POLICY AND FINANCE COMMITTEE

AGENDA

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

CONFIRMATION OF MINUTES.

COMMUNICATIONS/REPORTS:

1. 2000 - 2004 CAPITAL BUDGET.

(NOTE: THE RECOMMENDATIONS FROM THE BUDGET ADVISORY COMMITTEE RESPECTING THE FOREGOING MATTER WILL BE DISTRIBUTED AS SOON AS POSSIBLE.)

1(a). Councillor Joe Mihevc, York Eglinton

(January 4, 2000)

Expressing concern with regard to the Capital Budget program and the need to find a balance between the needed hard infrastructure repairs and improvements and the softer, social infrastructure services that are needed for the health of the Ward 28 community; and requesting that $300,000.00 to $400,000.00 of road work in Ward 28 be deferred to allow the proposed Arts Centre to proceed.

2. AUTHORITY TO ISSUE DEBENTURES DURING 2000.

Chief Financial Officer and Treasurer

(December 23, 1999)

Requesting Council's annual authority to enable the Mayor and the Chief Financial Officer and Treasurer to negotiate and enter into agreements for the issuance of debentures, including foreign exchange and interest rate contracts if required, as permitted by provincial legislation and recommending that:

(1) authority be granted for the Mayor of the City of Toronto and the Chief Financial Officer and Treasurer to enter into an agreement or agreements, in accordance with Section 101 of the City of Toronto Act, 1997 (No. 2) with a purchaser or purchasers for the sale and issuance of debentures to provide an amount in 2000 not to exceed $500 million;

(2) authority be granted for the introduction of the necessary Bills in Council to give effect to the foregoing; and

(3) the appropriate City of Toronto officials be authorized to take the necessary actions to give effect thereto.

3. TEMPORARY BORROWING PENDING THE RECEIPT OF TAX REVENUES AND THE ISSUANCE OF DEBENTURES DURING 2000.

Chief Financial Officer and Treasurer

(December 23, 1999)

Requesting authority to temporarily borrow funds, if required, pending the receipt of tax revenues and the issuance and sale of debentures during 2000, and recommending that:

(1) the temporary borrowing limit to meet 2000 current expenditures, pending receipt of tax levies and other revenues, be established at $1,000,000,000;

(2) the temporary borrowing limit for capital purposes for 2000 be established at $500,000,000;

(3) authority be granted for the introduction of the necessary Bills in Council to give effect to the foregoing; and

(4) the appropriate City of Toronto officials be authorized to take the necessary actions to give effect thereto.

4. ESTABLISHMENT OF A PROTOCOL GOVERNING FUTURE SPECIAL EVENTS IN THE CITY OF TORONTO THAT REQUIRE EXTENSIVE POLICING BY THE TORONTO POLICE SERVICE.

Chief Financial Officer and Treasurer

(December 21, 1999)

Responding to the Policy and Finance Committee's request at its meeting of November 10, 1999 that the Chief Financial Officer and Treasurer report on the establishment of a protocol for governing future special events requiring extensive policing within the City of Toronto, and recommended that the:

(1) Toronto Police Services be requested to work with representatives from the provincial and federal Solicitor General Offices to establish operational protocols governing policing requirements and expected practises relating to future situations requiring policing services for events not specific to municipal occurrences;

(2) Toronto Police Services continue to establish unique account codes for tracking all direct and indirect expenditures in 2000 and future operating budgets related to any future demonstrations or other occurrences for the purposes of approaching other levels of government for compensation for these activities; and,

(3) Chief Financial Officer and Treasurer develop a financial control policy respecting all Agencies, Boards and Commissions' operating and capital budget requirements and report back to the Policy and Finance Committee prior to final Council approval of the 2000 operating budget.

5. INTEGRATED FIRE AND POLICE RADIO COMMUNICATIONS SYSTEM SIX MONTH STATUS REPORT.

Commissioner of Works and Emergency Services,

Fire Chief and Police Chief

(December 24, 1999)

Providing a semi-annual status report on the Integrated Fire and Police Radio Communications System as directed by the Audit Committee at its meeting on May 25, 1999, also advising that the first of these status reports was tabled in June 1999, and recommending that this report be received and forwarded to the Community Services Committee for information.

