TABLE OF CONTENTS

REPORTS OF THE STANDING COMMITTEES

AND OTHER COMMITTEES

As Considered by

The Council of the City of Toronto

on October 28, 29 and 30, 1998

CORPORATE SERVICES COMMITTEE

REPORT No. 15

1John Street Roundhouse - Request for Expressions of Interest (Ward 24 - Downtown)

2Toronto City Hall - Accommodation of Press Gallery(Ward 24 - Downtown)

3Employment Equity in the City of Toronto

4Line of Credit Guarantee -Theatre Passe Muraille

5Financial Incentive for Tenants to Vacate Surplus Houses in the Scarborough Transportation Corridor (Ward 13 - Scarborough Bluffs, Ward 14 - Scarborough Highland Creek and Ward 26 - East Toronto)

6Sale of Surplus Spadina Property at 549 Arlington Avenue,(Ward 28 - York Eglinton)

7Sale of the South Portion of the Public Lane Known as O'Keefe Lane and Entering into Encroachment Agreements, Rights-of-Way and Easements Over the Northerly Portion of O'Keefe Lane and Portions of Victoria and Gould Streets, East of Yonge Street Between Dundas Street East and Gould Street - Yonge Dundas Re-development Project - (Ward 24 - Downtown)

8Renewal of Lease - Welfare Office "A"1450 O'Connor Driver (Ward 1 - East York) 12561

9Proposed License Agreement for Two Soccer Fields

Within Hydro Corridor Lands at the Southeast

Corner of Warden Avenue and McNicoll Avenue,

Scarborough (Ward 17 - Scarborough Agincourt)

10Carney Road - Proposed Land Exchange The Park Avenues of North York(Ward 10 - North York Centre)

11Offer to Abutting Owners Rajah Street (Closed) North of Baycrest Avenue(Ward 9 - North York Centre South)

12Proposed Closing of Willowlea Drive East of Scarboro Avenue(Ward 16 - Scarborough Highland Creek)

13"Third Nation American Conference and Exhibition for Clean Air Technologies"

14Record Retention By-law Toronto Transit Commission

15Pay Equity for Women in the Federal Public Service

16Action Taken by the Committee on the Status of Women Respecting the Jane Doe Case

17Other Items Considered by the Committee

City of Toronto

REPORT No. 15

OF THE CORPORATE SERVICES COMMITTEE

(from its meeting on October 9, 1998,

submitted by Councillor Dick O'Brien, Chair)

As Considered by

The Council of the City of Toronto

on October 28, 29 and 30, 1998

1

John Street Roundhouse - Request for

Expressions of Interest (Ward 24 - Downtown)

(City Council on October 28, 29 and 30, 1998, deferred consideration of this Clause to the next regular meeting of City Council to be held on November 25, 1998.)

The Corporate Services Committee recommends the adoption of Recommendations Nos. (1) to (3) embodied in the report (May 11, 1998) from the Commissioner of Corporate Services contained in the communication (June 9, 1998) from the City Clerk; and the adoption of the report (September 11, 1998) from the Commissioner of Corporate Services, viz:

"It is recommended that:

(1)the Commissioner of Corporate Services, in consultation with Heritage Toronto, be authorized to enter into negotiations with TrizecHahn in order to arrive at a comprehensive proposal for the rehabilitation and reuse of the John Street Roundhouse Complex;

(2)in formalizing their proposal, TrizecHahn investigate the possibility of incorporating the Canadian Air Land Sea Museum and/or the group known as Terminus, as tenants within the Roundhouse;

(3)the Review Committee, convened to assess the submissions received in response to this Request for Expressions of Interest, be continued for the purpose of providing consultative support in the above-noted negotiations; and

(4)the Commissioner of Corporate Services report back to the Corporate Services Committee by the spring of 1999 with details of the negotiations with TrizecHahn Corporation and recommendations on appropriate next steps."

The Corporate Services Committee submits the following communication (June 9, 1998) from the City Clerk:

City Council, at its meeting held on June 3, 4 and 5, 1998, had before it Clause No. 1 of Report No.7 of The Corporate Services Committee, headed "John Street Roundhouse - Request for Expressions of Interest (Ward 24 - Downtown)".

Council directed that the aforementioned Clause be struck out and referred back to the Corporate Services Committee for further consideration; and the Commissioner of Corporate Services be requested to continue negotiations with the two leading proponents in order to obtain additional information and submit a further report to Council for its meeting to be held on October 1, 1998, through the Corporate Services Committee, once more substantive information is available.

(Clause No. 1 embodied in Report No. 7 of the Corporate Services

Committee, entitled John Street Roundhouse - Request for

Expressions of Interest (Ward 24 - Downtown.)

(City Council on June 3, 4 and 5, 1998, struck out and referred this Clause back to the Corporate Services Committee for further consideration; and the Commissioner of Corporate Services was requested to continue negotiations with the two leading proponents in order to obtain additional information and submit a further report to Council for its meeting to be held on October 1, 1998, through the Corporate Services Committee, once more substantive information is available.)

The Corporate Services Committee recommends the adoption of the following report (May11, 1998) from the Commissioner of Corporate Services; and, further, that the position of City Council be communicated to TrizecHahn that any proposal must include an operating railway museum:

Purpose:

To obtain authority to enter into negotiations with TrizecHahn in order to provide The Corporate Services Committee with a firm proposal and clear recommendations that may be presented to City Council, relative to the rehabilitation and reuse of the John Street Roundhouse.

Financial Implications:

The financial implications will be addressed in a further report on the outcome of negotiations with TrizecHahn, to The Corporate Services Committee on September 14, 1998.

Recommendations:

It is recommended that:

(1)the Commissioner of Corporate Services, in consultation with Heritage Toronto, be authorized to enter into negotiations with TrizecHahn in order to arrive at a comprehensive proposal for the rehabilitation and reuse of the John Street Roundhouse Complex;

(2)in formalizing their proposal, TrizecHahn investigate the possibility of incorporating the Canadian Air Land Sea Museum and/or the group known as Terminus, as tenants within the Roundhouse;

(3)the Review Committee, convened to assess the submissions received in response to this Request for Expressions of Interest, be continued for the purpose of providing consultative support in the above-noted negotiations; and

(4)the Commissioner of Corporate Services report back to the Corporate Services Committee, at its meeting to be held on September 14, 1998, with details of the negotiations and recommendations on appropriate next steps.

Background:

The Canadian Pacific John Street Roundhouse Complex, known municipally as 222 Bremner Boulevard, is a complex of historical significance located within Roundhouse Park, a new major urban park. The Roundhouse Complex consists of a number of structures which have been designated as being of historical significance at the national and municipal levels.

At its meeting held on March 28, 1994, the Council of the previous City of Toronto adopted a report from the Commissioner of Planning and Development, dated March 14, 1994, granting approval for the expansion of the Metro Toronto Convention Centre (MTCC). The MTCC expansion is a major subsurface development located below a portion of the Roundhouse Park and below a portion of the Roundhouse Complex.

As a component of the MTCC development, a portion of the Roundhouse, Bays 1 - 11 was dismantled and stored for future reassembly. The reassembly work is currently being tendered and it is anticipated that the reconstruction will commence in June 1998 and be complete by approximately September, 1998.

The City of Toronto assumed title to the Roundhouse Complex, Roundhouse Park and Bremner Boulevard, in the summer of 1997, in accordance with agreement made between MTCC and other parties with interests in the Railway Lands East, and has leased back the portion of the property occupied by MTCC for a term which expires in 2083.

The City's objectives for the site are to secure the rehabilitation and reuse of the John Street Roundhouse Complex as an operating rail museum and other uses. To this end, a proposal call was issued in May of 1997. This process produced only two responses, neither of which was acceptable to the Selection Committee. After examining the reasons for this poor response, it was determined that issuing a Request for Expression of Interest would be appropriate.

At its meeting held on October 6 and 7, 1997, the Council of the previous City of Toronto, adopted, with amendments, Clause No.9 of Executive Committee Report No. 23, thereby authorizing the Director, Property Services, in consultation with Heritage Toronto and the City Solicitor, to issue a Request for Expressions of Interest (REI) for the Rehabilitation and Reuse of the John Street Roundhouse Complex. In addition, the Selection Committee, previously established to serve in an advisory capacity relative to a proposal call previously issued in connection with the John Street Roundhouse Complex, was continued under the revised name of the Review Committee. The Review Committee consists of staff representatives from City Legal, Property Services, Economic Development, Parks and Recreation, Finance, City Planning and Heritage Toronto, as well as two representatives from the rail heritage community and one member of City Council.

The REI was advertised on December 19 and 29, 1997. A site meeting was held on January 6, 1998, and the REI closed on January 28, 1998, at noon. A total of five submissions were received.

A copy of the REI is on file with the City Clerk.

Comments:

Submissions were received in response to the REI from Terminus, Axiis Architects, Invacon Development Group Inc., the Canadian Air Land Sea Museum and TrizecHahn Corporation. The Review Committee has met with all five proponents. Details of the five submissions received in response to the REI are set out on the attached Appendix I. A summary of these submissions follows:

Terminus:

This group proposed a mixed use facility comprised of a rail museum (25,000 ft²) , meeting and special event space (40,000 ft.²), a railway themed restaurant facility developed as distinct eating venues (15,000 ft.²) and a performing arts facility (20,000 ft.²).

The project team consists of an Event Design, Planning and Management firm, hospitality/food and beverage firm, developer and architect and the consultant team consists of a museum consultant, conservation architect, railroad consultant and heritage preservation consultant team.

While the ability of this team to provide the proposed uses of event planning, hospitality/food service appears to be sound, the Review Committee had reservations with respect to this team's capability to develop a project of this magnitude and to provide a sustained operating rail museum. Although a number of creative ideas were presented relative to the rail museum, park programming, etc., the role of this respondent would, more appropriately, be that of a tenant or end user of space within the Roundhouse.

The Review Committee concluded that this respondent should not be considered further in terms of these deliberations but could be considered as a possible tenant.

Axiis Architects:

The proposed project consists of the "Triennale" of Toronto/Exhibit Hall (60,000 ft.²), Canadian Museum of Railway History and Toronto Visitor Centre (20,0000 ft.²), Ecology Centre and Interactive Exhibit for a Sustainable City (exterior demonstration of active and passive solar energy harnessing) and commercial uses (20,000 ft.²). The commercial tenants have reportedly already been secured (food service and event planning).

This project team consists of two members of the Design Exchange, two members from the Maison D'Etre Gallery and two members from the Architectural Literacy Forum and the consultant team consists of a museum consultant, cultural tourism consultant, conservation planner, conservation architect and railroad consultant.

It is the opinion of the Review Committee that in order to sustain the proposed uses, with the exception of the 20,000 ft.² of commercial space, it is likely that some form of financial subsidy will be required. The Review Committee is also of the opinion that the proposed uses will not result in a dynamic use of the complex and will appeal to a limited audience. This respondent should not be considered further.

Invacon Development Group Inc.:

The proposed project consists of an operating rail museum (50,000 ft.² as per submission and first interview and 30,000 ft.² of museum plus 20,000 ft² of common area as per second interview), below ground IMAX theatre (40,000 - 50,000 ft.²) and commercial uses including retail, dining and entertainment venues (50,000 ft.²).

The project team consists of Invacon Development Group Inc., and the consultant team consists of two architects, a fire protection consulting engineering firm and a heritage consultant.

This group presented a dynamic reuse of the site that would attract a number of visitors throughout the day and evening and at all times during the year. The museum concept was not well developed, however, the respondent indicated that a general manager and museum curator would be hired immediately upon selection as the successful respondent. The respondent also stated that funds in the amount of $65M (to include approximately $5 - $6M equity) were committed to proceed immediately with construction. The Review Committee considered this submission to be worthy of serious consideration.

Accordingly, the Review Committee required that it be satisfied in terms of the respondents development experience and ability to finance the project. This is a shell corporation, incorporated specifically for the purpose of responding to this REI and, as such, evidence of financial ability and previous experience in development of the principle was requested. Information was requested to support the representations made in terms of availability of financing and previous experience of the principal in developments of this scale. Invacon Development Group Inc., did not provide sufficient evidence that financing could be secured, and did not provide any evidence that equity funds existed or that the principle had completed any development projects. In addition, as further interviews were held and investigations made, a number of discrepancies in information came to light.

It is the opinion of the Review Committee that this respondent should not be given further consideration. Raymond Kennedy, one of the members of the Review Committee representing the rail heritage community, dissents this opinion.

The Canadian Air Land Sea Museum:

This respondent proposes an operating rail museum, the Canadian Air Land Sea Museum, International Vintage Aircraft exhibition and a ground school.

The project team includes the Canadian Air Land Sea Museum Inc., and the consultant team consists of a curator, rail consultant, marine consultant, restoration consultant and architect.

The three users, the Canadian Air Land Sea Museum, the International Vintage Aircraft exhibition, and the ground school are all established enterprises that are seeking a new location. This respondent has not undertaken any major rehabilitation projects and should not be considered further in the context of rehabilitation and reuse of the John Street Roundhouse Complex. However, the Review Committee is of the opinion that this respondent could be an end user. Substantial experience, enthusiasm and creativity in terms of museum/exhibit uses would be brought to any project which included this respondent. Further, there are obvious ties between the rail industry and other modes of transportation. Inclusion of programming which is dedicated to these other modes of transportation within the rail museum, or, an independent museum operating in conjunction with the rail museum, will appeal to a much wider audience and may result in a more intensive use of the site.

The Review Committee agreed that this respondent should not be considered in the role as developer, but their involvement on a user level could be encouraged.

TrizecHahn Corporation:

The project team consists of TrizecHahn Corporation. The consultant team consists of a museum consultant, railroad consultant, conservation architect, executive architect and a project management

firm. In addition, the City may have direct representation in the project team, if it so desires. Although no formal arrangement exists, TrizecHahn advises that they have the support, and possibly the assistance, of Skydome Corporation.

The Review Committee expressed some reservation about certain members of the consultant team and was assured by TrizecHahn that they are willing to consider changes to their consultant team.

This respondent assumed that the REI process would be followed by a formal proposal call process (which is the case in most instances). This assumption is evident in the lack of detail within this groups submission. During the interview held with this group, the Review Committee clarified that it was not necessarily the intent of the City to follow the REI process with a proposal call. This respondent has asserted that any program of rehabilitation and reuse must be based on the principle of "preservation with a purpose" and a certain degree of market analysis and consultation is necessary prior to finalizing any development plans. This group has advised that, if entering into negotiations with the City, a firm proposal could be formulated in approximately six weeks.

The project may be comprised of an operating rail museum, the Toronto Museum School (alternative preparatory school with a focus on urban studies), a community centre, Cirque de Soleil, retail and event space and railway themed parkland.

TrizecHahn is undertaking a redevelopment project at the base of the CN Tower. This development will consist of an entertainment complex with a maximum of approximately 385,000ft². If selected, it is the intention of TrizecHahn to redevelop the John Street Roundhouse concurrently with the development at the base of the CN Tower. The development of these major projects, in such close proximity and by the same developer, will provide cross marketing opportunities and will lend this emerging neighbourhood a degree of cohesiveness.

Although TrizecHahn did not present a well defined submission for the rehabilitation and reuse of the John Street Roundhouse, this respondent is considered to be the only respondent with the experience and financial capability to undertake a project of this magnitude. The manner in which the John Street Roundhouse is redeveloped and reused, could have a substantial impact on the success of the respondent's real estate holdings due to their close proximity. It is anticipated that this vested interest in the rehabilitation and reuse of the John Street Roundhouse Complex, of this particular respondent, will translate into a project which reflects the City's objectives for the site in a sustained manner.

It is the opinion of the Review Committee that TrizecHahn should be considered to be the preferred respondent and that the Commissioner of Corporate Services, in consultation with members of the Review Committee and Heritage Toronto, should enter into negotiations in order to arrive at a firm proposal, including a long term museum strategy, which will be suitable for presentation to The Corporate Services Committee and City Council and from which a master agreement and lease agreement can be formulated. Raymond Kennedy, one of the members of the Review Committee representing the rail heritage community, dissents this opinion.

It is also recommended by the Review Committee that, in formalizing their proposal, TrizecHahn contact the Canadian Air Land Sea Museum and the group known as Terminus to discuss any interest these groups may have in being tenants within the rehabilitated Roundhouse.

Conclusion:

Of the five submissions received, only one respondent is considered to have the development expertise and financial backing to undertake a project of the scale envisioned. Although a number of creative and dynamic ideas were put forward by other respondents, the sustainability of a project, particularly a museum, is as important as the components of the project itself. It is the opinion of the Review Committee that entering into negotiations with TrizecHahn for the rehabilitation and reuse of the John Street Roundhouse, will result in a final product which has been built upon sound business practices and backed by extensive experience in the development industry.

I concur with the opinions of the Review Committee.

