitating institutional change by introducing access and equity principles at the decision making level. Issues of major concern are: access to employment, equitable treatment in the workplace, equitable treatment in the public and private housing sector, access to services in municipal government, development of knowledge to start own business.

1998 Budget Allocation and Applications:

The following statistics provide a synopsis of the funding recommendation:

RecommendationsTotal NumberTotal Recommended

Returning Applicants: Recommended27$ 291,000.00

New Applicants: Recommended 2$ 11,000.00

Applicants: Not Recommended16$ 0

Total:45$ 302,000.00

Balance for Appeals $ 5,000.00

Basis for Allocation:

Forty-five applications were received. Twenty-eight are returning applicants. In an effort to maintain the community infrastructure for anti racism and equity programs, 27 returning applicants have been recommended for funding. Out of these, six umbrella organizations have been allocated an increased amount such that each receives $12,000.00 for their co-ordinating efforts and advocacy role. These umbrella organizations are: Access Action Council, Canadian Arab Federation, Chinese Canadian National Council, Council of Agencies Serving South Asians, Coalition of Visible Minority Women (Ontario), Inc., Hispanic Development Council, the League for Human Rights B'nai Brith Canada and the 519 Victim Assistance Program.

One of the returning applicants, Partnership for Community Access has not been recommended for funding based on a mutually reached agreement as its project falls within the mandate of their umbrella organization, Coalition of Agencies Serving South Asians. A total of 16 applicants could not be recommended for funding either due to lack of funds or to their not meeting eligibility requirements. The specific reasons have been outlined in Appendix II. Two new applicants have been recommended for funding namely, Centre for Equality Rights in Accommodation and Transportation Action Now, Inc.

The Ontario Council of Agencies Serving Immigrants (OCASI) has been funded under the Multicultural Grants Program for several years. However, OCASI also received funding from the Community Resources Fund in 1997. Considered a sectoral planning and co-ordinating body, the agency maybe eligible under the Planning and Co-ordination Essential Community Function of the Community Resources Fund. Therefore, in preparation for 1999, staff of Community and Neighbourhood Services and the Access and Equity Centre will meet to finalize under which fund OCASI will be assisted.

The sum total of $307,000.00 allocated through the Access and Equity Grants Programs contribute to sustaining a non-profit voluntary infrastructure, without which their present work and the present fragile race relations climate would deteriorate.

A reserve of $5,000.00 is put aside for appeals. A report will be submitted to the June 11, 1998, meeting of the Municipal Grants Review Committee with recommendations respecting the allocation of this reserve.

Conclusion:

This report recommends that a total of $302,000.00 be approved to organizations which have been assessed to be eligible under the criteria of the Access and Equity Grants Program. It further recommends that $5,000.00 be held in reserve for appeals and that a report on the appeals will be submitted to the June 11, 1998, meeting of the Municipal Grants Review Committee.

Contact Name and Telephone Number:

Cassandra Fernandes, Tel: 392 3834 .

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Appendix 1

1998 Access and Equity Grants Allocations

Note:Item No. 8, Cross Cultural Communication Centre received an advance payment of 50percent equal to $20,000.00. The balance recommendation is for a sum of $20,000.00 only.

(A copy of each of the Appendices II and III referred to in the foregoing report was forwarded to all Members of Council with the agenda of the Municipal Grants Review Committee for its meeting on June1,1998, and a copy thereof is on file in the office of the City Clerk.)

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(Report dated June 8, 1998, addressed to the

Municipal Grants Review Committee, from the

Executive Director of Human Resources)

Purpose:

To make recommendations to the Municipal Grants Review Committee on the allocation of the $5,000.00 reserve in the 1998 Access and Equity Grants Program.

Funding Sources:

Funding is provided through the 1998 budget approved by the City of Toronto Council for the Access and Equity Grants Program.

Recommendations:

It is recommended that:

(1)the appeal fund of $5,000.00 be allocated as recommended in Exhibit 1 of this report; and

(2)the appropriate City officials be authorized to take the necessary action to give effect thereto.

Council Reference/Background/History:

On June 1, 1998, the Municipal Grants Review Committee considered the report of May 19, 1998, regarding the allocations of a sum of $302,000.000 to grant applicants under the Access and Equity Grants Program. It further recommended that a report be submitted on the allocation of the $5,000.00 reserve for appeals.

The following individuals representing four organizations made deputations to the Municipal Grants Review Committee at its meeting on June 1, 1998, appealing that they be considered for funding through the Appeals Reserve of the 1998 Access & Equity Grants Program.

-Ms Esther Green, Whyy Mee Family Counselling Foundation;

-Ms Lynn Cooper, Historical Connection;

-Mr. Sinniah Sibapathasundaram, Refugees and Immigrants Information Centre Toronto; and

-Ms Karen Baldwin, The 519 Victim Assistance Program.

Out of the four organizations cited above, the first three were not recommended for funding in the report of May 19, 1998. The fourth appellant requested consideration for additional funding from the appeals reserve.

Staff responsible for administering the grants program once again reviewed the grant proposals, the original recommendations, and considered the information presented in the deputations. As a result of the review, the following are the recommendations:

(1)Whyy Mee Family Counselling Foundation of Metropolitan Toronto, incorporated in 1989, is an organization that assists first time offenders, prior to, or after court appearance; assists family consultation and support on social problems, advocacy; offers assistance and intervention in domestic violence. Funding is sought for a "Youth Counselling Preventative Training" geared to ethno-specific youth and families.

Comments:

There is a substantive need for such services especially since there has been a high reporting of violence amongst youth. The organization is well established and has developed substantive programs for youth since 1989. The request for funding was for $25,000.00 in order to provide preventative training to youth. The project merits recognition, however, such a request is better served by the City's Community Resources Fund, the Criminal Justice System and the Education System.

(2)Historical Connection is situated at the Bell Centre for Creative Communications in East York, Centennial College campus. It has established an internet, African Canadian Historical Website and has submitted an application for building and maintaining of the Website, community outreach, Toronto research team and Community Database Centre consisting of information from archival centres, private collections, personal letters and interviews relevant to African history.

Comments:

The organization submitted a revised proposal requesting funding for $5,000.00 instead of the original submission for $100,000.00. Since it is a new and emerging organization, which is serving youth through the latest high technology educational medium, and is a project that has received a good response, it is recommended that seed money be given to assist the organization in leveraging for resources through other funders. It is, therefore, recommended that $3,500.00 be allocated to Historical Connection from the appeals reserve.

(3)Refugees and Immigrants Information Centre Toronto, Inc. provides settlement counselling, interpretation and translation services, and language training to refugees and new immigrants. The organization is seeking funding to implement a combination of workshops, panel discussions and community meetings dealing with the issues facing Tamil youth.

Comments:

There is a great need for services in the Tamil community. This organization is new and well intentioned and would like to offer comprehensive services to a needy population. In January 1998, the group was referred to the City's Community Services Department to submit an application to the Community Service Grants Programs as they would qualify under that criteria. As the organization is more appropriately eligible under the Community Services Grants Program, it is not recommended for funding.

(4)Victim Assistance Program of the 519 Church Street Community Centre exists to assist Toronto's lesbian, gay, bisexual and transgendered communities against hate motivated violence, to provide assistance, information and referral to victims of hate motivated violence and abuse, and to advocate on behalf of victims with the appropriate agencies and institutions. The Victim Assistance Program seeks funding to increase the support available to victims, increase community awareness of services available, increase community knowledge of how to respond to potential or actual violence, increase information about violence to the general public.

Comments:

The Victim Assistance Program has undertaken high priority initiatives and has a good track record for completion of projects. Countering hate crimes and hate activity through prevention and partnerships is a high priority under the Access and Equity grants program. It is recommended for an additional funding of $1,500.00.

Exhibit 1:

The recommendation for the appeals reserve of $5,000.00 is based on further consideration to projects which are a high priority such as providing assistance to victims of hate crime and assistance to youth.

The recommended allocation of the appeals reserve fund is identified below:

Organizations Recommended for the 1998 Appeals Reserve Allocation:

AgencyAppeal ReserveTotal Grant

Recommended 1998

((1) Whyy Mee Family Counselling Foundation --

(2) Historical Connection $3,500.00$ 3,500.00

(3) Refugees and Immigrants Information

Centre Toronto--

(4) Victim Assistance Program of the 519

Church Street Community Centre$1,500.00$15,500.00

Total Recommendations:$5,000.00

Conclusion:

The recommendations regarding the allocation of the appeals reserve have been developed in response to agency deputations and the grants budget. Whilst the needs demonstrated by the appellant organizations are valid, substantive and serious, recommendations have been made based on the size and amount of the appeals reserve and within the parameters of the program's eligibility requirements.

Contact Name:

Cassandra Fernandes, Tel: 392-3834.

5

1998 Cultural Grants Allocations and Appeals

(City Council on July 8, 9 and 10, 1998, adopted this Clause, without amendment.)

The Strategic Policies and Priorities Committee recommends the adoption of the recommendation in the following transmittal letter (June 11, 1998) from the Municipal Grants Review Committee:

Recommendation:

The Municipal Grants Review Committee on June 11, 1998, recommended to the Strategic Policies and Priorities Committee, and Council, the adoption of the attached reports (May 20 and June8,1998) from the Commissioner, Economic Development, Culture and Tourism, respecting the 1998 Cultural Grants Allocations and Appeals.

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(Report dated May 20, 1998, addressed to the

Municipal Grants Review Committee from the

Commissioner of Economic Development, Culture and Tourism)

Purpose:

This report recommends the allocation of the 1998 consolidated Cultural Grants Program, including two former line-item grants.

Funding Sources, Financial Implications and Impact Statement:

Sufficient funds for the 1998 Cultural Grants allocations exist in the Arts and Culture Grants component of the Corporate Grants appropriation.

Recommendations:

It is recommended that:

(1)Cultural Grants totalling $3,698,540.00 be allocated in 108 grants to 105 organizations, as set out in Appendix 1;

(2)payments to a maximum of $33,000.00 be approved to two organizations for which grants have been recommended, subject to meeting specific conditions;

(3)$8,000.00 be transferred from the Cultural Grants component of the Corporate Grants appropriation to the Parks and Recreation operating budget for the continued provision of free space at the Whitlam Avenue Warehouse; and

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

Council Reference/Background/History:

The overall approach to the grants review and allocations process in 1998, as outlined in the Administration of Municipal Grants Programs report (Clause No. 1 of Report No. 1 of The Community and Neighbourhood Services Committee) approved by Council on February 4, 5, and6, 1998, has been to undertake a simplified review process, provide flatline allocations to returning organizations that do not have identified performance issues, and to consider new and project-based applicants using grants funds made available by non-returning organizations or those with reduced allocations. The priority for staff has been to manage the amalgamation of seven previous programs and, at the same time, work to simplify the 1998 allocations process and minimize any negative impact on funded organizations.

Funds made available through attrition within the Cultural Grants Program have been recommended to new and project-based applicants. This reflects the importance of open access to municipal grants programs as identified in the Administration of Municipal Grants Programs report. Although some geographic redistribution of grants funds has occurred naturally through this process, staff have not purposefully attempted to undertake this redistribution in the 1998 transition year.

The following information is appended to this report:

(1)recommended allocation of the 1998 Cultural Grants;

(2)summary of 1998 applications and recommendations; and

(3)1998 Cultural Grants Guidelines and Terms and Conditions of Grants.

Discussion:

Administration of the Consolidated Cultural Grants Program:

The 1998 Cultural Grants Program consolidates the seven arts and culture grants programs of the former municipalities. While there existed some differences in eligibility criteria for the seven programs, they were similar in their fundamental principles, making it possible to consolidate the programs with little impact on funded organizations in the transition year while a new grants policy is developed.

