2009-12-16 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management:

1	Call Document	Request For Quotation 6106-09-3205
	Description	Short term (one month to twelve month) rental of various 2007 or newer cars, pickup trucks, cargo vans and mini vans for Fleet Services from date of award to November 30, 2010
	Recommended Proponent	Somerville National Leasing & Rentals Ltd.
2	Call Document	Tender Call No. 208-2009, Contract No. 09EY-ISF03
	Description	Arterial Road Resurfacing on Steeles Avenue from Albion Road to Norfinch Drive
	Recommended Bidder	D. Crupi & Sons Limited
3	Call Document	Request for Quotation 4305-09-5162
	Description	For the supply of all labour, materials necessary for Inspections, Maintenance & Repairs to Heating Ventilation & Air Conditioning Systems & Sheet Metal Fabrication & Installation for Facilities & Real Estate Division at various locations within the City of Toronto, from the date of award to November 30, 2010
	Recommended Bidder	Firm A) Active Mechanical Services District Grouping “A” Firm B) Superior Air Systems Ltd. District Grouping “B”
4	Call Document	Tender Call No. 204-2009, Contract No. 09EY-27WS
	Description	Replacement of Substandard Water Services at Various Locations
	Recommended Bidder	Aurostar Inc.
5	Call Document	Request For Quotation 6606-09-7276
	Description	Supply, and delivery of Liquid Chlorine for Toronto Water’s water and wastewater facilities on an as and when required basis from the date of award ending December 31, 2010.
	Recommended Bidder	Brenntag Canada Inc.
6	Call Document	Request For Quotation 6606-09-7244
	Description	Supply, and delivery Sodium Hypochlorite for Toronto Water‘s water and wastewater facilities on an as and when required basis from the date of award ending December 31, 2010
	Recommended Bidder	Flowchem Ltd.
7	Call Document	Tender Call 205-2009, Contract No. 09FS-77WS
	Description	Supply, installation and commissioning of Pump No. 3 and related components at William H. Johnston Pumping Station.
	Recommended Bidder	W. A. Stephenson Mechanical Contractors Limited
8	Call Document	Request for Proposal 9155-09-7193
	Description	Provision of contracted professional services necessary for the City’s legislated Vacancy Verification Program from the date of award to December 31, 2010
	Recommended Proponent	Hemson Consulting Ltd.
9	Call Document	Request for Quotation 4306-09-5142
	Description	For the supply of all labour, equipment and materials necessary to provide a Refrigeration Service programme, to maintain existing ice-making refrigeration equipment located in various arenas in The City of Toronto on behalf of the Parks, Forestry and Recreation Division from December 1, 2009 to November 30, 2010
	Recommended Bidder	Cimco Refrigeration, Division of Toromont Industries LTD.
10	Call Document	Request for Quotation 6038-09-3159
	Description	Supply of all labour, equipment and materials necessary to provide up to one hundred (100) Tri-Axle Dump Trucks with operators, on a standby or as needed basis, for snow removal operations in the Toronto and East York District Area 1.
	Recommended Bidder	Lombardi Construction
11	Call Document	Request for Quotation No. 6038-09-3212
	Description	Supply of all labour, equipment and materials necessary to provide up to one hundred (100) Tri-Axle Dump Trucks with operators, on a standby or as needed basis, for snow removal operations in the Toronto and East York District Area 2.
	Recommended Bidder	Lombardi Construction

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

That the Bid Committee deal with each contract separately, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 6106-09-3205 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Gary Ingwersen.

That the Bid Committee grant authority to award Tender Call No. 208-2009, Contract No. 09EY-ISF03 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 4305-09-5162 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Dave Beattie.

That the Bid Committee grant authority to award Tender Call No. 204-2009, Contract No. 09EY-27WS in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation 6606-09-7276 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Rose Mancini.

That the Bid Committee grant authority to award Request for Quotation 6606-09-7244 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Rose Mancini.

That the Bid Committee grant authority to award Tender Call 205-2009, Contract No. 09FS-77WS in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Vince Pagliuca.

That the Bid Committee grant authority to award Request for Proposal 9155-09-7193 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 4306-09-5142 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by David Burns.

That the Bid Committee grant authority to award Request for Quotation 6038-09-3159 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Steven Vetore.

That the Bid Committee grant authority to award Request for Quotation 6038-09-3212 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Steven Vetore.

Moved by Laurie McQueen

That the Minutes of the Bid Committee meeting held on December 9, 2009, be confirmed.

Members Present:

Belinda Bains, City Clerk's designate as Chair

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Laurie McQueen, City Manager's designate

Gary Ingwersen, Fleet Services (Request for Quotation 6106-09-3205)

Dave Beattie, Facilities and Real Estate (Request for Quotation 4305-09-5162)

Rose Mancini, Toronto Water (Request for Quotations 6606-09-7276 and 6606-09-7244)

Vince Pagliuca, Technical Services (Tender Call 205-2009, Contract No. 09FS-77WS)

David Burns, Parks Forestry and Recreation (Request for Quotation 4306-09-5142)

Steven Vetore, Transportation Services (Request for Quotations 6038-09-3159 and 6038-09-3212)

Meeting No.	150	Contact	Belinda Bains
Meeting Date	Wednesday, December 16, 2009	Phone	416-392-6315
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Meeting Room D, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2009-12-16	Afternoon	2:03 PM	2:13 PM	Public


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