2009-12-09 Agenda - Bid Committee

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The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address - available to the public, unless you expressly request the City to remove it.

If you want to learn more about why and how the City collects your information, write to the City Clerk's Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or by calling 416-392-7841.

Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes – December 2, 2009

Communications/Reports

The Director of Purchasing and Materials Management recommends that the Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of this report:

1	Call Document	Request for Quotation 3102-09-3203
	Description	Supply and delivery of Fine Paper to various locations throughout the City of Toronto, as and when required during the period January 1, 2010 to December 31, 2010.
	Recommended Bidder	Spicers Canada Limited
2	Call Document	Tender Call 196-2009, Contract No: 09TE-333WS
	Description	Water Service Replacements and Associated Works – Toronto East York District – Various Wards
	Recommended Bidder	Utility Force Inc.
3	Call Document	Tender Call 193-2009, Contract No: 09EY-332WS
	Description	Water Service Replacements and Associated Works – Etobicoke York District – Various Wards
	Recommended Bidder	Utility Force Inc.
4	Call Document	Tender Call: 170-2009, Contract No: 09EY-ISF01
	Description	Repairs to Roads and Sidewalks
	Recommended Bidder	Pave-Tar Construction
5	Call Document	Tender Call 200-2009, Contract No. 09FS-17S
	Description	Lawrence Avenue East Subway at CP Belleville Sub. Mi. 202.72 Bridge Rehabilitation and Lawrence Avenue East over CNR Bala Sub. Mi. 9.6 Bridge Rehabilitation
	Recommended Bidder	Grascan Construction Ltd. /Torbridge Construction Ltd.
6	Call Document	Request for Quotations 3202-09-7188
	Description	Supply, delivery, installation, programming, testing, warranty and maintenance of complete DSC systems, Intercom Systems, American Dynamics – Intellex Systems and Dedicated Micros Systems at various Parks, Forestry and Recreation locations in the City of Toronto.
	Recommended Bidder	Simplex Grinnell
7	Call Document	Request for Quotation 9148-09-7254
	Description	To supply the necessary automatic traffic recording equipment, materials, supplies, and labour to collect automatic traffic and manual turning movement counts at various locations throughout the City of Toronto for a four (4) year period from January 1, 2010 to December 31, 2013.
	Recommended Bidder	Ontario Traffic Inc.
8	Call Document	Request for Quotation 4301-09-5203
	Description	For the Maintenance of Water Chillers and Cooling Towers at various locations throughout the City of Toronto, on an as and when required basis from date of award to December 31, 2010
	Recommended Bidder	Main Air Systems Inc.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

See attached Appendices for Financial Impact details for each contract award.

Meeting No.	149	Contact	Belinda Bains
Meeting Date	Wednesday, December 9, 2009	Phone	416-392-6315
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Meeting Room D, City Hall