City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council approve the individual tax appeal applications made pursuant to section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) totalling $1,117,053.92 including reductions in Business Improvements Area charges, as identified in Appendix A to the report (June 10, 2009) from the Acting Treasurer, excluding the following applications:

 

Section 323 -Appendix A
Ward Number	Appeal Number	Tax Year	Assessment Roll Number	Property Location	Reason for Adjournment	Tax Adjustment
2	20090040	2008	1919 03 8 140 00600	121 City View Dr	Under staff review	0.00
2	200600724	2006	1919 03 8 330 00500	94 Brockport Dr	Under staff review	0.00
17	200700269	2007	1904 03 2 140 00200	195 Old Weston Rd	Under staff review	7,235.85
23	200800588	2008	1908 09 3 480 00800	19 Olive Ave	Under staff review	0.00
23	200800602	2008	1908 09 3 480 00900	21 Olive Ave	Under staff review	0.00
23	200800600	2008	1908 09 3 480 01000	23 Olive Ave	Under staff review	0.00
23	200800601	2008	1908 09 3 480 01100	27 Olive Ave	Under staff review	0.00
23	200800586	2008	1908 09 3 480 01200	29 Olive Ave	Under staff review	0.00
23	200800589	2008	1908 09 3 480 01301	31 Olive Ave	Under staff review	0.00
23	200800604	2008	1908 09 3 480 02900	24 Holmes Ave	Under staff review	0.00
23	200800605	2008	1908 09 3 480 03000	22 Holmes Ave	Under staff review	0.00
25	200700307	2007	1908 08 3 020 01600	6 Banbury Rd	Under staff review	0.00
31	200800129	2007	1906 01 2 220 02800	134 Glen Albert Dr	Under staff review	0.00
					TOTAL	7,235.85

 

 

2.         City Council approve the individual tax appeal applications made pursuant to section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping adjustments) totalling $184,132.84, as identified in Appendix B to the report (June 10, 2009) from the Acting Treasurer, excluding the following applications:

 

 

Section 325 -Appendix B
Ward Number	Appeal Number	Tax Year	Assessment Roll Number	Property  Location	Reason for Adjournment	Tax Adjustment
27	200800491	2006	1904 06 6 270 01200	215 Church St	Under staff review	1,584.74
27	200800492	2007	1904 06 6 270 01200	215 Church St	Under staff review	1,596.37
					TOTAL	3,181.11

 

 

3.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

The Government Management Committee recommends that:

 

1.         City Council approve the individual tax appeal applications made pursuant to section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) totalling $1,117,053.92 including reductions in Business Improvements Area charges, as identified in Appendix A, excluding the following applications:

 

Section 323 -Appendix A
Ward Number	Appeal Number	Tax Year	Assessment Roll Number	Property Location	Reason for Adjournment	Tax Adjustment
2	20090040	2008	1919 03 8 140 00600	121 City View Dr	Under staff review	0.00
2	200600724	2006	1919 03 8 330 00500	94 Brockport Dr	Under staff review	0.00
17	200700269	2007	1904 03 2 140 00200	195 Old Weston Rd	Under staff review	7,235.85
23	200800588	2008	1908 09 3 480 00800	19 Olive Ave	Under staff review	0.00
23	200800602	2008	1908 09 3 480 00900	21 Olive Ave	Under staff review	0.00
23	200800600	2008	1908 09 3 480 01000	23 Olive Ave	Under staff review	0.00
23	200800601	2008	1908 09 3 480 01100	27 Olive Ave	Under staff review	0.00
23	200800586	2008	1908 09 3 480 01200	29 Olive Ave	Under staff review	0.00
23	200800589	2008	1908 09 3 480 01301	31 Olive Ave	Under staff review	0.00
23	200800604	2008	1908 09 3 480 02900	24 Holmes Ave	Under staff review	0.00
23	200800605	2008	1908 09 3 480 03000	22 Holmes Ave	Under staff review	0.00
25	200700307	2007	1908 08 3 020 01600	6 Banbury Rd	Under staff review	0.00
31	200800129	2007	1906 01 2 220 02800	134 Glen Albert Dr	Under staff review	0.00
					TOTAL	7,235.85

