2009-10-07 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details as set out in the appendices of the report (October 1, 2009) from the Director, Purchasing and Materials Management:

1	Call Document	Request for Quotation No. 1201-09-5167
	Description	Supply and Installation of a Nurse Call System at Kipling Acres, 2233 Kipling Ave, Toronto
	Recommended Proponent	Aatel Communications Inc.
2	Call Document	Tender Call 150-2009, Contract No: 09TENY-324WS
	Description	Water Service Replacements and Associated Works in Toronto East York & North York Districts
	Recommended Bidder	E.R.P. Savini Construction Co. Ltd.
3	Call Document	Request for Quotation 4305-09-5123
	Description	For the supply of all labour, equipment and materials necessary to perform Plumbing and Mechanical Maintenance, Repairs, Emergency and Installation
	Recommended Bidder	Active Mechanical Services
4	Call Document	Request for Quotation 9108-08-7117
	Description	For the supply of all labour, materials and equipment necessary to provide Minor Move Requests within Various City of Toronto Divisions
	Recommended Bidder	4 Mode Global Logistics Inc.
5	Call Document	RFQ 3907-09-5180
	Description	For the supply of all labour, materials and equipment necessary for the completion of the artificial ice skating trail at Colonel Samuel Smith Park.
	Recommended Bidder	Pine Valley Enterprises Inc.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

That the Bid Committee deal with each contract separately, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation No. 1201-09-5167 in accordance with the Contract Details set out in the appendices of the report (October 1, 2009) from the Director, Purchasing and Materials Management, moved by Dana Tulk.

That the Bid Committee grant authority to award Tender Call 150-2009, Contract No: 09TENY-324WS in accordance with the Contract Details set out in the appendices of the report (October 1, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 4305-09-5123 in accordance with the Contract Details set out in the appendices of the report (October 1, 2009) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation 9108-08-7117 in accordance with the Contract Details set out in the appendices of the report (October 1, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award RFQ 3907-09-5180 in accordance with the Contract Details set out in the appendices of the report (October 1, 2009) from the Director, Purchasing and Materials Management, moved by Doodnauth Sharma.

Members Present:

Margaret Lewis, City Clerk's designate as Chair

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Laurie McQueen, City Manager's designate

Dana Tulk, Long-Term Care Homes and Services (Request for Quotation No. 1201-09-5167)

Doodnauth Sharma, Parks, Forestry and Recreation (RFQ 3907-09-5180)

Moved by Laurie McQueen.

That the minutes of the Bid Committee meeting held on September 30, 2009, be confirmed.

Meeting No.	140	Contact	Margaret Lewis, Committee Secretary
Meeting Date	Wednesday, October 7, 2009	Phone	416-392-7031
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Meeting Room A, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2009-10-07	Afternoon	2:00 PM	2:10 PM	Public


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