Although the programs were consolidated into a single program with a single application form and one set of simple, eligibility requirements and assessment criteria (see Appendix 3), the Administration of Municipal Grants Programs report set out the following division of responsibilities for the administration of the program in 1998:

(i)all applications from organizations operating in the former City of Toronto were administered and reviewed by the Toronto Arts Council (TAC);

(ii)all other applications, including applications from organizations previously funded by Metro and not the TAC, were administered and reviewed by staff of the Culture Office. This includes the four Regional Cultural Institutions formerly funded only by Metro: the Art Gallery of Ontario, the Canadian Opera Company, the National Ballet of Canada and the Toronto Symphony Orchestra; and

(iii)those applications received by the Culture Office from organizations operating in the former City of Etobicoke were reviewed by the Etobicoke Municipal Arts Commission.

This report recommends allocations on applications received and reviewed by the Culture Office, including those from the former City of Etobicoke.

Culture Office Review Process:

Staff of the Culture Office reviewed the applications received at the March 16, 1998, deadline and identified those organizations with a history of stable municipal funding whose applications demonstrated consistency of programming, and administrative and fiscal management. Those organizations are recommended to receive allocations equal to their combined 1997 municipal funding.

The Grants Committee of the Etobicoke Municipal Arts Commission reviewed all applications from the former City of Etobicoke, and their recommended allocations are contained in this report.

All other applications received a further review by a multi-disciplinary Advisory Panel or through individual advisor assessment. The role of all the advisors was to provide advice to staff on the merit of the applications based on the published assessment criteria (see Appendix 3). Advisors were selected to represent a broad range of experience and expertise, and a general knowledge of the cultural sector. The 1998 advisors were:

(1)Ann Brokelman - General Manager, Scarborough Philharmonic Orchestra;

(2)Janet Battaglia - Associate Director, CBC, and community theatre participant and former member, North York Arts Grants Advisory Panel;

(3) Shelly Crawford - Program Co-ordinator, Co-op Program in Arts Management, University of Toronto at Scarborough;

(4)Caroline Di Giovanni - Board Member, various cultural organizations and former Metro Councillor;

(5) William Lau - performing artist, arts administrator and Ph.D. candidate in ethnomusicology;

(6)Roger McTair - writer, filmmaker, and Board Member, Factory Theatre; and

(7)Gerald Smith - educator, arts consultant and Past President, Lakeshore Arts Committee.

Where an advisor had a direct or indirect pecuniary interest in an application under their consideration, they were required to declare that conflict in writing and refrain from any discussion on that application.

In all, 117 applications were received by the Culture Office. Of those, 22 requests were from organizations based in the former City of Etobicoke, including two first-time applicants. Of the remaining 95 applications, 58 were deemed by staff to qualify for a recommended allocation equal to their combined 1997 municipal funding; the other 37, including 20 first-time applications, were reviewed by advisors through the Advisory Panel or through individual assessment.

The Cultural Grants Program Budget:

The consolidated Cultural Grants Program Budget was approved at the 1997 level of $10,947,998.00. Of that amount, $7,285,118.00 has been designated for distribution by the Toronto Arts Council to organizations based in the former City of Toronto (Clause No. 13 of Report No. 8 of The Strategic Policies and Priorities Committee, approved by Council on May 13, 14 and 15, 1998). After an adjustment of $40,000.00 from this program to be consolidated in the City's 1998 grant to Caribana, the budget remaining for allocation through the Cultural Grants Program was $3,622,880.00.

The Administration of Municipal Grants Programs report directed staff to review line-item grants of the former municipalities to identify those that fall within the mandate of existing grants programs and to consolidate the administration of those funds in 1998. Of the nine line-item grants in the Arts and Culture component of the Corporate Grants allocation, two meet that criteria: the former City of Etobicoke supported Arts Etobicoke's Autumn ArtsFest with an annual line-item grant ($45,000.00 in 1997) and the former City of Scarborough supported the Scarborough Arts Council with an annual line-item grant ($40,000.00 in 1997). These organizations were also funded by Metro, with grants administered through the Cultural Grants Program. Under the consolidated 1998 Cultural Grants Program, these grants are being considered to form part of the base level of funding for the two organizations, and the allocations for the line-item grants are included in the total allocations recommended in this report.

In total, the budget available for allocation to Cultural Grants Program applicants reviewed by the Culture Office is $3,707,880.00, including $85,000.00 for the two above-noted line-item grants.

Allocation Issues:

Although the arts and culture grants programs of the former municipalities were administered in similar ways, some differences resulted in allocation issues this year. It must be noted that many organizations received support from two or, in some rare instances, three of the former municipal grants programs. This occurred in recognition of different aspects of the work undertaken by the organizations, or where the different municipalities viewed themselves as partners in the support of certain activity. Allocation issues have arisen because sometimes one municipality directed funds towards an organization's fiscal period or activity which was almost completed, while the other municipal funding partner was simultaneously funding upcoming activity.

There are six such instances in the allocations recommended in this report. Through the reallocation of funds made available from the reduced allocation to an organization in a hiatus period, three small, one-time, partial-grant adjustments have been recommended to bring three of these organizations into line with the funding cycle of the consolidated grants program. These three one-time adjustments, to the Art Gallery of York University, Les AMIS Concerts and the Toronto Canadian Chinese Artists Centre, are noted as such in Appendix 1, the list of recommended allocations, and in Appendix 2, the summary of applications and recommendations.

The other three organizations (Arts Etobicoke, the Joseph D. Carrier Art Gallery and the Koffler Gallery) have been recommended to receive split allocations this year, that is, a portion of their 1998 allocation is directed to complete the base level of funding for the current year, with the balance directed as a partial grant toward their upcoming activities. These situations, and others like them that exist in the list of applicants being administered this year by the TAC, will need to be reconciled in a future year with similar, one-time adjustments. Council should consider funding activities in advance of their occurrence as a "best practice". This issue will form part of the Municipal Grants Review currently underway.

A second issue in the allocation of the 1998 Cultural Grants Program is the transfer of $8,000.00 from the program's approved budget to the Parks and Recreation Division's operating budget to support the Whitlam Avenue Warehouse, a municipal facility which provides free space to community cultural organizations for storage and set building. The former City of Etobicoke annually transferred $8,000.00 in this manner to compensate the Parks Department's building account for lost revenue. This report recommends this transfer in 1998, but suggests that this arrangement be reviewed in the course of the Municipal Grants Review.

Summary of Allocation Recommendations:

Including the three one-time adjustments described above, this report recommends the allocation of 108 grants to 105 organizations. These organizations represent a broad spectrum of arts activity, from the fully professional to the semi-professional and the community-based. The distribution of "head offices" shows addresses in 27 of the City's 28 wards. Of course, the distribution of activity is more limited, since many wards do not contain appropriate venues for much of the activity undertaken by arts and culture organizations. Still, the distribution of activity ranges across all regions of the City.

Of returning organizations, five are not recommended for funding in this report:

(i)two of the organizations have yet to satisfy the terms of the municipal funding they received in 1997;

(ii)one organization is on hiatus while it undergoes a restructuring; and

(iii)two are project-based applications which, when assessed with the other project and first-time requests received this year, did not rank highly enough to merit a recommendation.

Of the 22 first-time applications received, 15 are recommended to receive support. The average first-time grant is $2,718.00.

Appeals:

$9,340.00 has been held back from the available Cultural Grants budget for consideration of appeals, to be heard at the Municipal Grants Review Committee on June 1, 1998. A report will be prepared for the Committee's meeting of June 11, 1998, with recommendations for the allocation of that hold-back.

Advances:

As outlined in the Administration of Municipal Grants Programs report, organizations were eligible to request interim advances of up to 50 percent of their 1997 combined level of municipal funding. The Culture Office received nine requests, and released nine advances, totalling $144,710.00. These advances will be deducted from the 1998 grant allocations to these nine organizations.

Conclusions:

The recommended allocations contained in this report are the result of a review of all applications received by the Culture Office at the March 16, 1998, deadline. The administration of the review was carried out in accordance with the process outlined in the Administration of Municipal Grants Programs report, adopted by Council on February 4, 5 and 6, 1998. The allocations recommended for organizations operating in the former City of Etobicoke were developed by the Etobicoke Municipal Arts Commission.

Contact Name:

Debra S. Lary, Tel: 392-8816.

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Appendix 1

1998 Cultural Grants Allocations

Explanation of Codes:

(A)Adjustments: one-time partial grants, recommended to bring the organization in line with the municipal funding cycle.

(C)Conditional Grants: grants to be released upon the applicant meeting the conditions contained in Appendix 2 of this report.

(C2)Conditional Grants: grants to be released part outright, and part conditional upon the applicant meeting the conditions contained in Appendix 2 of this report.

(F)First-Time Applicants: organizations that have never previously applied to any of the former municipal Cultural Grants Programs.

* Column is not totalled because the base of applicants varies slightly from year to year, and is therefore not comparable.

(A copy of each of Appendices 2 and 3 referred to in the foregoing report was forwarded to all Members of Council with the agenda of the Municipal Grants Review Committee for its meeting on June 1, 1998, and a copy thereof is on file in the office of the City Clerk.)

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(Report dated June 8, 1998, addressed to the

Municipal Grants Review Committee, from the

Commissioner of Economic Development, Culture and Tourism)

Purpose:

This report recommends the allocation of the holdback for appeals on the 1998 consolidated Cultural Grants Program.

Funding Sources, Financial Implications and Impact Statement:

At its meeting of June 1, 1998, the Municipal Grants Review Committee received a report, entitled "1998 Cultural Grants Allocations", which recommended the allocation of $3,698,540.00 to 105 organizations. An amount of $9,340.00 was held back to respond to appeals. Sufficient funds for the allocation of this holdback exist in the Arts and Culture Grants allocation of the Corporate Grants appropriation.

Recommendations:

It is recommended that:

(1)the Cultural Grants appeals holdback of $9,340.00 be allocated as set out in Appendix 1 of this report; and

(2)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

Council Reference/Background/History:

At its meeting of June 1, 1998, the Municipal Grants Review Committee received a report, entitled "1998 Cultural Grants Allocation", which recommended the allocation of $3,698,540.00 to 105 organizations. An amount of $9,340.00 was held back to respond to appeals.

Eight organizations provided written and/or verbal presentations to the Municipal Grants Review Committee, regarding either the amount of funding recommended to their organization, or the fact that they were not recommended for funding at all.

In developing recommendations for the allocation of the holdback for appeals, staff reviewed the original recommendations, the comments from the peer advisory panel which reviewed the applications, and considered the information presented in the appeal submissions and deputations.

The recommendations under appeal, along with all other recommendations, were reviewed in the context of available funds. This review was undertaken in a manner consistent with the original approach to grants allocation in 1998 and with the published criteria for the 1998 Cultural Grants Program, and involved both the staff of the Culture Office and the Etobicoke Municipal Arts Commission.

Discussion:

Appeals:

Of the eight organizations which appealed their allocations:

(1)two were first-time applicants not recommended for support;

(2)three were returning applicants not recommended for support;

(3)one was a first-time applicant appealing the amount recommended; and

(4)two were returning applicants appealing the amounts recommended.

Based on the information provided and a review of the original applications and advisory panel comments, staff are recommending funds to one of the returning applicants which had not originally been recommended for support, and recommending upward adjustments to the grants originally recommended to two returning and one first-time applicant. In all other cases, staff have confirmed their original recommendations.

Appendix 1 of this report sets out the rationale for the responses to the eight appeals.

Other Recommendations:

In order to accommodate a holdback for appeals in the first allocations report, the recommendations process was rigorous and conservative. Recommendations did not always reflect the level of support warranted by the quality of the application and the response of the peer advisory panel.

A review of all applicants not flat-lined under the Council-approved policy for 1998 grants allocations resulted in the identification of six such organizations. In the context of the funds available in the holdback for appeals, small upward adjustments are now recommended for the grants to those six organizations, as described in Appendix 1 of this report.

Conclusions:

The allocations recommended in this report fully expend the holdback for appeals to the Cultural Grants Program. Staff are supporting their original recommendations for four of the organizations which appealed, recommending allocations or allocations adjustments to the other four organizations which appealed, and recommending small upward adjustments to six other organizations recommended for support in the original set of allocations.

Contact Name:

Debra S. Lary, Tel: 392-8816.