 

 

2.         City Council approve the individual tax appeal applications made pursuant to section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping adjustments) totalling $184,132.84, as identified in Appendix B, excluding the following applications:

 

 

Section 325 -Appendix B
Ward Number	Appeal Number	Tax Year	Assessment Roll Number	Property  Location	Reason for Adjournment	Tax Adjustment
27	200800491	2006	1904 06 6 270 01200	215 Church St	Under staff review	1,584.74
27	200800492	2007	1904 06 6 270 01200	215 Church St	Under staff review	1,596.37
					TOTAL	3,181.11

 

 

3.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council approve the apportionment of property taxes in the amounts identified in Appendix A and Appendix B to the report (June 10, 2009) from the Acting Treasurer, under the columns entitled “Apportioned Tax” and “Apportioned Phase In/Capping”, excluding the following application:

 

Page No.	Tax Year	Original Roll No.	Tax Roll No. for Apportioned Properties	Tax Apportionment	Ward No.
Treasurer Initiated Applications - Appendix A:
1 of 1	2008	1919-01-2-120-01100	1919-01-2-120-01050
		(27 Roseland Dr.)	1919-01-2-120-01075
			Total:	$2,161.06	6

 

2.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

The Government Management Committee recommends that:

 

1.         City Council approve the apportionment of property taxes in the amounts identified in Appendix A and Appendix B, under the columns entitled “Apportioned Tax” and “Apportioned Phase In/Capping”, excluding the following application:

 

Page No.	Tax Year	Original Roll No.	Tax Roll No. for Apportioned Properties	Tax Apportionment	Ward No.
Treasurer Initiated Applications - Appendix A:
1 of 1	2008	1919-01-2-120-01100	1919-01-2-120-01050
		(27 Roseland Dr.)	1919-01-2-120-01075
			Total:	$2,161.06	6

 

2.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council approve the write-off of uncollectible accounts of $314,879.33 as detailed in Table 1 in the report (May 20, 2009) from the Acting Treasurer.

 

2.         City Council authorize and direct the appropriate City Officials to take the necessary action to give effect thereto.

The Government Management Committee recommends that:

 

1.         City Council approve the write-off of uncollectible accounts of $314,879.33 as detailed in Table 1 in the report (May 20, 2009) from the Acting Treasurer.

 

2.         City Council authorize and direct the appropriate City Officials to take the necessary action to give effect thereto.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council amend Chapter 195, Purchasing, of the Toronto Municipal Code in accordance with the proposed amendments outlined in Attachment 1 of the report (June 5, 2009) from the Acting Treasurer.

 

2.         City Council amend Chapter 71, Financial Control, of the Toronto Municipal Code to provide, during the summer months when Standing Committees and Council do not have any regularly scheduled meetings, an extended authority to the Chief Financial Officer to approve any reallocation of budget between capital projects in an amount of not more than $1 million.

The Government Management Committee recommends that:

 

1.         City Council amend Chapter 195, Purchasing, of the Toronto Municipal Code in accordance with the proposed amendments outlined in Attachment 1 of the report (June 5, 2009) from the Acting Treasurer.

 

2.         City Council amend Chapter 71, Financial Control, of the Toronto Municipal Code to provide, during the summer months when Standing Committees and Council do not have any regularly scheduled meetings, an extended authority to the Chief Financial Officer to approve any reallocation of budget between capital projects in an amount of not more than $1 million.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council adopt the recommendations contained in Confidential Attachment 2 of the report (June 9, 2009) from the Acting Treasurer and the City Solicitor.

 

2.         City Council authorize the public release of the confidential information and recommendations contained in Confidential Attachment 2, at the discretion of the City Solicitor, if a settlement is finalized to the satisfaction of the City Solicitor.

 

3.         Ontario Place Corporation be advised that in the event that any of the lands to which the Minutes of Settlement pertain become developed in future years for commercial, non-recreational purposes (not including a casino), that the City reserves its right to pursue a change in the assessment valuation of these lands.