Contact Name:

Bonnie G. Duncan, Telephone No. 392-1861, Fax No. 392-1880, bduncan@city.toronto.on.ca, Report No. cs98071.wpd

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The Corporate Services Committee reports, for the information of Council, having also had before it the following communications from concerned individuals respecting the recommendations contained in the report (May 11, 1998) from the Commissioner of Corporate Services:

(i)(May 24, 1998) from Ms. Peggy Kurtin, President, Cabbagetown Preservation Association;

(ii)(May 23, 1998) from Mr. Bob Trueman;

(iii)(May 24, 1998) from Mr. John L. Males; and

(iv)(May 23, 1998) from Mr. Jack Bell, President, Canadian Railroad Historical Association, Toronto and York.

Mr. Doug Stewart, Interim Lead, Facilities and Real Estate, gave a presentation to the Corporate Services Committee in connection with the foregoing matter, and filed a copy of his briefing notes in regard thereto.

The following persons appeared before the Corporate Services Committee in connection with the foregoing matter:

-Mr. Doug Lister, on behalf of Mr. Don Lister, and filed a submission in regard thereto;

-Mr. Don Lister, and filed a written submission in regard thereto;

-Mr. Phillip Garforth, Invacon 98', and filed a written submission in regard thereto;

-Ms. Jane Beecroft, CHP Heritage Centre, and filed a written submission in regard thereto;

-Mr. Raymond Kennedy;

-Mr. Melvin, on behalf of Mr. Jack, Bell, President, Canadian Railroad Historical Association, Toronto and York; and

-Mr. William Phillips.

(A copy of Appendix "A", detailing the five submissions received in response to the REI, referred to in the foregoing report, was forwarded to all Members of Council with the May 25, 1998, agenda of the Corporate Services Committee, and a copy thereof is also on file in the office of the City Clerk.)

(City Council on June 3, 4 and 5, 1998, had before it, during consideration of the foregoing Clause, the following report (June 3, 1998) from the Commissioner of Corporate Services:

Purpose:

To respond to questions set out in a communication from Councillor Ila Bossons, dated May 25, 1998, addressed to the Corporate Services Committee.

Financial Implications:

Not Applicable

Recommendation:

It is recommended that this report be received.

Background:

Councillor Ila Bossons has requested that certain information be provided as set out in Item 2(b) to be considered by City Council, in conjunction with Clause No. 1 of Report No. 7 of The Corporate Services Committee. Councillor Bossons has requested information regarding the possibility of obtaining direct rail access from the John Street Roundhouse Complex to the main line tracks and has requested that a detailed financial analysis of all materials provided by the respondents to the above-noted Request for Expressions of Interest be provided to members of Council.

Comments:

Direct Rail Access:

It is not possible to achieve direct rail access to the main rail line. The attached sketch has been provided by Carruthers and Wallace, Structural Engineers. The portion of the site which has been reinforced to withstand loads from rolling stock is limited to the area between the sand/coal loader and the turntable. Direct rail access to the main line would require a spur line extending in a north-easterly fashion from the turntable, over Bremner Boulevard and arcing just south east of the CN Tower to the main line. This spur line is no longer possible due to the fact that the redevelopment project located at the base of the CN Tower will occupy lands that would be required to accommodate the spur line.

Financial Issues:

The Review Committee included within it's membership appropriate staff of the City Finance Department who analysed financial information provided by the respondents. It was concluded by staff that the financial information available with respect to Invacon was not sufficient to warrant further negotiations and that the financial information available with respect to TrizecHahn Corporation was sufficient to warrant further negotiation and members of the Review Committee were so advised.

Contact Name:

Bonnie G. Duncan, 392-1861; Fax: 392-1880; bduncan@city.toronto.on.ca, (cn98089.wpd).)

(A copy of the sketch, referred to in the foregoing report, is on file in the office of the City Clerk.)

(City Council also had before it, during consideration of the foregoing Clause, the following communication (May 25, 1998) from Councillor Ila Bossons, Midtown:

(1)Rail Access: Feasible or Not??

Subsequent to your May 25, 1998 meeting, I've been given to understand by members of the heritage community that sufficient reinforcements do exist which would make it feasible to bring engines and cars by RAIL rather than by CRANE to the Roundhouse site.

I would request that the necessary engineering reports be provided so that, once and for all, we can find out whether rail access is feasible or not. Direct access would allow historical train excursions, which would have a major impact on the feasibility of any site development proposal.

(2)Financial Information Provided by INVACON vs. Information Provided by Other Proponents.

I would request that Members of Council be provided with a detailed financial analysis of all materials provided. The evaluation provided on May 25, 1998 is insufficient.)

(City Council also had before it, during consideration of the foregoing Clause, the following communications in opposition to the recommendations of the Corporate Services Committee, and requesting that the matter be referred back to the Corporate Services Committee for further consideration:

(i)(June 1, 1998) from Mr. John L. Males, Willowdale, Ontario;

(ii)(May 31, 1998) from Mr. Raymond L. Kennedy, Old Time Trains; and

(iii)(May 28, 1998) from the Chair, The Society of Heritage Associates.)

(Mayor Lastman, at the meeting of City Council on June 3, 4 and 5, 1998, declared his interest in the foregoing Clause, in that the applicant's solicitor is a partner at the same law firm as his son.)

The Corporate Services Committee submits the following report (September 11, 1998) from the Commissioner of Corporate Services:

Purpose:

To report on negotiations with Invacon 98' and TrizecHahn as directed by Council at its meeting of June 3, 4 and 5, 1998.

Financial Implications:

Not applicable at this time.

Recommendations:

It is recommended that Clause No. 1 of Report No. 7 of the Corporate Services Committee entitled, "John Street Roundhouse - Request for Expressions of Interest (Ward 24 - Downtown)" be adopted with the exception that Recommendation No. 4 be amended to read as follows:

"(4)the Commissioner of Corporate Services report back to the Corporate Services Committee by the spring of 1999 with details of the negotiations with TrizecHahn Corporation and recommendations on appropriate next steps."

Background:

In May of 1997, a proposal call was issued for the rehabilitation and reuse of the John Street Roundhouse Complex. This process produced only two responses, neither of which was acceptable. After examining the reasons for this poor response, it was determined that issuing a Request for Expressions of Interest would be appropriate.

At its meeting held on October 6 and 7, 1997, the Council of the previous City of Toronto, adopted, with amendments, Clause No. 9 of Executive Committee Report No. 23, thereby authorizing the Director, Property Services, in consultation with Heritage Toronto and the City Solicitor, to issue a Request for Expressions of Interest (REI) for the Rehabilitation and Reuse of the John Street Roundhouse Complex.

In addition, the Selection Committee, previously established to serve in an advisory capacity relative to the proposal call was continued under the revised name of the Review Committee. The Review Committee consisted of staff representatives from departments then previously known as City Legal, Property Services, Economic Development, Parks and Recreation, Finance, City Planning and Heritage Toronto, as well as two representatives from the rail heritage community and one member of City Council.

A total of five submissions were received upon the closing of the REI on January 28, 1998. The Review Committee met with all five proponents and submitted a report to the Corporate Services Committee for its consideration.

Clause No. 1 of Report No. 7 of The Corporate Services Committee, titled, "John Street Roundhouse- Request for Expressions of Interest (Ward 24 - Downtown)" was submitted to the Corporate Services Committee at its meeting of May 25, 1998, and considered by Council on June3, 1998. A copy of the report is attached as Appendix "A".

The report concluded that:

"it is the opinion of the Review Committee that entering into negotiations with TrizecHahn for the rehabilitation and reuse of the John Street Roundhouse, will result in a final product which has been built upon sound business practices and backed by extensive experience in the development industry."

The report recommended the following:

(1)the Commissioner of Corporate Services, in consultation with Heritage Toronto, be authorized to enter into negotiations with TrizecHahn in order to arrive at a comprehensive proposal for the rehabilitation and reuse of the John Street Roundhouse Complex;

(2)in formalizing their proposal, TrizecHahn investigate the possibility of incorporating the Canadian Air Land and Sea Museum and/or the group known as Terminus, as tenants within the Roundhouse;

(3)the Review Committee, convened to assess the submissions received in response to this Request for Expressions of Interest, be continued for the purpose of providing consultative support in the above-noted negotiations; and

(4)the Commissioner of Corporate Services report back to the Corporate Services Committee; at its meeting to be held on September 14, 1998, with details of the negotiations and recommendations on appropriate next steps.

At its meeting of May 25, 1998, the Corporate Services Committee recommended the adoption of the report from the Commissioner of Corporate Services with the amendment:

"...that the position of City Council be communicated to TrizecHahn that any proposal must include an operating railway museum."

Council at its meeting of June 3, 4, and 5, 1998 further amended the report with the following:

"...that the Commissioner of Corporate Services be requested to continue negotiations with the two leading proponents in order to obtain additional information and submit a further report to Council for its meeting to be held on October 1, 1998, through the Corporate Services Committee, once more substantive information is available."

In view of the concerns raised by the rail heritage community, it was decided to add Councillor Michael Prue and Jon Harstone (Heritage Toronto Board Member) to the Review Committee. On July 14, 1998, the Review Committee met and agreed to send letters to the two leading proponents, Invacon 98' and TrizecHahn Corporation to obtain the additional information necessary to report to Corporate Services Committee. The letters dated July 20, 1998 are attached as Appendix "B" to this report.

On August 13, 1998, a response was received from Invacon 98' and on August 14, 1998 a response was received from TrizecHahn Corporation. A further clarification was received from TrizecHahn on September 3, 1998 after staff at the request of the Review Committee contacted TrizecHahn. These responses are attached as Appendix "C" to this report.

Comments:

REI Discussion:

On September 1, 1998, the Review Committee met and reviewed the letters received from Invacon98' and TrizecHahn Corporation and determined the appropriate next steps.

Invacon 98'

The response dated August 13, 1998 received from Audrey Fennell of the Law Firm, Cassels Brock& Blackwell, on behalf of Invacon 98' states, "...that all of this information has already been provided in our clients Proposal documents."

After reviewing the material in their original REI submission, Finance staff provided comments and verified that Invacon 98' did not demonstrate satisfactory financial ability to make a commitment to develop the John Street Roundhouse Complex. Invacon 98' was given a further opportunity to supply new information to clarify their REI submission as requested by Council at its meeting of June 3, 4 and 5, 1998. A letter was sent by the City dated July 20, 1998, which is attached as Appendix "B". No new information was submitted as indicated in their response dated August 13, 1998. The Review Committee discussed this matter and decided to recommend to the Commissioner of Corporate Services that Invacon 98' be eliminated from this REI process.

TrizecHahn Corporation

The response dated August 13, 1998, received from Bud Purves, Senior Vice President, Development of TrizecHahn Corporation states, "If the City is satisfied that there are others who have solved these issues, we suggest that they be selected by the City to move forward."

The Review Committee discussed this matter and decided staff should contact TrizecHahn Corporation to get clarification of their letter dated August 13, 1998.

Staff have contacted TrizecHahn Corporation and TrizecHahn has confirmed in a letter dated September 3, 1998, attached as Appendix "C" that, should Council decide to approve Clause No.1 of Report No. 7, of The Corporate Services Committee, titled, "John Street Roundhouse - Request for Expressions of Interest (Ward 24 - Downtown)" which was initially considered at Council on June3, 4 and 5, 1998, then TrizecHahn is prepared to commence negotiations to arrive at a comprehensive proposal for the Roundhouse Complex and to commence studies, at their cost, in consultation with the City, to identify an appropriate solution for the future of the Roundhouse Complex.

The Review Committee discussed this matter on September 1, 1998, and decided to recommend to the Commissioner of Corporate Services to request City Council to again consider the original report submitted to Corporate Services Committee at its meeting of May 25, 1998. Raymond Kennedy, one of the members of the Review Committee representing the rail heritage community, dissents this recommendation.

Status of Reconstruction of Bays 1 to 11

As a component of the Metro Toronto Convention Centre development, a portion of the Roundhouse, Bays 1 to 11 was dismantled and stored for future assembly. The reassembly work of Bays 1 to 11 commenced in early August, 1998. The reassembly work will take approximately 30weeks to complete as illustrated in the bar chart attached as Appendix "D". However, due to the Bricklayers strike, the reconstruction may be delayed.

Conclusions:

The Review Committee having reviewed responses from Invacon 98' and TrizecHahn Corporation as directed by Council at its meeting of June 3, 4 and 5, 1998 has recommended to eliminate Invacon98' from this REI process and that the original Clause No. 1 of Report No. 7 of The Corporate Services Committee, titled, "John Street Roundhouse - Request for Expressions of Interest (Ward 24 - Downtown)" be approved by City Council. I concur with the recommendations of the Review Committee.

Contact Name:

Bonnie G. Duncan, Telephone No. 392-1861, Fax No. 392-1880, bduncan@city.toronto.on.ca

and Mike Saffran, Telephone No. 392-7205, Fax No. 392-1880, msaffran@city.toronto.on.ca,

Report No. cs98169.wpd.

________

The Corporate Services Committee reports, for the information of Council, having also had before it the following communications:

(i)(September 13, 1998) from Mr. John Males, registering concern that the additional report from the Commissioner of Corporate Services respecting the John Street Roundhouse was not made available to members of the public for comment prior to the September 14, 1998, meeting of the Corporate Services Committee.

(ii)(September 11, 1998) from Miss Jane Beecroft, Chair, CHP Heritage Centre, forwarding comments respecting the John Street Roundhouse; and advising that in the public interest, it is necessary to place sole control of the site in the hands of Heritage Toronto and assign for this purpose the budgetary amount equal to what has been spent by other departments.

The following persons appeared before the Corporate Services Committee in connection with the foregoing matter:

-Mr. Doug Lister and submitted a brief in regard thereto on behalf of his brother Mr.DonLister;

-Mr. Phillip Garforth, President, Invacon;

-Mr. William Phillips, and submitted a brief in regard thereto; and

-Ms. Jane Beecroft, Chair, CHP Heritage Centre.

(A copy of Appendices "A", "B" "C" and "D" referred to in the foregoing report (September 11, 1998) from the Commissioner of Corporate Services was forwarded to all Members of Council with the October 9, 1998, agenda of the Corporate Services Committee and a copy thereof is also on file in the office of the City Clerk.)

(Mayor Lastman, at the meeting of City Council on October 28, 29 and 30, 1998, declared his interest in the foregoing Clause, in that the applicant's solicitor is a partner at the same law firm as his older son, who is not a real estate lawyer and does not personally act on this file.)

2

Toronto City Hall - Accommodation of Press Gallery

(Ward 24 - Downtown)

(City Council on October 28, 29 and 30, 1998, deferred consideration of this Clause to the next regular meeting of City Council to be held on November 25, 1998.)

The Corporate Services Committee recommends that:

(1)the financial terms of the occupancy for office space at City Hall by Members of the Press be phased-in as follows:

Year one:$10.00 per square foot;

Year two:$15.00 per square foot; and

thereafter 50 percent of the then current market rate; and

(2)the Commissioner of Corporate Services be directed, in consultation with the City Solicitor, to enter into an occupancy agreement with the Toronto Municipal Press Gallery and/or such legal entities which may be determined to be appropriate.

The Corporate Services Committee reports, for the information of Council, having directed that the funds required to cover the cost of construction of the Press Gallery at City Hall not be taken from the Equity Account which was established to create the new women's washrooms, specifically in Public Works Facilities in the former City of Toronto, but be found elsewhere; and that the Budget Committee be advised accordingly, and requested to report thereon directly to Council for its meeting scheduled to be held on October 28, 1998.

The Corporate Services Committee submits the following report (September 8, 1998) from the Commissioner of Corporate Services:

Purpose:

To obtain a decision from City Council with respect to the financial terms of the occupancy of office space in City Hall by members of the press.

Financial Implications:

The financial implications associated with the recommended option, being Option 2, is that the City will incur out of pocket renovation costs of $285,000.00 and this amount, together with all ongoing operating costs, will be recovered from the Toronto Municipal Press Gallery and The Globe and Mail over ten years. In addition, the City will forego net rent in the amount of $48,500.00 per annum and provide parking free of charge.

Recommendation:

It is recommended that:

(1)City Council adopt Option 3 as set out in this report; and

(2)the Commissioner of Corporate Services be directed, in consultation with the City Solicitor, to enter into an occupancy agreement with the Toronto Municipal Press Gallery and with the Globe and Mail on the basis of Option 3.

Background:

The proceedings of City Council and the various Committees are reported on by the press. In order to facilitate this reporting, space which takes the form of either gallery or office space is provided to members of the press. The gallery space is that which is located within the same room as the Council and/or Committees where the press gathers first hand knowledge of proceedings, obtains quotations, film footage, audio clips etc. The office space is that which is actual "working" space where information gathered is prepared and edited for news reporting. This is a location that houses staff, telephones, fax machines and computers where the press can file their reports to their respective media outlets in privacy. The purpose of this report is to discuss the provision of press office space.