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Appendix 1

1998 Cultural Grants - Allocation of Appeals Holdback

Appeals:

(19)Caliban Arts Theatre, founded in 1995, aims to develop, promote and present the talents and works of black artists in Toronto. The organization is seeking funding for its film festival, The Other Film Festival, at the Oakwood Village Library and Arts Centre, July 23-26, 1998.

Original recommendation: nil. Appeal recommendation: nil. The organization has yet to complete its production of "Wretched", for which it received grants in 1997 from both Metro and the former City of North York. Upon receipt of additional budget information, staff will consider redirecting some of the 1997 funds to the 1998 film festival.

(30)CHP (Children's Hour Productions) Artists, founded and incorporated in 1987, produces educational performances, exhibitions and entertainment of all kinds for family and child audiences. The organization is seeking funding for its production, "Respect Yourself", during its 1998/99 fiscal year.

Original recommendation: nil. Appeal recommendation: nil. The organization's Board of Directors comprises the General Manager, the Artistic Director, and their spouses; it does not meet the program assessment criteria of demonstrated community accountability, nor has the organization sufficiently demonstrated financial need.

(32)Community Arts Education Centre (CAEC) at Downsview Secondary School is an educational centre which offers studio classes in visual, media and performing arts on Saturdays, after school and in the summer months. The organization is seeking funding for "Arts Train", its pilot program during the months of July and August, 1998.

Original recommendation: nil. Appeal recommendation: nil. The Cultural Grants Program does not provide support to schools and other instruction programs. Toronto Parks and Recreation, North York District, has provided printing (valued at $20,000.00) for the 1998 summer program.

(74)New Globe Theatre, incorporated in 1992, is a professional theatre company dedicated to producing dynamic and provocative contemporary, classical and new theatrical material that engages an audience intellectually and emotionally. The organization is seeking funding for its full-scale production of "Valley Song" at the Studio Theatre, Ford Centre for the Performing Arts, April 16 to May 17, 1998.

Original recommendation: $2,000.00. Appeal recommendation: an additional $3,000.00, for a total of $5,000.00 in 1998. The company received a $2,000.00 grant in 1997 from the former Metro Cultural Grants Program, which resulted in some confusion over the company's previous level of support. The combined 1997 and 1998 support for this project is $7,000.00, representing 5.6 percent of the project budget.

(89)The Sacred Music Society, founded in 1996, encourages, supports and promotes public interest in sacred and liturgical music. The organization is seeking funding for its 1998/99 performances and activities.

Original recommendation: nil. Appeal recommendation: nil. The organization has failed to meet the conditions of its 1997 grant from the former City of Etobiocoke, which required it to incorporate, thereby disentangling the Board of Directors from paid staff. Those funds are still available to the organization, should it meet the grant conditions before the end of 1998.

(97)Seniors Art Services, founded in 1972, maintains a resource of performers for seniors' arts events and programs, conducts workshops, produces showcases and offers programs to physically and mentally challenged seniors. The organization is seeking funding for its 1998 activities.

Original recommendation: $2,600.00. Appeal recommendation: an additional $500.00, for a total of $3,100.00. The original recommendation was made in the context of the requirement for a holdback for appeals; under the current circumstances, an additional allocation is now recommended.

(109)The Toronto Mainland Chinese Community Centre, incorporated in 1995, promotes cultural exchange between mainland China and Canada, and encourages the work of Chinese-Canadian folk artists through the work of its producing arm, the Toronto Chinese Folk Art Centre. The organization is seeking funding for its Chinese New Year's Gala, January 16, 1999, at a downtown venue to be determined.

Original recommendation: nil. Appeal recommendation: up to $1,500.00, conditional upon receipt and review of a revised project budget. The original recommendation was made in the context of the requirement for a holdback for appeals; under the current circumstances, an allocation is now recommended. The organization is still encouraged to work with other cultural organizations in the Chinese community. Future funding will be contingent on an assessment of 1998 activities; the organization is required to notify staff of the dates and locations of these events. (This organization is also recommended for a $3,000.00 Recreation Grant and a $3,000.00 Community Services Grant.)

(113)The Waterfront Trail Artists, founded in 1997, is a collective of artists dedicated to involving the community in cultural activities such as art tours and special projects, including the Great Pumpkin Art Festival, which involves students in various art activities such as mask-making, music, illustration and story-writing, overseen by professional artists from the community. The organization is seeking funding for its Great Pumpkin Art Festival, taking place at two locations in the Etobicoke region of Toronto in October 1998.

Original recommendation: $ 1,000.00. Appeal recommendation: an additional $340.00, for a total of $1,340.00. This additional allocation is recommended in response to the fundraising information update distributed by the organization at its deputation.

Other Recommendations:

In each of the following cases, the original recommendation did not reflect the optimum level of support, given the overall assessment of the application. It is recommended that the balance of the holdback for appeals be distributed among the following organizations:

(45)Feast of Fools Theatre, formed in 1993, is a professional theatre company producing theatrical works and musical cabaret, and promoting new and rising talent. The organization is seeking funding for its 1998/99 season.

Original recommendation: $2,500.00. Additional recommendation: $500.00, for a total of $3,000.00.

(47)Festival Wind Orchestra, incorporated in 1997, has a mandate to develop the musicianship of community members and to provide a cultural outlet to the community-at-large. The organization is seeking funding for its 1998 activities.

Original recommendation: $1,500.00. Additional recommendation: $750.00, for a total of $2,250.00.

(60)The Jewish Artists Scholarship Society (JASS), founded in 1991, formed a partnership with the Morris Winchevsky Centre in 1997 to produce Centre Spotlight, a monthly showcase of talent presented in a cabaret atmosphere. The organization is seeking funding for its 1998 season of monthly Centre Spotlight showcases, presented on the third Saturday of each month at the Winchevsky Centre.

Original recommendation: $2,500.00. Additional recommendation: $750.00, for a total of $3,250.00.

(81)The Ontario Mas' Producers Association, founded in 1990, promotes Caribbean art and culture to the broader community. The organization is seeking funding for its annual Kiddies Carnival Parade in the Scarborough region of Toronto, July 26, 1998.

Original recommendation: $1,500.00. Additional recommendation: $500.00, for a total of $2,000.00.

(99)The Silhouettes Community Cultural Organization, founded in 1979, seeks to provide young people with an opportunity to develop leadership, social and musical skills through the discipline of teamwork and artistic performance in a steel drum orchestra. The organization is seeking funding for its 1998/99 programs and activities.

Original recommendation: $500.00. Additional recommendation: $500.00, for a total of $1,000.00.

(115)The Weston Silver Band, founded in 1921, is a brass band providing musical entertainment in Toronto and surrounding communities. The organization is seeking funding for the one-time replacement of older band instruments.

Original recommendation: $2,000.00. Additional recommendation: $1,000.00, for a total of $3,000.00.

(City Council on July 8, 9 and 10, 1998, had before it, during consideration of the foregoing Clause, a communication (July 8, 1998) from Mr. Stephen I. Selznick, Blaney, McMurtry, Stapells, Friedman, Barristers and Solicitors, submitting copies of correspondence dated June1, 1998 and June 11, 1998, concerning the cultural grant application from the Sacred Music Society (Ontario); and requesting that the decision to decline the Society's 1998 grant be reconsidered.)

6

Economic Development Partnership Program and

Festivals and Special Events Program - 1998 Allocations

and Appeals

(City Council on July 8, 9 and 10, 1998, adopted this Clause, without amendment.)

The Strategic Policies and Priorities Committee recommends the adoption of the recommendation in the following transmittal letter (June 11, 1998) from the Municipal Grants Review Committee:

Recommendation:

The Municipal Grants Review Committee on June 11, 1998, recommended to the Strategic Policies and Priorities Committee, and Council, the adoption of the attached reports (May 21 and June8,1998) from the Commissioner of Economic Development, Culture and Tourism respecting the Economic Development Partnership Program and Festivals and Special Events Program - 1998 Allocations and Appeals.

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(Report dated May 21, 1998, addressed to the

Municipal Grants Review Committee from the Commissioner of

Economic Development, Culture and Tourism)

Purpose:

This report seeks approval for the Economic Development Partnership Program and the Festivals and Special Events Program grant allocations with a combined total of $379,000.00. The report provides an overview of both programs, a description of the rationale and strategy applied and a listing of the recommended allocations.

Funding Implications:

The allocations recommended in this report fall within the Council-approved 1998 Municipal Grants budget of $45,160,000.00.

Recommendations:

It is recommended that:

(1) Economic Development Partnership Program grants totalling $294,000.00 be allocated to 14 organizations, as set out in Appendix 1;

(2)the disbursement of the Economic Development Partnership Program allocations be conditional on satisfying the Economic Development Partnership Program Guidelines (Appendix 4) and on project specific conditions set out in Appendix 3;

(3)Festivals and Special Events Program grants totalling $32,550.00 be allocated to six organizations, also as set out in Appendix 1;

(4) $51,950.00 be set aside for the Economic Development Partnership Program's allocation process in the Fall (application deadline date: September 11, 1998); and

(5)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

Background:

This report deals with two separate grants programs - the Economic Development Partnership Program, which comes from the former City of Toronto and the Festivals and Special Events Program which comes from the former City of York. Both programs were identified and combined for administrative purposes during the budgetary reporting process and both continue to be administered in 1998 by Economic Development staff at the City of Toronto. Both programs will be subject to a policy and program criteria review in 1998 which will have an effect on the programs in 1999. The criteria for both grant programs are based on former City policies. Since this year is a transitional year, no requests were sought from the other former Cities within the new City of Toronto.

Overview of the Economic Development Partnership Program and the Festivals and Special Events Program:

(a)Economic Development Partnership Program:

Applications for funding are accepted three times a year. The goal of the Economic Development Partnership Program is to facilitate the initiation or expansion of projects which will have substantial long term economic development benefits for the City of Toronto by contributing to the size of the local economy and/or to the generation of future economic growth and job creation. Projects funded in the past include: Canadian Music Week; Caravan; Festival of the Future; First Night; Moving the Economy - Sustainable Transportation Conference; ICSID - The Humane Village Congress, Gay Pride Week Economic Impact Study and many others. At least $50,000.00 of the total program budget has been reserved each year for new or one time only initiatives. City Council of the former City of Toronto recommended that for 1998, at least $30,000.00 of the program budget be used for developing and implementing local economic development projects in the cultural, tourism, food, sustainable transportation and/or green tourism industry sectors. Two projects for which allocations totalling $30,000.00 have been recommended as part of this report, fall within this category. For 1998, events and project being considered for funding have to be located within the boundaries of the former City of Toronto. Applications for grants from the Economic Development Partnership Program were received on February 6 and April 24, 1998 and reviewed in a manner consistent with the Program guidelines. The Program has a third and final application deadline of September 11, 1998.

(b)Festivals and Special Events Program:

The Festival and Special Events Grant Program began in 1995 with the purpose of supporting local festivals and special events that would create local community economic development benefits, build volunteer commitment and develop strong organizational structures and financial support. As part of this Program, festivals and special events were also viewed by staff as important tools in rejuvenating commercial and residential districts by attracting visitors to these areas, developing these areas as tourist destinations and instilling pride. Since the program began in 1995 eight festivals and special events have been supported by means of the program budget for over $70,000.00. Together these festivals and events have matched the contribution by successfully leveraging funding from private agencies including in-kind services and over 2,500 hours of volunteer support, attracting approximately 135,000 visitors. For 1998 the program will continue to fund festivals and special events located from within the boundaries of the former City of York. In past years deadlines have been set to coincide with approvals being made at the final Council meeting before summer break. This year Program applications were reviewed by the Festivals and Special Events Liaison Team on May 16, 1998, in a manner consistent with Program guidelines. No additional funding applications will be received for the Festivals and Special Events Program in 1998.

Method of Assessment:

Under the Economic Development Partnership Program developmental projects are eligible for ongoing support for a maximum of five years, with the maximum support in the fourth and fifth year set at 50 percent and 25 percent respectively of the level of support provided in the third year. Projects are also funded on a one time only basis. The organizations applying for support can be either a non-profit organization (incorporated or unincorporated) or a private business. Support for initiatives being undertaken by private businesses must take the form of a purchase of a sponsorship or advertisement which provides the City with a commensurate service or benefit. The program emphasis is on supporting the incubation and development of new initiatives which will substantially impact the local economy. Priority has been given to projects which lead to sustainable long term economic and employment benefits for the City; which have a good potential to become self-sustaining within the five year time frame of the program; and which involve substantive partnerships with the private sector.

