City of Toronto Council and Committee Minutes

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details as set out in the appendices of the report (September 17, 2009) from the Director, Purchasing and Materials Management:

1	Call Document	Request for Quotation 6001-09-3139
	Description	For the supply, delivery and warranty of various repair parts and materials for various makes and models of 2 cycle and 4 cycle small equipment for the City of Toronto’s Parks, Forestry and Recreation Division, for the period from the date of the award to July 31, 2010
	Recommended Proponent	WE Enterprises Ltd.
2	Call Document	Request for Quotation 6001-09-3140
	Description	For the supply, delivery and warranty of various repair parts and materials for various Kubota equipment for the City of Toronto’s Parks, Forestry and Recreation Division, for the period from the date of the award to July 31, 2010
	Recommended Bidder	Kooy Brothers Lawn Equipment
3	Call Document	Tender Call 155 -2009, Contract No. 09TE-18WS
	Description	Reconstruction of Watermain and Water Services on Elm Street, Hickory Street, Laneway 42.7 m south of Wales Avenue, Laneway 57.9 m north of Dundas Street, Murray Street and St. Joseph Street in the Toronto and East York District.
	Recommended Bidder	Gio Contracting Inc.
4	Call Document	Tender Call No. 168-2009, Contract No. 09TE-121TR
	Description	Resurfacing of Expressways, Parts of Wards 6, 13, 14, 19 and 20 in the Toronto & East York and Etobicoke & York Districts.
	Recommended Bidder	Coco Paving Inc.
5	Call Document	RFQ No. 3907-09-5176
	Description	The supply of all labour, equipment, and materials necessary to provide asphalt paving, concrete, electrical, civil, and landscaping services for the City of Toronto’s Toronto Water Center located at 60 Tiffield Road.
	Recommended Bidder	Bond Paving & Construction Inc.
6	Call Document	Request for Quotation 3925-09-7099
	Description	For the supply, labour, equipment and materials necessary to perform filter media maintenance for R.C Harris Water Treatment Plant and Island Plant Water Treatment Plant for the City of Toronto’s Toronto Water Division
	Recommended Bidder	Anthrafilter Media and Coal Ltd.
7	Call Document	Request for Quotation 1201-09-5165
	Description	For the supply of all labour, equipment, materials and supervision necessary to complete the replacement of the Bluffers Park Transformer Sub-Station.
	Recommended Bidder	Electrobauer Systems Ltd., o/a B&B Electric Company
8	Call Document	Tender Call 156 -2009, Contract No. 09TE-21WS
	Description	Watermain Replacement on Power Street, Sackville Street, Sumach Street, Tracy Street and Shuter Street in the Toronto and East York District.
	Recommended Bidder	Rabcon Contractors Ltd.
9	Call Document	Request for Quotation 4306-09-0088
	Description	For the service and repair of commercial refrigeration for the City of Toronto – North York District – arenas and rinks from the date of award to June 30, 2010
	Recommended Bidder	Cimco Refrigeration, Division of Toromont Industries
10	Call Document	RFQ 3804-09-0117
	Description	Quotations are invited for the non-exclusive supply and delivery of Safety and Personal Protective Equipment to various Purchasing and Materials Management Store locations, as and when required for the period from the date of award to July 31, 2010
	Recommended Bidder	No 1 (For) Safety Supplies and Signs Inc.
11	Call Document	Request For Quotation No. 3412-06-3384
	Description	The purpose of this report is to request Bid Committee to authorize staff to exercise the option to renew Contract No. 47012160 for the supply and delivery of Intel Servers and related equipment and services to various locations throughout the City of Toronto for the option year period from December 8, 2009 to December 7, 2010.
	Recommended Bidder	OnX Enterprise Solutions

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

That the Bid Committee deal with each contract separately, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 6001-09-3139 in accordance with the Contract Details set out in the appendices of the report (September 17, 2009) from the Director, Purchasing and Materials Management, moved by Ken Kielbiski.

That the Bid Committee grant authority to award Request for Quotation 6001-09-3140 in accordance with the Contract Details set out in the appendices of the report (September 17, 2009) from the Director, Purchasing and Materials Management, moved by Ken Kielbiski.

That the Bid Committee grant authority to award Tender Call 155-2009, Contract No. 09TE-18WS in accordance with the Contract Details set out in the appendices of the report (September 17, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 168-2009, Contract No. 09TE-121TR in accordance with the Contract Details set out in the appendices of the report (September 17, 2009) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award RFQ No. 3907-09-5176 in accordance with the Contract Details set out in the appendices of the report (September 17, 2009) from the Director, Purchasing and Materials Management, moved by Zack Sayevich.

That the Bid Committee grant authority to award Request for Quotation 3925-09-7099 in accordance with the Contract Details set out in the appendices of the report (September 17, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 1201-09-5165 in accordance with the Contract Details set out in the appendices of the report (September 17, 2009) from the Director, Purchasing and Materials Management, moved by Elsa Chow.

That the Bid Committee grant authority to award Tender Call 156-2009, Contract No. 09TE-21WS in accordance with the Contract Details set out in the appendices of the report (September 17, 2009) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation 4306-09-0088 in accordance with the Contract Details set out in the appendices of the report (September 17, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award RFQ 3804-09-0117 in accordance with the Contract Details set out in the appendices of the report (September 17, 2009) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation No. 3412-06-3384 in accordance with the Contract Details set out in the appendices of the report (September 17, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman.

Members Present:

Margaret Lewis, City Clerk's designate as Chair

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Laurie McQueen, City Manager's designate

Elsa Chow, Parks, Forestry and Recreation (Request for Quotation 1201-09-5165)

Zack Sayevich, Toronto Water (RFQ No. 3907-09-5176)

Ken Kielbiski, Parks, Forestry and Recreation (Request for Quotation 6001-09-3139 and Request for Quotation 6001-09-3140)

Moved by Laurie McQueen.

That the minutes of the Bid Committee meeting held on September 16, 2009, be confirmed.

Meeting No.	138	Contact	Margaret Lewis, Committee Secretary
Meeting Date	Wednesday, September 23, 2009	Phone	416-392-7031
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Meeting Room A, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2009-09-23	Afternoon	2:00 PM	2:20 PM	Public


Meeting Sessions