On June 7, 1972, the former Toronto City Council endorsed the following resolution contained in Clause No. 33 of the City of Toronto Executive Committee Report No. 25:

"That the Corporation of the City of Toronto, recognizing the right of the press to examine and report on the political and governmental process, and the obligation of the government in a free society to encourage the dissemination of information about its activities, hereby recognizes "The Toronto Municipal Press Gallery" as representing the Press and directs that the working space currently used by the Press in the New City Hall be under the jurisdiction of the Toronto Municipal Press Gallery with respect to the allocation of space, subject to the concurrence of the Metropolitan Corporation in the same arrangements."

The provision of space within the former Toronto City Hall has been provided to members of the Toronto press, including local newspapers and radio stations, through the Toronto Municipal Press Gallery (the "Press Gallery") as set out in the above resolution. This space has been provided free of charge. The exception is that the Toronto Globe and Mail Newspaper and the Toronto Star Newspaper, have been making financial contributions through donations to the City. The amount donated by the Globe and Mail is $1,787.52 per annum and the amount donated by the Toronto Star is $3,727.68 per annum.

Historically, records also indicate the press paid for minor renovations to their own private office space.

Space has also been provided free of charge to the press at Metro Hall.

The space which was occupied in the former Toronto City Hall by the press, is located on the main and second floors of City Hall. The use of City Hall space by the press has been disrupted due to the renovation work taking place on the second floor of City Hall and members of the press now use only their space in Metro Hall.

The second floor renovations are underway in order to accommodate the relocation of all City Councillors to City Hall. These renovations will be complete in December of 1998 in order that all Councillors may be relocated to their permanent offices prior to the first meeting of City Council in 1999. In order to facilitate the provision of the public service which the press provides, it is prudent to coordinate this relocation plan for the press with the Council move. A number of accommodation scenarios have been explored by staff and the press and a plan satisfactory to the press, has now been developed.

Capital costs will be incurred by the City in carrying out the renovations necessary in order to accommodate the press in a permanent location and the manner of dealing with these costs must be addressed. Further, given that this is a new Council of a new City, the manner of dealing with other costs, including ongoing operating costs, realty taxes (if applicable) and a market rental rate must also be addressed. Accordingly, the purpose of this report is to present available options and secure Council approval of the financial terms of occupancy by the press, in consideration of all of the stated costs.

Comments:

A number of meetings have been held with the press and various options explored. The preferred, space to be allocated is set out on Attachment 1. This option allows for the occupation of 4,850contiguous square feet. All, but a portion of this area can be made available at the present time. The portion of the space, shown cross hatched, is currently occupied by the City of Toronto main frame fire suppression system. It is anticipated that this system can be relocated in approximately one to two years.

An interim solution has been developed as set out on Attachment 2, which allows for 3,363 square feet of contiguous square feet in the permanent location and 1,147 total square feet in temporary locations. Once the main frame fire suppression system has been relocated, the press can amalgamate into their permanent location as shown on Attachment 1.

The estimated renovation costs associated with providing this space includes a renovation cost for the permanent space of $285,000.00 and a cost for the temporary space of $34,000.00. This equates to a cost of approximately $5.45 per square foot per annum to recover these costs over a ten year period. The total, approximate costs per square foot which could apply to this space are summarized as follows:

Recovery of construction costs$ 5.45

Operating Costs 17.00

Taxes (if applicable) 7.00

Net Rent 10.00

Total$39.45 per square foot

Based on a 4,850 square foot area, this equates to an annual cost of approximately $191,332.50. In addition, the press has requested 15 parking spaces in the underground parking garage and based on the Parking Authority's monthly rate, this cost would total $32,130.00 per annum for a grand total of $223,462.50.

A decision by Council is required respecting the amount to charge the press for the occupancy of the space and parking. Three options are set out below:

Option 1 - Provide the space to the press and charge all costs as detailed above.

While this option relieves the City of all financial liability associated with accommodating the press in City Hall, the inclusion of a rental rate does not reflect the historical relationship between the City and the press or provide recognition of the importance of the public service which the press provides.

Option 2 -Provide the space to the press gallery free of all charges.

This option would result in the City being out of pocket approximately $285,000.00 for the renovation cost, the yearly ongoing operating costs and realty taxes (if applicable).

Option 3 -Provide the space to the press free of net rent and parking charges, but at a rate which will recapture the City's actual expenses including the costs of renovation, ongoing operating costs and realty taxes (if applicable) as follows:

Recovery of construction costs$ 5.45

Operating Costs 17.00

Taxes (if applicable) 7.00

Total$29.45 per square foot

This rate per square foot applied to the total permanent area equates to $142,832.50 per annum. It is noted that after ten years, renovation costs will have been fully recovered. At that time, it is recommended that only current operating costs and taxes, if applicable, be passed on to the Press Gallery.

Conclusion:

Given the historical relationship between the City and the press, and recognizing the right of the press to examine and report on the political and governmental process, and the obligation of the government in a free society to encourage the dissemination of information about its activities, as set out in the above quoted resolution while ensuring that the City is not out of pocket in providing this space, it is recommended that Option 3 be selected by Council.

Contact Name:

Lawrence Quinn, 392-0486, Fax No. 392-0029, lquinn@city.toronto.on.ca,

Greg Wallans, 392-7135, Fax No. 392-1880, gwallans@city.toronto.on.ca.

The Corporate Services Committee submits the following report (September28, 1998) from the Commissioner of Corporate Services:

Purpose:

To provide the Corporate Services Committee with further information with respect to present and best practices of other municipalities and other levels of government to aid in determining the appropriate financial terms for occupancy of office space in City Hall by members of the press.

Financial Implications:

The costs associated with providing Media space have been detailed in the report dated September8, 1998 and this report advises that funds can be utilized from Capital Account 216965 (see Funds section).

Recommendation:

It is recommended that this report be received for information purposes.

Background:

The Corporate Services Committee on September 14, 1998, had before it a report (September 8, 1998) from the Commissioner of Corporate Services, respecting the financial terms of the occupancy of office space in City Hall by members of the press which recommended that:

(1)City Council adopt Option 3 as set out in that report; and

(2)The Commissioner of Corporate Services be directed, in consultation with the City Solicitor, to enter into an occupancy agreement with the Toronto Municipal Press Gallery and with the Globe and Mail on the basis of Option 3.

The Corporate Services Committee deferred consideration of the aforementioned report, pending the hearing of deputations; and requested a further report be submitted that detailed present practices and best practices.

Comments:

As indicated in my September 8, 1998 report, the former City of Toronto and Metro Toronto provided office space and a press viewing area to the Media. With the exception of the City of North York, all of the other five former municipalities provided only a press viewing area to report on Council proceedings. North York had previously rented one small office to a daily newspaper. For ease of reference this information has been compiled in a table as set out in Appendix 1.

Further research has been conducted with other municipalities, as well as the Provincial and Federal legislatures, to determine present practices and best practices in the provision of space to the Media. This research has been compiled as set out in Appendix 2, and is summarized below.

Best Practices

Most cities and other levels of government provide Media access to government proceedings by allowing the Media general access or some other form of assigned seating arrangements from which they may view and report on the legislative process. Many of the larger government entities have some form of Media Centre Space for general shared use by members of the press from which they may file their reports. In many instances, private offices for Media outlets are not generally available. In circumstances where the space needs of a particular Media outlet exceeds what is provided by way of a general use Media Centre Space, then independent office space may be obtained off site, on a commercial basis. Media space, provided in this format is in use by the press at the Federal level, as well as in other Canadian cities. Provincially, Media space is administered through a Press Gallery which has a common electronic distribution centre, a press lounge area and private offices for the Media which are all provided free of charge by the Government of Ontario.

A further meeting between members of the Press Gallery and City Staff was held on September 22, 1998, to discuss the various financial options as set out in the September 8, 1998 report, and to determine if the Press Gallery had formulated a preferred response to the alternatives presented in the aforementioned report. A memo dated September 25, 1998 has been received from John Spears representing the Press Gallery and expressing their concerns and is attached as Appendix 3 to this report.

Space requirements for the proposed new Media Centre Space were developed through consultation with the Press Gallery. Formerly, Media space within City Hall was approximately 3,558 sq. ft., and as outlined in the aforementioned report of September 8, 1998 , it has now been determined that an increase to 4,850 sq. ft. is preferred by the Media to accommodate their office requirements.

Funds

Should Council adopt the recommendations contained in this report regarding construction of the Media Centre Space a construction budget of $285,000.00 is required. Funding for this project is presently available in the Equity Account (Capital Account 216965). This account was established to create new women's washrooms specifically in Public Works facilities in the former City of Toronto, which were historically populated predominantly by males. The yards rationalization process is underway. It is likely the need for these funds will be reduced as a result of the rationalization and, in any case, the funds will not be required for a significant period of time.

In the event Council adopts either of Options 1 or 3 contained in this report, the capital amount of $285,000.00 required for construction could be reimbursed to the Capital Account over the ten year cost recovery period. If Council adopts Option 2 then the reimbursement of this Capital Account needs to be addressed.

Conclusion:

It is generally concluded that in most instances the Media Centre Space provided at other locations is more modest than that being proposed for Toronto City Hall and the Media Centre Space is provided free of charge.

Contact Name:

Greg Wallans, telephone 392-7135, fax 392-1880, gwallans@city.toronto.on.ca (cs98189.wpd)

Appendix 1

Provision of Space to the Press - Practices of Former Cities

Appendix 2

Provision of Space to the Press - Practices of Other Cities and other Levels of Government

Appendix 3

(Communication dated September 25, 1998, addressed to

Councillor Ron Moeser, from Mr. John Spears, Toronto City Hall Press Gallery)

Thank you for meeting the executive of the City Hall Press Gallery on September 23, 1998. Your staff requested that we summarize our position in writing.

Members of the gallery appreciate the work that is proceeding in City Hall. Most of the gallery members have reviewed the September 8, 1998, report to the Corporate Services Committee; some members have had preliminary responses from their head offices on the options outlined in the report.

Gallery members would prefer that the current terms on which they occupy space be maintained. The changes in accommodation have come at the initiative of the City, not the gallery. Since most gallery members are getting less total space in the new gallery than they formerly occupied at City and Metro Halls, it seems unrealistic of the City to impose more onerous terms.

Substantial rents may discourage some current gallery members from taking space in the new press gallery. High rents may also effectively bar small, non-commercial print and broadcast outlets from access to the gallery.

We have noted that the Corporate Services Committee will hear deputations on October 9, 1998. Managers of some gallery members may want to appear before the Committee.

We have also noted your suggestion that gallery members might pay the renovation costs outlined in the September 8, 1998, report, or a portion of the renovation costs, amortized over a period of up to 20 years.

Thank you for your attention.

_______

Mr. Fred Kuntz, Deputy Managing Editor, Toronto Star, appeared before the Corporate Services Committee in connection with the foregoing matter.

(City Council on October 28, 29 and 30, 1998, had before it, during consideration of the foregoing Clause, the following transmittal letter (October 21, 1998) from the City Clerk:

Recommendation:

The Strategic Policies and Priorities Committee recommends that Council approve the construction of the Press Gallery with funding to be taken from the Transition Reserve Fund.

Background:

At its meeting on October 20, 1998, the Strategic Policies and Priorities Committee gave consideration to recommendations of the Budget Committee from its meeting on October 13, 1998 contained in the communication (October 13, 1998) from the City Clerk, recommending to the Strategic Policies and Priorities Committee and Council, that:

(1)the construction of the Press Gallery be approved with funding to be taken from the Transition Reserve Fund; and

(2)usage of the Press Gallery be provided free of charge to members of the press and media.

This report relates to Clause No. 2 of Report No. 15 of The Corporate Services Committee which is being considered by Council on October 28, 1998.

(Transmittal letter dated October 13, 1998 addressed

to the Strategic Policies and Priorities Committee

from the City Clerk)

Recommendation:

The Budget Committee on October 13, 1998 recommended to the Strategic Policies and Priorities Committee, and Council that:

(1)the construction of the Press Gallery be approved with funding to be taken from the Transition Reserve Fund; and

(2)usage of the Press Gallery be provided free of charge to members of the press and media.

The Budget Committee also advises Council that it will not be budgeting for any rent to be collected from the Press Gallery.

Background:

The Budget Committee on October 13, 1998, had before it, a transmittal letter (October 9, 1998) from the City Clerk forwarding the report (September 28, 1998) from the Commissioner ofCorporate Services regarding Toronto City Hall - Accommodation of Press Gallery (Ward24-Downtown.)

(Transmittal letter dated October 9, 1998

addressed to the Budget Committee

from the City Clerk)

Recommendation:

The Corporate Services Committee on October 9, 1998, directed that the funds required to cover the cost of construction of the Press Gallery at City Hall not be taken from the Equity Account which was established to create the new women's washrooms, specifically in Public Works Facilities in the former City of Toronto, but be found elsewhere; and that the Budget Committee be advised accordingly, and requested to report thereon directly to Council for its meeting scheduled to be held on October 28, 1998.

The Corporate Services Committee reports, for the information of the Budget Committee, having recommended to Council that:

(1)the financial terms of the occupancy for office space at City Hall by Members of the Press be phased-in as follows:

Year one:$10.00 per square foot

Year two:$15.00 per square foot; and

thereafter 50 percent of the then current market rate; and

(2)the Commissioner of Corporate Services be directed, in consultation with the City Solicitor, to enter into an occupancy agreement with the Toronto Municipal Press Gallery and/or such legal entities which may be determined to be appropriate.

Background:

The Corporate Services Committee on October 9, 1998, had before it the following reports:

(a)(September8, 1998) from the Commissioner of Corporate Services recommending that:

(1)City Council adopt Option 3 as set out in this report; and

(2)the Commissioner of Corporate Services be directed, in consultation with the City Solicitor, to enter into an occupancy agreement with the Toronto Municipal Press Gallery and with the Globe and Mail on the basis of Option 3; and

(b)(September 28, 1998) from the Commissioner of Corporate Services providing the Corporate Services Committee with further information with respect to present and best practices of other municipalities and other levels of government to aid in determining the appropriate financial terms for occupancy of office space in City Hall by Members of the press; and recommending that this report be received for information purposes.

Mr. Fred Kuntz, Deputy Managing Editor, Toronto Star, appeared before the Corporate Services Committee in connection with the foregoing matter.)

3

Employment Equity in the City of Toronto

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Corporate Services Committee recommends the adoption of Recommendation No. (1) (ii) to (iv) of the Employment Equity Advisory Committee, embodied in the communication (June8, 1998) from the Committee Administrator, Employment Equity Advisory Committee, viz:

"The Employment Equity Advisory Committee recommends that:

(1)City Council affirm its commitment to employment equity that incorporates the following principles and practices:

(ii)a corporate employment equity plan which is proactive and includes special programs, and which is results oriented;

(iii)a mechanism for monitoring downsizing, hiring, promotions, and appointments, as well as measuring outcomes and results; and

(iv)public reporting of results through an annual report to City Council".

The Corporate Services Committee reports, for the information of Council, having:

(1)referred Recommendation No. (1) (i) embodied in the communication (June 8, 1998) from the Committee Administrator, Employment Equity Advisory Committee, to the Task Force on Community Access and Equity for consideration in the Task Force's final report; and

(2)requested the Executive Director of Human Resources to submit a report to the Corporate Services Committee:

(i)on the current status of Employment Equity programmes in the City of Toronto, and recommending a strategy to ensure that the policies already in place in the former municipalities are maintained until such time as a new City-wide policy is adopted by Council; and

(ii)suggesting a leadership role that the City of Toronto can take respecting Employment Equity, including pro-active measures in contract compliance and whether the City can legally enforce these measures.

The Corporate Services Committee submits the following communication (June 8, 1998) from the Committee Administrator, Employment Equity Advisory Committee:

Recommendations:

The Employment Equity Advisory Committee recommends that:

(1)City Council affirm its commitment to employment equity that incorporates the following principles and practices:

(i)an advisory committee, which includes representation from community organizations, equity advisory committees, bargaining agents, and staff;

(ii)a corporate employment equity plan which is proactive and includes special programs, and which is results oriented;

(iii)a mechanism for monitoring downsizing, hiring, promotions, and appointments, as well as measuring outcomes and results; and

(iv)public reporting of results through an annual report to City Council; and

(2)the Corporate Services Committee schedule this matter for deputations at its meeting on September 14, 1998, and equity seeking organizations and individuals be invited to address the Committee.

Background:

The Employment Equity Advisory Committee was established by the former Toronto City Council to provide advice on policy and program direction, and which reported through the Personnel and Executive Committees. The former Toronto City Council recommended that the new Toronto City Council retain an Employment Equity Advisory Committee which includes representation from community organizations, municipal equity advisory committees, bargaining agents, and staff.

Comments:

At its meeting on May 20, 1998, the Employment Equity Advisory Committee discussed the importance of the City of Toronto affirming its commitment to employment equity for the present period of downsizing and restructuring, and for the long-term. The Committee also discussed the scheduling of an educational forum in the fall, 1998 to raise awareness and consider issues regarding implementation of employment equity.