Organizations applying for ongoing support in 1998 had to provide a report on the project which included financial statements, a discussion of the activities undertaken and an evaluation of the project which addresses the extent to which the City's economic development objectives were met.

In past years, applications were reviewed and recommendations made by a sub-committee of a Committee of the former City of Toronto Council. This year, applications have been reviewed internally by staff following a similar allocation strategy.

The program has three application deadlines to permit projects to be dealt with during the course of the year. The third and final deadline in 1998 is September 11. This group of applicants will be brought forward to the Grants Review Committee in October, and it's recommended that $51,950.00 of the budget be reserved to fund them.

The Festivals and Special Events Grant Program makes funding available to organizations initiating or carrying out ongoing festivals and special events. Organizations applying for funding can be a non-profit (incorporated or unincorporated) or a private businesses. However, many of the festivals and special events funded or recommended for funding have been through community-based organizations. The program supports festivals and special events that have the capability to display community economic development benefits, strong volunteer involvement and organizational structure and solid event financing with private sector support. In past years, applicants have been evaluated by an Interdepartment Festival and Special Events Liaison Team with recommendations forwarded to the Administrative Services Committee and final decisions made by the Council of the former City of York. This year, the Interdepartment Festivals and Special Events Liaison Team reviewed applications using the same program criteria. Its funding recommendations will be forwarded to the Municipal Grants Review Committee. A report establishing the Festivals and Special Events Grant Program and guidelines is available through the Clerk's office.

Conclusions:

The combined 1998 budgets for the Economic Development Partnership Program and the Festivals and Special Events Program was approved by Council at $379,000.00.

The following information is appended to this report:

(1) recommended allocation of 1998 Economic Development Partnership Program and Festivals and Special Events Program grants (Appendix 1);

(2) summary of 1998 applications and recommendations to date (Appendices 2 and 3); and

(3)Economic Development Partnership Program guidelines.

This report seeks approval for the 1998 Economic Development Partnership Program and the Festivals and Special Events Program allocations totalling $318,550.00 and requests the opportunity to return to the Municipal Grants Committee with recommendations regarding allocations for the final round of Economic Development Partnership Program applicants further to the final application deadline of September 11, 1998.

Contact Names:

Helen BulatRon Nash

Economic Development Partnership ProgramFestivals and Special Events Program

Toronto City Hall Office (392-7355)York Civic Centre (394-2889)

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Appendix 1

1998 Economic Development Partnership Program and

Festivals And Special Events Program Allocations

Applicant 1997 1998 1988

Allocation Request Recommended

Economic Development Partnership Program:

1. Contact

Photography

Association - Business

Forum & Photography

Incubator-$35,000.00 $20,000.00

2.Riverdale Community

Business Centre -

Tourism

Marketing Initiative- 25,000.0010,000.00

3.Heritage Skills

Development Centre/

Co-op Bakery Project- 26,500.0020,000.00

4.Beaches International

Jazz Festival/Economic

Impact & Marketing

Study- 70,000.0015,000.00

5.Festival Alliance

Toronto Project - 20,000.0020,000.00

6.Canadian Aboriginal Festival20,000.00 50,000.0020,000.00

Applicant 1997 1998 1988

Allocation Request Recommended

7.Short Film Festival20,000.00 30,000.0015,000.00

8.Street Style/Leading-

Edge Fashion, Arts

and Music Festival50,000.00 50,000.00 50,000.00

9.Toronto International

Film Festival50,000.00 50,000.0050,000.00

10.Cinematheque25,000.00 25,000.0020,000.00

11.Toronto Theatre

Alliance/T.o.tix 16,000.00 16,000.0016,000.00

12.Tabia Marketing

Project25,000.00 25,000.0025,000.00

13.Toronto Tourism

Awards 5,000.00 5,000.00 $5,000.00

14.Caribana 8,500.00 8,500.00 approved

Festivals And Special Events Program:

15.African Culture

Restoration

Association-Annual

Marcus Garvey

Day Celebration - 13,728.00 2,000.00

16.Urban Harvest

Community

Association -

Urban Harvest

Oakwood Village

Festival Of The Arts 5,500.00 9,000.00 5,000.00

17.Weston BIA - Weston

End Of Summer Blast 5,000.00 10,000.00 4,500.00

Applicant 1997 1998 1988

Allocation Request Recommended

Festivals and Special Events Program:

18. Portuguese Outreach

Committee - Portuguese

Youth Festival 5,358.00 8,500.00 4,850.00

19.York Children's

Carnival Committee -

Eglinton Junior

Carnival Parade13,200.00 15,000.00 11,200.00

20.Weston Bia -

Weston Santa

Claus Parade$5,500.00$10,000.00 $5,000.00

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Appendix 2

1998 Economic Development Partnership Program and Festivals

And Special Events Program Budget Status

Incorporating Recommendations Of This Report

(A copy of each of Appendices 3 and 4 referred to in the foregoing report was forwarded to all Members of Council with the agenda of the Municipal Grants Review Committee for its meeting on June 1, 1998, and a copy thereof is on file in the office of the City Clerk.)

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(Report dated June 8, 1998, addressed to the

Municipal Grants Review Committee, from the

Commissioner of Economic Development, Culture and Tourism)

Purpose:

This report addresses one of the recommendations adopted by the Municipal Grants Review Committee at their meeting of June 1, 1998, requesting that the Commissioner of Economic Development, Culture and Tourism report on providing an additional $4,000.00 on a pro-rated basis to those groups listed under AYork Festivals@ and that the event dates be included with the report.

Recommendation:

It is recommended that applicants for Festivals and Special Events Grants listed in the report of May21, 1998, not receive an additional $4,000.00 on a pro-rated basis.

Funding Implications:

There are no further funding implications associated with this report based on the recommendation.

Background:

The Festivals and Special Events Liaison Team met on May 15, 1998, to review six applications within the former City of York for financial assistance under the Festivals and Special Events Grant Program. As part of the process, a Festivals and Special Events Liaison Team consisting of staff from the former City of York was set-up in 1995 to review applications for funding and to provide recommendations to Council regarding funding and in-kind services.

On the basis of the Festivals and Special Events Liaison Team review, it was recommended in the report of May 21, 1998, that all six applicants to the program receive grant funding. This recommendation was based on the purpose of the grant being to provide "seed" funding to community organizers of festivals and events so that organizers could use such leverage to secure additional funding from sponsors and to commit in-kind contributions and volunteer support. The aim of the Festivals and Special Events Grant Program is to develop, within these community based organizations, a growing level of self sufficiency and buy-in from sponsors.

Festivals and Special Events 1998

Funding Requested, Recommended and Event Date

Conclusions:

While the Festivals and Special Events Liaison Team does not recommend additional funding on a pro-rated basis, it does support funding at levels recommended in the May21,1998, report entitled Economic Development Partnership Program and Festivals and Special Events Program - 1998 Allocations.

Contact Name:

Ron Nash, York Civic Centre, Tel: 394-2889.

7

Employer Outreach Grants to Youth Employment

Counselling Centres

(City Council on July 8, 9 and 10, 1998, adopted this Clause, without amendment.)

The Strategic Policies and Priorities Committee recommends the adoption of the recommendation in the following transmittal letter (June 11, 1998) from the Municipal Grants Review Committee:

Recommendation:

The Municipal Grants Review Committee on June 11, 1998, recommended to the Strategic Policies and Priorities Committee, and Council, the adoption of the attached report (May 14, 1998) from the Commissioner of Urban Planning and Development Services respecting Employer Outreach Grants to Youth Employment Counselling Centres.

--------

(Report dated May 14, 1998, addressed to the

Municipal Grants Review Committee from

Commissioner of Urban Planning and Development Services)

Purpose:

To recommend grant allocations to six agencies involved in youth employment counselling for the purpose of supporting outreach to employers who might provide job placements to youth.

Funding Sources, Financial Implications and Impact Statement:

Funds are available in the Consolidated Grants budget for 1998. There are no further financial implications.

Recommendations:

It is recommended that:

(1)grants be provided to agencies involved in youth employment counselling as described in this report and as shown in appendix "A"; such grants are deemed to be in the interest of the Municipality; and

(2)the appropriate City Officials be authorized to take the necessary action to give effect thereto.

Council Reference/Background/History:

This program was established by the Council of the former City of Toronto 13 years ago.

Comments and/or Discussion and/or Justification:

Despite a recent upturn in the economy, youth unemployment remains high. This program was established to support the placement of disadvantaged youth in permanent jobs and/or training positions. The grants have been available to Youth Employment Counselling Centres as established under previous Provincial programs.

Although restructuring and renaming of those programs has technically meant that some of these groups are no longer involved in the new Provincial program, the need is still high and I am recommending that their grant be maintained this year since they are still involved in youth employment. I will report on any required changes later in the year when agency reports are available.

Conclusions:

Youth Employer Outreach grants are a valuable tool in dealing with the high rate of youth unemployment and should be approved this year on the same basis as previous years, pending agency reports and a review of the impact of changes to Provincial programs.

Contact Name:

Larry King, Toronto City Hall Office, Tel: 392-0622.

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Appendix A: Recommended Allocations

Applicant1997 Allocation1998 RequestRecommended:1998

St. Stephen's $19,500.00 $19,500.00 $19,500.00

Youth Employment

Counselling Centre

Woodgreen Employment 19,500.00 19,500.00 19,500.00

Services

John Howard Society 19,500.00 19,500.00 19,500.00

St. Christopher House 19,500.00 19,500.00 19,500.00

Parachute Community 19,500.00 19,500.00 19,500.00

Employment Centre

Youth Employment Services 19,500.00 19,500.00 19,500.00

Total$117,000.00$117,000.00$117,000.00

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Appendix B: Description of Applicants

St. Stephen's Youth Employment Centre is a program of St. Stephen's Community House located in the Kensington Market area and offering employment readiness and placements for disadvantaged youth.

Woodgreen Employment Services is a program of Woodgreen Community Centre, a neighbourhood centre located in the Broadview Gerrard area and offering employment readiness and placements disadvantaged for youth and adults.

The John Howard Society offers vocational and employment services for youth and adults involved with the criminal Justice system.

St. Christopher House is a neighbourhood centre offering employment counselling and placements for disadvantaged youth in the Parkdale area.

Parachute Community Employment Centre offers employment readiness and placements for disadvantaged youth in the Regent Park area.

Youth Employment Services (Y.E.S.) offers employment preparation, job placement for unemployed and out of school youth.

8

Breaking the Cycle of Violence Grants -

1998 Allocations and Appeals

(City Council on July 8, 9 and 10, 1998, adopted this Clause, without amendment.)

The Strategic Policies and Priorities Committee recommends the adoption of the recommendation in the following transmittal letter (June 11, 1998) from the Municipal Grants Review Committee:

Recommendation:

The Municipal Grants Review Committee on June 11, 1998, recommended to the Strategic Policies and Priorities Committee, and Council, the adoption of the attached reports (May 19 and June8,1998) from the Commissioner of Urban Planning and Development Services respecting the Breaking the Cycle of Violence Grants - 1998 Allocations and Appeals.

--------

(Report dated May 19, 1998, addressed to the

Municipal Grants Review Committee from the

Commissioner of Urban Planning and Development Services)

Purpose:

This report recommends allocation of grants to 52 applicants which applied for support through the Breaking the Cycle of Violence grants program.

Funding Sources, Financial Implications and Impact Statement:

Funding of $485,000.00 for 1998 Breaking the Cycle of Violence grants is available in the consolidated listing of municipal grants.