 

4.         Ontario Place Corporation and the Municipal Property Assessment Corporation (MPAC) be advised that the matter of the valuation of water lots be re-evaluated at least every ten years.

 

5.         City Council authorize and direct the appropriate City staff to take the necessary action to give effect thereto.

 

Confidential Attachment 2 to the report (June 9, 2009) from the Acting Treasurer and the City Solicitor remains confidential in its entirety at this time, in accordance with the provisions of the City of Toronto Act, 2006, as it contains information about litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.  The confidential information in Confidential Attachment 2 will be made public at the discretion of the City Solicitor, if a settlement is finalized to the satisfaction of the City Solicitor.

The Government Management Committee recommends that:

 

1.          Council adopt the recommendations contained in Confidential Attachment 2 of the report (June 9, 2009) from the Acting Treasurer and the City Solicitor.

 

2.         Council authorize the public release of the confidential information and recommendations contained in Confidential Attachment 2, at the discretion of the City Solicitor, if a settlement is finalized to the satisfaction of the City Solicitor.

 

3.         Council authorize and direct the appropriate City staff to take the necessary action to give effect thereto.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.          City Council adopt the recommendations contained in Confidential Attachment 1 of the report (June 15, 2009) from the Acting Treasurer and the City Solicitor.

 

2          The Confidential Attachment remain confidential as it contains information subject to solicitor/client and litigation privilege.

 

3.         City Council authorize and direct the appropriate City staff to take the necessary action to give effect thereto.

 

Confidential Attachment 1 to the report (June 15, 2009) from the Acting Treasurer and the City Solicitor remains confidential in its entirety, in accordance with the provisions of the City of Toronto Act, 2006, as it contains information about litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and solicitor-client privilege.

The Government Management Committee recommends that:

 

1.          Council adopt the recommendations contained in Confidential Attachment 1 of the report (June 15, 2009) from the Acting Treasurer and the City Solicitor.

 

2          The Confidential Attachment remain confidential as it contains information subject to solicitor/client and litigation privilege; and

 

3.         Council authorize and direct the appropriate City staff to take the necessary action to give effect thereto.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council receive the “Report on the Actuarial Valuation for Funding Purposes as at December 31st, 2008” prepared by Mercer Human Resource Consulting with respect to the Metropolitan Toronto Pension Plan.

 

2.         City Council authorize the appropriate City officials to grant a cost of living increase of 2.37% on pensions, effective January 1, 2009 to pensioners on benefit for more than one year and a proportionate increase of 0.1975% for each month of pension payment made in 2008 be granted for pensioners who retired during 2008 at a cost of $12.8 million on a solvency basis which will be paid for through the Indexation Reserve Account of the Plan.

 

3.         City Council amend By-Law No. 15-92 of the former Metropolitan Corporation governing the Metropolitan Toronto Pension Plan, as further amended to date, and authority be granted to introduce the necessary bill in Council.

 

4.         City Council authorize the appropriate City officials to take the necessary action to give effect to the foregoing recommendations.

The Government Management Committee recommends that:

 

1.         City Council receive the “Report on the Actuarial Valuation for Funding Purposes as at December 31st, 2008” prepared by Mercer Human Resource Consulting with respect to the Metropolitan Toronto Pension Plan.

 

2.         City Council authorize the appropriate City officials to grant a cost of living increase of 2.37% on pensions, effective January 1, 2009 to pensioners on benefit for more than one year and a proportionate increase of 0.1975% for each month of pension payment made in 2008 be granted for pensioners who retired during 2008 at a cost of $12.8 million on a solvency basis which will be paid for through the Indexation Reserve Account of the Plan.

 

3.         City Council amend By-Law No. 15-92 of the former Metropolitan Corporation governing the Metropolitan Toronto Pension Plan, as further amended to date, and authority be granted to introduce the necessary bill in Council.

 

4.         City Council authorize the appropriate City officials to take the necessary action to give effect to the foregoing recommendations.