6. A UNIFIED ARCHITECTURE AND URBAN DESIGN AWARDS PROGRAM FOR TORONTO 2000.

City Clerk

(December 10, 1999)

Advising that the Budget Advisory Committee on December 9, 1999, recommended to the Policy and Finance Committee, and Council, that, due to lack of funding, the Architecture and Urban Design Awards program should not be approved.

7. PROJECT APPROVAL - FIBRE OPTICS AND SUBWAY RADIO COMMUNICATION.

City Clerk

(December 10, 1999)

Advising that the Budget Advisory Committee on December 9, 1999, recommended to the Policy and Finance Committee, and Council, that the increased project approval of $2,334.00 (gross and net) for City of Toronto Project No. 231 be approved, and be funded from the 1999 cash flow of the Toronto Transit Commission.

8. PUBLIC HEALTH 2000 BUDGET SUBMISSION - PUBLIC HEALTH RESEARCH EDUCATION AND DEVELOPMENT (PHRED) INTERIM PROGRAM RE-ESTABLISHMENT

Advising that the Budget Advisory Committee on December 9, 1999, recommended to the Policy and Finance Committee, and Council, that:

(a) the Public Health Research Education and Development (PHRED) Interim Program Re-establishment be supported; and that the Commissioner of Community Services and the Medical Officer of Health request 100 percent funding for this Program from the Province; and

(b) the report (November 10, 1999) from the City Clerk, entitled "Public Health 2000 Budget submission - Public Health Research Education and Development (PHRED) - Interim Re-establishment", be deferred for consideration during the 2000 Operating Budget process.

9. TORONTO ZOO OVER-EXPENDITURES.

City Clerk

(December 10, 1999)

Advising that the Budget Advisory Committee on December 9, 1999, recommended to the Policy and Finance Committee, and Council that:

(1) the balance of the 2000 Stabilization Reserve Funds, after deducting funds for the Meerkat Exhibit, be used to offset the Zoo's projected over-expenditure for 1999;

(2) in the future, the Zoo Stabilization Reserve Fund be used only for operating budget stabilization purposes, and the Chief Financial Officer and Treasurer be requested to make the necessary amendments to the Reserve By-law in that regard;

(3) the admission fee decision be deferred until such time as the comprehensive strategic plan and advertising plan is in place, the said plan to address attendance at the Zoo in the year 2000, therefore, justifying the admission fee increase, revenue gained, promotion of events and costs of such promotion;

(4) City Council be requested to instruct the Zoo Board to commence immediately with the tendering of the advertising contract, and that such tendering be done with the assistance of the City's Purchasing Division;

(5) the report (December 7, 1999) from the General Manager and Chief Executive Officer of the Toronto Zoo be referred to the City Auditor for consideration, the said report to be amended to include the income per day on the Attendance Chart embodied therein; and further, that the City Auditor be requested to look into the issue of tendering the advertising contract;

(6) a draft of the strategic plan and the Zoo's plans to increase attendance in the year 2000 be submitted to the Budget Advisory Committee with their Operating Budget; and

(7) the report (December 7, 1999) from the Chief Financial Officer and Treasurer be received.

10. TORONTO POLICE SERVICE - ANALYSIS OF 1999 OPERATING BUDGET SHORTFALL.

City Clerk

(December 10, 1999)

Advising that the Budget Advisory Committee on December 9, 1999, recommended to the Policy and Finance Committee, and Council, that:

(1) the report (November 13, 1999) from the Chief Financial Officer and Treasurer be adopted;

(2) the report (December 8, 1999) from the Chief Financial Officer and Treasurer be adopted;

(3) the Chair, Toronto Police Services Board, be requested to report back to the Budget Advisory Committee on the funds expended on community events last year, and funding required for such events in the year 2000; and

(4) the Chair, Toronto Police Services Board, be requested to reimburse the City and contribute towards the $6.9 million overexpenditure through any excess funds in 1999; and that in future years, such funds be identified in the stolen/unclaimed goods account, the said funds to be transferred to the new reserve fund identified in Recommendation No. (2) of the report (November 13, 1999) from the Chief Financial Officer and Treasurer.