Recommendations:

It is recommended that:

(1)the Breaking the Cycle of Violence grants, totaling $473,000.00 be allocated to 52 applicants as recommended in Appendices 1 and 2 of this report;

(2)release of recommended funds be subject to the satisfactory completion of a Declaration form regarding the adoption of the former City of Toronto's non-discrimination policy; and

(3)the appropriate City officials be authorized to take the necessary action to give effect thereto, and that authority be granted to the Director of the Healthy City Office to execute letters of understanding with the approved grant recipients, in a form satisfactory to the City Solicitor, on the terms and conditions as outlined in the report.

Council Reference/Background/History:

The Breaking the Cycle of Violence grants program was initiated in 1993 by the former City of Toronto as a result of recommendations made by the Safe City Committee, under the general authority for making grants which is provided in the Municipal Act Section 113 (1).

The overall approach to the grants review and allocations process in 1998, as outlined in the "Administration of Municipal Grants" report approved by Council on February 4, 5, and 6, 1998, has been to operate programs with the existing 1997 eligibility requirements, undertaking a simplified review process, and for project based programs such as Breaking the Cycle of Violence grants, to use existing program priorities to guide allocations recommendations. The Breaking the Cycle of Violence grants program is unique to the former City of Toronto, and, for 1998, applications have been limited to organizations based within the former City of Toronto boundaries.

Comments and/or Discussion and/or Justification:

The Breaking the Cycle of Violence Grants Program:

The program was developed to complement a wide range of municipal initiatives being undertaken to make Toronto a safe place for people to live, work and play. The objectives of the program are to reduce violence against women and other vulnerable groups by providing additional resources to community groups for prevention education, community development, training, and innovations in service delivery and activities that increase access to service by women who face barriers such as language, lack of accommodation for disabilities, cultural basis of service delivery, housing or income status. The Safe City Committee provided annual advice to staff on outreach priorities for the program; for 1998 organizations serving low income women and children, disabled women and youth were identified as service areas for additional outreach.

Budget:

The Breaking the Cycle of Violence program has a 1998 budget of $485,000.00, the same amount as in 1997. Recommendations for allocations as outlined in Appendix 1 total $473,000.00. An amount of $12,000.00 has been held for appeals.

Applications and Review Process:

By the March 2, 1998, deadline, community groups had submitted 87 proposals totaling requests of $1,262,548.00. The application form was based on the form used in 1997 by the former City of Toronto, and included information on program priorities, terms and conditions and reporting requirements for successful applicants. Applications from new and returning applicants were accepted to this project-based program. Staff from the Healthy City Office assessed applications against existing criteria to prepare recommendations for funding. In light of the need to streamline the review process in 1998, additional information (where needed) was sought from agencies by phone, rather than through interviews. The staff for the Safety Task Force provided input into the review process. Applicants have been notified of the recommended grant, and have been informed about the appeal process at the Municipal Grants Review Committee.

Program Goals and Priorities:

The three primary goals of the grants program are to:

(1)increase accessibility of services to First Nations, immigrants disabled, visible minority women and women with special needs, through front-line, ethnospecific and multicultural services;

(2)provide community education and community development through innovative programs directed at prevention of violence; and

(3)provide education and training for staff and volunteers in intervention and prevention strategies.

Grants to address these goals are awarded in two categories: Prevention grants are for projects under $10,000.00 and Demonstration grants are for projects over $10,000.00, with an upper limit of $50,000.00. Prevention grants are intended for projects that utilize known and innovative strategies, and increase an applicant's capacity to address prevention of violence within an identified community or neighbourhood. Demonstration grants are provided for service innovations or the development of new approaches to community issues that show promise in breaking the cycle of violence. Demonstration grants are provided to groups with a track record of serving women affected by violence, in order to include the learnings from these services in prevention approaches. Demonstration grant applicants must undertake additional evaluation activities within the project, and have a plan for sharing the project results with others.

1998 Allocation issues:

Community interest in participating in preventing violence and increasing safety continues to manifest itself through a high number of applications to the grants program. The number of applications and level of funding requested by applicant organizations remain similar to previous years, and are significantly beyond the ability of the grants program to address. In addition to community interest, the grant application process indicates that community groups would benefit from additional resources for program development, resource sharing and current information on effective prevention strategies.

Breaking the Cycle of Violence grants are provided for project support, not core or sustaining funding for organizations' ongoing services, and the program continues to attract and respond to a high number of new applicants and new projects each year. In recommending allocations to returning applicants, consideration has been given to recommending further funding for activities that need additional time to develop, or for activities that effectively build on the previous year's project outcomes. Providing support for ongoing program delivery is beyond the scope of this grants program. Groups are encouraged to develop plans to incorporate effective prevention activities within their current core services, although the difficulties this presents in the current funding climate are recognized.

These issues, along with other program and policy concerns raised through community consultations, will be addressed in the service review process currently being undertaken by all City of Toronto grants programs. A report outlining proposed changes and options for delivery of the program in 1999 will be forwarded to the municipal grants review committee in September 1998.

Allocation recommendations:

As in previous years, allocation recommendations include consideration of how well the group of recommended projects reflect the overall concerns of the program. These overall concerns include: increasing services to First Nations, disabled immigrant and visible minority women and women facing barriers to service; providing support for neighbourhood projects across the area; encouraging coordination and sharing of resources and knowledge; maximizing the variety of innovative projects that can be supported, encouraging the development and retention of local skills and resources, including proposals that use early intervention strategies with at-risk population; supporting proposals, or components of proposals to a level where they can be effectively completed and supporting targeted prevention and intervention programs, not core administrative costs.

Appendix 1 provides a detailed listing of the applicants and the recommendations for funding in 1998. Appendix 2 includes a summary of each project request, and comments on the grant purpose and conditions (if any).

A total of 87 applications was received, and 52 are recommended for grants totaling $473,000.00. Appendix 3 provides a list of recommended projects by primary program activity and/or program target group.

1998 Allocation Summary:

Number of new groups: 38New groups recommended:23

Number of returning groups:49Returning groups recommended:29

Number of prevention requests:61Prevention grants recommended:38

Number of demonstration requests:26Demonstration grants recommended:14

Recommended projects directed at increasing access to services: 11;

Recommended projects providing innovative community education/community development: 37; and

Recommended projects providing training for staff and volunteers: 4.

Terms and Conditions:

Approved grants for Breaking the Cycle of Violence grants are governed by terms and conditions which are set out in a letter of understanding between the agency and the City of Toronto. The terms and conditions cover issues such as the expectations about the purpose of the grants, how funding is to be acknowledged, payment and report schedules, accounting and use of funds, grant periods and disclosure of information. Applicants are provided with a detailed explanation of the terms and conditions for the grants and a sample of the letter of understanding in the application package for the grants. The Director of the Healthy City Office will have responsibility for executing the letters of agreement, in a form satisfactory to the City Solicitor.

Appeals:

An amount of $12,000.00 is available for appeals. Groups have been notified in writing of the opportunity to appeal the grant recommendations to the Municipal Grants Review Committee.

Conclusions:

The Breaking the Cycle of Violence grants program enables a wide variety of community organizations to participate in making Toronto a safer place to live and work and play. The 1998 recommendations provide communities with effective ways to address prevention issues which they have identified as priorities.

Contact Name:

Fran Perkins, Director, Healthy City Office, Tel: 392-0099/Fax: 392-0089.

Sue Kaiser, Grants Coordinator, Healthy City Office, Tel: 392-0406/Fax: 392-0089.

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Appendix 1

Breaking The Cycle of Violence Grants

1998 Grant Allocations

File1997 1998 1998

No.Organization NameAwardRequestRecommendation

$ $ $

98-01519 Church Street Community Centre14,000.0022,000.0014,000.00

98-02Abrigo15,000.0020,000.0011,000.00

98-03African Training & Employment Centre (ATEC)7,000.009,000.006,000.00

98-04African Women Resource & Information Centre0.0010,000.000.00

98-05Ambassador Partnership8,500.0010,000.007,500.00

98-06Blake/Boultbee Women's Safety Committee2,000.002,000.000.00

98-07Boys and Girls Club Downtown Toronto4,000.009,000.008,000.00

98-08Canadian Centre for Victims of Torture9,000.009,750.009,000.00

98-09CANORA/Canadiens et Canadiennes

d'origine africaine, antillaise et asiatique0.0042,300.000.00

98-10Casa Dona Juana0.009,995.000.00

98-11CEECA/Conseil d'Echanges Entre Canadiennes et

Africaines (Scarborough)0.0025,800.000.00

98-12Central Neighbourhood House0.0010,000.007,500.00

98-13Centre for Spanish Speaking Peoples0.0026,500.0012,000.00

98-14Child Abuse Survivor Monument Project, The0.009,660.007,000.00

98-15Chinese Family Life Services of Metro Toronto12,000.0023,000.0010,000.00

98-16Chinese Information & Community Services of0.009,961.000.00

Greater Toronto

98-17Christie/Ossington Neighbourhood Centre7,000.0014,800.007,500.00

98-18Coalition of Visible Minority Women (Ontario) Inc.8,000.0010,000.000.00

98-19CultureLink Settlement Services0.0010,000.009,500.00

98-20Delisle Youth Services12,000.0010,000.009,500.00

98-21Distress Centre0.0010,000.008,000.00

98-22Dixon Hall8,750.008,950.000.00

98-23Downtown Care Ring4,000.0010,000.000.00

98-24Dufferin Mall Youth Services0.0010,000.000.00

98-25East End Children's Centre0.004,460.002,000.00

98-26East End Community Health Centre0.0049,764.0020,000.00

98-27East York/East Toronto Family Resources11,000.0010,000.000.00

98-28Eritrean Canadian Community Centre of11,000.0011,000.0011,000.00

Metropolitan Toronto

98-29Ethiopian Association in Toronto Inc., The9,000.0010,000.000.00

98-30Family Service Association5,600.009,850.009,700.00

98-31Fred Victor Centre0.0031,326.000.00

98-32Friends of Dufferin Grove Park8,000.0010,000.003,000.00

98-33Harbourfront Community Centre7,000.009,225.000.00

98-34Harriet Tubman Community Organization7,000.0010,000.007,000.00

98-35Hispanic Development Council0.0023,000.0013,500.00

98-36Home for Creative Opportunity/Toronto Christian0.008,000.006,500.00

Resource Centre

98-37INTERCEDE for the Rights of Domestic Workers,6,000.008,000.000.00

Caregivers and Newcomers

98-38Jessie's Centre for Teenagers5,000.005,500.000.00

98-39Korean Canadian Women's Association12,000.0024,910.0010,500.00

98-40Leave Out Violence (L.O.V.E.)0.0010,000.000.00

98-41Metro Woman Abuse Council0.0022,200.0014,500.00

File1997 1998 1998

No.Organization NameAwardRequestRecommendation

$ $ $

98-42Metro Action Committee on Violence Against0.008,300.007,000.00

Women and Children (METRAC)