The Committee strongly emphasized that the framework for employment equity include the following:

(i)an advisory committee, which includes representation from community organizations, equity advisory committees, bargaining agents, and staff;

(ii)a corporate employment equity plan which is proactive and includes special programs, and which is results oriented;

(iii)a mechanism for monitoring downsizing, hiring, promotions, and appointments, as well as measuring outcomes and results; and

(iv)public reporting of results through an annual report to City Council.

The Employment Equity Advisory Committee recommends that City Council affirm its commitment to an Employment Equity Program that incorporates the principles and practices set out above for the present period of downsizing and restructuring, and for the long-term.

The Employment Equity Advisory Committee requests that the Corporate Services Committee schedule this matter for deputations and that equity seeking organizations and individuals be invited to address the Corporate Services Committee.

________

The Corporate Services Committee reports for the information of Council, also having had before it a communication (October 6, 1998) from Mr. Michael Smith, Chairperson, Advocacy Committee, Municipal Equality and Access Network, advising that the Municipal Equality and Access Network is an organization of human rights, equality, access and human resources professionals which, since its inception as the Municipal Employment Equity Network in 1985, has worked to encourage and promote the development of initiatives relating to employment equity, equality and access in its member organizations which represent municipal governments and associated Agencies, Boards and Commissions throughout Ontario; that the policy and structural framework described by the Employment Equity Advisory Committee will allow for Toronto's continuing success and leadership in such issues; that reaffirmation of this commitment in a period of voluntary compliance and organizational restructuring will ensure that the fundamental importance of the issues will not be diminished, and momentum toward achievement of equality will not be lost; and encouraging the Corporate Services Committee to support the June 8, 1998, recommendations of the Employment Equity Advisory Committee respecting Employment Equity in the City of Toronto.

The following persons appeared before the Corporate Services Committee in connection with the foregoing matter:

-Mr. Antoni Shelton, Executive Director, Urban Alliance on Race Relations, and submitted a brief in regard thereto;

-Mr. Gus Ashawasega; Aboriginal Liaison Consultant for the City of Toronto;

-Ms. Ratna Omidvar, Executive Director, Maytree Foundation;

-Mr. Tariq Khan, Alliance for Employment Equity;

-Ms. Charyl Gaster, Committee on the Status of Women;

-Mr. Stefan Kipfer, Metro Network for Social Justice, Steering Committee, and submitted a brief in regard thereto;

-Mr. Michael Kerr, Karuna Community Services; and

-Councillor Pam McConnell, Don River.

--------

(A copy of the attachments to the foregoing communication (June 8, 1998) from the Employment Equity Advisory Committee were forwarded to all Members of Council with the October 9, 1998, agenda of the Corporate Services Committee and a copy thereof is also on file in the office of the City Clerk.)

4

Line of Credit Guarantee -

Theatre Passe Muraille

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Corporate Services Committee recommends the adoption of the following report (September18, 1998) from the Commissioner, Economic Development, Culture and Tourism:

Purpose:

This report seeks approval for an extension of the former Metropolitan Toronto's guarantee of a line of credit for Theatre Passe Muraille, in the amount of $140,000.00. This is reduced from the amount of the current guarantee of $150,000.00.

Funding Sources, Financial Implications and Impact Statement:

Issuance of a line of credit guarantee is considered a financial commitment of the City. A commitment of $140,000.00 is within the updated Debt and Financial Obligation Limit of the City of Toronto.

Recommendations:

It is recommended that:

(1)authority be granted to enter into an agreement with Theatre Passe Muraille's bank for a guarantee of the line of credit in the amount of $140,000.00 for the period from January 1, 1999, to December 31, 2001, on terms and conditions satisfactory to the Solicitor and Chief Financial Officer and Treasurer;

(2)authority be granted to enter into an agreement with Theatre Passe Muraille with respect to the line of credit guarantee on terms and conditions approved by the Solicitor, the Chief Financial Officer and Treasurer and the Commissioner of Economic Development, Culture and Tourism, including the taking and registration of any security interest against the assets and property of Theatre Passe Muraille as considered appropriate by those Metropolitan officials in order to protect the interests of the City of Toronto; and

(3)the appropriate officials be authorized to take the necessary action to give effect thereto.

Council Reference/Background/History:

Theatre Passe Muraille (TPM) was founded in 1968 as one of the first alternative theatres in Toronto and Canada. The company evolved from its original setting within Rochdale College in Toronto with a mandate to create a distinctly Canadian voice in theatre. It is now housed in a self-owned facility with a 220-seat mainstage and 65-seat smaller stage at 16 Ryerson Avenue, in the vicinity of Queen and Bathurst Streets.

Now in its thirty-first season of operation, TPM celebrates the creation of over 300 plays and continues to be a leader in the theatre community. It continues to provide innovative, challenging drama, reaching about 22,000 audience members annually while employing 18 staff and 60 contract personnel.

TPM's 1997/98 operating revenues totalled $850,750.00 at fiscal year-end, June 30, 1998. Its combined annual operating grant from the former City of Toronto and former Metropolitan Toronto is $132,400.00 or 15.6 per cent. of total revenues. Other governments' support for the operations totalled $327,175.00. The company generated $297,109.00 in earned revenue and $56,600.00 in donations, sponsorships and other private sector revenue. In addition, a philanthropic gift of $50,000.00 was provided to the group and has been committed to next year's operations.

Comments and/or Discussion and/or Justification:

Municipal History of Line of Credit Guarantees:

The former Metropolitan Toronto's activity in the area of line of credit guarantees to cultural organizations was relatively limited. Since 1990, three theatre companies, the Canadian Stage Company, Theatre Passe Muraille and Young People's Theatre were recipients of such guarantees. To date, none have defaulted upon loans during the course of their agreements with Metropolitan Toronto, which through amalgamation have now become agreements with the City of Toronto. The Canadian Stage Company's guarantee expired in June 1996, as planned. Young People's Theatre's was recently extended by the City of Toronto to October 31, 2001. Theatre Passe Muraille was the recipient of a guarantee in the amount of $150,000.00, which is due to expire December 31, 1998 and is the subject of this report.

The former City of Toronto adopted a policy in 1992, whereby operating or working capital loans or lines of credit guarantees would no longer be provided as a means of financial support to community groups. Rather, grants would be provided through an established grant program if deemed to be in the interest of the municipality. The strategy was intended to phase out the existing line of credit guarantees over a three-year period and thereby eliminate the City's contingent liability. The three-year period was also intended to allow the companies sufficient time to make alternative arrangements. Three theatre companies, Canadian Stage Company, Young People's Theatre and Buddies in Bad Times Theatre were recipients of this funding. Theatre Passe Muraille received a $25,000.00 grant to replace the working capital loan it had received previously.

In 1996, the former City Council provided new line of credit guarantees to Young People's Theatre and Buddies in Bad Times Theatre. The issue of lines of credit was referred to the Board of Management for a subsequent report on a recommended policy direction. In January 1997, one-time grants were provided to Young People's Theatre and Buddies in Bad Times Theatre.

Discussion:

The former Metropolitan Toronto has guaranteed a portion of TPM's line of credit since 1997. The current guarantee of $150,000.00 expires on December 31, 1998. The group is now requesting that the City of Toronto guarantee its line of credit in the amount of $140,000.00 from January 1, 1999 to December 31, 2001.

TPM's accumulated deficit at the end of its 1997/98 season was approximately $114,000.00, about 13.0 percent of operating revenues, reduced from a high of $229,000.00 in 1991. Factors contributing to the deficit include the responsibility of facility ownership and upkeep, reduced government support and slow implementation of a fundraising strategy.

The company's current financial status is relatively healthy. For the second consecutive year, the company will report an operating surplus. This year's surplus, in the amount of $11,000.00, represents the largest in the company's history. The general manager and board of directors have submitted a business plan with three major elements designed to put the theatre on solid financial footing. The plan includes running certain productions in repertory, resulting in longer runs of commercially successful shows and lower production costs. It also includes increasing ancillary revenues through rentals of newly refurbished spaces and targeted marketing of individual donors, a segment showing the most growth in recent years.

The proposed extension of the City's guarantee of TPM's line of credit would accomplish three objectives. First, it would alleviate a cash flow crunch and potential crisis. Second, it would reduce the company's borrowing costs because the bank normally provides a lower interest rate when security is provided by the City. Third, it would allow the company to implement its business plan with the goal of deficit reduction and establishment of a working endowment over five years. The bank will continue TPM's line of credit in conjunction with the City's guarantee.

In order to monitor TPM's progress with deficit reduction, staff will require bi-annual status reports from the company. In addition, the group's 1999 Cultural Grant from the City through the Toronto Arts Council will be contingent on submission of satisfactory deficit reduction information.

The TPM line of credit guarantee will be considered a financial obligation of the City. As such the Chief Financial Officer and Treasurer's approval will be sought on the terms and conditions of the agreement regarding the line of credit guarantee.

Line of Credit Guarantee Policy Development:

Staff has initiated work on the development of a policy approach to the issue of the City's guarantee of cultural organizations' lines of credit, as per Council's directive at its meeting on July 29, 1998 (Corporate Administration Report No. 11, Clause No. 9). The goal of the policy, which is to be developed jointly with staff of the Solicitor and Treasurer and Chief Financial Officer, will be to provide a service of value to the cultural community at the same time as limiting financial exposure to the City. Guidelines and criteria for evaluating requests will streamline the process, ensure equity and prevent crisis management. The policy will be submitted to Council for approval later in the fall. Approval is being sought for the guarantee of TPM's line of credit at this time to allow for time for negotiations with the bank and an adequate planning period for the company.

Conclusion:

The City of Toronto, as the second largest theatre centre in the North America and third largest English-speaking theatre centre in the world, derives considerable benefit from the presence of the not-for-profit theatre companies, both in terms of quality of life and economic impact. As a leader in its community for producing innovative, distinctly Canadian theatre, Theatre Passe Muraille is a national and local cultural asset. Provision of a line of credit guarantee as requested will ensure short-term survival and allow longer-term stability for the company. The company has demonstrated competent management and good will by reducing the amount of its required security. Staff will continue to monitor the status of the deficit. The Chief Financial Officer and Treasurer concurs with the financial aspects of this report and the Solicitor is satisfied with the legal requirements.

Contact Name:

Irene Bauer, Culture Office, Economic Development, Culture and Tourism - 392-5225.

5

Financial Incentive for Tenants to Vacate

Surplus Houses in the Scarborough Transportation

Corridor (Ward 13 - Scarborough Bluffs,

Ward 14 - Scarborough Highland Creek

and Ward 26 - East Toronto)

(City Council on October 28, 29 and 30, 1998, deferred consideration of this Clause to the next regular meeting of City Council to be held on November 25, 1998.)

The Corporate Services Committee recommends the adoption of the following report (September 23, 1998) from the Commissioner of Corporate Services:

Purpose:

This report recommends that the City extend the same financial incentives to tenants of houses in the Scarborough Transportation Corridor as have been approved for tenants within the Spadina Corridor.

Funding Sources, Financial Implications and Impact Statement:

The cost of the financial incentives recommended in this report are to be deducted from the revenue of the sale of the properties.

Recommendations:

It is recommended that:

(1)City Council affirm the former Metro Council's position that tenants within the Scarborough Transportation Corridor be given the first opportunity to purchase the City-owned houses they rent at current market value;

(2)the tenants who do not wish to purchase the property be offered a financial incentive to provide vacant possession of the property, as follows:

(i)two months rent for tenants with less than three years occupancy; and

(ii)three months rent for tenants with three or more years occupancy; and

(3)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

Council Reference/Background/History:

The former Metropolitan Toronto Council directed that surplus residential properties within both the Scarborough Transportation Corridor and Spadina Expressway Corridor be offered for sale first to the existing tenants, and then on the open market.

A staff report dated May 13, 1998, and considered by Council on July 8, 9, and 10, outlined a process for disposing of the surplus residential properties within these two projects. Included as part of the staff recommendations was a proposal to offer tenants who did not wish to purchase their leased property, a financial incentive equivalent to either one or two months rent, depending upon length of tenure, in order to obtain vacant possession.

Corporate Services Committee amended the staff recommendation vis a vis the financial incentive by recommending to Council that tenants in the Spadina Corridor be offered the equivalent of two months rent for those with less than three years tenure, and three months for longer occupancy. Council's adoption of the Committee recommendations had the effect of providing different financial incentives to tenants in the two transportation projects.

Comments and/or Discussion and/or Justification:

Experience has shown that most purchasers of residential property want to occupy the property themselves, and therefore properties to be sold which are subject to an existing tenancy generally sell for a lower price and take longer to sell.

The Spadina and Scarborough corridors contain a majority of the surplus residential properties the City owns. Marketing efforts in these two projects, where the direction has been to first offer the property to the tenant, should include similar financial incentives to obtain vacant possession.

Conclusion:

Providing a financial incentive to the City's tenants in the Scarborough Transportation Corridor to vacate the properties will make the City's properties more attractive to prospective purchasers, and will result in a higher net return than selling the properties subject to the existing tenancies.

Contact Name:

R. Mayr, AACI, Director of Real Estate,

Telephone (416) 396-4930, Fax (416) 396-4241mayr@city.scarborough.on.ca.

6

Sale of Surplus Spadina Property

at 549 Arlington Avenue,

(Ward 28 - York Eglinton)

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Corporate Services Committee recommends the adoption of the following report (September 22, 1998) from the Commissioner of Corporate Services:

Purpose:

To authorize the disposal of the property municipally known as 549 Arlington Avenue.

Funding Sources, Financial Implications and Impact Statement:

Revenue of $166,500.00, less closing costs and the usual adjustments, subject to the revenue sharing agreement with the Province pursuant to the former Metropolitan Corporate Administration Committee Report No. 25, Clause No. 1, approved on December 4, 1996.

Recommendations:

It is recommended, subject to Provincial concurrence that:

(1)the Commissioner of Corporate Services be authorized to accept the highest offer in the amount of $166,500.00 as detailed herein;

(2)Council, pursuant to Clause No. 14 of Report No. 27 of the former Metropolitan Management Committee adopted on September 28, 1994, waive the minimum required deposit of 10 per cent. of the purchase price;

(3)authority be granted to direct a portion of the sale proceeds on closing to fund the outstanding balance of Costing Unit No. CP300J56106;

(4)the City Solicitor be authorized and directed to take the appropriate action, in conjunction with Province of Ontario Officials and/or agents, to complete the transaction on behalf of the Corporation and he be further authorized to amend the closing date to such earlier or later date as he considers reasonable; and

(5)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

Council Reference/Background/History:

The Province of Ontario is the owner of 549 Arlington Avenue, subject to a ninety-nine year lease in favour of the City of Toronto. By its adoption of Clause No. 1 of Report No. 3 of The Corporate Administration Committee on February 12 and 13, 1997, Metropolitan Council declared the property surplus pursuant to By-law No. 56-95 and authorized its disposal. The procedures with respect to By-law No. 56-95 have been complied with, a utility canvass has been completed and no requirements have been identified.

Comments and/or Discussion and/or Justification:

Pursuant to the February 12 and 13, 1997 authority, the property was listed with Wakefield Realty Corporation on August 25, 1998 at an asking price of $154,900.00 and offered through the Multiple Listing Service of the Toronto Real Estate Board. The following offers were received:

PurchaserDepositPurchase Price/Terms

Mike Ramalho$8,325.00 (certified cheque)$166,500.00/non-conditional

Sherrie Vito and Nicola Vito$8,005.00 (bank draft)$160,100.00/non-conditional

Shahriar Mehjoo and Nahid Shagiei$7,505.00 (bank draft)$150,100.00/non-conditional

Linda Campoli$6,745.00 (bank draft)$134,900.00/non-conditional

The highest offer is recommended for acceptance:

Property Address:549 Arlington Avenue.

Legal Description:Part of Lot 63, Plan 1527, designated as Parts 18 and 11 on Plan 64R-15549.

Approximate Lot Size:7.59 metres (24.93 feet) fronting onto Arlington Avenue,

35.95 metres (117.97 feet) depth.

Easement:Subject to an easement in favour of the City of Toronto for subway/sewer and other related municipal purposes identified within Part 11 on Plan 64R-15549.

Location:East side of Arlington Avenue, west of Strathearn Road, south of Eglinton Avenue West.

Improvements:Detached, 2 bedroom, brick bungalow.

Occupancy Status:Vacant.

Recommended Sale Price:$166,500.00.

Deposit:$8,325.00.

Purchaser:Mike Ramalho.

Closing Date:November 25, 1998.

Terms:Cash on closing, subject to the usual adjustments.

Listing Broker:Wakefield Realty Corporation.

Selling Broker:Homelife Regional Realty Ltd.

Commission:Four (4) per cent, plus G.S.T., payable on closing of the transaction.

By the adoption of Clause No. 5 of Report No. 9 of The Corporate Services Committee, Council at the meeting held on July 8, 9, and 10, 1998 directed that comparable sales data be provided in future reports of property sales. Appendix "A" identifies three comparable properties located in the vicinity that have recently sold. While comparable sales information can be included as part of the staff report, this property was listed for sale on the TREB multiple listing service and the forces of the market place have determined the true market value.