The Board of Trustees of the Metropolitan Toronto Pension Plan on April 24, 2009, considered a communication (April 13, 2009) from Anil Narale, Principal, Mercer, forwarding the Actuarial Valuation Report (April 2009) for the Metropolitan Toronto Pension Plan prepared as at December 31, 2008.

 

Anil Narale, Principal, Mercer, gave a presentation to the Board of Trustees on the Actuarial Valuation Report.

 

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council receive the report on the “Actuarial Valuation for Funding Purposes as at December 31, 2008” prepared by Buck Consultants Ltd. with respect to the Toronto Civic Employees’ Pension and Benefit Fund.

 

2.         City Council approve a cost of living increase of 2.34% on pensions effective January 1, 2009 at a cost of $7.5 million on a solvency basis which will be paid for by the fund.

 

3.         City Council amend By-Law No. 380-74 of the former City of Toronto governing the Toronto Civic Employees’ Pension and Benefit Fund, as further amended accordingly and authority be granted to introduce the necessary bill in Council.

 

4.         City Council authorize the appropriate City officials to take the necessary action to give effect to the foregoing recommendations.

The Government Management Committee recommends that:

 

1.         City Council receive the report on the “Actuarial Valuation for Funding Purposes as at December 31, 2008” prepared by Buck Consultants Ltd. with respect to the Toronto Civic Employees’ Pension and Benefit Fund.

 

2.         City Council approve a cost of living increase of 2.34% on pensions effective January 1, 2009 at a cost of $7.5 million on a solvency basis which will be paid for by the fund.

 

3.         City Council amend By-Law No. 380-74 of the former City of Toronto governing the Toronto Civic Employees’ Pension and Benefit Fund, as further amended accordingly and authority be granted to introduce the necessary bill in Council.

 

4.         City Council authorize the appropriate City officials to take the necessary action to give effect to the foregoing recommendations.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council receive the report on the “Actuarial Valuation for Funding Purposes as at December 31, 2008” prepared by Buck Consultants Ltd. with respect to the Toronto Fire Department Superannuation and Benefit Fund.

 

2.         City Council confirm that for the reasons stated in this report, no cost of living increase be provided to the Benefit Fund’s pensioners in 2009.

 

3.         City Council advise The Toronto Fire Department Superannuation and Benefit Fund Committee accordingly.

 

4.         City Council authorize the appropriate City officials be authorized to take the necessary action to give effect to the foregoing recommendations.

The Government Management Committee recommends that:

 

1.         City Council receive the report on the “Actuarial Valuation for Funding Purposes as at December 31, 2008” prepared by Buck Consultants Ltd. with respect to the Toronto Fire Department Superannuation and Benefit Fund.

 

2.         City Council confirm that for the reasons stated in this report, no cost of living increase be provided to the Benefit Fund’s pensioners in 2009.

 

3.         City Council advise The Toronto Fire Department Superannuation and Benefit Fund Committee accordingly.

 

4.         City Council authorize the appropriate City officials be authorized to take the necessary action to give effect to the foregoing recommendations.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         Council authorize the City Clerk to enter into a Sole Source agreement, in a form satisfactory to the City Solicitor, with Election Systems and Software (ES&S) for the supply and installation of Election Results Transmission Equipment from the date of award to December 31, 2009 in the amount of $814,915.09 ($687,460.00 US) net of GST.

The Government Management Committee recommends that:

 

1.         Council authorize the City Clerk to enter into a Sole Source agreement, in a form satisfactory to the City Solicitor, with Election Systems and Software (ES&S) for the supply and installation of Election Results Transmission Equipment from the date of award to December 31, 2009 in the amount of $814,915.09 ($687,460.00 US) net of GST.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council grant authority for the issuance of a sole source contract with the Royal Lifesaving Society for Aquatic Lifesaving Program Affiliation and Licensing Fees, Candidate Exam and Certification Fees and the Supply of Course Materials in the total amount of $3,461,809.00 net of GST for a five-year period, effective November 1, 2009.