98-43Mixed Company0.0025,000.0019,000.00

98-44National Congress of Italian Canadians -

Toronto District5,750.009,790.007,500.00

98-45Native African Inmates and Families Association8,000.0010,000.000.00

98-46Native Canadian Centre of Toronto5,000.0010,000.005,000.00

98-47Native Child and Family Services of Toronto20,000.0038,000.0011,000.00

98-48Native Women's Resource Centre8,000.0010,000.007,500.00

98-49Neighbourhood Information Post0.006,750.005,600.00

98-50New Experiences for Latin American Women0.006,900.006,900.00

98-51Oasis Centre Des Femmes0.0010,000.0010,000.00

98-52Opportunity for Advancement18,000.0029,000.0016,000.00

98-53Parkdale Focus Community Project10,000.0040,427.0012,000.00

98-54Parkdale Intercultural Association2,000.0010,000.000.00

98-55Peace Games Toronto0.005,000.004,500.00

98-56Polish Immigrant & Community Services6,000.006,000.006,000.00

98-57Quaker Committee for Refugees6,000.0010,000.000.00

98-58Redwood Shelter8,500.009,380.000.00

98-59Regent Park Community Health Centre8,000.0010,000.008,500.00

98-60Riverdale Housing Action Group0.0010,000.000.00

98-61Scadding Court Community Centre8,500.009,866.000.00

98-62Serve Canada Youth Service Organization0.0010,000.008,500.00

98-63Silayan Filipino Community Centre0.0010,000.000.00

98-64Sistering0.0050,000.0017,000.00

98-65SKETCH/IMAGO - /Evergreen0.005,000.003,500.00

98-66South East Asian Services Centre8,000.0020,000.000.00

98-67South Riverdale Child-Parent Centre3,340.003,000.000.00

98-68South Riverdale Community Health Centre/ Riverdale0.009,000.006,800.00

Coalition Against Violence Against Women & Children

98-69Spirit of the People12,000.0012,000.006,000.00

98-70St. Christopher House6,000.0010,000.000.00

98-71St. Stephen's Community House20,000.0023,204.0020,000.00

98-72Stop 103 Inc.5,500.006,000.003,500.00

98-73Street Haven at the Crossroads0.0014,000.009,000.00

98-74Tamil Eelam Society of Canada8,000.0010,000.009,000.00

98-75Toronto Christian Resource Centre0.0017,300.000.00

98-76Toronto Friendship Centre, The0.0010,000.000.00

98-77Toronto Harassment Support Group4,000.009,860.004,500.00

98-78University Settlement Recreation Centre9,260.0050,000.000.00

98-79UPAWA0.0010,000.000.00

98-80Urban Alliance on Race Relations10,000.0010,000.009,500.00

98-81VOICE (Violence Overcome in Creative Ensemble)0.0030,000.000.00

98-82Victim Services Program of Metropolitan Toronto Inc.0.0010,000.006,000.00

98-83Women's Memorial Society of Ontario (East York)0.0020,000.000.00

98-84WoodGreen Community Centre0.0010,000.009,000.00

98-85Youth Assisting Youth6,000.008,820.000.00

98-86Youthlink20,000.0020,000.0010,000.00

98-87YWCA of Metro Toronto - Stop 865,000.0010,000.000.00

Grand Total$423,700.00$1,262,548.00$473,000.00

(A copy of the Appendices 2 and 3 referred to in the foregoing report was forwarded to all Members of Council with the agenda of the Municipal Grants Review Committee and a copy thereof is on file in the office of the City Clerk.)

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(Report dated June 8, 1998, addressed to the

Municipal Grants Review Committee, from the

Commissioner of Urban Planning and Development Services)

Purpose:

This report presents the recommended allocations from the $12,000.00 Breaking the Cycle of Violence grants program appeal fund for the organizations which appealed to the Municipal Grants Review Committee for reconsideration.

Funding Sources, Financial Implications and Impact Statement:

Funding of $485,000.00 for 1998 Breaking the Cycle of Violence grants is available in the consolidated listing of municipal grants. The Municipal Grants Review Committee has received a report (May19,1998) entitled "Breaking the Cycle of Violence Grants - 1998 Allocation Recommendations" which recommends grants totalling $473,000.00 be allocated to 52 applicants. An amount of $12,000.00 was reserved to respond to agency appeals.

Recommendations:

It is recommended that:

(1)the appeal fund of $12,000.00 be allocated as recommended in Appendix 1 of this report;

(2)release of recommended funds be subject to the satisfactory completion of a Declaration form regarding the adoption of the former City of Toronto's non-discrimination policy; and

(3)the appropriate City officials be authorized to take the necessary action to give effect thereto and that authority be granted to the Director of the Healthy City Office to execute letters of understanding with the approved grant recipients, in a form satisfactory to the City Solicitor, on the terms and conditions as outlined in the report.

Council Reference/Background/History:

The Breaking the Cycle of Violence grants program was initiated in 1993 by the former City of Toronto as a result of recommendations made by the Safe City Committee, under the general authority for making grants which is provided in the Municipal Act Section 113 (1).

The Municipal Grants Review Committee on June 1, 1998, had before it a report (May 19, 1998) from the Commissioner of Urban Planning and Development Services recommending the allocation of Breaking the Cycle of Violence grants totalling $473,000.00 to 52 applicants. Twelve organizations provided a verbal presentation to the Municipal Grants Review Committee regarding the fact that they were not recommended for funding.

In developing recommendations for allocation of the appeal funds, staff reviewed the original recommendations and considered information presented in the deputations.

Comments and/or Discussion and/or Justification:

Community groups submitted a total of 87 applications for 1998 grants through the Breaking the Cycle of Violence program. Fifty-two groups were recommended for support, and 35 groups were not recommended. Of the groups that were not recommended, 12 made a presentation to the Municipal Grants Review Committee at its meeting on June 1, 1998. No groups which were recommended for funding made an appeal related to the amount of their grant.

Of the 12 groups appealing, eight had received project funding in 1997, and four are considered as new applicants. Applicants are considered new if they have not received funding in the previous year, although some new applicants have received project support through the program in earlier years (prior to 1997). All but two of the groups making an appeal had received support from Breaking the Cycle of Violence grants program at some time in the past five years. This information is noted for each deputant in Appendix 1 of this report.

During the appeals, some groups provided information on changes in their program plans, and two identified revised requests for the amount of the grant. Some groups indicated that any amount of funding would be helpful in developing their activities. Each group included information in their comments on the specific community needs that would be addressed through the project activities.

In making recommendations for allocation of the appeals fund, staff considered the project proposals and the original recommendations as well as the information presented during the appeals. Consideration was also given to limited ability of the appeal fund to respond to the volume of requests presented by community organizations to the Municipal Grants Review Committee. Although many of the groups making an appeal identified a community need for support and a viable proposal, the available funds were not sufficient to address the level of request, which was $126,250.00 for these 12 organizations.

Three groups are recommended for grants from the appeal fund of $12,000.00, as identified in Appendix 1 of this report. In keeping with the project criteria of the Breaking the Cycle of Violence grants program, recommendations have been for one new applicant for a time limited project to reach youth, and for two returning organizations which received one year of support through the program, for further development of the agency capacity to reach marginalised and high risk women and families. No recommendations from the appeal fund were made for grants to groups with more than one previous year of support through the program. As noted in Appendix 2, staff will try to assist groups in identifying other resources which may be available to assist them with the proposed activities.

These recommendations bring the total of new groups funded to 24, (out of 38 new applicants). Grants are now recommended for 31 returning groups (out of 49 applicants).

Conclusions:

The Breaking the Cycle of Violence grants program enables a wide variety of community organizations to participate in making Toronto a safer place to live and work and play. Each year, requests exceed the level of support available for viable projects. Based on a review of the original recommendations and the information presented in the appeals, staff are recommending grants totalling $12,000.00 to three agencies as outlined in Appendix 1.

Contact Name:

Fran Perkins, Director, Healthy City Office, Tel: 392-0099/Fax: 392-0098.

Sue Kaiser, Grants Coordinator, Healthy City Office, Tel: 392-0406/Fax 392-0089.

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Appendix 1

Breaking The Cycle of Violence Grants

1998 Appeal Allocations

File 1997 19981998 Appeal

No.Organization NameAwardRequest Recommendation

98-04African Women Resource & Information Centre (2)*010,0000

98-06Blake/Boultbee Women's Safety Committee (2)*2,0002,0000

98-22Dixon Hall (4)*8,7508,9500

98-23Downtown Care Ring (3)*4,00010,0000

98-29Ethiopian Association in Toronto Inc., The (3)*9,00010,0000

98-40Leave Out ViolencE (L.O.V.E.) (0)*0**5,0004,500

98-45Native African Inmates and Families Association (1)*8,00010,0004,500

98-54Parkdale Intercultural Association (3)*2,00010,0000

98-57Quaker Committee for Refugees (3)*6,00010,0000

98-75Toronto Christian Resource Centre (0)*017,3000

98-78University Settlement Recreation Centre (1)*9,260**3,0003,000

98-81VOICE (Violence Overcome in Creative Ensemble) (2)*030,0000

Grand Total$49,010$126,250$12,000

*Indicates number of grants received by the organization since the start of the program in 1993.

**Request revised at appeal meeting.

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Appendix 2

Breaking the Cycle of Violence Grants

1998 Appeals: Project Descriptions and Grant Purposes

BTCV 98-04African Woman Information and Resource Centre

Project: Handbook on Violence Prevention:

The project will develop a handbook aimed at consolidating information on breaking the cycle of violence. It will address: an overview of violence in the African community; the myths and reality of violence; the misconceptions - cultural differences; African family dynamics (why violence seldom gets reported); rape and sexual harassment issues.

Comments: No grant is recommended. The group identified the community need for culturally appropriate education resources for the African Canadian community. The group is encouraged to develop its partnerships with other groups for the development of educational resources.

This group has received support through the BTCV program in two previous years.

BTCV 98-06Blake Boultbee Women's Safety Committee

Project: Blake Boultbee Women's Safety and Violence Prevention:

The committee will organize a series of community workshops which focus on prevention, self defense skills and community awareness of the issue of violence against women and children.

Comments: No grant is recommended. The deputation addressed the community need and new ideas the group has identified for program activities in 1998/99.

This group has received support through the BTCV program in two previous years. The revised project activities appear to be viable, and staff will meet with the group to identify any other resources that may be available to assist them.

BTCV 98-22Dixon Hall

Project: Roots of Change:

The Regent Park Intergenerational Hispanic Women's Support Group proposes to continue the work begun in 1997, dealing with abuse and relationship issues. The age range of participants will be expanded to include seniors in group programs and life skills activities. Sharing experiences and skills will build self-esteem and increase knowledge about community resources.

Comments: No grant is recommended. The project presented information on the local need for this project and the activities that would be undertaken. Staff will meet with the group to identify any other resources which may be available to them.

This organization has received support from the BTCV program in four previous years: the 1997 grant was specifically for this project. Dixon Hall also receives support through the City of Toronto Drug Abuse Prevention Program (1998 recommendation is $4,408.00), the Community Services Grants (1998 recommendation is $117,316.00), Major Recreation grants (1998 recommendation is $37,577.00) and Graffiti transformation ($23,000.00).

BTCV 98-23Downtown Care Ring:

Project: St Jamestown Youth Project:

This program hires a youth worker to provide programming for youth. Summer activities include a basketball league and a ball hockey league. Winter activities include attending the planning meetings for the working committee regarding youth and violence, and coordinating a homework club and indoor recreation activities. The project targets participation by young people from different cultural groups in St. Jamestown, and encourages peaceful community interaction through sports and the support of the youth worker.

Comments: No grant is recommended. The applicant identified the significant community need for this youth program, and staff will meet with the group to assist in identifying other possible sources of support.

This organization has received Breaking the Cycle of Violence support in three previous years to initiate the program. The organization also receives support from the City of Toronto Recreation grants for the summer component of this program (1998 recommendation is $6,000.00).

BTCV 98-29 Ethiopian Association:

Project: Prevention of Violence Against Women and Children:

The project will provide a series of educational workshops and community forums on issues of violence against women and children. The program will also provide services for victims of abuse, including computer software training for abused women and homework and tutoring support for children from families that have been broken because of violence.

Comments: No grant is recommended. The group identified the significant community need for this program and the need of the agency to respond to women victims of violence.

This group has received Breaking the Cycle of Violence grant support for education and support activities in three previous years. The group is encouraged to seek out other funding to support these ongoing services. The organization receives support from the City of Toronto Community Services grants (1998 recommendation is $20,886.00) and Recreation grants (1998 recommendation is $4,500.00) and staff of the programs will cooperate in assisting the group in looking at ways of strengthening its ability to provide this ongoing service to the community.

BTCV 98-40 Leave Out ViolencE (L.O.V.E.):

Project: Leave out ViolencE - Youth Outreach and Awareness Book project "L.O.V.E. WORKS":

The goal of this book, which includes a history of the organization, its mission towards the reduction of youth violence as well as powerful and provocative selections of the teenagers' work, is to raise the visibility of the issue of youth violence and to promote youth violence prevention. The group hopes to distribute the book to Toronto schools in order to provide educators with a valuable teaching tool.

Comments: A grant of $4,500.00 is recommended to assist the group in its peer outreach activities for the "L.O.V.E. WORKS" education resource. The group revised its request at the appeal and identified that it had received support for the printing of the book, and was in need of funds to support youth in related program activities in 170 Toronto schools. This is a first time applicant to the Breaking the Cycle of Violence program.

