CALL TO ORDER - 9:40 a.m.

Speaker Bussin took the Chair and called the Members to order.

The meeting opened with O Canada.

Various presentations, introductions and announcements were made to City Council on April 29 and 30, 2009.  Refer to the Minutes of the Meeting for details.

April 29, 2009

Mayor Miller, during the morning session of the meeting, advised Council that many thousands of residents, business staff, students and government employees had volunteered to clean up public spaces as part of the 2009 20-Minute Makeover.  He thanked the event sponsors for their support in ensuring the success of the annual Makeover, and invited the following representatives to the podium to accept a token of appreciation:

-           Roger St. Louis, Regional Manager, on behalf of the TD Friends of the Environment Foundation

-           Nick Javor, Sr. Vice President, Corporate Affairs, Tim Hortons

-           Louis Payette, National Media Relations Manager, McDonald's Restaurants

-           Pat Finelli, Chief Marketing Officer, Pizza Pizza

-           Bob Hepburn, Director, Community Relations and Communications, The Toronto Star

-           Joanna Caners, Marketing Manager, Eoc Options, The Home Depot

-           The Toronto Sun (representative not present).

Speaker Bussin, during the morning session of the meeting, welcomed the following visitors from the Gauteng Province Treasury Department, South Africa, present at the meeting:

-           Ms. Pitso, Manager, Local Government Resource Management

-           Ms. Tsiu, Manager, Municipal Compliance and Intergovernmental Relations.

Councillor DeBaeremaeker and Councillor Thompson, during the morning session of the meeting, thanked the staff who assisted them in hosting a successful job fare which was attended by over 7,000 residents.

Speaker Bussin, during the morning session of the meeting, welcomed students from Sir John A. MacDonald Collegiate Institute, present at the meeting.

Speaker Bussin, during the afternoon session of the meeting, welcomed Keisha Coward, Oakdale Youth Outreach Worker, and Phil Edwards, Driftwood Youth Outreach Worker, present at the meeting with a group of students.

April 30, 2009

Mayor Miller, during the morning session of the meeting, recognized the graduates of the Toronto Sport Leadership Program, an initiative which provides training and certification to students.  The Mayor congratulated the students and wished them continued success.

Speaker Bussin, during the morning session of the meeting, welcomed ESL students from Neighbourhood LINC (Language Instruction for Newcomers to Canada), present at the meeting.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council amend the Zoning By-law No. 1-83 of the former City of York substantially in accordance with the draft Zoning By-law Amendment attached as Attachment No. 5.

2.         City Council authorize the City Solicitor to make such stylistic and technical changes to the draft Zoning By-law Amendment as may be required.

4.         Before introducing the necessary Bills to City Council for enactment, require the issuance of the Notice of Approval Conditions for the Site Plan application.

5.         Before introducing the necessary Bills to City Council for enactment, require the applicant to provide pressure and flow testing of the existing water main on Dundas Street West fronting this development.  In the event that those tests indicate that improvements to the existing water main are necessary to service the development, require the applicant to provide funding for these improvements and make arrangements, including any required financial securities and fees, to the satisfaction of the Executive Director of Technical Services.

6.         City Council amend the draft Zoning By-law to include a provision that the residential component only be occupied by individuals 65 years of age and older, if permitted by applicable Human Rights Legislation.

7.         City Council require the developer to provide appropriate amenity space based on a formula considering the number of seniors, to the satisfaction of the Director, Community Planning.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council assume the services installed for Registered Plan 66M-2359 and that the City formally assume the roads within the Plan of Subdivision.

2.         City Council authorize the Legal Services Division to release the portion of the performance guarantee held with respect to this development Plan 66M-2359.

3.         City Council prepare an assumption By-law to assume the public highways and municipal services in Subdivision Plan 66M-2359.

4.         City Council authorize and direct the City Solicitor to register the assumption By-law in the Land Registry Office, at the expense of the Owner.

5.         City Council authorize the City Clerk and Treasurer to sign any release or other documentation necessary to give effect thereto.

6.         City Council authorize the appropriate City officials to transfer ownership of the street lighting system constructed with Plan of Subdivision No. 66M-2359 to Toronto Hydro.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council refer the Item to the Public Works and Infrastructure Committee for consideration at its meeting on June 3, 2009, in conjunction with the alternative proposal as provided in the memorandum (April 28, 2009) from the Manager, Traffic Operations, Toronto and East York District (attached).