Conclusion:

Completion of this transaction detailed above is considered fair and reasonable and reflective of market value.

Contact Name:

Mr. R. Mayr, AACI, Director, Real Estate Services, (416)396-4930, Fax No.: (416)396-4241, E-Mail Address: mayr@city.scarborough.on.ca

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Appendix "A"

549Arlington Avenue - Comparable Sales

The following three addresses represent recent comparable sales of properties that are quite similar to the residence which forms the subject matter of this report. These three properties consist of 5room brick bungalows with 2 bedrooms.

Approximate

AddressLot SizeSale PriceDate of Sale

565 Arlington Ave.28 x 94$161,000.00July 29, 1998

569 Arlington Ave.33 x 100$166,800.00July 29, 1998

355 Winnett Ave.30 x 128$182,100.00May 28, 1998

7

Sale of the South Portion of the Public Lane Known as O'Keefe

Lane and Entering into Encroachment Agreements, Rights-of-Way

and Easements Over the Northerly Portion of O'Keefe Lane and

Portions of Victoria and Gould Streets, East of Yonge Street

Between Dundas Street East and Gould Street - Yonge Dundas

Re-development Project - (Ward 24 - Downtown)

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Corporate Services Committee recommends the adoption of the following report (September 22, 1998) from the Commissioner of Corporate Services:

Purpose:

The purpose of this report is, further to the OMB decision and Council's previous approval, to:

(1)declare the south portion of O'Keefe Lane surplus to City's requirements and give notice to the public of the proposed disposition of the lands;

(2)authorize the sale of the south portion of O'Keefe Lane and the entering into of encroachment agreements over the north portion of O'Keefe Lane and portions of Victoria and Gould Streets to PenEquity Management Corporation in order to accommodate the land assembly for Parcel A of the Yonge Dundas Redevelopment Project; and

(3)authorize the granting of rights-of-ways as required to protect existing access rights of property owners affected by the public highway closings and the granting of easements to utility companies to protect existing utilities .

Financial Implications:

The City will realize revenues as established by Council's previous approval at its meeting of July 8, 9 and 10, 1998 of Clause 26 of Report No. 10 of the Strategic Policies and Priorities Committee relative to Parcel A redevelopment.

Recommendations:

Subject to City Council approving the stopping-up and closing of portions of the public lane O'Keefe Lane shown as Parts 1, 2, and 3 on Plan SYE2852 and the closing of portions of Victoria and Gould Streets shown in heavy outline on Plan SYE2892, it is recommended that:

(1)the portion of the public lane known as O'Keefe Lane shown as Parts 2, and 3 on the attached Plan SYE2852 be declared as surplus;

(2)the Commissioner of Corporate Services give notice to the public of the proposed disposition of the lands declared surplus;

(3)the sale of the south portion of O'Keefe Lane shown as Parts 2 and 3 on Plan SYE2852 and the entering into of encroachment agreements over the north portion of O'Keefe Lane shown as Part 1 on Plan SYE2852 and portions of Victoria and Gould Streets shown in heavy outline on Plan SYE2892 to PenEquity Management Corporation, or to a company it may direct, to be under terms and conditions as set out in this report be approved;

(4)the sale price for the south portion of O'Keefe Lane shown as Parts 2 and 3 on Plan SYE2852, and the fee for the granting of encroachment agreements over the northerly portion of O'Keefe Lane shown as Part 1 on Plan SYE2852 and the portions of Victoria and Gould Streets shown in heavy outline on the attached plan SYE2892 pursuant to the financial terms established in Clause 26 in Report No. 10 of the Strategic Policies and Priorities Committee, approved as amended by City Council at its meeting of July 8, 9 and 10, 1998 be set;

(5)the portions of O'Keefe Lane shown as Part 1 on the attached Plan SYE2852 and the portions of Victoria and Gould Streets shown in heavy outline on the attached Plan SYE2892 be placed under the jurisdiction of the Commissioner of Corporate Services;

(6)the granting of a right-of-way to PenEquity Management Corporation, or to a company it may direct over those lands shown as Part 1 on Plan SYE2852 for the purpose of servicing the "Parcel A" development be authorized;

(7)the granting of rights of ways over those portions of O'Keefe Lane shown as Parts 1 and 2 on Plan SYE2852 and the vehicle turn around area shown approximately as Part 4 on Plan SYE2852 to the owners of properties known municipally as 329, 331 and 335 Yonge Street and 17 Gould Street and any other rights-of-ways as may be required to property owners affected by the closings be authorized;

(8)the granting of appropriate easements to each of Bell Canada Toronto Hydro, Rogers Cable and any other utility company for the continued use and maintenance of their respective utilities over the portions of O'Keefe Lane, Victoria and Gould Streets to be closed be authorized;

(9)a public hearing pursuant to the Municipal Act, prior to selling highway lands, be held by the Corporate Services Committee; and

(10)the appropriate City Officials be authorized to take the necessary action to give effect to the foregoing recommendations.

Background:

In June 1998, the Ontario Municipal Board rendered its favourable decision on the City's initiative to regenerate the Yonge Dundas area of the City. A major element is the development of the north east corner of Yonge and Dundas Streets, shown as Parcel A on the attached Map, with a retail entertainment complex.

City Council, at its meeting of July 8, 9 and 10, 1998, adopted, as amended, Clause 26 in Report No. 10 of the Strategic Policies and Priorities Committee, and authorized the Yonge Dundas Redevelopment Project to proceed. Council also approved the real estate transaction with PenEquity Management Corporation on behalf of Penex Metropolis Ltd. ("Metropolis") for the development of Parcel A which includes the subject lands. To facilitate the transaction, a technical requirement is necessary to stop up, close and sell a portion of the public lane known as O'Keefe Lane between Dundas Street East and Gould Street and to stop up and close portions of Victoria and Gould Streets east of Yonge Street.

Comments:

The General Manager, Transportation Services Division, Works and Emergency Services is reporting directly to Toronto Community Council for its October 14, 1998 meeting recommending the stopping-up and closing of the public lane known as O'Keefe Lane shown as Parts 1, 2, and 3 on Plan SYE2852 and portions of public highways abutting the Ryerson parking garage on the south side of Gould Street and the west side of Victoria Street shown in heavy outline on Plan SYE2892 in order to accommodate the proposed Yonge Dundas Redevelopment Project. Recommendations of the Toronto Community Council are to be tabled before City Council at its meeting to be held on October28, 1998.

The recommendations of the General Manager, Transportation Services Division, and the recommendations as set out in this report would ensure that this highway closing and conveyancing will fulfill the statutory requirements and accordingly will conform with the process set out in By-law No. 551-1998. Accordingly, subject to the approval of the closing report by City Council, it would be appropriate to declare the southerly portion of O'Keefe Lane shown as Parts 2 and 3 on Plan SYE2852 surplus to municipal requirements.

The City Solicitor advises that a new procedure to deal with the closure and sale/lease of highway lands is being developed. As the new procedure, including a formal delegation by Council to one of the Committees to hold the requisite public hearing, has not yet been established, it is recommended that the Corporate Services Committee hold the public hearing in this matter.

(A)Sale of O'Keefe Lane:

The agreement between the City and Metropolis for the redevelopment of Parcel A includes lands forming part of the existing public lane known as O'Keefe Lane. It is recommended that the southerly portion of O'Keefe Lane shown as Parts 2 and 3 on the attached PlanSYE2852 be conveyed to Metropolis on the following terms and conditions:

Metropolis shall:

(1)pay the price for the fee in the land comprising O'Keefe Lane shown as Parts 2 and3 on the attached Plan SYE2852, as previously set by City Council;

(2)pay the cost of removing one Toronto Hydro lane light estimated to be $325.00;

(3)pay the cost of removing and abandoning the Bell Canada cable, estimated to be $1,792.25;

(4)pay the cost of replacing the existing Rogers Cable, from 311R Yonge Street to 333R Yonge Street, estimated to be $7,000.00;

(5)pay the cost of reconstructing the concrete curb and sidewalk at the south end of O'Keefe Lane, estimated to be $3,000.00;

(6)pay all out-of-pocket expense that will be incurred by the City as result of the closing and conveyancing, estimated to be $3,500.00, and agree that any such money expended will be refunded in the event that the transaction is not completed through no fault of Metropolis;

(7)either pay the cost of relocating the City owned sewer, such cost to be determined by the Commissioner of Works and Emergency Services, or alternatively accept conveyance of the fee in the land comprising the southerly portion of O'Keefe Lane shown as Parts 2 and 3 on the attached Plan SYE2852, subject to an easement in favour of the City acceptable to the Commissioner of Works and Emergency Services for the purposes of access, operation, use, inspection, repair, maintenance, reconstruction or alteration of the municipal services, subject to the following terms and conditions:

(i)the City shall have the right at all times without notice to enter the easement lands for the purpose of constructing, inspecting, maintaining, servicing, altering, repairing and reconstructing a sewer, maintenance hole or any other municipal service upon, under, through, over and along the lands;

(ii)except as set out in the approved site plans, no work shall be carried out and no building or structure, temporary or permanent, shall be erected or any other encumbrance placed on or over the easement without the approval of the Commissioner of Works and Emergency Services, such approval not to be unreasonably withheld;

(iii)the owner shall have no claim against the City for any loss of occupancy of the lands during the period when the City is exercising its easement rights; and

(iv)the City shall not be responsible for damage to private property caused by the existence of any services and/or the easement, except damage caused by the City's negligence;

(8)accept conveyance of the fee in the lands comprising the southerly portion of O'Keefe Lane shown as Part 2 on Plan SYE 2852 and the service vehicle loading and turnaround areas to be determined and shown more or less as Part 4 on Plan SYE2852, subject to rights-of-ways for vehicular access and turnaround purposes in favour of the City and properties municipally known in the year 1998 as 329, 331 and 335 Yonge Street and 17 Gould Street, Toronto; and

(9)agree to such other ancillary terms and conditions deemed necessary by the City Solicitor to protect the City's interests.

(B)Encroachments:

The redevelopment of Parcel A requires encroachments to be constructed over portions of the public highways to be closed. It is recommended that Metropolis be permitted to construct and maintain certain approved encroachments upon the northerly portion of O'Keefe Lane shown as Part 1 on the attached Plan SYE2852 and portions of Victoria and Gould Streets shown in heavy outline on the attached Plan SYE2892, on the following terms and conditions:

Metropolis shall:

(1)pay all out-of-pocket expense that will be incurred by the City as a result of the closing, estimated to be $3,500.00 and agree that any such money expended will be refunded in the event that the transaction is not completed through no fault of Metropolis;

(2)acknowledge that Bell Canada, Toronto Hydro and Rogers Cable have utilities within the lands along Victoria and Gould Streets and that the City will be granting each of these parties the appropriate easements easement for continued use and maintenance of their respective utilities;

(3)acknowledge that the City has an existing sewer within the lands comprising Part 1 Plan SYE2852, the northerly portion of O'Keefe Lane which the City will continue to use and maintain;

(4)maintain the encroachments in good and proper repair and a condition satisfactory to the Commissioner of Corporate Services and repair any damage caused to the City's lands by the construction or maintenance of the encroachments;

(5)maintain the lands, Part 1 on Plan SYE2852, comprising the northerly portion of O'Keefe Lane, over which the encroaching building will overhang, save and except for the lands encumbered by the building support columns, in a state of good repair clear of ice and snow and other encumbrances and ensure that such lands are open and accessible to the City and owners of the properties municipally known in the year 1998 as 329, 331, and 335 Yonge Street and 17 Gould Street at all times after completion of construction of the encroachments;

(6)provide and maintain pedestrian walkway facilities within the lands along Victoria and Gould Streets over which the encroaching building will overhang, save and except lands encumbered by the building support columns, at an elevation compatible with the adjacent public sidewalk and paved with materials suitable for pedestrian use, to the satisfaction of the Commissioner of Works and Emergency Services;

(7)maintain the pedestrian walkway facilities within the lands along Victoria and Gould Streets in a state of good repair, clear of ice and snow and other encumbrances and ensure the walkway is open and accessible to the public at all times after completion of construction of the project;

(8)agree that any encroachments erected over the City's lands, except building support columns, and removable canopies shall maintain a minimum 4.0 metre high vertical clearance for access, operation, use, inspection, repair, maintenance, reconstruction and alteration of municipal services and other utilities;

(9)obtain City Council approval for removal of 14 city-owned trees abutting the project, in accordance with the City's Tree By-law (Chapter 331 City of Toronto Municipal Code) prior to constructing the encroachments as per site plan approval dated September 1, 1998;

(10)pay compensation for the encroachments upon and over the City's lands at the amount previously set by City Council;

(11)in the event that the City at any time enacts a by-law levying an annual tax upon encroachments over City lands, pay all taxes, rates, duties and assessments, if any, applicable to the lands;

(12)indemnify the City against all claims, damages, etc. which may be brought against or made upon the City as a result of the operation and maintenance of the encroachments or the exercise by Metropolis of the rights granted to it and maintain a comprehensive liability insurance policy in an amount to be determined by the Chief Financial Officer and Treasurer with the City named as an additional insured. The insurance policies shall be approved by the Chief Financial Officer & Treasurer;

(13)agree that the term of the encroachment agreement will be the lesser of 99 years, plus 20 five year renewals or the life of the structure to be constructed by Metropolis provided that the structure shall be deemed to include any replacement structure that is constructed as a result of damage from fire, explosives or other similar causes and provided such replacement structure is substantially the same as the original structure and is utilized for similar purposes;

(14)agree the agreement is to have an automatic termination clause, at any time during the period of the agreement, should the structure to be constructed on the City's lands be removed;

(15)agree that the encroachment agreement will contain a prohibition on assignment unless such assignment is to be done in conjunction with Metropolis's rights under the master agreement entered into between the City, Penex Metropolis Ltd. and PenEquity Management Corporation as amended July 10, 1998;

(16)agree that it would not be entitled to compensation for any building erected on or any improvement to the City's lands should the proposed agreement be proceeded with and eventually terminated arising from the termination of the City/PenEquity/Ryerson agreements entered into by the parties respecting development of this Parcel A, and if so terminated, Metropolis would remove any building or improvement at its own expense;

(17)agree to such other ancillary terms and conditions deemed necessary by the City Solicitor to protect the City's interests.

(C)Rights-of-ways and Easements:

The closing of O'Keefe Lane and portions of Victoria and Gould Streets would affect current access rights enjoyed by properties owners. In order to provide the owners along Yonge Street south of Gould Street with continued access to the rear of their properties, it would be necessary to grant rights-of-ways over a portion of Gould Street to be closed, the northerly portion of O'Keefe Lane shown as Parts 1 and 2 on Plan SYE2852 and a turn around area on Parcel A lands shown as Part4 on Plan SYE2852. It will be necessary to grant a right-of-way to Metropolis over those lands shown as Part 1 on Plan SYE2852 for the purpose of servicing the Parcel A development. Other property owners directly affected by the closings would also be granted the necessary rights-of-ways for access purposes.

Utilities currently located in the public highways to be closed would either have to be relocated or easements would have to be provided to protect them. Bell Canada, Toronto Hydro, Rogers Cable and any other utility company currently having utilities in the portions of Victoria and Gould Streets to be closed are to be granted easements to protect their respective interests.

The City must comply with the procedures governing sale of real property pursuant to Section 193 of the Municipal Act relating to the sale of property, before selling real property, Council must declare the property surplus by by-law or resolution passed at a meeting open to the public; give notice to the public of the proposed sale; and obtain at least one appraisal of the market value of the property, unless exempted by regulation passed under the legislation. Where lands form part of a public lane or highway, it must first be stopped up and closed before it could be disposed of by the City.

Ontario Regulation 815/94, which sets out the classes of property that a municipality can sell without obtaining an appraisal, includes a class of land that are highways, roads and road allowances. Accordingly, no appraisal is required for the conveyances set out in this report.

Conclusion:

Once City Council has approved the technical requirements to stop up and close these public highways or portions thereof, it is appropriate to declare the southerly portion of O'Keefe Lane surplus to municipal requirements. Once the lands have been declared surplus and the City has completed its assembly of Parcel A lands within the Yonge Dundas Redevelopment Project, the City would be in a position to convey the southerly closed portion of O'Keefe Lane to Metropolis and enter into encroachment agreements over the north portion of O'Keefe Lane and portions of the closed Victoria and Gould Streets with Metropolis for the redevelopment of Parcel A. The timing of the conveyancing would coincide with the closing of Parcel A.

The City would have to grant rights-of-way to the owners of properties affected by the closing in order to provide them with continued access to their properties. Easements would be granted to utility companies in order to protect their existing utilities within the portions of O'Keefe Lane, Victoria and Gould Streets to be closed.

Contact Name:

Doug Wong, Telephone: 392-1858, Fax: 392-1880, dwong@city.toronto.on.ca.

8

Renewal of Lease - Welfare Office "A"

1450 O'Connor Driver (Ward 1 - East York)

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Corporate Services Committee recommends the adoption of the following report (September 22, 1998) from the Commissioner of Corporate Services:

Purpose:

To renew the lease with Surrey Plaza Limited at 1450 O'Connor Drive as per the attached location and site maps.