11. CONTRIBUTION REBATE PROGRAM AND ADVANCE VOTING DAYS.

City Clerk

(December 9, 1999)

Advising that the Administration Committee at its Special Meeting on December 8, 1999, during its consideration of a report dated (December 7, 1999) from the City Clerk, entitled "Contribution Rebate Program and Advance Voting Days" amongst other things, recommended to the Policy and Finance Committee that budgeting for any rebate program in future years be over the three years of the term of Council.

12. EXEMPTING NON-PROFIT HOUSING FROM PLANNING APPLICATION FEES, BUILDING PERMIT FEES AND PARKLAND DEDICATION REQUIREMENTS.

City Clerk

(January 11, 2000)

Advising that the Planning and Transportation Committee, at its meeting on January 10, 2000, recommended the adoption of the joint report (December 21, 1999) from the Acting Commissioner of Urban Development Services and the Commissioner of Economic Development, Culture and Tourism, subject to:

amending Recommendation (1) to read:

"(1) Council exempt the following non-profit housing developments from the building fees payable under By-law No. 163-1998 and the parkland dedication requirements under By-law No. 30152 of the former City of North York:

- a 24 unit non-profit housing development at 647-657 Lawrence Avenue West;

- 30 St. Lawrence Avenue; and

- 1070 Queen Street East;

and, if possible, that the waiving of the permit fees for these projects be changed to a deferral of fees if deemed feasible during the course of discussions, and that the approval of the waiver of fees in no way imply that the project be subject to any lower design landscaping or site plan standards than any private sector project;

and in view of the financial impact inherent in Recommendation (1), the Committee forwards this matter to the Policy and Finance Committee for consideration and report to Council for its meeting on February 1, 2000.

13. LICENSE AGREEMENT - MICROCELL CONNEXIONS INC. AND CLEARNET PCS INC. - TELECOMMUNICATIONS EQUIPMENT - LESLIE STREET WATER TOWER - (DON PARKWAY - WARD 11).

City Clerk

(December 9, 1999)

Advising that the Telecommunications Steering Committee on December 9, 1999, recommended to the Policy and Finance Committee, and Council, the adoption of Recommendation No. (a) (2) of the North York Community Council embodied in the communication (October 19, 1999) from the City Clerk, viz.:

"(2) that the licensing contract with Microcell Connexions Inc. and Clearnet PCS Inc. regarding their installations on the Leslie Street Water Tower be terminated as soon as legally possible;".

14. REVIEW OF INVESTIGATION OF SEXUAL ASSAULTS - TORONTO POLICE SERVICE.

City Clerk

(December 20, 1999)

Advising that the Audit Committee at its meeting of December 13, 1999, referred to the Policy and Finance Committee, the issue of honoraria for the Implementation Advisory Committee, set out in Recommendation No. (3) below for report thereon directly to Council:

"(3) the Audit Reference Group be re-established and renamed as an Implementation Advisory Committee to meet quarterly to be a reference for the Steering Committee throughout 2000, and to report to Council through the appropriate Standing Committee."

(NOTE: A COPY OF THE REPORT (OCTOBER 1999) FROM THE CITY AUDITOR RESPECTING REVIEW OF INVESTIGATION OF SEXUAL ASSAULTS - TORONTO POLICE SERVICE WAS FORWARDED TO MEMBERS OF THE COMMITTEE ONLY; AND A COPY THEREOF IS ALSO ON FILE IN THE OFFICE OF THE CITY CLERK.)

15. PUBLIC HEALTH 2000 BUDGET SUBMISSION - CHILDREN'S ACTION PLAN.

City Clerk

(December 3, 1999)

Advising that the Children and Youth Action Committee recommended to the Policy and Finance Committee and the Budget Advisory Committee that the Children's Action Plan be included in the Public Health Department's 2000 Budget submission and that City Council be reminded of the Toronto Children's Charter during its budget deliberations.