2.         City Council request the General Manager, Transportation Services, to report to the Public Works and Infrastructure Committee at its meeting on June 3, 2009, for consideration with this Item, on opportunities for the addition or conversion of parking on those streets that connect with Dundas Street West in Ward 18; and the Public Works and Infrastructure Committee forward any recommendations that would impact connecting streets to the Toronto and East York Community Council.

3.         The Public Works and Infrastructure Committee consider, as background to this Item, the staff report dated November 9, 2007, titled "Impact of Changes to On-street Parking Regulations – Dundas Street West, between Dovercourt Road and Sterling Road".

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council adopt the Policy Framework as summarized in Appendix 1 of the report.

2.                  The policy provisions related to fixed term, appointment, renewal and removal from office, and remuneration, come into effect for future accountability officer appointments, except where these provisions are already contractually in place for current permanent incumbents.

3.         City Council establish a new Toronto Municipal Code Chapter for the accountability officers, reflecting the substance of provisions described in sections 2C and 2D and summarized in Appendix 1 of this report.

4.         City Council move Article VI, Auditor General and Article XIII Ombudsperson from Municipal Code Chapter 169, City Officials, to the new Municipal Code Chapter, renaming Article XIII, Ombudsman, for consistency with the wording of the City of Toronto Act, 2006.

5.         City Council repeal § 140-33A. and B (8) and (10) of Municipal Code Chapter 140, Lobbying, and replace them with the provisions described in section 2D of this report and summarized in Appendix 1.

6.         City Council amend § 27-99 of Municipal Code Chapter 27, Council Procedures, to provide for a 2/3 vote of all Members of City Council respecting the appointment and removal of the accountability officers, and amend § 27-62B to enable the accountability officers to submit reports directly to City Council in accordance with the provisions outlined in section 5 of Appendix 1.

7.         City Council amend § 169-5 of Municipal Code Chapter 169, City Officials, to provide that the City Manager does not appoint, promote, demote, suspend and dismiss the officials named in Part V of the City of Toronto Act, 2006 or their staff; and amend § 169-7 to provide that the City Manager shall not recommend the appointment and dismissal to City Council of the officials named in Part V of the City of Toronto Act, 2006.

8.         City Council amend Municipal Code Chapter 217, Corporate Records, by adding the words “Integrity Commissioner, Lobbyist Registrar, Ombudsman,” after the word  “Solicitor” in Subsection (2) of the definition of Division Head in § 217-4A.

9.         City Council authorize the City Solicitor to prepare and introduce in Council any bills required to enact the Policy Framework, generally in accordance with the report recommendations and policy provisions described in sections 2C and 2D of this report and summarized in Appendix 1.

10.       City Council request the accountability officers, in consultation with the City Manager and City Solicitor, to develop a Conflict of Interest Policy and Code of Conduct for the accountability officers and their staff, for Council’s approval by the end of 2009; and require that the City’s Conflict of Interest Policy continue to apply until such time as a Conflict of Interest Policy and Code of Conduct for the accountability officers and their staff is approved by Council.

11.       City Council authorize the City Manager, in consultation with the City Solicitor, to develop standard terms of employment for Toronto’s accountability officers consistent with the provisions outlined in section 2D of this report and summarized in Appendix 1, to give effect to Council’s decisions respecting future appointments of its accountability officers.

12.       City Council authorize the City Manager, in consultation with the City Solicitor, to bring forward amendments to Council-approved policies as required in order to implement the Policy Framework.

13.       City Council authorize the City Manager and Deputy City Manager and Chief Financial Officer, in consultation with the accountability officers, to review and research best practices respecting setting aside a percentage of the City’s budget for Toronto’s accountability functions and report back to Executive Committee. 

14.       City Council request the Accountability Officers to inform Council of the requirements, contents and timing of their annual reports.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council authorize the execution of an agreement with the Corporation of the City of St. Thomas, on terms described in Attachment “A” of the report, during the time period and at the price set out in Attachment “A” and otherwise on terms and conditions satisfactory to the General Manager of Solid Waste Management Services and in a form satisfactory to the City Solicitor.

2.         City Council authorize the execution of an agreement with the Corporation of the County of Elgin, on terms described in Attachment “B” of the report, during the time period and at the price set out in Attachment “B” and otherwise on terms and conditions satisfactory to the General Manager of Solid Waste Management Services and in a form satisfactory to the City Solicitor. 

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council approve an amendment to the 10-Year Capital Plan and Forecast for Solid Waste Management Services as indicated in Appendix A of the report.

2.         New commitments totalling $7.5 million including $0.5 million in 2009 and $7.0 million in 2010, funded from the Waste Management Reserve Fund, be approved to advance cell development at Green Lane (Capital Account CSW007-05-05 - Cell Excavation & Base Construction). 