Funding Sources, Financial Implications and Impact Statement:

Funds to cover the expenditures identified in this report are part of the 1998 Social Services Operating Budget estimates. The Commissioner of Finance, in accordance with Provincial regulations, has certified that financing for the expenditure in the amount of $1,350,000.00 is within the Updated Financial Debt and Obligation Limit.

As a result of the renewal, the estimated reduction in annual basic net rent payable is approximately $59,876.25 or a total of $119,752.50 over the two years of the renewal.

Recommendations:

It is recommended that:

(1)the City of Toronto enter into a two year lease renewal with Surrey Plaza Limited on the terms and conditions outlined in this report and in a form acceptable to the City Solicitor;

(2)financing in the amount of $1,350,000.00 be approved; and

(3)the appropriate City of Toronto officials be authorized and directed to take the necessary action to give effect thereto.

Council Reference/Background/History:

By the adoption of Clause No. 3 of Report No. 10 of The Parks, Recreation and Property Committee on August 11 and 12, 1993, the former Metropolitan Council authorized a five-year lease expiring November 31, 1998 with Surrey Plaza Limited for a one-storey, 34,215 square foot building, at an annual net rental rate of $13.75 per square foot net, plus a proportionate share of taxes and operating costs.

Comments and/or Discussion and/or Justification:

The original lease had a renewal clause for a further two years and in a letter dated November 19, 1997, Vincent Scott, Director, Operations Support, requested that the lease be renewed.

A Space Rationalization Team dealing with the various buildings brought into amalgamation was asked if there was any space available in these facilities that can accommodate various City of Toronto Departments that are currently occupying leased premises as tenants. As a result, a canvass has been conducted based on the criteria and catchment area established by the Community and Neighbourhood Services Department for the subject requirement. The survey revealed no suitable City-owned space to accommodate this operation at this time.

Consequently, negotiations were commenced with Mr. Mario Cinelli of Surrey Plaza Limited and an agreement was reached on the following basis. The two-year renewal period will have the minimum rent set at $12.00 per square foot, net, which will result in savings of $59,876.25 per annum and $119,752.50 over the two year term. All other terms of the lease will remain the same as the existing lease.

Conclusion:

In my opinion, these terms and conditions are fair and reasonable and I have been advised that they are acceptable to Community and Neighbourhood Services Department. Another search for suitable City-owned space will be conducted prior to the expiry of the renewal term.

Contact Name:

Mr. Tony Pittiglio, Manager of Property Services; Telephone No. (416)-392-8155; Fax No.: (416)392-4828; E-mail Address: anthony_pittiglio@metrodesk.metrotor.on.ca

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(A copy of the maps attached to the foregoing report was forwarded to all Members of Council with the October 9, 1998, agenda of the Corporate Services Committee and a copy thereof is on file in the office of the City Clerk.)

9

Proposed License Agreement for Two Soccer Fields

Within Hydro Corridor Lands at the Southeast

Corner of Warden Avenue and McNicoll Avenue,

Scarborough (Ward 17 - Scarborough Agincourt)

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Corporate Services Committee recommends the adoption of the following report (September 21, 1998) from the Commissioner of Corporate Services:

Purpose:

To seek approval for a tentative license agreement with Ontario Hydro to use a portion of the Hydro corridor for two soccer fields.

Funding Source, Financial Implications and Impact Statement:

Funding in the amount of $80,000.00 for the improvement of the two new soccer fields is provided for in account number 67668 00000 92950, Soccer Field Grading - Warden Park. It is part of the approved 1998 Capital Work Program of the Economic Development, Culture and Tourism Department.

Recommendations:

It is recommended that:

(1)approval of proposed license agreement with Ontario Hydro permitting the City to use a portion of the Hydro Corridor Lands at the southeast corner of Warden Avenue and McNicoll Avenue as shown on Appendix A for recreational purposes, for a term of 20 years with renewal options, and for the nominal consideration of $2.00; and

(2)the appropriate City officials be authorized to execute the relevant documentation from Ontario Hydro subject to approval as to form by the City Solicitor.

Council Reference/Background/History:

There has been shortage of soccer fields in the former City of Scarborough. The shortage is particularly acute in the Warden Avenue/McNicoll Area. A potential site has been identified as suitable for the development of soccer facilities as shown on appendix A. The proposed site is within the Hydro Corridor located at the southeast corner of Warden Avenue and McNicoll Avenue.

Two public meetings were hosted by the Ward Councillors and Parks and Recreation staff. All parties attending the meetings are in agreement with the proposal.

Comments and/or Discussion and/or Justification:

Ontario Hydro have approved in principal the granting of a license to the City for the use of the proposed site for the development of two soccer fields. The site improvements will include grading and sodding only. The license, if approved by Council, will have a term of 20 years at a nominal license fee with a renewal option. The City shall be responsible for providing liability insurance satisfactory to Ontario Hydro and payment of the proportionate property tax attributable to the licensed area, if applicable.

The Scarborough Soccer Association strongly supports the additional soccer fields within the area to augment tournament facilities located at L'Amoureaux Park; about a city block southeast of the proposed Hydro Corridor site. The L'Amoureaux Park soccer facility is a major location for soccer tournaments in the former Scarborough.

Conclusion:

The development of two soccer fields at this location will relieve the shortage of soccer facilities in the area. The use of the land by license from Ontario Hydro reflects the most cost effective way to providing such facilities.

Contact Name:

R. Mayr, AACI, Director of Real Estate,

Telephone (416) 396-4930, Fax (416) 396-4241rmayr@city.scarborough.on.ca

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(A copy of Appendix "A" referred to in the foregoing report was forwarded to all Members of Council with the October 9, 1998, agenda of the Corporate Services Committee and a copy thereof is on file in the office of the City Clerk.)

10

Carney Road - Proposed Land Exchange

The Park Avenues of North York

(Ward 10 - North York Centre)

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Corporate Services Committee recommends the adoption of the following report (September 21, 1998) from the Commissioner of Corporate Services:

Purpose:

To obtain Council approval for a land exchange between the City and the Park Avenues of North York.

Financial Implications:

An exchange of vacant lands of equal value. No monetary consideration involved.

Recommendations:

It is recommended that:

(1)the City-owned land, being Part of Lot 11, Registered Plan 2056 designated as Part 4 on Appendix "C" be declared surplus;

(2)the City convey the land designated as Part 4 on Appendix "C" to the applicant in exchange for lands of equal size and value within Parts 2 and 3 on Appendix "C";

(3)the applicant be responsible for all costs incurred in the transaction;

(4)the City Solicitor be authorized to complete the transaction; and

(5)the appropriate City officials be authorized to take whatever action is necessary.

Background:

The City owns a vacant parcel of residential land on the east side of Carney Road and shown as Parts1 and 4 on Appendix "C". It has 20.72 metres frontage, the average depth is 53.05 metres and the area is approximately 1,060.63 square meters. The property was acquired in the 1930's and has been retained by the City to provide possible future access for development of rear lands within the block bounded by Finch Avenue West, Carney Road, Hendon Avenue and Altamont Road.

The rear lands within the subject block have recently been included in a land assembly. They now form part of a larger development site with frontage on Finch Avenue West. With the assembly of these lands the subject City property is no longer required to provide access.

North York Community Council at its meeting on June 24, 1998 received a final recommendation report - official plan and zoning amendment applications UDOZ-97-11 the Park Avenues of North York - 134 to 140 Finch Avenue West, 11 and 15 Carney Road and the rear of 16 to 18 Altamont Road - North York Centre, from the Acting Commissioner of Planning, North York Civic Centre.

The report deals with an application to amend the official plan and zoning By-law to permit a residential development comprised of 148 condominium stacked townhouse units and a 0.43 acre (0.267 ha) public park.

To achieve their objective of a 0.43 acres (0.267 ha) park, the Parks and Recreation Division wishes to incorporate the City's property designated as Part 1 on Appendix "C" with Parts 2 and 3 to be conveyed by the applicant to satisfy the parkland dedication requirement. Parts 2 and 3 exceed the statutory parkland dedication requirement by approximately 2.5 percent and to rectify the difference in land area the Parks and Recreation Division recommend that the City exchange land designated as Part 4 on Appendix "C" for those lands within Parts 2 and 3 which represent more than the required 5 percent parkland dedication.

Section 6.4 of the recommendation report reads in part as follows:

Public Park

"A 0.43 acre public park is also proposed as part of this development. The amount of land to be conveyed by the applicant to the city for parkland, based upon the net site exclusive of any lands to be conveyed to the City, exceeds the 5 percent statutory requirement by approximately 2.5 percent. In exchange for the additional land, the Parks and Recreation Department has recommended that the eastern portion of the municipal lands on Carney Road (Shown as Part 4 on Schedule "F") be conveyed to the applicant to be included in the development proposal. In exchange for the City owned lands, the applicant will convey lands that have frontage on Carney Road. The proposed land exchange will be reported upon to Council through the Corporate Services Committee.

All of the proposed parkland should be redesignated from Residential Density One to Local Open Space and rezoned from R4 to O1 (Open Space Zone) to appropriately reflect the change in use."

Real estate staff have now reviewed the lands proposed to be exchanged. Both sites are to be 291.92m², they are both zoned (R4) one family detached dwelling zone and are both designated RD1-Residential Density Zone according to the official plan. Property values are considered to be equal.

Conclusion:

If the land exchange is approved the Parks and Recreation Division would realize their objective for this area.

Contact Name:

Wayne O'Brien, telephone (416) 395-6747, fax (416) 395-6703

--------

(A copy of Appendices A, B and C referred to in this report was forwarded to all Members of Council with the October 9, 1998, agenda of the Corporate Services Committee and a copy thereof is also on file in the office of the City Clerk.)

11

Offer to Abutting Owners

Rajah Street (Closed) North of Baycrest Avenue

(Ward 9 - North York Centre South)

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Corporate Services Committee recommends the adoption of the following report (September 21, 1998) from the Commissioner of Corporate Services:

Purpose:

Rajah Street north of Baycrest Avenue was closed by the former North York in September of 1997. This report seeks authority to set the price for the property and offer it to the abutting owners.

Funding:

Proceeds from the sale to be credited to the Land Acquisition Fund, No. 007-430-0000-8340.

Recommendations:

It is recommended that:

(1)the City offer the east half of the closed Rajah Street road allowance north of Baycrest Avenue to the abutting owner to the east, for $35,000.00, subject to retention by the City of an approximately 2.5m wide easement to permit the existing storm and sanitary sewers to remain in their present locations;

(2)the City offer the west half of the closed Rajah Street road allowance north of Baycrest Avenue to the abutting owner to the west, for $35,000.00, subject to retention by the City of an approximately 2.5m wide easement to permit the existing storm and sanitary sewers to remain in their present locations;

(3)if neither of the abutting owners accepts the City's offer to purchase, that the closed Rajah Street road allowance be offered for sale on the Toronto Real Estate Board Multiple Listing Service through a local real estate broker;

(4)if one of the abutting owners declines the City's offer to sell, that the remaining portion of the road allowance be offered to the other abutting owner at the same price; and

(5)appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

Council Reference/Background/History:

Rajah Street is a local residential road which extends north-south in the Highway 401/Bathurst Street area. While the travelled portion of the road ends at Baycrest Avenue, the unimproved road allowance continues north a distance of 38.1m (125 feet) north of Baycrest, terminating at a property owned by Baycrest Hospital.

In 1997, North York City Council declared the road allowance to be surplus to the needs of the City, and authorized the closing and sale of the road allowance. The necessary by-law was enacted in September of 1997.

The road allowance is level and cleared. A walkway extends from Baycrest Avenue to the hospital parking lot close to the western limit of the property. As this walkway serves only private property, North York Council approved the removal of the walkway.

The zoning of the former road allowance is R5 - One Family Detached dwelling Fifth Density. This would permit construction of one single-family residence.

Storm and sanitary sewers extend along approximately the centreline of the former road allowance. If the road allowance is sold, a five metre wide easement centred on the sewers must be retained. In their current location, these sewers would prohibit the construction of a house on the property. Engineering staff have estimated the cost of their relocation to the edge of the property to be $100,000.00.

Comments and/or Discussion and/or Justification:

The market value of the former road allowance was estimated by an independent appraiser to be $170,000.00. However, the relocation costs of the storm and sanitary sewers were not available when the appraisal was done, and it therefore made no adjustment for the sewers. The estimated relocation costs of $100,000.00 should be deducted from the appraised value in order to estimate the market value of the property.

The Municipal Act requires that when municipalities disposing of closed road allowances, Council must set a price for the property and offer it to the abutting owner or owners in appropriate halves. Should the abutting owners not accept the City's offer, it may then be sold to no one else for less without being re-offered to the abutting owner. It is recommended that the former road allowance be offered to the abutting owners at the appraised value of $35,000.00 for each half.

Conclusion:

The sale of this closed road allowance will generate an estimated $70,000.00 in revenue for the City as well as eliminate the ongoing maintenance of the property.

Contact Name:

R. Mayr, AACI, Director of Real Estate,

Telephone (416) 396-4930, Fax (416) 396-4241 Fax rmayr@city.scarborough.on.ca.

12

Proposed Closing of Willowlea Drive

East of Scarboro Avenue

(Ward 16 - Scarborough Highland Creek)

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Corporate Services Committee recommends the adoption of the following report (September 21, 1998) from the Commissioner of Corporate Services:

Purpose:

To recommend the closing of an unimproved portion of Willowlea Drive east of Scarboro Avenue.

Funding Sources, Financial Implications and Impact Statement:

Not applicable.

Recommendations:

It is recommended that:

(1)the portion of Willowlea Drive east of Scarboro Avenue, as shown on plan 2098 be closed; and

(2)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

Council Reference/Background/History:

Willowlea Drive extends east from Morrish Road, parallel to Highway 401. While the travelled portion ends at Scarboro Avenue, the unimproved road allowance continues 123.75m farther east.

The Centennial Creek flows from north to south across the unimproved road allowance. In 1997 the City of Scarborough acquired the properties both north and south of the unimproved road allowance, as part of the Centennial Creek re-naturalization program. Work to re-naturalize the watercourse and create an "eco-park" began in August of 1998.

Comments and/or Discussion and/or Justification:

The status of the property as a public highway is incompatible with the proposed use. Closing the road and retaining it in City ownership would permit its inclusion in the eco-park which is part of the Centennial Creek regeneration project being undertaken by Works and Emergency Services Division.

Various City Departments and outside agencies were asked to comment on the proposed closing of the road, and no objections were raised. The Toronto Hydro-Electric Commission did indicate that an easement may be required in the future to permit construction of a water system should development proceed to the west of the eco-park. If it becomes necessary, such an easement would be underground and would not interfere with the development of the eco-park.

Conclusions:

Closing the road allowance will assist in the development and maintenance of the eco-park and is therefore recommended.

Contact Name:

R. Mayr, AACI, Director of Real Estate, Telephone (416) 396-4930,

Fax (416) 396-4241rmayr@city.scarborough.on.ca

13

"Third Nation American Conference and

Exhibition for Clean Air Technologies"

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Corporate Services Committee recommends that the request from Councillor Joan King, Seneca Heights, respecting attendance at the Third North American Conference and Exhibition for Clean Air Technologies, held in Mexico City on September 22 - 25, 1998, be approved.

The Corporate Services Committee submits the following communication (September 24, 1998) from the City Clerk:

I am forwarding for your consideration a request from Councillor Joan King (copy attached) to attend the upcoming meeting of the "Third North American Conference and Exhibition for Clean Air Technologies", in Mexico City, September 22, 1998 - September 25, 1998. The conference expenses will be approximately $2,000.00.

There are sufficient funds in the Council General Business Travel accounts to provide for this expenditure.

(Communication dated September 16, 1998,

from Councillor Joan King, Seneca Heights addressed to the City Clerk.)

I was approached by Environment Canada to participate in a plenary session at the Third North American Conference and Exhibition for Clean Air Technologies in replacement for Mayor DonBell of North Vancouver. A copy of the invitation and the request to participate is attached for your information.

The conference will be held from Tuesday, September 22, 1998, to Friday, September 25, 1998, in Mexico City. The session that I will be presenting is, "History, Present Situation and Perspectives of Air Pollution Programs: The City of Toronto".

As I will be representing the City of Toronto and Canada, I feel that the costs associated with this conference should be paid from the global Council Travel Budget. I anticipate my costs to be approximately $2,000.00.

Thank you for your consideration.

The Corporate Services Committee reports, for the information of Council, having also had before it a communication (October1, 1998) from Mr. Raymond Klicius, Canada's Technical Program Co-Chair, Clean Air 1998, addressed to Councillor Joan King, Ward 12, Seneca Heights, thanking her on behalf of the Clear Air 1998 Organizing Committee and Environment Canada, for agreeing on short notice to fill the gap as Canada's key speaker for the Plenary Opening Session of the Third Nation American Conference and Exhibition for Clean Air Technologies held in Mexico on September 22 - September 25, 1998.