BTCV 98-45Native African Inmates and Families Association (NAIFA):

Project: Developing Strategic Alliances in Breaking the Cycle of Violence:

The goal of the proposed project is to continue to provide educational and community development activities with the African community, in particular for women, in order to enhance their ability in breaking the cycle of violence and enable them to live a more productive life. Workshop and outreach activities will be provided.

Comments: A grant of $4,500.00 is recommended to assist the group in outreach and support activities for women and children in African Canadian families where there is a history of violence or where family members are in conflict with the law. The group addressed the high level of community need, the specific and complex issues which African Canadian families face in seeking assistance. The group has received one year of support through the Breaking the Cycle of Violence program to undertake education activities on family violence topics. A second year of support will assist the organization in developing its ability to serve this target group.

This group also receives support through the City of Toronto Community Services grants (1998 recommendation is $1,500.00) and Recreation grants (1998 recommendation is $1,500.00).

BTCV 98-54 Parkdale Intercultural Council:

Project: Finding Cross Cultural Ways to Break the Cycle of Violence:

The Parkdale Intercultural Association's proposal is to reduce violence by taking a focus group approach to raising discussion on cross-cultural perceptions of violence, what can be done to implement actions taken against violence and introduce basic techniques and theories to help break the cycle of violence. In addition, PIA will host seven events to emphasize these approaches: one large community event; a series of four training workshops; and two ethno-specific workshops.

Comments: No grant is recommended. The group identified the high level of community need for this type of education in the community, and staff will meet with the group to assist in identifying other sources of support.

This organization has received support through the Breaking the Cycle of Violence grants for three previous years. The group also receives support from the City of Toronto Community Services program (1998 recommendation is $1,200.00).

BTCV 98-57 Quaker Committee for Refugees:

Project: Creative Art therapy for Refugee Children:

The proposed project provides theatre and painting workshops for children along with counselling, therapy and information exchange for parents, guardians and other family members. The main goal is to facilitate successful settlement and integration of refugee children and families into Canadian society. The program extends its activities into the community through participation in conferences, exhibiting the children's work, open houses, workshops and other community events.

Comments: No grant is recommended. This program has identified the Gerrard Resource Centre at Ryerson as its new sponsor, and Cultural Arts for Refugee Children as its new name. The appeal presentation identified the significant contribution that this program has made and will continue to make for refugees, and staff will meet with the organization to identify other possible sources of support.

The Art Therapy program has received support from the Breaking the Cycle of Violence grants for three previous years. Staff will meet with the organization to identify other possible resources.

BTCV 98-75Toronto Christian Resource Centre

Project: Rise:

This project will address issues of anger control; conflict resolution; violence; low self-esteem; after-violence trauma and support and protection under the law. Six to ten thematic workshops are to be held for staff, volunteers, service users and victims of abuse. A compilation of the ideas and lessons learned will be in the form of a booklet to share with other organizations. Story-sharing among the women is included to build a supportive environment, as well as increasing knowledge about treatment of violence and strategies for dealing with violence.

Comments: No grant is recommended. It was identified that this ambitious, agency-wide proposal would benefit from additional information on the rationale for the chosen strategies and the evaluation of program activities and outcomes. At the appeal, the applicant identified the significant needs of the target groups (homeless and underhoused and low income people) which would participate in this program, and indicated that the community development model chosen would involve participants in looking at what strategies and evaluation tools should be used. While components of this proposal have merit, the applicant is encouraged to address the identified issues more specifically for any future demonstration grant request.

This is the group's first application to the BTCV program. This organization also receives support through the City of Toronto Community Services Grants (1998 recommendation is $49,839.00), and Recreation grants (1998 recommendation is $4,500.00). (Home for Creative Opportunity, which is recommended for a 1998 BTCV grant, is co-located with the Toronto Christian Resource Centre, but the two organizations operate independently and reach different target groups.)

BTCV 98-78 University Settlement House:

Project: Building the Healing Circle for Survivors of Family Violence:

The project will train 12-15 young isolated women in areas of employment, social skills and family life education. Support groups will also be established for participants with children that have experienced violence within the family. Ten community volunteers will be trained as home visitors to regularly visit the participants and provide emotional and social support and enhance problem-solving skills. There will also be a public education component on violence prevention for the Grange community.

Comments: A grant of $3,000.00 is recommended. This group revised its request during the appeal, and will use the grant funds to assist women victims of violence in the Chinese community to participate in education and job readiness programs to increase their economic independence and reduce their risk for future abuse. The group received one year of support from the Breaking the Cycle of Violence grants to provide groups for women and support their participation in other employment skill programs. This second year of support would assist the organization in developing its capacity to serve this target group. This organization also receives City of Toronto support through the Major Recreation grants (1998 recommendation is $62,655.00), the Drug Abuse Prevention grants (1998 recommendation is $7,128.00), Community Services grants (1998 recommendation is $53,659.00).

BTCV 98-81 VOICE (Violence Overcome in Creative Ensemble):

Project: The 'Children's Rights as Human Rights' Campaign:

The project will focus on public education. Youth survivors of abuse will create and produce various multi-media products including T.V. commercials, music video, print ads, web sites etc., that will focus on educating the public regarding alternative, non-abusive methods of child-rearing discipline and the unacceptableness of all forms of violence and abuse towards children.

Comments: No grant is recommended. The group identified the local component of the proposed activities, and indicated that in addition to the existing partners, other organizations would be included in the program as it developed. Staff will meet with the group to identify other resources which may be available to support the overall project.

This organization has received support from the Breaking the Cycle of Violence grant program in two previous years.

9

Community Services Grants - 1998 Allocations and Appeals

(City Council on July 8, 9 and 10, 1998, adopted this Clause, without amendment.)

The Strategic Policies and Priorities Committee recommends the adoption of the recommendation in the following transmittal letter (June 11, 1998) from the Municipal Grants Review Committee:

Recommendation:

The Municipal Grants Review Committee on June 11, 1998, recommended to the Strategic Policies and Priorities Committee, and Council, the adoption of the attached reports (May 20 and June9,1998) from the Commissioner of Community and Neighbourhood Services respecting the Community Services Grants Program - 1998 Allocations and Appeals, subject to amending the condition (24) in the June 9, 1998, appeals report respecting Friends of Shopping Bag Ladies (416 Drop-In Centre) (Grant No. 171) by deleting the last sentence of such condition and inserting in lieu thereof the following sentence:

"The referral system needs to be completed by August 14, 1998, and should this not occur, staff be requested to report back to the Municipal Grants Review Committee.".

The Municipal Grants Review Committee reports, for the information of the Strategic Policies and Priorities Committee, having received communications from the following in connection with their grants appeals:

(a)(June 5, 1998) from Mr. Ali-Siraj Ali, Public Relations Officer, United Oromo Canadian Society of Canada (Grant No. 415); and

(b)(June 8, 1998) from Ms. Kathryn Seymour, Chair, Open Door Centre Board of Directors (Grant No. 284).

Councillor Jones, at the meeting of the Municipal Grants Review Committee on June 11, 1998, declared her interest in those portions of the 1998 Community Services Grants Program allocations pertaining to the Etobicoke Crime Prevention Association (Grant No. 149), and Thistletown Community Services Unit (Grant No. 383), in that her husband has prepared audited statements for such organizations.

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(Report dated May 20, 1998, addressed to the

Municipal Grants Review Committee from the

Commissioner of Community and Neighbourhood Services)

Purpose:

This report presents the recommended allocations for 433 agencies which have applied for municipal support under the Community Service Grants Program (C.S.G.P.). Of the 433 agencies that applied for grants, 386 have been recommended for funding.

Funding Sources, Financial Implications and Impact Statement:

Sufficient funds for the 1998 C.S.G.P. allocations exist in the Community Services Grants Programs component of the Corporate Grants appropriation. A line item grant to Davenport Perth Neighbourhood Centre included in the Corporate Grants appropriation is also addressed in this report.

Recommendations:

It is recommended that:

(1)the attached 1998 Community Services Grants Program allocations totalling $11,947,891.00 for 386 agencies, described in Appendices A, B, and C be approved;

(2)an amount of $264,509.00 be allocated in September 1998 for Emergency Support Fund winter allocations;

(3)the special allocation of up to $28,000.00 to Davenport Perth Neighbourhood Centre by the former City of Toronto be granted in 1998, pending the conditions noted in Appendix"C"; and

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect hereto.

Council Reference/Background/History:

Under the general authority for making municipal grants provided in Section 113 (1) of the Municipal Act, all of the former municipalities provided support to the not-for-profit sector through community service grants. The 1998 Community Service Grants Program, represents a combination of ten existing grants programs provided by the seven former municipalities as the primary means of municipal support for community-based agencies.

This report provides the recommended agency allocations for approval in the following former ten programs: East York Community Grants ($32,800.00), Etobicoke Community Service and Development Grants ($298,700.00), Metro Community Resources Fund ($8,292,900.00), Metro Emergency Support Fund ($1,200,000.00), Metro Special Projects Grants ($689,100.00), North York General and Sustaining Grants ($436,600.00), Scarborough Grants to Organizations ($266,800.00), Toronto General Grants ($676,800.00), and York Community Services Grants ($330,700.00).

While there is some variation in the policies and criteria, most community service grants programs have emphasized the following: disadvantaged and/or under-served communities; proposals to address gaps in service; small and medium sized organizations; and requests consistent with the municipality's mission and goals. In addition, some of the former municipalities favoured innovative and/or preventative approaches to service delivery.

This report includes detailed allocation recommendations for each applicant in Appendix C. The majority of returning agencies received funding from two or more of the former funding programs noted above (through the 1998 review process staff have determined that there has not been a duplication of funding under the former programs). Because requests were reviewed under a number of different sets of criteria, this report specifies what portion of agencies' total recommended allocations has been allocated under which particular criteria. This approach was necessary in order to maintain the stability of funding for agencies through this transition year. The reporting format in future years will be revised based on the directions set in the new Municipal Grants Policy.

Some former municipalities made additional funds available to organizations in need of urgent assistance as a result of unforeseeable circumstances outside the regular review cycle. Such emergency funding has not been included as part of the 1998 Community Service Grants Program process or budget.

The attached appendices provide more information on the grant recommendations to agencies: Appendix A - grant requests and recommendations by agency; Appendix B - recommendations to Aboriginal and ethno-specific and multi-ethnic agencies; and Appendix C - detailed summary of each applicant.

Comments and/or Discussion and/or Justification:

Grants Administration:

The overall approach to the grants review and allocations processes in 1998, as outlined in the "Administration of Municipal Grants" report approved by Council on February 4, 5, and 6, 1998, has been to undertake a simplified review process, provide flatline allocations to returning agencies that do not have identified performance issues, and to consider new applicants using funds made available by non returning agencies or those with reduced allocations. The priority for staff has been to manage the amalgamation of ten previous programs and, at the same time, work to simplify the 1998 allocations process and minimize any negative impact on funded agencies.

Although redistribution of grants funds was a priority under the largest of the existing programs, the Community Resources Fund, staff have not attempted to undertake redistribution in the 1998 transition year. Any funds made available through attrition within the program have been recommended to new applicants. This reflects the importance of open access to municipal grants programs as identified in the "Administration of Municipal Grants" report.

The allocations processes of the various service areas, including the Community Services Grant Program, have been co-ordinated through an inter-departmental Grants Managers' Workgroup. There are a number of areas of crossover between the C.S.G.P. and other services areas. Staff have co-ordinated to ensure that the same activity is not funded twice, although there will be groups funded by two or more service areas. These situations will be addressed through the new Municipal Grants Policy.

1998 Budget:

The total amount approved in the 1998 Community Service Grants Program (C.S.G.P.) budget is $12,252,400.00. The C.S.G.P. budget reflects the amalgamated budgets of the former grant programs noted above and the $28,000.00 line item grant to the Davenport Perth Neighbourhood Centre.

An amount of $40,000.00 has been set aside for appeals. Agencies have been notified in writing about the appeals process and the availability of funds.