City Council on April 29 and 30, 2009, adopted the following:

1.         a.         The City provide, to Lorraine Kimsa Theatre for Young People (LKTYP) financial institution, a further guarantee of LKTYP’s line of credit in the amount of $250,000.00 (inclusive of all interest costs payable by LKTYP), for a term commencing on May 1, 2009 until December 31, 2012.

b.         In accordance with the City’s Capital Loan and Line of Credit Guarantee Policy, the City enter into an agreement with LKTYP, and a tri-party agreement with both LKTYP and its financial institution, in respect of the recommended line of credit guarantee.

2.         Such guarantee and all related agreements be on terms and conditions satisfactory to the City Solicitor, the Deputy City Manager and Chief Financial Officer as well as the General Manager, Economic Development, Culture and  Tourism, and that the Deputy City Manager and Chief Financial Officer be requested to negotiate appropriate and adequate safeguards, to the satisfaction of the City Solicitor.

3.         LKTYP provide the Deputy City Manager and Chief Financial Officer with their 2009 to 2011 inclusive audited financial statements when they become available.

4.         The line of credit guarantee be deemed to be in the interest of the municipality. 

City Council on April 29 and 30, 2009, adopted the following:

1.         The City enter into a grant and loan agreement with Artscape to provide grant and loan funds to be received from FCM for the purposes of financing the eligible project costs of the Artscape Wychwood Barns project (the “Project”) upon the terms and conditions detailed in the attached letter and application documentation.

2.         The agreement be on terms and conditions satisfactory to the City Solicitor, the Deputy City Manager and Chief Financial Officer, the General Manager, Economic Development, Culture and Tourism and that the Deputy City Manager and Chief Financial Officer be requested to negotiate appropriate and adequate safeguards, to the satisfaction of the City Solicitor, with the City being promptly advised in the event of default or delay in the payment of interest.

3.         City Council authorize the Deputy City Manager and Chief Financial Officer to sign an affidavit in favour of FCM, satisfactory in form and content to the City Solicitor, confirming that the funds were used for the Project.

4.         Release of the funds to Artscape be conditional upon Artscape providing an affidavit to the City, confirming that the funds were used for the Project.

5.         Once Artscape has provided the affidavit and signed the agreement with the City, the Chief Financial Officer be authorized to pay Artscape the full amount of the grant and loan as and when received from FCM.

6.         The City retain the right to withhold a portion of outstanding grants that the City may provide to Artscape over the term of the loan if it is not retired or renegotiated by the maturity date.

7.         The FCM loan be deemed to be in the interest of the municipality.  

8.         City Council request the Deputy City Manager and Chief Financial Officer to submit an updated report to the Executive Committee on:

            a.         all costs and in-kind grants and/or the forgiveness of charges and costs, for the entire Artscape Wychwood Barns project; and

            b.         a benefit analysis, including the project's contributions to the local community.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council approve payment of the tax-supported sinking fund surplus of $3,400,591.19 as declared by the Sinking Fund Committee and that these funds be applied to the City’s capital financing requirements.

2.         City Council authorize the appropriate officials to take the necessary action to give effect thereto. 

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council approve the budget and technical adjustments to its 2008 Approved Capital Budget as detailed in Appendix 2 of the report.

2.         City Council request the Deputy City Manager and Chief Financial Officer to report back to the Budget Committee on any changes to the City of Toronto’s 2008 year-end financial position after the 2008 financial statements are finalized. 

City Council on April 29 and 30, 2009, adopted the following: 

1.         City Council approve a transfer of $697,000 in 2009 from the Automated Fuel Management System project to the Renovation of the Intelligence and Special Investigation Facility Capital project.

2.         City Council approve a transfer of $487,000 in 2009 from the purchase of the Explosive Containment Vessel project to the Renovation of the Intelligence and Special Investigation Facility Capital project.

3.         The Toronto Police Services' request for the reinstatement of $0.697 million in funding for the Automated Fuel Management System and $0.487 million in funding for the Explosive Containment Vessel during the 2010 Capital Budget process be accommodated within the Services' established debt affordability guideline for 2010. 

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council authorize the reallocation of funds in the 2009 approved Facilities and Real Estate Capital Budget in the amount of $1.856 million, as illustrated in Schedule “A” of the report, with zero gross and net impact. 