(A copy of the letter attached to the communication from Councillor Joan King was forwarded to all Members of Council with the October 9, 1998, agenda of the Corporate Services Committee and a copy thereof is on file in the office of the City Clerk.)

14

Record Retention By-law

Toronto Transit Commission

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Corporate Services Committee recommends that Council approve the request from the Toronto Transit Commission embodied in the following communication (September 4, 1998) from the General Secretary, Toronto Transit Commission, to amend Metropolitan Toronto By-law No.2696 to delete reference to Commission records and to enact the draft by-law appended to this Clause for the purpose of establishing a separate and updated schedule of retention periods for records of the Toronto Transit Commission:

At its meeting on Wednesday, September 2, 1998, the Commission considered the attached report entitled, "Record Retention By-law."

The Commission approved the Recommendation contained in the above report, as listed below:

"It is recommended that the Commission:

(1)approve the attached draft by-law showing the retention periods for the Commission's records which will replace that portion of Metropolitan Toronto By-law 2696 relating to records of the Toronto Transit Commission; and

(2)request City of Toronto Council to amend Metropolitan Toronto By-law 2696 to delete reference to Commission records and to enact this draft by-law for the purpose of establishing a separate and updated schedule of retention periods for records of the Toronto Transit Commission."

The foregoing is forwarded to City of Toronto Council for the necessary action, as detailed in Recommendation No. (2) of the report.

(Toronto Transit Commission Report No. 18,

entitled "Record Retention By-law")

Recommendation:

It is recommended that the Commission:

(1)approve the attached draft by-law showing the retention periods for the Commission's records which will replace that portion of Metropolitan Toronto By-law 2696 relating to records of the Toronto Transit Commission; and

(2)request City of Toronto Council to amend Metropolitan Toronto By-law 2696 to delete reference to Commission records and to enact this draft by-law for the purpose of establishing a separate and updated schedule of retention periods for records of the Toronto Transit Commission.

Discussion:

The Toronto Transit Commission is a local board of the City of Toronto. Under Section 116(1) of the Municipal Act, the Commission, as a local Board, cannot destroy any of its records or documents except:

(1)with the approval of the Ministry of Municipal Affairs; or

(2)in accordance with a by-law passed by the municipality and approved by the auditor of the municipality establishing retention periods for such records and documents.

In this regard, the former Municipality of Metropolitan Toronto enacted By-law No. 2696, establishing a schedule of retention periods for records of local boards, and enacted By-law No.73-89, amending By-law No. 2696, to provide a schedule of retention periods for records of the Toronto Transit Commission. In recognizing the formation of the new City of Toronto on January1, 1998, it is now proposed that City Council amend the aforementioned Metro by-law by deleting the section relating to the Toronto Transit Commission, and to enact an updated, stand-alone by-law for the purpose of governing the retention and destruction of Commission records.

As part of this update, staff have reformatted the by-law so that the records contained in Schedule"A" are presented in a functional rather than alphabetic format (to facilitate ease of use internally), incorporated previously unscheduled record series, revised retention periods to reflect current legislative or departmental business requirements, and included a provision for the retention of photographic copies as the original record in cases where the original paper record has been microfilmed.

The City Solicitor and City Auditor concur with the proposed by-law and retention periods contained therein.

________

August 13, 1998

1-64Attachment:Draft by-law and Schedule 'A'

Authority:

Intended for first presentation to Council:

Adopted by Council:

CITY OF TORONTO

Bill No.

DRAFT BY-LAW No. [ ]

To establish a schedule of retention periods for records of

TORONTO TRANSIT COMMISSION

WHEREAS subsection 116(1) of the Municipal Act provides that a local board, as defined in the Municipal Affairs Act, shall not destroy any of its records or documents except with the approval of the Ministry of Municipal Affairs or in accordance with a by-law passed by the municipality and approved by the auditor of the municipality establishing retention period for such records and documents; and

WHEREAS Toronto Transit Commission ("the Commission") is a local board of the City of Toronto, as defined in the Municipal Affairs Act; and

WHEREAS subsection 116(6) of the Municipal Act provides that a by-law passed by a municipality may provide that a photographic copy of a record shall be deemed to be the original thereof if the original record has been destroyed in accordance with such by-law; and

WHEREAS the former Municipality of Metropolitan Toronto enacted By-law No. 2696, establishing a schedule of retention periods for records of local boards, and enacted By-law No.73-89, amending By-law No. 2696, to provide a schedule of retention periods for records of the Commission; and

WHEREAS the Commission, by Minute No. 1747 adopted at its meeting of September 2, 1998, requested initiation of the process to amend By-law No. 2696 to delete that portion of Schedule "A" that relates to the Commission's records, to enact a separate, up-dated by-law governing the retention and destruction of Commission records, and to provide for retention of Commission records in microfilmed form; and

WHEREAS it is expedient that the City of Toronto enact a by-law respecting retention of the Commission's records, incorporating the requested provisions;

The Council of the City of Toronto HEREBY ENACTS as follows:

1.The Commission shall retain the receipts, vouchers, instruments, rolls, or other documents, records and papers classified in Column 1 and described under Column 2 of Schedule "A" to this By-law for the period set out in Column 3 opposite such description, and may thereafter destroy them.

2.The Commission's receipts, vouchers, instruments, rolls and all other documents, records and papers described in Schedule "A" may be destroyed within the scheduled retention period if they are copied and retained in microfilm form. Thereafter, such microfilm shall be retained for the balance of the scheduled retention period and shall be deemed to be the original record.

3.Schedule "A" to Municipality of Metropolitan Toronto By-law 2696 as amended, is hereby amended by repealing By-law 73-89.

4.This By-law shall come into force on the date of its enactment.

ENACTED AND PASSED this day of A.D. 1998

_________________________________________________________________

MayorCity Clerk

SCHEDULE "A"

15

Pay Equity for Women in

the Federal Public Service

(City Council on October 28, 29 and 30, 1998, deferred consideration of this Clause to the next regular meeting of City Council to be held on November 25, 1998.)

The Corporate Services Committee recommends the adoption of the Recommendation of the Committee on the Status of Women, embodied in the following communication (September25, 1998) from the Committee Administrator, Committee on the Status of Women:

Recommendation:

It is recommended that City Council endorse the position of the Committee on the Status of Women as outlined in the attached communication to the Prime Minister of Canada.

Comments:

At its meeting on September 17, 1998, the Committee on the Status of Women reaffirmed its decision to write to the Prime Minister of Canada urging that the government not appeal the decision of the human rights tribunal regarding pay equity for women in the federal public service. A copy of the letter to the Prime Minister of Canada is attached.

The Committee also decided to ask City Council to endorse its action.

(Communication dated August 27, 1998 addressed to The

Right Honourable Jean Chretien, Prime Minister of Canada

from the Chair, Committee on the Status of Women.)

I am writing on behalf of the members of the Committee on the Status of Women for the City of Toronto to urge that you do not appeal the decision of the human rights tribunal regarding pay equity for women in the federal public service.

The City's Committee on the Status of Women originated from the recommendation of the Report of the Royal Commission on the Status of Women that municipalities establish advisory bodies on the status of women. In 1973, former Mayor Crombie established a Task Force on Women's Issues.

One of the first activities of that Task Force was a review of the employment conditions of women in the civic work force. The Task Force survey identified a wage gap of 21.5% between the men and women workers of our City. The City responded by establishing a rigorous job evaluation program which is based on the principle of equal pay for work on equal value through which the job content of any job could be evaluated without regard to the gender or personal characteristic of the person holding the job.

In the City's 1986 brief to the Province of Ontario, Mayor Eggleton noted that between 1973 and 1986, that wage gap was successfully reduced to less than 4 percent between men and women workers. The set up cost between 1977 and 1979 was one percent (1%) of payroll. Between 1980 and 1984, during maintenance, the cost was less than one quarter of a percent of payroll. After that the estimated ongoing cost was less than one tenth of one percent of payroll.

Clearly, there are strategies for paying women what they have earned. We are requesting that you do not appeal the decision of the tribunal and that you commit to establishing a percent of federal payroll to recover the estimated $4b which your employees deserve.

The Corporate Services Committee reports, for the information of Council, having also had before it a communication (August 19, 1998) from the Acting President, CUPE Local 79, addressed to the Prime Minister of Canada, advising the Federal Government that Local 79 is dismayed by the Government's apparent interest in appealing the Canadian Human Rights Tribunal's decision to the Federal Court in an attempt to lower the amount awarded to current and former federal government employees; and urging the Federal Government to accept the decision of the Canadian Human Rights Tribunal to live up to its principled commitment to pay women and men equally.

16

Action Taken by the Committee on the Status

of Women Respecting the Jane Doe Case

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Corporate Services Committee submits, for the information of Council, the following communication (September 25, 1998) from the Committee Administrator, Committee on the Status of Women:

At its meeting on September 17, 1998 the Committee on the Status of Women had before it, for information, the decisions made by City Council on July 8, 9 and 10, 1998 regarding the Jane Doe Case.

Councillor McConnell, Chair of the Committee, gave an overview of the consolation meeting with women's organizations held on September 3, 1998 to follow-up on Council's decisions with respect to the Jane Doe Case. The Committee also had before it for consideration the suggestions made by the participants at that consultation meeting.

The Committee discussed the importance of ensuring follow up and implementation of recommendations arising from the audit. There was also discussion of the importance of consulting with experts in the area of violence against women as the audit progresses. The importance of the report being written in clear language was emphasized.

The Committee decided to undertake immediately the following three tasks:

(1)to proceed with setting up the membership of the Reference Group for the Audit;

(2)to ask groups with work in the area of violence against women to recommend consultants to the City Auditor for consideration;

(3)to develop a proposal to the Police Services Board with respect to the implementation of recommendations arising from the community based advisory committee, regarding gender equality, sexual assault, family violence issues, etc.

The Committee took the following action:

(1)Endorsed the suggestions made by the participants at the consultation meeting held on September 3, 1998.

(2)Recommended that a community representative and Councillor Pam McConnell, Chair of the Committee on the Status of Women, Co-chair the Reference Group for the Audit.

(3)Requested Keiran Chalmers to represent the Committee on the Status of Women on the Reference Group for the Audit, and Audrey Swail be the alternate member.

(4)Requested Councillor Pam McConnell, Chair of the Committee on the Status of Women, to proceed with setting up the membership of the Reference Group for the Audit.

(5)Requested that this action be forwarded for information to City Council, the Police Services Board, and the City Auditor.

Recommendations adopted by the Committee on the Status of Women from Consultation held with Women's Organizations on September 3, 1998:

(1)That the following suggestions be forwarded to the Committee on the Status of Women for its meeting on September 17, 1998 and that they be circulated prior to the meeting.

(2)That a follow up meeting be held in one month's time with the women's organizations invited to attend the consultation on September 3, 1998.

(3)That Councillor Pam McConnell, Chair, Committee on the Status of Women, be requested to follow up on these suggestions.

(4)That the Committee on the Status of Women act as facilitator for the establishment of the Reference Group. It is understood that, for the purpose of the audit, the Reference Group is advisory to the Auditor:

(a)that the proposed audit be undertaken from the framework of gender equity which recognizes the diversity of women's backgrounds;

(b)that the definition of gender equity be complete and include the diverse backgrounds of women, and especially recognize that women have multiple dimensions to their lives;

(c)that the proposed audit process include hearing from victims/survivors;

(d)that there be a relationship between the Reference Group for the audit and the membership of the proposed community advisory committee on gender equality, sexual assault, family violence issues, etc.;

(e)that the team include professionals who have a working background in sexual assault/violence against women/policing/community safety; and, if this expertise is not available among audit staff, that external paid professional assistance be obtained;

(f)that honoraria be provided to organizations/persons who are on the Reference Group and on the proposed community advisory committee to recognize the service and expertise provided to the City of Toronto, and the need to backfill staff absences at agencies in order not to reduce services;

(g)that the Reference Group process be open to all wishing to attend meetings, which will include regular meetings during the audit process.

(5)that the Committee on the Status of Women establish a subcommittee on policing.

(6)that the Committee on the Status of Women provide advice to the Police Services Board and City Council on the structure and mandate of the proposed community advisory committee on gender equality, sexual assault, family violence issues, etc.

17

Other Items Considered by the Committee

(City Council on October 28, 29 and 30, 1998, received this Clause, for information, subject to deferring consideration of Items (a), (i) and (l), entitled "Sale of 'Property Houses' (Multiple Wards - Former City of Toronto)", "Court Application by COTAPSAI to Quash the Decision of Council Respecting the Agreement with COTAPSAI" and "Union Station Negotiations", respectively, embodied in this Clause, to the next regular meeting of City Council to be held on November25, 1998.)

(a)Sale of "Property Houses"

(Multiple Wards - Former City of Toronto).

The Corporate Services Committee reports having deferred consideration of the following reports and communications until its meeting scheduled to be held on November 9, 1998:

(i)(June 11, 1998) from the Commissioner of Corporate Services, seeking City Council authority to declare the "property houses" in the former City of Toronto on attached Appendix I (save and except for those five properties currently leased to community based housing providers and also identified on attached Appendix I) as surplus to the City's requirements and authorize the sale of these properties on the open market; advising that the issue of allocation of funds will be addressed in a separate joint report from the Commissioner of Corporate Services and the Commissioner of Community Services recommending policies on the use of property assets to meet social objectives; that the total of the current value assessment for the 55 property houses recommended to be declared surplus in this report is $10,955,845.00; that pending sale of the properties, a loss in rental revenue will be incurred in the amount of approximately $10,000 per month as at July 1, 1998; and recommending that:

(1)subject to the Board of Cityhome passing a resolution to do so, the existing leases between Cityhome and the Corporation of the City of Toronto, for the property houses be terminated in the manner described in this report;

(2)City Council, by By-Law, declare that, upon the leases having been terminated, the 55 houses owned by the City of Toronto, as set out on the attached Appendix I are surplus;

(3)notice to the public of the proposed disposition of the lands declared surplus be given;

(4)prior to offering the properties for sale on the open market, the first right to purchase be given to the previous owners and/or current tenants, on the terms set out in the body of this report;

(5)the Commissioner, Corporate Services, be authorized to market those properties which the previous owners and/or tenants do not wish to purchase through a real estate broker for a listing price to be determined in consultation with the listing broker;

(6)the funds from the sale of the houses subject to the 25 year lease be deposited into an account to be used to satisfy the mortgage at maturity;

(7)the City Surveyor, in consultation with the Director, Development and Support, Parks and Recreation, be directed to prepare a survey of the north portion of 144 Balsam Avenue and that this portion of the property be retained by the City, in fee simple or by way of an easement, and placed under the jurisdiction of the Parks and Recreation Division for parks purposes;

(8)City Council endorse the tenant relocation plan as outlined in this report;

(9)the five properties currently being leased to community based housing providers, as identified within this report on Appendix I, be retained by the City to allow the current use of these properties to continue and the Commissioners of Corporate Services and Community and Neighbourhood Services determine the appropriate leasing arrangement for these five properties and report back thereon to the Corporate Services Committee;

(10)the Commissioner of Community and Neighbourhood Services advise social housing providers and the non-profit housing sector of the City's intention to dispose of the 55 properties set out in Appendix I and to report back if any of these groups are interested in acquiring any of these properties at market rates;

(11)the Commissioner of Community and Neighbourhood Services, review any particular needy or hardship situations and report, in consultation with the Commissioner of Corporate Services, on these situations;

(12)the Commissioner of Community and Neighbourhood Services and the Commissioner of Corporate Services submit a joint report recommending policies governing the use of property assets to meet social objectives; and

(13)the appropriate Civic Officials be authorized to take the necessary action to give effect to the foregoing.

(ii)(May 11, 1998) from the Commissioner of Corporate Services, seeking City Council authority to declare the "property houses" in the former City of Toronto on attached Appendix I (save and except for those four properties currently leased to community based housing providers and also identified on attached Appendix I) as surplus to the City's requirements, and authorize the sale of these properties on the open market; advising that the total of the current value assessment for the 56 property houses recommended to be declared surplus in this report is $11,134,845.00; and submitting recommendations in regard thereto.

(iii)(May 25, 1998) from the Corporate Secretary, Board of Directors of the City of Toronto, Non-Profit Housing Corporation (Cityhome) and the Board of Directors of the Metropolitan Toronto Housing Company Limited (MTHCL), advising that the Board of Directors of the City of Toronto Non-Profit Housing Corporation (Cityhome) and the Board of Directors of the Metropolitan Toronto Housing Company Limited (MTHCL) on May 25, 1998, during its consideration of a report (May 11, 1998) addressed to the Corporate Services Committee from the Commissioner of Corporate Services, headed "Sale of Property Houses", recommended to the Corporate Services Committee that it:

(1)defer consideration of the report (May 11, 1998) from the Commissioner of Corporate Services; and

(2)request the General Manager, Cityhome and the General Manager, MTHCL, to submit a joint report to the Corporate Services Committee, on alternative methods to retain these property houses for Social Housing purposes; and

that the Board of Directors also requested the General Managers to submit the aforementioned report to the Boards' Asset Management Committee for comment, prior to its submission to the Corporate Services Committee, if the Corporate Services Committee approves the foregoing Recommendations Nos. (1) and (2).