On February 4, 5 and 6, 1998, Council approved a policy to provide advance payments to agencies in receipt of sustaining funding from the former municipalities, on the condition that specific criteria were met by the agencies. To date, 131 previously funded agencies have received advance payments totalling $2,542,658.00.

Application and Assessment Process:

Overall, 433 agencies requested $17,514,177.00 under the 1998 Community Service Grants Program. This includes 379 previously funded agencies and 54 new applicants. Eighteen agencies funded in 1997 did not reapply for funding in 1998.

In 1998, a common application package was used for all applicants to the C.S.G.P. Grant applications already issued for 1998 funding by the former municipalities were deemed to be 1998 applications to the new City of Toronto. In some cases, agencies may have been required to submit additional information after a review of their original submission. The existing eligibility criteria of the former municipalities was used to assess applications and all applicants that were eligible for funding in 1997 continued to be eligible in 1998.

The assessment/review process was streamlined this year to facilitate the development of a municipal grants policy for implementation in 1999 and to allow staff to complete the review process in a timely manner. A team of grants staff assessed applications against existing criteria, principally using information provided in the application forms. Each applicant was assigned a single staff liaison, even if they previously received funding from a number of different community service grant programs. Extensive interviews were conducted with the following applicants: organizations with previously identified funding conditions; organizations with identified performance or dependancy issues; and new applicants. Agency interviews allowed grants staff to more fully determine eligibility, assess the capacity to deliver the proposed programs/services, clarify issues and discuss expectations regarding governance, financial management, community linkages, program development and delivery. Over 120 agencies represented by agency staff and/or board members were interviewed by grant staff. All new applicants received a site visit to determine the appropriateness of space for programs and/or agency activities. In addition, accountability documentation was required from each agency for the community service grants programs e.g., board minutes approving the application, list of Board of Directors with home addresses, and financial statements or audits.

Allocation Recommendations:

Of the 433 applicants, 386 agencies have been recommended for a total of $11,947,891.00. Of the remaining 47 agencies, one withdrew, one was not accepted and 45 are not recommended for funding.

The general approach to recommendations in 1998 was to flatline allocations at the 1997 levels to agencies that received sustaining/ongoing support. The principles of equitable access to grants, agency effectiveness and efficiency, community needs and available resources were considered in the review of new applicants and in the conditions and/or comments applied to some previously funded applicants. In cases where there are ongoing concerns related to performance or previously identified issues of municipal dependency, grant reductions have been recommended.

1998 Allocation SummaryNumber of Agencies

Recommended flatline*361

Recommended reduction 11

Recommended new applicants 14

Total386

*Of those agencies which are flatlined, 27 received additional funds in 1998 under the Winter Emergency Support Fund and, therefore, may appear to have received increases.

Of the 386 recommended agencies, six Aboriginal and 111 ethno-specific/multi-ethnic agencies will receive $2,309,607.00, or 19.3 percent of the total 1998 C.S.G.P. recommended allocations as noted in Appendix B . These figures do not include ethno-specific programs and services provided by non-ethno-specific agencies.

New Applicants:

Fifty-four agencies which did not receive funding in 1997 applied for support in 1998.

Five of these applicants received Community Service Grants Program funding in the past, but for various reasons, did not receive funding in 1997. Three of the five agencies are recommended for funding again in 1998.

Of the remaining 49 new applicants, 14 are recommended for allocations in 1998. Thirty-five applicants have not been recommended because they have been determined to be ineligible under the C.S.G.P. criteria. Agencies were deemed ineligible because:

(i)the agency requested funds for activities not funded under the C.S.G.P.;

(ii)the agency requested funds for activities which are eligible for funding under established funding programs provided by senior levels of government;

(iii)the agency does not have a social service mandate;

(iv)the agency has not yet developed the required organizational systems and structures;

(v)the agency has demonstrated considerable capacity to raise funds through donations and grants; and/or

(vi)the agency did not demonstrate the required level of performance through the interview and review process.

Of the new applicants recommended, eight are ethno-specific organizations providing services that are unavailable or not accessible from existing service providers.

Metro Emergency Support Fund:

The Emergency Support Fund (E.S.F.) was established by Metropolitan Council in 1996 at the recommendation of the Advisory Committee on Homeless and Socially Isolated Persons. This fund was designed to respond to the most pressing needs of the homeless and socially isolated population. Metropolitan Council approved a total of $750,000.00 for this fund in 1997 to be annualized in 1998 resulting in a $1,200,000.00 Emergency Support Fund.

The E.S.F. has been administered through a collaborative process, with the United Way of Greater Toronto, the former City of Toronto, Housing Division and the Hostel Services Division working with grants staff to develop a co-ordinated funding response to the needs of homeless and socially isolated populations. This approach has resulted in support for a range of services that meet the needs of this community.

This year, the E.S.F. has been administered as originally designed with two main streams. The first is for year round programs providing supports to the homeless population, the second is a winter specific response with funding for additional hours of service, or, other programs designed to respond to the specific issues facing the homeless population during the cold weather.

This report includes a flatline recommendations for agencies funded through the E.S.F. in 1997, as well as the $450,000.00 allocated in 1998 through the E.S.F. Winter allocation.

Once staff have completed an evaluation of the winter programs funded in 1997/1998 and determined service priorities across the City for the coming winter, meetings will be held with potential service providers to review service plans and funding requirements for the 1998-1999 Winter period. An amount of $264,509.00 has been reserved for 1998 E.S.F. Winter allocations and will be administered in the fall.

Metro Special Projects Grants:

There are four agencies funded under the former Metro Special Projects Grants Program: Metropolitan Toronto Action Committee on Public Violence Against Women and Children (METRAC), Metro Youth Council, Toronto Child Abuse Centre (formerly Metropolitan Toronto Special Committee on Child Abuse) and Victim Services Program of Metropolitan Toronto. The 1998 allocations for these agencies are included in this report.

In July 1997, the former Metropolitan Council approved the 1997 Special Projects Grants allocations report. All Special Project Grants recipients were required to submit anti-discrimination and access policies and directed to continue their efforts to reduce their financial dependency on the Special Projects Grants Program.

METRAC and Toronto Child Abuse Centre:

For the past several years, the Metro grant has accounted for a significant proportion of the total operating budget of METRAC and core administrative budget of Toronto Child Abuse Centre. Since 1994, both organizations had been directed to reduce their dependency on Special Projects Grants by seeking alternative funding sources and implementing fundraising plans. The Special Projects Grants accounted for 63.7 percent of METRAC's overall income in 1996 and 50.1 percent in 1997. The Toronto Child Abuse Centre's grant represented 88.4 percent of its total core administrative costs and 24.5 percent of its overall budget in 1996 and 71.1 percent and 27.9 percent respectively in 1997.

In 1998, both organizations have requested flatline allocations, METRAC at $241,425.00 and Toronto Child Abuse at $235,681.00. Last year METRAC raised approximately $17,543.00 net through fundraising activities and is currently in the process of developing its fundraising plan which should be ready later this year. The Toronto Child Abuse Centre fundraised over $27,000.00 net in 1997 and has doubled that amount since January 1998. Grants staff have again identified the need for these two agencies to rigorously develop concrete plans aimed at reducing their reliance.

The 1998 recommended funding level for these organizations is based on the level of dependency in 1997. For example, the Special Projects Grants accounted for 50 percent of METRAC's income in 1997, the 1998 recommendation has been set at 50 percent of the projected 1998 budget. These two organizations will be funded at a level which maintains them at the same rate of dependency of their 1997 grant, flatline allocations would result in an increased dependency on the Special Projects Grants.

Summer Day Programs:

The former Metropolitan Council initiated funding for summer day programs for school aged children in 1989 in response to Federal reductions in youth summer employment funds. Community-based agencies had been utilizing Federal funding to hire summer students to staff their summer day programs. Since 1994, the programs continued to be funded by Metropolitan Toronto under the Community Resources Fund and were monitored on an annual basis by Metro Children's Services staff. In 1998, the Summer Day Program budget has been flatlined at the 1997 levels and transferred to Toronto Children's Services of the Community and Neighbourhood Services Department. The administration and allocation of these funds are now provided under purchase of service agreements through the Children's Services Division.

Issues Identified During the 1998 Allocations Process:

The administration of an amalgamated Community Service Grants program in 1998 has highlighted a number of issues that will have to be addressed in the 1999 service review process.

Over the past few years, funding conditions and/or comments have been applied to a number of agencies related to the membership and board structure of their organization. Funded agencies are required to have an open and accessible membership structure providing an appropriate means of ensuring community input and control in decision-making. In some cases, agencies have not effectively implemented changes to address this situation. In 1998, these agencies will be required to develop a membership and board recruitment strategy which includes a review of the agency's bylaws, an analysis of the community to which the agency is accountable, the development of membership targets which ensure accountability to this community and an implementation plan. Staff will work with the agencies to facilitate the development of the required strategies.

Some funded agencies continue to have ongoing performance issues in the areas of governance, volunteer recruitment and development, administration and financial management, and service delivery. When significant performance issues have been identified, staff have provided referrals to resources have which assisted agencies to address the performance deficiencies. Staff have also provided a range of workshops, training opportunities and individual consultations to assist agencies.

Staff have identified a number of agencies which have considerable capacity to raise funds through donations and/or user fees and/or other grants and/or productive enterprises. Consequently, in 1998 these organizations are encouraged to develop other sources of income for the program(s) funded by the C.S.G.P. Given the need in the community for funding support, consideration may be given to reallocating funds to organizations with a greater demonstrated need in the future. Staff will meet with the noted agencies in the fall to clarify their ongoing need for municipal funding.

Services for Seniors:

Recently, the Provincial Government released the figures allocated for community long-term care services under/through community reinvestment. Of the $125.5 million allocated to Toronto, 75 percent will be allocated to the six Community Care Access Centres. The remaining 25 percent, approximately $3.9 million per year, will go to volunteer-based community services such as meals on wheels, day programs, friendly visiting and other such community supports.

Within the amalgamated City of Toronto, total municipal funding for all community-based seniors' programs amounted to over $3.4 million to 93 organizations across Toronto in 1997. The bulk of this money was administered by the former regional municipality of Metropolitan Toronto through the Community Services grants program. Approximately $3.1 million in grants funding ($1.2 million for elderly persons centres and almost $1.9 million in home support) was provided to 83 community organizations across the new City of Toronto.

The issue of potential changes in the need for municipal funding of these services will be addressed in the C.S.G.P. service review.

Service Area Review:

There are a range of issues for the service area review, including: the appropriate level of agency accountability under the amalgamated program and the staff resources are required to ensure agency accountability; how the City, as a funder, can improve its ability to determine the effectiveness and impact of grants as a tool to address the needs of communities; and, what mechanisms and policies are needed to facilitate the redistribution of the resources within the Community Services Grants Program. These issues will be addressed through the Community Services Grants Program service area review and reported out to the Municipal Grants Review Committee at its July 27 meeting.

Conclusions:

Community-based agencies play a critical role in the City's social service infrastructure. They contribute positively to the quality of life in their communities in a cost-effective and responsive way. During the Transition Team process, agencies and communities reiterated that the City's continued funding and support of their work was critical in these difficult times.

Agencies understand that resource constraints from all funding sources will continue. They have faced this challenge by making more extensive use of volunteers and by trying to increase their self generated revenues. Agencies have implemented many strategies to preserve programs and continue to serve their clients. Strategies have included increased workloads, salary and/or benefit roll backs, reductions in hours of service, and program cutbacks or closure. In addition, agencies have been strongly encouraged to pursue creative restructuring activities in order to maintain as much of the community based human service system as possible.

The reality of increasing community need and static or declining resources, poses a particular challenge for grants allocation process. The complexity of the allocations process in 1998 is significantly greater given the amalgamation of the grants programs. Every effort has been made to minimize the impact of amalgamation on agencies receiving support under the Community Services Grants Program.

This report recommends that a total of $11,947,891.00 be granted to 386 agencies under the C.S.G.P.

Contact Name:

Chris Brillinger, Tel: 392-8608/Fax: 392-8492, e-mail address: chris_brillinger@metrodesk.metrotor.on.ca.

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Appendix A

1998 Community Service Grants Programs