City Council on April 29 and 30, 2009, adopted the following:

1.         TTC’s 2009 Approved Capital Budget and 2010 to 2013 Capital Plan be adjusted to reflect an increase of $2,000,000 to the total project cost for the capital project #CTT 051 – Subway Car Overhaul, requiring additional cashflow funding of $700,000 in 2009, $1,000,000 in 2010 and $300,000 in 2011, bringing the total project cost approval to $23,739,000.00.

2.         The increase in the total project cost and 2009 to 2011 cashflows be offset by additional Provincial Gas Tax funding to be received in 2009. 

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council authorize the General Manager of the Long-Term Care Homes and Services Division to initiate an application for the redevelopment of Kipling Acres once the Ministry of Health and Long-Term Care invites applications in early 2009.

2.         City Council approve a one-time withdrawal of $2.0 million from the Homes for the Aged (HFA) Capital Reserve Fund to enable the Long-Term Care Homes and Services Division to begin planning and architectural design work on the Kipling Acres Redevelopment Project.

3.         City Council amend the 2009 Approved Capital Budget for Long-Term Care Homes and Services to include a new project entitled “Redevelopment of Kipling Acres” with a 2009 cash flow of $2.0 million funded from HFA Capital Reserve Fund.

4.         City Council authorize the General Manager of the Long-Term Care Homes and Services Division to continue to advocate for expanded funding for the City’s homemakers and nurses services program, based on demonstrated community need.

5.         City Council express to the Ministry of Health and Long-Term Care the urgent need to increase funding for long-term care homes as soon as is possible, based on the ever increasing acuity and complexity of care being provided in long-term care homes.

6.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto. 

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council’s approval be granted to accept a donation of $600,000 from Maple Leaf Sports and Entertainment for arena and rink refurbishment and enhancement projects in 2009 in accordance with the “Policy on Donations to the City for Community Benefits”.

2.         A new Rink and Arena Refurbishment Project be created in the 2009 Parks, Forestry and Recreation Capital Budget with revenues and expenses of $550,000, funded from a donation received from Maple Leaf Sports and Entertainment and that approval be given to receive the funds into this project.

3.         The 2009 Parks, Forestry and Recreation Operating Budget be amended to include support of $50,000 for rink and arena improvements through volunteer events fully funded by a donation from Maple Leaf Sports and Entertainment.

4.         City Council’s approval be granted to receive donations of $500,000 per year in 2010, 2011, and 2012, and to receive a donation of $200,000 in 2013, for arena and rink refurbishment and enhancement projects in accordance with the “Policy on Donations to the City for Community Benefits”.

5.         The General Manager of Parks, Forestry and Recreation include projects and activities to reflect the donations from Maple Leaf Sports and Entertainment in the Capital and Operating Budget submissions over the 2010-2013 periods.

6.         City Council grant authority to the General Manager of Parks, Forestry and Recreation to negotiate and enter into a four (4) to ten (10) year Agreement commencing July 1, 2009, with Maple Leaf Sports and Entertainment to execute arena and outdoor rink refurbishment projects in each of the first four contract years and sustain project recognition on-site for up to an additional six (6) years at each project location, all in a form and content satisfactory to the City Solicitor. 

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council approve an increase in the July 1, 2008 to December 31, 2008, processing fees for single stream recycling with Metro Municipal Recycling Services Inc. and Canada Fibers Ltd. as follows:

a.         for single stream recycling processing with Metro Municipal Recycling Services Inc. by $13.90 per tonne to $90.91 per tonne which will result in retroactive compensation of $760,000; and

b.         for single stream recycling processing with Canada Fibers Ltd. by $14.65 per tonne to $91.15 per tonne which will result in retroactive compensation of $367,670.

2.         City Council approve the 2008 proposed rate schedule for additional residue rates between 14.01% and 28%, adjusted by Toronto All Items in Consumer Price Index changes effective January 1, 2009, for single stream recycling processing with Metro Municipal Recycling Services Inc. and for Canada Fibers Ltd. as set out in Table 1 and 2, respectively, in the Financial Impact Section.

3.         The 2009 Approved Operating Budget for Solid Waste Management Services be adjusted to increase expenditures in Cost Centre SW0742 (MRF: Single Stream – Scarborough) by $1,283,976 and Cost Centre SW0751 (MRF: Single Stream – Dufferin) by $338,692 and that these increased expenditures be offset by reducing the budgeted contribution to the Waste Management Reserve Fund in Cost Centre SW0762 (Multi Unit Waste Reduction Levy) by $511,334 and by an increase in WDO funding of $1,111,334 in Cost Centre SW0703 Waste Diversion and Planning.