(iv)(June 18, 1998) from Ms. Peggy Birnberg, Executive Director, Houselink Community Homes, advising that as a housing provider in the City of Toronto, they are greatly disappointed to learn that the Corporate Services Committee will be considering a proposal to sell selected City-owned residential properties; and stating that it is not in the interest of the citizens of Toronto to have a municipal government that treats a precious few units of housing as a revenue generating commodity and that it is in everyones interest that the municipal government demonstrates a willingness to fight against the trend of simple, short-term, money saving solutions, and to work with groups and organizations struggling to make this city more humane.

(v)(September 18, 1998) from the Corporate Secretary, Board of Directors of the City of Toronto Non-Profit Housing Corporation (Cityhome) and the Board of Directors of the Metropolitan Toronto Housing Company Limited (MTHCL), advising that The Boards of Directors on September 14, 1998, recommended that the Corporate Services Committee recommend to Council the adoption of Recommendations Nos.(1) and (3) contained in the report (September 9, 1998) from the Acting Chief Operating Officer; and that The Boards of Directors also decided to advise the Corporate Services Committee that the Boards would appreciate the City's support of the request to have the ownership of these property houses transferred to the amalgamated Toronto Housing Company, and to allow staff to further explore the options for such housing stock in order to maximize its potential for social housing purposes, given:

(a)the extent of the current waiting lists for affordable family housing; and

(b)that City Council has previously advised the Minister of Municipal Affairs and Housing and the Chairs of the Boards of the Ontario Housing Corporation (OHC) and the Metropolitan Toronto Housing Authority (MTHA) of its opposition to the sale of the scattered houses owned by OHC in the City of Toronto.

(vi)(September 9, 1998) from Councillor Sandra Bussin, East Toronto - Ward 26, requesting that the Committee consider the following:

"that existing tenants receive the right to purchase his/her own specific unit within any of the subject properties that are of the following type: a duplex, triplex or fourplex",

So that a tenant who wishes to purchase will have the option to purchase a single unit only.

(vii) (August 21, 1998) from Ms. Kimberly L. Beckman, Davies, Howe Partners, advising that she has been retained by Ms. Sharron Sayliss, a resident of 1 Hubbard Boulevard for a number of years; that her client and a number of her neighbours are interested in purchasing the building located at 1 Hubbard Boulevard; and forwarding a proposal respecting the use of the buildings located in the area.

(viii)(September 25, 1998) from the Commissioner of Community and Neighbourhood Services, recommending that the Corporate Services Committee give serious consideration to the proposal of the Housing Company Board that would transfer ownership of the Property Houses to the Company for affordable housing purposes, prior to considering other options that would result in their sale to the tenants or others at market value.

(ix)(October 7, 1998) from Councillor Jack Layton, Don River, recommending that:

(1)all vacant units in the City's "Property Houses" portfolio be immediately rented to households in the emergency shelter system and/or families and individuals on the City's Housing Connections waiting list;

(2)the City retain the ownership of all houses in the portfolio and that the City Housing Company manage this stock in a manner that maximizes the number of affordable units available for low-income families;

or alternatively

(3)the City delay any decisions to sell units in the Property Houses portfolio for 12 months to facilitate the review of recommendations of the Mayor's Homelessness Action Task Force with regard to the use of municipal assets for the reduction of homelessness.

(b)Proposal from Homeplace Non-Profit Homes Inc.,

Requesting the City of Toronto to Donate

to Homeplace Vacant Residential Properties.

The Corporate Services Committee reports having endorsed the Recommendations embodied in the following joint report (October 5, 1998) from the Commissioners of Corporate Services and Community and Neighbourhood Services:

(i)(October 5, 1998) from the Commissioners of Corporate Services and Community and Neighbourhood Services, commenting on the proposal by Homeplace Non-Profit Homes that vacant residential properties earmarked for market value sale be donated to this group to provide affordable housing; advising that there are no financial implications in adopting this report; and recommending that:

(1)the proposal from Homeplace Non-Profit Homes be referred to the Commissioners of Community and Neighbourhood Services and Corporate Services who be requested to report through the Property Management Committee on a proposed policy for providing City-owned surplus property to community agencies for affordable housing purposes; and

(2)the proposal from Homeplace Non-Profit Homes be referred to the Council Strategy Committee for People Without Homes for information.

(ii)(September 18, 1998) from Mr. Mike Burns, Chairman, Homeplace Non-Profit Homes Inc., advising that Homeplace Non-profit Homes is a registered charity; that their mission is to provide low cost housing to financially disadvantaged and homeless persons; that they are a community response to a growing affordable housing and homeless problem in Toronto; attaching a proposal to the City of Toronto requesting donation to Homeplace of vacant residential properties that re presently earmarked for market value sale through the City of Toronto, Real Estate Division, which are located in the Parkdale area; and requesting an opportunity to appear before the Corporate Services Committee respecting the foregoing.

(iii)(September 18, 1998) from Mr. Mike Burns, Chairman, Homeplace Non-Profit Homes Inc., amongst other things, attaching letters of support from Mr. Tony Ruprecht, MPP (enclosed in individual envelopes for each member of the Corporate Services Committee) and from Mr.John Trainer, Manager of the Queen Street Mental Health Centre, Community Support and Research Unit.

(c)Proposed Installation of a Pole, Antenna and Monitoring Equipment

at the North East Corner of Bayview Avenue and Post Road

(Ward 9 - North York Centre South).

The Corporate Services Committee reports having received the following report:

(September 23, 1998) from the Commissioner of Corporate Services, providing information on consultation with local councillors and a community meeting respecting the subject matter; advising that a public information meeting was held on Monday September 14, 1998, that in attendance was Councillor Joanne Flint, Carolyn Baxter, Councillor Berger's Executive Assistant, representatives from the two local ratepayer's groups, the zoning official from Cantel, and Glen Hamilton of the Facilities and Real Estate Division; that a broad range of issues were discussed including the intrusion of this installation on the aesthetics of the neighbourhood, the restrictive zoning covenants that do not allow antennae and dishes in the area which do not apply as the location is within the road allowance and the benefits to the business community who lived in the immediate area of having better reception for their cell phones; that Cantel advised that their engineer preferred this site for technical reasons and had not looked at alternative sites in the area; that as there was strong opposition to the Post Road and Bayview location from the neighbourhood representatives, it was agreed amongst all present, that Cantel should investigate other locations and present a landscaping plan that could mitigate the visual impact of the installation of the antennae and monitoring box; that when Cantel has completed this study and if the Company still wants to use municipal land in this community another public information meeting will be held and Committee will be provided with another report, if necessary; and recommending that this report be received as information.

(d)Feasibility of Exemptions from Fees for

False Fire Alarms for City Departments,

Agencies, Boards and Commissions.

The Corporate Services Committee reports having endorsed the Recommendation embodied in the following report:

(i)(September 24, 1998) from the Commissioner of Corporate Services Department, respecting the incidences of false alarms for City-owned buildings; and recommending that the Commissioner of Corporate Services bring forth a report before year end reporting on the incidences of false alarms in city-owned buildings and recommend the appropriate actions to be taken to reduce the number of calls to City-owned buildings.

(ii)(July 14, 1998) from the City Clerk, enclosing for information and any attention deemed necessary, Clause No. 4 contained in Report No. 6 of The Emergency and Protective Services Committee, headed "Feasibility of Exemptions from Fees for False Fire Alarms for City Departments, Agencies, Boards and Commissions", which was adopted, without amendment, by the Council of the City of Toronto at its meeting on July 8, 9 and 10, 1998, wherein it is recommended by the Emergency and Protective Services Committee that:

"(2)the Corporate Services Committee also become involved in this process and work with the Fire Chief and the Commissioner of Corporate Services to reduce the number of calls to City-owned buildings."

(e)Corporate Leasing Requirements and Strategy.

The Corporate Services Committee reports having concurred with the Recommendations embodied in the following report:

(September 11, 1998) from the Commissioner of Corporate Services, providing an update on leasing requirements; and strategy and recommending that:

(1)the Commissioner of Corporate Services be requested to include in the report to be submitted by the end of November on office space rationalization, the detailed leasing strategy to implement the plan;

(2)the Commissioner of Corporate Services be requested to report, in consultation with the Commissioners responsible for locally delivered programs, on the future needs for leased space and opportunities for reduction of such needs and relocation to City owned space; and

(3)this report be referred to the Budget Committee for information.

(f)Signboards Presently Located on Former

Metropolitan Toronto Properties

(Wards: 1-East York; 13-Scarborough Bluffs;

15-Scarborough City Centre; and 25-Don River).

The Corporate Services Committee reports having deferred consideration of the following report until its meeting scheduled to be held on November 9, 1998:

(i)(September 24, 1998) from the Commissioner of Corporate Services, recommending that:

(1)Committee and Council provide direction on whether the existing signboard agreements for locations No. 1, 2 and 5 should be terminated and the signboards removed, or if these three existing signboards should remain;

(2)the existing signboard agreements for locations No. 3, 4 and 7 be terminated upon giving 90 days notice to the lessee and the signboards be removed;

(3)the existing signboard agreement at location No. 6 as identified in Appendix"A" be maintained and a rent review process be initiated with Mediacom in order to optimize the rent generated;

(4)a tender be issued for signboard location No. 8. and upon the award of the tender, the existing agreement is to be terminated and a new lease agreement is to be entered into with the successful tenderer; and

(5)the appropriate officials take whatever action is deemed necessary to give effect to this report.

(ii)(October 8, 1998) from Mr. Blair Murdoch, Vice President, Real Estate, Mediacom, advising that they have not had the opportunity to prepare the necessary materials and meet with the ward councillors; that Mediacom would like to formally request a deferral of this item in order to discuss both the financial and physical aspects of each signboard location with the affected Ward Councillors; and that they believe that if not all locations, appropriate adjustments can be made that will make the financial terms and the aesthetic aspects more appealing.

(iii)(October 9, 1998) from Councillor Lorenzo Berardinetti, Chair, Scarborough Community Council, requesting the Corporate Services Committee to defer consideration of the report (September 24, 1998) from the Commissioner of Corporate Services, specifically as it relates to Location No. 3.

(g)Status Report on Disposal of Surplus Real Estate.

The Corporate Services Committee reports having received the following report, noting the revision to Appendix A which relates to the allocation of reserve funds:

(September 28, 1998) from the Commissioner of Corporate Services, providing the Corporate Services Committee with an update on sale proceeds; advising that the Real Estate Division have closed 41 transactions having a gross sale value of $19.8 million and a further $10.7 million of gross sales in progress for a total of $30.5 million; that a summary of the allocated and unallocated sale proceeds are set out on a net basis in the chart embodied in the report; attaching a list of Sold Properties (Appendix A) and a list of Sales in Progress (Appendix B); and recommending that this report be received for information.

(h)Status Report on the Council Legislative Process Review.

The Corporate Services Committee reports having endorsed the Recommendation embodied in the following report, viz:

"It is recommended that the Corporate Services Committee receive this report for information and forward a copy to the October16, 1998 meeting of the Special Committee to Review the Final Report on the Toronto Transition Team for its information and consideration in conjunction with the CAO's report on governance structure":

(September 30, 1998) from the City Clerk, providing an update on the City Clerk's legislative process review which responds to a number of issues raised by Council Members, staff and the public; advising that this report is submitted to the Corporate Services Committee for information, and to the Special Committee to Review the Final Report on the Toronto Transition Team to be considered with the CAO's report on governance structure; that this report outlines the steps underway to review and evaluate the legislative process and identifies some short, medium and long term initiatives under consideration; that there are no immediate financial implications; and recommending that the Corporate Services Committee receive this report for information and forward a copy to the October 16, 1998 meeting of the Special Committee to Review the Final Report on the Toronto Transition Team for its information and consideration in conjunction with the CAO's report on governance structure.

(i)Court Application by COTAPSAI to Quash

the Decision of Council Respecting

the Agreement with COTAPSAI.

The Corporate Services Committee reports having received the following report:

(September 28, 1998) from the City Solicitor, advising that by Application dated September15, 1998, to the Ontario Court (General Division) COTAPSAI (the "applicant") initiated legal proceedings against the City of Toronto; that the applicant seeks Orders:

(a)quashing City of Toronto By-Law No. 277-1998 dated June 3, 1998, to the extent that it adopted the recommendations in Clause No. 3 contained in Report No.7 of The Corporate Services Committee, headed "City of Toronto Administrative, Professional, Supervisory Association, Incorporated (COTAPSAI)";

(b)quashing City of Toronto By-Law No. 554-1998, dated July 31, 1998; and

(c)directing specific performance of the Consolidated Memorandum of Understanding between the City of Toronto and COTAPSAI, adopted by the City of Toronto in Confirmation By-law No. 1997-0088 dated February 3, 1997;

that the grounds for the application are that By-law No. 277-1998, to the extent that it adopted the recommendations in Clause No. 3 of Report No. 7 of the Corporate Services Committee, and By-law No. 554-98, purport to annul the binding agreement between COTAPSAI and the City of Toronto as set out in the Consolidated Memorandum of Understanding and, therefore, should be quashed for illegality; that Christopher Riggs, Q.C., of the law firm of Hicks, Morley, Hamilton, Stewart, Storie, has been retained to act on behalf of the City of Toronto; that the Application will be heard on October 20, 1998; and recommending that this report be received and forwarded to Council for information.

(j)1998 Parking Tag Issuance - August.

The Corporate Services Committee reports having received the following report:

(September 16, 1998) from the Chief Financial Officer and Treasurer, advising that this report reflects parking enforcement and collection activities of the Corporation for the period ending August 31, 1998; attaching the following schedules:

Schedule 1Monthly Tag Issuance, Collection Rate and Revenue for 1998;

Schedule 2Collection Rate Activity for Tags Issued in Prior Years (1989-1997);

Schedule 3 Parking Tag Receivables (1989-1997);

Schedule 4Summary of Trial Request and Conviction Rates;

Schedule 5Summary of Expenditures for Parking Tag Operations; and

Schedule 6Parking Tags Issued by former Municipal By-law Group; and

recommending that this report be received for information.

(k)Harmonized Policy Regarding Workplace Harassment

The Corporate Services Committee reports having referred the following:

(i)report and communication to the Chief Administrative Officer and the Executive Director of Human Resources to gather comments from Councillors, senior City staff, the Unions, COTAPSAI, Agencies Boards and Commissions and Special Purpose Bodies, and report thereon to the meeting of the Corporate Services Committee scheduled to be held on November 9, 1998; and

(ii)motion to the Chief Administrative Officer and the Executive Director of Human Resources for consideration in their forthcoming report:

Moved by Councillor John Adams:

"(1)That the Corporate Services Committee recommend to Council that this not only be a policy of Council but also be enacted as a by-law; and

(2)that Agencies, Boards and Commissions and Special Purpose Bodies not only be required to implement the policy consistent with this, but also be requested to report back to the Corporate Services Committee on the implementation of this policy within six months time.":

(i)(October 9, 1998) from the Chief Administrative Officer and Executive Director of Human Resources, providing a draft consolidated Human Rights and Harassment Policy for the new City of Toronto; advising that each of the former municipalities had policies which were established to ensure compliance with human rights legislation, to be pro-active and prevention oriented regarding discrimination and harassment, and to be a corporate leader; that the human rights policies and programs apply to employment, contracts, services, facilities, and accommodation; that the policy is currently in draft and requires circulation for comment and endorsement for senior city staff, unions and COTAPSAI; and recommending that:

(1)the draft Human Rights and Harassment Policy outlined in Appendix One be referred back to staff to gather comments from senior city staff, the unions and COTAPSAI, leading to endorsement of a revised, if necessary, Human Rights and Harassment Policy; and

(2)all Agencies, Boards and Commissions and Special Purpose Bodies be required to implement a Human Rights and Harassment Policy consistent with the provisions of this Policy; and

(3)the appropriate civic officials be authorized to take the necessary action to give effect thereto.

(ii)(September 25, 1998) from the Committee Administrator, Committee on the Status of Women, advising that the Committee on the Status of Women on September 17, 1998, endorsed Councillor Sherene Shaw's call for the introduction of a harmonized policy regarding workplace harassment; that the Committee is familiar with the policy and process in place at the former City of Toronto, which applies to anyone associated with the City; and recommending that this particular approach be considered by the new City Council.

(l)UNION STATION NEGOTIATIONS.

The Corporate Services Committee reports having endorsed the recommendation embodied in the confidential report (October 8, 1998) from the Commissioner of Planning and Urban Development Services respecting Union Station Negotiations.

Respectfully submitted,

DICK O'BRIEN,

Chair

Toronto, October 9, 1998

(Report No. 15 of The Corporate Services Committee, including additions thereto, was adopted, as amended, by City Council on October 28, 29 and 30, 1998.)