The Government Management Committee recommends that:

 

1.         City Council grant authority for the issuance of a sole source contract with the Royal Lifesaving Society for Aquatic Lifesaving Program Affiliation and Licensing Fees, Candidate Exam and Certification Fees and the Supply of Course Materials in the total amount of $3,461,809.00 net of GST for a five-year period, effective November 1, 2009.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council authorize a Licence Agreement for approximately fifty (50) overflow parking spaces at 50 Ingram Drive for a five (5) year term with a five (5) year renewal option substantially based on the terms and conditions as set out in the attached Appendix “A” to the report (June 8, 2009) from the Chief Corporate Officer.

 

2.         City Council authorize the Chief Corporate Officer to administer and manage the Licence Agreement including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

The Government Management Committee recommends that:

 

1.         Council authorize a Licence Agreement for approximately fifty (50) overflow parking spaces at 50 Ingram Drive for a five (5) year term with a five (5) year renewal option substantially based on the terms and conditions as set out in the attached Appendix “A”.

 

2.         Council authorize the Chief Corporate Officer to administer and manage the Licence Agreement including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.                  City Council grant Authority to enter into an agreement to transfer the property municipally known as 120 and 130 Harbour Street, more particularly described in Appendix 2 to the report (June 19, 2009) from the Chief Corporate Officer, including agreements related thereto, to Build Toronto, substantially on the terms and conditions set out in Appendices 1 and 2 attached to the report (June 19, 2009) from the Chief Corporate Officer, and on such other and amended terms and conditions as may be approved by the Chief Corporate Officer, in a form satisfactory to the City Solicitor.

 

2.                  City Council grant authority to enter into an agreement to transfer the property municipally known as 150 Symes Road, more particularly described in Appendix 3 to the report (June 19, 2009) from the Chief Corporate Officer, including agreements related thereto, to Build Toronto, substantially on the terms and conditions set out in Appendices 1 and 3 attached to the report (June 19, 2009) from the Chief Corporate Officer, and on such other and amended terms and conditions as may be approved by the Chief Corporate Officer, in a form satisfactory to the City Solicitor.

 

3.                  City Council grant authority to enter into an agreement to transfer the property municipally known as 383–425 Old Weston Road, more particularly described in Appendix 4 to the report (June 19, 2009) from the Chief Corporate Officer, including agreements related thereto, to Build Toronto, substantially on the terms and conditions set out in Appendices 1 and 4 attached to the report (June 19, 2009) from the Chief Corporate Officer, and on such other and amended terms and conditions as may be approved by the Chief Corporate Officer, in a form satisfactory to the City Solicitor.

 

4.                  City Council grant authority to enter into an agreement to transfer the property municipally known as 51 Power Street, more particularly described in Appendix 5 to the report (June 19, 2009) from the Chief Corporate Officer, including agreements related thereto, to Build Toronto, substantially on the terms and conditions set out in Appendices 1 and 5 attached to the report (June 19, 2009) from the Chief Corporate Officer, and on such other terms and conditions as may be approved by the Chief Corporate Officer, in a form satisfactory to the City Solicitor.

 

5.                  City Council authorize each of the Chief Corporate Officer and the Director of Real Estate Services severally, to execute the transfer agreements on behalf of the City.

 

6.                  City Council grant authority to fund the City’s outstanding expenses related to these properties from the Approved 2009 Operating Budget for Facilities and Real Estate (F&RE) and, that once these transactions are finalized, the funding for the expenses be transferred from the Land Acquisition Reserve Fund (LARF), with appropriate adjustments to F&RE’s Approved 2009 Operating Budget through a subsequent Quarterly Variance Report.

 

7.                  City Council grant authority to make appropriate budget adjustments to F&RE’s Operating Budget to address the net revenue loss arising from the transfer of 120 Harbour Street to Build Toronto, effective January 1, 2010.

 

8.                  City Council further amend Appendix 2(k) in EX32.5, as amended, in respect of 150 Symes Road, to correct an inadvertent typographical error by deleting the words “Sketch PS-2005-094” in line 1 and replacing them with “Sketch PS-2009-058”.