4.         City Council authorize the General Manager, Solid Waste Management Services, to enter into any necessary amending agreements with both Metro Municipal Recycling Services Inc. and Canada Fibers Ltd., on terms and conditions satisfactory to the General Manager, Solid Waste Management Services, to reflect Recommendations 1 and 2 and in a form satisfactory to the City Solicitor.

5.         The General Manager, Solid Waste Management Services, be requested to initiate a renewed re-education/information program in those areas that have a high residual waste based on the inspection program outlined in the report, and report back to the Public Works and Infrastructure Committee on the results of inspections. 

6.         City Council direct the General Manager, Solid Waste Management Services, to collect data on residual percentages on a monthly basis and report this information annually to Public Works and Infrastructure Committee.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council adopt the confidential recommendations of staff in Confidential Attachment 1 of the report (October 20, 2008) from the Chief Corporate Officer and the General Manager, Parks, Forestry and Recreation.

2.         City Council authorize the public release of the confidential information and recommendations in Attachment 1, once the transaction has closed.

3.         The Offer to Sell from the owner of the property known as 283 Greenfield Avenue be accepted substantially on the terms outlined in Attachment 1 to the report, and that either the Chief Corporate Officer or the Director of Real Estate Services be authorized severally to accept the Offer on behalf of the City.

4.         City Council authorize the City Solicitor to complete the transaction on behalf of the City, including paying any necessary expenses, amending the closing, due diligence and other dates, and amending and waiving terms and conditions, on such terms as he or she consider reasonable.

5.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto. 

Confidential Attachment 1 to the report (October 20, 2008) from the Chief Corporate Officer and the General Manager, Parks, Forestry and Recreation, remains confidential at this time, in accordance with the provisions of the City of Toronto Act, 2006, as it contains information related to a proposed or pending acquisition or sale of land for municipal or local board purposes. The confidential information contained in Confidential Attachment 1 will be made public once the transaction has closed.

City Council on April 29 and 30, 2009, adopted the following:

1.         Recommendation 1 of the report (March 23, 2009) from the City Manager be deleted.

2.         City Council amend the non-union compensation policy by:

a.         setting the cost of living adjustments for 2009 and 2010 as 0% and 1%, respectively; and

b.         cancelling the re-earnable performance-based lump-sum payments in 2009 and 2010 for non-union employees who have reached their respective maximum salary (job rate).

3.         City Council request the City's agencies, boards and commissions to apply the changes set out in Part 2 above, to their staff.

4.         City Council continue the performance-based pay policy in 2009 and 2010 for employees’ progression through their respective grade salary ranges (minimum salary to maximum salary – job rate), which is based on non-union employees’ 2008 and 2009 goals and performance.

5.         The report (April 2, 2009) from the City Manager and the City Solicitor entitled "Non-union Employee Compensation: General Annual Salary Adjustment (COLA) and Performance Pay - 2009, 2010" be received for information.

6.         Confidential Attachment 1 of report (April 2, 2009) from the City Manager and the City Solicitor remain confidential and not be released as it contains advice that is subject to solicitor-client privilege and information pertaining to labour relations and employee negotiations. 

Confidential Attachment 1 to the report (April 2, 2009) from the City Manager and the City Solicitor remains confidential in its entirety, in accordance with the provisions of the City of Toronto Act, 2006, as it contains advice that is subject to solicitor-client privilege and information pertaining to labour relations and employee negotiations. 

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council receive the report entitled “Occupational Health and Safety Report, Third Quarter, 2008” for information.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council receive the report entitled “Occupational Health and Safety Report, End of Year, 2008” for information.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council receive the report entitled "Toronto's 2007 Performance Measurement and Benchmarking Report" for information. 

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council authorize the City of Toronto to enter into the Police Officers Recruitment Fund Agreement with the Province and the Toronto Police Services Board, subject to approval as to form by the City Solicitor. 

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council approve of The Board of Governors of Exhibition Place entering into an agreement with Astral on the terms and conditions outlined in the report and the Confidential Attachment I and such other terms and conditions as may be satisfactory to the Chief Executive Officer of the Board and the City Solicitor;

2.         Option B, contained in the Confidential Attachment come into effect if it conforms with the upcoming City-wide sign policies under the new by-law.

3.         City Council direct that the confidential information in Attachment 1 not be released publicly in order to protect the competitive position and the future economic interests of Exhibition Place.

4.         City Council authorize and direct the appropriate Exhibition Place and City officials to take the necessary action to give effect thereto.

