City of Toronto Bid Committee Minutes

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (June 4, 2009) from the Director, Purchasing and Materials Management:

1	Call Document	Request for Quotation No. 1205-09-0055
	Description	Quotation for the supply and delivery of TS2 Type1 Controller Cabinets and Spare Components to locations in Greater Toronto Area (GTA) as directed by the City, as and when required from the date of the award to December 31, 2009
	Recommended Bidder	Econolite Canada Inc.
2	Call Document	Request for Quotation No. 6141-09-3041
	Description	For the supply and delivery of Bus Service, providing transportation services (72-passenger buses, driver, fuel, insurance and any other related costs that may be incurred) to and from summer day camps and out trip excursions for the City of Toronto’s Parks, Forestry and Recreation Division during the summer period (June-August) of 2009
	Recommended Bidder	Stock Transportation Ltd.
3	Call Document	Tender Call No. 86-2009
	Description	Construction of New EMS Stations 17 & 18 at 4135 Bathurst Street and 643 Eglinton Avenue West
	Recommended Bidder	Mady Contract Division Ltd.
4	Call Document	Tender Call No. 114-2009
	Description	Watermain Replacement on McKee Avenue from Doris Avenue to Estelle Avenue
	Recommended Bidder	Rabcon Contractors Ltd.
5	Call Document	Tender Call No. 115-2009
	Description	Construction of Watermain and Water Services on Moore Avenue from Mt. Pleasant Road to Bayview Avenue
	Recommended Bidder	Rabcon Contractors Ltd.
6	Call Document	Request for Quotation No. 6114-09-3085
	Description	Supply and Delivery of ten (10) Latest Model, Conventional Day Cab, Tandem Axle, 60,600 lbs (27,488 Kg) GVWR, Highway Tractor with Fifth Wheel
	Recommended Bidder	Metro Freightliner Hamilton
7	Call Document	Request for Quotation No. 6038-09-3001
	Description	Supply of all labour, travel time, insurance, mileage, operator, fuel, maintenance, services, supplies, tools apparatus, transportation, equipment and incidentals necessary for the Sweeping and Flushing of Paved Access Roads for the City of Toronto
	Recommended Bidder	A&G The Road Cleaners Ltd.
8	Call Document	Tender Call No. 104-2009
	Description	Building Envelope Restoration at Fire Station No. 227 located at 1904 Queen Street East, Toronto
	Recommended Bidder	Colonial Building Restoration
9	Call Document	Tender Call No. 85-2009
	Description	Supply, Replace and Adjust Frames, Grates and Covers for Maintenance Holes and Catchbasins
	Recommended Bidder	A & F Di Carlo Construction Inc.
10	Call Document	Tender Call No. 119-2009
	Description	Local Road Resurfacing Repairs and Maintenance in North York District
	Recommended Bidder	Furfari Construction & Paving Co. Ltd.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined below.

Motion to deal with each contract separately, moved by Don Altman

That the Bid Committee grant authority to award Request for Quotation No. 1205-09-0055, in accordance with the Contract Details set out in the appendices of the report (June 4, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Request for Quotation No. 6141-09-3041, in accordance with the Contract Details set out in the appendices of the report (June 4, 2009) from the Director, Purchasing and Materials Management, moved by Peter Sanderson

That the Bid Committee grant authority to award Tender Call No. 86-2009, in accordance with the Contract Details set out in the appendices of the report (June 4, 2009) from the Director, Purchasing and Materials Management, moved by Mae Maracle

That the Bid Committee grant authority to award Tender Call No. 114-2009, in accordance with the Contract Details set out in the appendices of the report (June 4, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Tender Call No. 115-2009, in accordance with the Contract Details set out in the appendices of the report (June 4, 2009) from the Director, Purchasing and Materials Management, moved by Surina Kaur

That the Bid Committee grant authority to award Request for Quotation No. 6114-09-3085, in accordance with the Contract Details set out in the appendices of the report (June 4, 2009) from the Director, Purchasing and Materials Management, moved by Dan Bertuzzi

That the Bid Committee grant authority to award Request for Quotation No. 6038-09-3001, in accordance with the Contract Details set out in the appendices of the report (June 4, 2009) from the Director, Purchasing and Materials Management, moved by Darren Delorey

That the Bid Committee grant authority to award Tender Call No. 104-2009, in accordance with the Contract Details set out in the appendices of the report (June 4, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Tender Call No. 85-2009, in accordance with the Contract Details set out in the appendices of the report (June 4, 2009) from the Director, Purchasing and Materials Management, moved by Mae Maracle

That the Bid Committee grant authority to award Tender Call No. 119-2009, in accordance with the Contract Details set out in the appendices of the report (June 4, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

Members Present:

Colleen O'Neill, City Clerk's designate as Chair

Mae Maracle, City Manager's designate

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Peter Sanderson, Parks, Forestry and Recreation (Request for Quotation No. 6141-09-3041)

Surina Kaur, Technical Services (Tender Call No. 115-2009)

Dan Bertuzzi, Fleet Services (Request for Quotation No. 6114-09-3085)

Darren Delorey, Solid Waste Management Services (Request for Quotation No. 6038-09-3001)

Moved by Mae Maracle

That the minutes of the Bid Committee meeting held on June 3, 2009, be confirmed.

Meeting No.	123	Contact	Colleen O'Neill, Committee Secretary
Meeting Date	Wednesday, June 10, 2009	Phone	416-392-5227
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Meeting Room D, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2009-06-10	Afternoon	2:00 PM	2:10 PM	Public


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