(NOTE: A COPY OF THE "ACTION PLAN FOR THE CHILDREN'S REPORT CARD 1999" FROM THE CHILDREN AND YOUTH ACTION COMMITTEE WAS FORWARDED TO MEMBERS OF THE COMMITTEE ONLY; AND A COPY THEREOF IS ON FILE IN THE OFFICE OF THE CITY CLERK.)

16. IMPLEMENTATION OF THE TRANSFER OF THE YOUTH MENTORING PROGRAM FROM THE HEALTHY CITY OFFICE TO TORONTO PUBLIC HEALTH.

City Clerk

(December 3, 1999)

Advising that the Children and Youth Action Committee endorsed the report (October 6, 1999) from the Medical Officer of Health, wherein it is recommended that:

(1) the Board of Health support the addition of $43,745.00 for 2000 and $82,490.00 for 2001, to cover 1 FTE staff position for the One on One Mentoring Program and that these monies be added to the base operating budget of Public Health; and

(2) that the aforementioned report be forwarded to the Children and Youth Action Committee for their information and endorsement.

17. FEASIBILITY OF DIRECT PURCHASING AS A METHOD OF PURCHASING COMMODITIES.

City Clerk

(November 29, 1999)

Advising that City Council, at its meeting held on November 23, 24 and 25, 1999, had before it Clause No. 16 contained in Report No. 5 of The Works Committee, headed AOther Items Considered by the Committee@, and which Council directed that notwithstanding subsection 127(5) of the Council Procedural By-law, Item (m), embodied in the aforementioned Clause be struck out and referred to the Policy and Finance Committee for further consideration.

18. ASHKENAZ FESTIVAL - ECONOMIC DEVELOPMENT SECTOR INITIATIVES PROGRAM (EDSIP) (FORMER ECONOMIC DEVELOPMENT PARTNERSHIP PROGRAM, EDPP) (ALL WARDS)

City Clerk

(November 29, 1999)

Forwarding for information and any attention deemed necessary, Clause No. 3 contained in Report No. 10 of The Policy and Finance Committee, headed AEconomic Development Sector Initiatives Program (EDSIP) (former Economic Development Partnership Program, EDPP) (All Wards)@, which was adopted, as amended, by the Council of the City of Toronto at its meeting held on November 23, 24 and 25, 1999, and advising that in so doing, Council has referred that portion of the Clause pertaining to the Ashkenaz Festival back to the Policy and Finance Committee, having regard that the Festival occurs once every two years; and has requested that representatives of the Ashkenazi Festival be invited to appear before the Policy and Finance Committee, at such time as this matter is before the Committee for consideration.

19. ACCESSIBLE PARKING SPACES AT TORONTO POLICE SERVICES FACILITIES.

Councillor Norman Gardner

Chairman, Toronto Police Services Board

(January 7, 2000)

Recommending that:

(1) the Policy and Finance Committee review the requirements for providing accessible parking spaces at City-owned police facilities; and

(2) the Policy and Finance Committee provide the funds associated with Recommendation No. (1) to ensure that adequate accessible parking is consistent at all police facilities.

20. REQUEST FOR FUNDS - YEAR 2000 COMMUNITY ACTION POLICING PROGRAM (CAP).

Chairman, Toronto Police Services Board

(December 22, 1999)

Requesting that the Policy and Finance Committee approve an additional $2.9 million in operating funds for the Toronto Police Service to support the year 2000 CAP program, and recommending that:

(1) the Policy and Finance Committee approve an additional $2.9 million in operating funds to support the year 2000 CAP program; and

(2) upon the approval of recommendation (1), the Policy & Finance Committee forward this request to the next meeting of Council for approval.

21. RESOURCE IMPLICATIONS FOR THE PROPOSED ENVIRONMENTAL PLAN.

Councillor Jack Layton, Chair, Environmental Task Force

(January 4, 2000)

Recommending that the Chief Administrative Officer in consultation with the Environmental Task Force report to the March 30, 2000, meeting of the Policy and Finance Committee on the resource implications of the proposed Environmental Plan.

22. INTERIM APPROPRIATION FOR RETIREMENT AND LODGING HOMES HOTLINE AND INSPECTION.

City Clerk.