Confidential Attachment 1 to the report (March 4, 2009) from the Chief Executive Officer, Exhibition Place, remains confidential in its entirety, in accordance with the provisions of the City of Toronto Act, 2006, as it contains information related to the security of the property of the municipality or local board.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council approve of the Board entering into an agreement with Direct Energy and CPower to jointly act as an “Aggregator” with respect to the Ontario Power Authority’s Demand Response 3 Program (OPA’s DR3), on the terms and conditions set out in the report, and such other terms and conditions as required by the City Solicitor and the CEO of the Board.

2.         City Council direct that the confidential information in Attachment 1 to the report (March 4, 2009) from the Chief Executive Officer, Exhibition Place, remain confidential in its entirety, as it contains information related to the security of the property of the municipality or local board.

Confidential Attachment 1 to the report (March 4, 2009) from the Chief Executive Officer, Exhibition Place, remains confidential in its entirety, in accordance with the provisions of the City of Toronto Act, 2006, as it contains information related to the security of the property of the municipality or local board.

City Council on April 29 and 30, 2009, adopted the following:

1.         The City of Toronto convey its strong support to the Federal Government for the creation of a national securities regulator to be located in Toronto, Canada's Financial Services Area.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council request the City Manager to direct management staff to regularly review and evaluate the adequacy of internal controls within their area of responsibility.  Where appropriate, action be taken to strengthen controls, with a view to preventing and detecting instances of fraud and other wrongdoing.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council request the City Manager, in consultation with the Chief Information Officer, to give consideration to the establishment of an IBMS governance model which provides for senior management approval and prioritization of all IBMS related projects.  The governance model follow the process recently established in relation to the development of SAP projects.

2.         City Council request the City Manager, in consultation with the Chief Information Officer, to require that divisions identify business risks relating to the IBMS Information Technology System.  The Chief Information Officer review all such risks and ensure strategies and processes are in place to address all such risks.

3.         City Council request the City Manager, in consultation with the Chief Information Officer and divisions, to develop IBMS performance measures.  Such measures be used to monitor ongoing performance.  Where performance does not meet such measures, corrective action be taken.

4.         City Council request the City Manager and the Chief Information Officer, as part of the IBMS governance process, to give priority to the development of IBMS business continuity plans.  Such plans should include disaster and recovery planning.

5.         City Council request the City Manager, in consultation with the Chief Information Officer, to develop and formalize service level agreements for information technology services provided to City divisions by the Information and Technology Division.

6.         City Council request the City Manager, in consultation with the Chief Information Officer, to review current levels of training available to IBMS users, and solicit input from divisional users in relation to training effectiveness.  Deficiencies in regard to training identified by users be appropriately addressed.

7.         City Council request the City Manager, in consultation with the Chief Information Officer, to  develop and implement a change management protocol for IBMS.  Such a protocol take into account the SAP change management protocol.

8.         City Council request the City Manager, in consultation with the Chief Information Officer, to  develop security plans, standards and related staff responsibilities for managing and overseeing IBMS security.

9.         City Council require the City Manager, in consultation with the Chief Information Officer, to conduct periodic reviews of current IBMS user security to ensure access is compatible with user roles.  Such review should also include an analysis of the last date of use.  Dormant users should be eliminated from system access.

10.       City Council request the Chief Information Officer to develop formal written procedures for granting, changing or removing IBMS user access.

11.       City Council request the City Manager and the Chief Information Officer to develop as a priority an electronic interface between IBMS and the City’s SAP Financial System.  Such an interface would reduce the requirement for manual analysis and processing.

12.       City Council request the City Manager, in consultation with the Chief Information Officer and the City Clerk, to review the record retention policy for all IBMS related records.  Such a review include the establishment of policies and procedures for archiving IBMS records.

13.       City Council request the Chief Information Officer to obtain a copy of the System source code for the current release of the System software and ensure future releases are accompanied with System software under the terms of the agreement.

14.       City Council request the City Manager to conduct a review of related System users in the City and its Agencies, Boards and Commissions and update the existing software maintenance contract as required.

15.       City Council request the City Manager to ensure staff from business units perform the procedure for revising service fees maintained in IBMS and that the process be appropriately documented.

16.       City Council request the Chief Information Officer to report to the Audit Committee by February 2010, on the progress of the establishment of an information technology governance structure for the Integrated Business Management System (IBMS) and on the other recommendations made in the Auditor General's report dated January 16, 2009.

17.       City Council request that Members of Council be included in:

1.         the long-range strategic plan, performance measures and business integrity plan for the Integrated Business Management System (IBMS); and

2.         the opportunities for improvement relating to user training and processes for making changes to the system.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council receive the 2007 audited financial statements and management letter of Leaside Memorial Community Gardens Arena.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council approve the 2007 audited financial statements and management letters of the three Business Improvement Areas attached as Appendices A-1 to C-2.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council appoint the alternate listed in Confidential Attachment 1 to the Toronto Atmospheric Fund Board of Directors for a term of office ending on November 30, 2010, and until a successor is appointed.