 

9.                  City Council authorize the City Solicitor to complete the transactions to be provided for in the transfer agreements on behalf of the City, including making payment of any necessary expenses, amending the closing and other dates to such earlier or later date(s), and amending or waiving the terms and conditions, as she may from time to time consider reasonable.

The Government Management Committee recommends that:

 

1.                  City Council grant Authority to enter into an agreement to transfer the property municipally known as 120 and 130 Harbour Street, more particularly described in Appendix 2, including agreements related thereto, to Build Toronto, substantially on the terms and conditions set out in Appendices 1 and 2 attached, and on such other and amended terms and conditions as may be approved by the Chief Corporate Officer, in a form satisfactory to the City Solicitor.

 

2.                  City Council grant authority to enter into an agreement to transfer the property municipally known as 150 Symes Road, more particularly described in Appendix 3, including agreements related thereto, to Build Toronto, substantially on the terms and conditions set out in Appendices 1 and 3 attached, and on such other and amended terms and conditions as may be approved by the Chief Corporate Officer, in a form satisfactory to the City Solicitor.

 

3.                  City Council grant authority to enter into an agreement to transfer the property municipally known as 383–425 Old Weston Road, more particularly described in Appendix 4, including agreements related thereto, to Build Toronto, substantially on the terms and conditions set out in Appendices 1 and 4 attached, and on such other and amended terms and conditions as may be approved by the Chief Corporate Officer, in a form satisfactory to the City Solicitor.

 

4.                  City Council grant authority to enter into an agreement to transfer the property municipally known as 51 Power Street, more particularly described in Appendix 5, including agreements related thereto, to Build Toronto, substantially on the terms and conditions set out in Appendices 1 and 5 attached, and on such other terms and conditions as may be approved by the Chief Corporate Officer, in a form satisfactory to the City Solicitor.

 

5.                  City Council authorize each of the Chief Corporate Officer and the Director of Real Estate Services severally, to execute the transfer agreements on behalf of the City.

 

6.                  City Council grant authority to fund the City’s outstanding expenses related to these properties from the Approved 2009 Operating Budget for Facilities and Real Estate (F&RE) and, that once these transactions are finalized, the funding for the expenses be transferred from the Land Acquisition Reserve Fund (LARF), with appropriate adjustments to F&RE’s Approved 2009 Operating Budget through a subsequent Quarterly Variance Report.

 

7.                  City Council grant authority to make appropriate budget adjustments to F&RE’s Operating Budget to address the net revenue loss arising from the transfer of 120 Harbour Street to Build Toronto, effective January 1, 2010.

 

8.                  City Council amend Appendix 2(k) in EX32.5, as amended, in respect of 150 Symes Road, be further amended to correct an inadvertent typographical error by deleting the words “Sketch PS-2005-094” in line 1 and replacing them with “Sketch PS-2009-058”.

 

9.                  City Council authorize the City Solicitor to complete the transactions to be provided for in the transfer agreements on behalf of the City, including making payment of any necessary expenses, amending the closing and other dates to such earlier or later date(s), and amending or waiving the terms and conditions, as she may from time to time consider reasonable.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council approve the Key Protection Concepts (Confidential Attachment 1) of the report (September 2, 2009) from the Chief Corporate Officer.

 

2.         City Council approve the Recommendations for Councillors Security (Confidential Attachment 2) of the report (September 2, 2009) from the Chief Corporate Officer.

 

3.         City Council authorize the public release of Recommendations Nos. 8, 9, 10, and 15 of Confidential Attachment 2, of the report (September 2, 2009) from the Chief Corporate Officer, upon approval.

 

4.         City Council request the Chief Corporate Officer to review Councillor Protection at City Properties in six months time and provide a report to the Government Management Committee.