(January 13, 2000)

Advising that the Community Services Committee on January 13, 2000, recommended to the Policy and Finance Committee the adoption of the joint report (December 29, 1999) from the Commissioner of Community Services and the Medical Officer of Health requesting an interim appropriation for the Retirement and Lodging Homes Hotline and Inspection, wherein it is recommended that:

(1) the amount of up to $149,347.00 be pre-approved and added to the Public Health Operating Budget for the year 2000, to enable the division to continue to operate the Retirement and Lodging Homes hotline and inspections from January 1, 2000 to March 31, 2000;

(2) this report be forwarded to the Policy and Finance Committee for their consideration, and to the Budget Advisory Committee administrator for the budget process pending file, in accordance with the Financial Control Protocols adopted by Council;

(3) the report be forwarded to the Board of Health for information; and

(4) the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

23. STANDARDS OF CARE IN RETIREMENT AND LODGING HOMES.

City Clerk.

(January 13, 2000)

Advising that the Community Services Committee on January 13, 2000:

(A) recommended to the Policy and Finance Committee the adoption of the attached report (December 29, 1999) from the Commissioner of Community and Neighbourhood Services respecting standards of care in retirement and lodging homes; wherein it is recommended that:

(1) the provincial government be strongly urged to develop mandatory Province-wide standards of resident care in retirement and lodging homes;

(2) such standards be enforced by a body at arm's length from both government and the retirement home industry, consisting of representatives from the industry and appointments to represent consumers, advocates and government;

(3) the provincial government assume the full costs of the development and enforcement of resident standards of care;

(4) the provincial government be requested to respond to the City's recommendations for mandatory Province-wide standards of care by April 2000;

(5) notwithstanding provincial responsibility for standards of resident care, the City enhance its traditional inspection and enforcement activities in the areas of health, fire and buildings by considering the need for additional inspectors in each department for the purposes of inspecting retirement and lodging homes;

(6) the Retirement and Lodging Homes Action Team and Retirement Homes Hotline continue on an ongoing basis as effective tools for problem identification in those facilities most in need of regulatory oversight;

(7) as part of the 2000 budget process, the Commissioner of Community and Neighbourhood Services, in consultation with the Medical Officer of Health and the Commissioner of Urban Planning and Development Services, report on any additional resources required and financial impacts of implementing Council's recommendations respecting retirement homes (inclusive of Recommendations Nos. (5) and (6));

(8) the above report be sent to Policy and Finance Committee for consideration; and

(9) the appropriate City officials be authorized and directed to take the necessary action to give effect thereto;" and

(B) directed that a copy of the report be forwarded to the Board of Health for information.

24. 1998 ANNUAL REPORT OF THE TORONTO AND REGION CONSERVATION AUTHORITY.

Chair, The Toronto and Region Conservation Authority

(December 15, 1999)

Providing the 1998 Annual Report of the Toronto and Region Conservation Authority for the information of Council.

(NOTE: A COPY OF THE 1998 ANNUAL REPORT OF THE TORONTO AND REGION CONSERVATION AUTHORITY WAS FORWARDED TO MEMBERS OF THE COMMITTEE ONLY; AND A COPY THEREOF IS ALSO ON FILE IN THE OFFICE OF THE CITY CLERK.)

25. COAL-FIRED POWER PLANTS - ONTARIO POWER GENERATION (OPG).

President and Chief Executive Officer, Toronto Hydro

(December 10, 1999)

Reporting as requested by Council on October 26 and 27, 1999, regarding the New York State Law Suit against Mid-western coal-fired power plants indicating whether Ontario Power Generation, is buying electricity from any of the 17 coal-fired plants identified in the law suit.

IN CAMERA.

26. FINANCIAL STATUS - YONGE DUNDAS REDEVELOPMENT PROJECT (WARD 24 - DOWNTOWN).

Acting Commissioner of Urban Development Services

(December 15, 1999)

Confidential report respecting the Financial Status of the Yonge Dundas Redevelopment Project (Ward 24 - Downtown).

ANY OTHER MATTERS.