2.         The City Clerk make the appointee’s name public once appointed by Council and the appointee has been notified.

Confidential Attachment 1 is now public in its entirety and contains the name of the following

individual appointed to the Toronto Atmospheric Fund Board of Directors:

- Randy Williamson

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council appoint the candidate listed in Confidential Attachment 1 as the Scarborough Community Council Area Representative to the Heritage Toronto Board of Directors for a term of office ending on November 30, 2010, and until a successor is appointed.

2.         The City Clerk make the appointee’s name public once appointed by Council and the appointee has been notified.

Confidential Attachment 1 is now public in its entirety and contains the name of the following

individual appointed as the Scarborough Community Council Area Representative to the Heritage Toronto Board of Directors:

- Alan Burton

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council approve the appointment of the selected individual listed in a confidential report (February 12, 2009) from the General Manager, Long-Term Care Homes and Services, to the Advisory Committee on Long-Term Care Homes and Services for a period of four years, with the provision for an extension of an additional term, as outlined in the terms of reference.

2.         The appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

3.         City Council authorize the City Clerk to make the appointee’s name public once appointed by City Council.

The name of the following individual appointed by City Council and contained in the confidential report (February 12, 2009) from the General Manager, Long-Term Care Homes and Services, is now public. The balance of the report remains confidential, in accordance with the provisions of the City of Toronto Act, 2006, as it contains personal information about an identifiable individual, including municipal or local board employees:

- Catherine MacDonald

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council authorize the General Manager, Shelter, Support and Housing Administration, in consultation with the City Solicitor, to enter into a four-year, $0 net  contribution agreement with the Mental Health Commission of Canada to receive funding for certain activities as Service Coordinator of the Toronto Research Demonstration Project in Mental Health and Homelessness.

2.         Once the contribution agreement is in place, the General Manager, Shelter, Support and Housing Administration, be authorized to enter into agreements with other City divisions, community agencies, private expert individuals and any other agreements which may be required to administer and deliver services in accordance with the terms and conditions of the $0 net contribution agreement.

3.         Once the contribution agreement is in place, the General Manager, Shelter, Support and Housing Administration, report to Budget Committee on the final budget allocations ($0 net) for the Toronto Research Demonstration Project in Mental Health and Homelessness.

4.         City Council authorize the General Manager, Shelter, Support and Housing Administration, in consultation with the City Solicitor, to enter into such agreements with the Mental Health Commission of Canada as may be required to fulfill its role as National Trainer on the Streets to Homes Intensive Case Management model for all demonstration project sites across Canada.

5.         City Council request the General Manager, Shelter, Support and Housing Administration, to report back to the Community Development and Recreation Committee on the findings of the Toronto Research Demonstration Project in Mental Health and Homelessness in 2013, or as soon as they become available; an interim report for information to be provided in 2011.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council request Statistics Canada through the Federal Minister of Industry to enhance the monthly Labour Force Survey by:

a.         adding a question to identify the municipality in which the respondent works; and

b.         increasing the survey sample size within the Toronto region and other major urban regions to provide more detailed information about the economy.

2.         City Council request the Federal Minister of Industry and Ontario Minister of Economic Development to:

a.         establish a federal, provincial, City table to collaboratively identify key urban economic metrics and improve data collection and dissemination; and

b.         as one of the first steps, establish and conduct, on a regular basis, a 'job vacancy' survey based on data available in major electronic job boards.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council adopt and certify the 2009 expenditure requests and levy requirements of the following Business Improvement Areas:

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council establish a Board of Management for the Oakwood Village BIA as set out in Attachment 1 of the report (March 25, 2009) from the General Manager, Economic Development, Culture and Tourism.

2.         City Council approve nominations to the Oakwood Village BIA and additions and deletions to the Junction Gardens and Uptown Yonge BIAs Boards of Management as set out in Attachment 2 of the report.

3.         Schedule A of the Municipal Code Chapter 19, Business Improvement Areas, be amended to include the new Oakwood Village BIA and to reflect changes to the BIA Boards of Management.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council approve the designation of the area described in Attachment 1 of the report (March 25, 2009) from the General Manager, Economic Development, Culture and Tourism (Maps 1 to 5), as the Baby Point Gates Business Improvement Area (BIA), under Chapter 19 of the City of Toronto Municipal Code.

2.         City Council authorize and direct the City Clerk to send out a notice of Council's intention to pass a by‑law designating the area described in Attachment 1 (Maps 1 to 5) as a Business Improvement Area (BIA), in accordance with Chapter 19 of the City of Toronto Municipal Code.

3.         City Council request the Executive Director of Technical Services to prepare designation by-law maps of the area as described in Attachment 1 (Maps 1 to 5), and submit them to the City Solicitor.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council authorize and direct the City Clerk to send out a notice of Council’s intention to expand the boundary of the St. Clair Gardens Business Improvement Area (BIA) to include the area shown in Attachment 1 of the report (March 26, 2009) from the General Manager, Economic Development, Culture and Tourism, in accordance with Chapter 19 of the City of Toronto Municipal Code.

2.         City Council request the Executive Director of Technical Services to prepare designation by‑law maps of the area, as described in Attachment 1, and submit them to the City Solicitor. 

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council approve renaming the Dundas-Bathurst BIA, as defined by the boundaries described in Attachment 1 of the report (March 25, 2009) from the General Manager, Economic Development, Culture and Tourism, as the Trinity Bellwoods BIA.

2.         Schedule "A" of the Municipal Code, Chapter 19, Business Improvement Areas, be amended to reflect the BIA name change to Trinity Bellwoods BIA.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council grant authority to enter into a multi-year agreement with Toronto Artscape Inc., subject to:

a.         The satisfaction of the General Manager, Economic Development, Culture and Tourism, the City Solicitor and the Deputy City Manager and Chief Financial Officer.

b.         The following Terms and Conditions:

i.          Artscape shall use the grant funds for the following programming and administrative activities:

-           development and management of Artscape’s (Toronto-based) portfolio of arts and cultural facilities;

-           proposal development to create and manage affordable artist live/work space;

-           preliminary exploration of cultural facility development; and

-           advice (as the go-to organization) on policy and program development related to creative spaces, places and the economy.

ii.          City funding guidelines as established by Council Policy.

iii.         Artscape shall submit its annual funding request through the General Manager of Economic Development, Culture and Tourism to the Economic Development Committee for review and forwarding through the Budget Process to Council for consideration.

iv.         Artscape shall submit its annual report and financial audit to the General Manager, Economic Development, Culture and Tourism for review.

v.         The agreement shall be for a term of five years.

2.         City Council request the General Manager, Economic Development, Culture and Tourism, to report to the Economic Development Committee with the list of projects that Artscape is initiating in 2009.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council approve the use by the Toronto International Film Festival of a portion of Nathan Phillips Square from May 25, 2009 to September 21, 2009, for one tent, and from August 10 to September 21, 2009 for a second tent.

2.         Staff be directed to work with TIFF to implement, to the greatest extent possible, their request.

3.         Authority be granted to staff to accommodate the TIFF request for 2009 at Nathan Phillips and Metro Hall Squares including permitting activities outside of the routine as long as the decisions do not compromise public safety or existing agreements with other users.

4.         The Municipal Code Chapter 237, “Nathan Phillips Square”, be amended to permit the selling of tickets and merchandise on Nathan Phillips Square.

5.         The Board and staff of Yonge Dundas Square be requested to consider TIFF as a partner, and not just a client, and make all best efforts to minimize fees and charges.

City Council on April 29 and 30, 2009, adopted the following:

1.         City Council approve the designation of the area described in Attachment 1 of the report (April 6, 2009) from the General Manager, Economic Development, Culture and Tourism, as the amended Bloor‑Yorkville Business Improvement Area (BIA), under Chapter 19 of the Toronto Municipal Code.

2.         City Council direct the City Solicitor to submit a by-law to designate the area described in Attachment 1 as a Business Improvement Area.

3.         Schedule A of the Municipal Code Chapter 19, Business Improvement Areas, be amended to reflect the amended boundary of the Bloor‑Yorkville BIA.

City Council on April 29 and 30, 2009, adopted the following:

1.                  City Council approve the individual tax appeal applications made pursuant to section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) totalling $835,233.37 including reductions in Business Improvements Area charges, as identified in Appendix A, excluding the following applications:

2.         City Council approve the individual tax appeal applications made pursuant to section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping adjustments) totalling $137,432.72 including reductions in Business Improvements Area charges, excluding the following applications:

City Council on April 29 and 30, 2009, adopted the following:

1.                  City Council approve the apportionment of property taxes in the amounts identified in Appendix A and Appendix B, under the columns entitled “Apportioned Tax” and “Apportioned Phase In/Capping”, excluding the following applications:

2.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.