 

The following recommendations contained in Confidential Attachment 2 to the report (September 2, 2009) from the Chief Corporate Officer are now public:

 

8.         A Visitor Sign-In procedure be established for all Council reception areas as follows:

 

a.         During business hours, Council reception staff will ensure that all visitors sign the appropriate log, are issued a temporary identification card visibly delineating their status as a visitor, and are received by a Councillor or a Councillor’s staff member.

 

b.         After hours, visitors will be stopped at the facility’s main Security desk to be appropriately signed in, issued a temporary ID card, and received by a Councillor or a Councillor’s staff member.

 

c.         The receiving Councillor or Councillor’s staff member will sign the visitor log authorizing access for the visitor.

 

9.         Visitors to Councillor secure space shall be escorted at all times as follows:

 

a.          During business hours, all visitors will be received by a Councillor or a Councillor’s staff member and escorted at all times while in secured space. At the conclusion of meeting, the Councillor or Councillor’s staff member will escort the visitor back through the reception area and sign out the visitor.

 

b.          After hours, all visitors will be received by a Councillor or a Councillor’s staff member at the facility’s main Security desk and escorted at all times while in secured space. At the conclusion of meeting, the Councillor or Councillor’s staff member will escort the visitor back to the facility’s main Security desk and sign out the visitor.

 

c.         All visitors will return the temporary identification upon being signed out by the escorting Councillor or Councillor’s staff member.

 

10.       All staff, including Councillors, wear their issued City identification cards at all times while on City property and visitors wear their issued temporary ID cards when inside Councillors secure areas.

 

15.       City Clerk's staff work with the Facilities and Real Estate Division to develop and apply a policy and procedure that restricts as much as possible any public meetings from being held in meeting rooms (A-F) in the secured space of the 2^nd floor of City Hall.

 

Confidential Attachment 1 and the balance of Confidential Attachment 2 to the report (September 2, 2009) from the Chief Corporate Officerremain confidential in accordance with the provisions of the City of Toronto Act, 2006, as they contain information about the security of the property of the municipality or local board.

The Government Management Committee recommends that:

 

1.         City Council approve the Key Protection Concepts (Confidential Attachment 1) of the report (September 2, 2009) from the Chief Corporate Officer.

 

2.         City Council approve the Recommendations for Councillors Security (Confidential Attachment 2) of the report (September 2, 2009) from the Chief Corporate Officer.

 

3.         City Council authorize the public release of Recommendations Nos. 8, 9, 10, and 15 of Confidential Attachment 2, of the report (September 2, 2009) from the Chief Corporate Officer, upon approval.

 

4.        City Council request the Chief Corporate Officer to review Councillor Protection at City Properties in six months time and provide a report to the Government Management Committee.

 

City Council on September 30 and October 1, 2009, adopted, in principle, the following strategies respecting proposed changes in spelling from the currently used American English to Canadian English:

 

1.         The Chief Information Officer, Information and Technology, contact Microsoft and ask them to produce a Spell-Check that defaults to Canadian English.

 

2.         Replace all of our software with that which utilizes Canadian Spelling for every day municipal business functions, through the normal replacement process.

 

3.         Require Canadian Spelling in all City of Toronto reports.

 

4.         Require the use of Canadian Spelling in all correspondence both internal and external.

 

5.         Require whoever administers the Official City of Toronto web site to ensure that it is expunged of all non Canadian spellings and to henceforth use only Canadian spelling.

 

6.         Advise both the Federal and Provincial Government of the errors on their web sites and request that thy change them to “Canadian English”

 

7.         Request the Chief Information Officer, Information and Technology, to:

 

a.         Make the necessary alterations to the City’s IT system to accommodate dictionary definitions specific to the “Canadian” language; and

 

b.         Implement this initiative and submit a report to the Government Management Committee in one year’s time on the progress of this initiative.

 

8.         Request the City Clerk to review the City’s policies to ensure that the policies are incorporated into the City’s business process.

The Government Management Committee recommends that City Council adopt, in principle, the following strategies respecting proposed changes in spelling from the currently used American English to Canadian English:

 

1.         The Chief Information Officer, Information and Technology, contact Microsoft and ask them to produce a Spell-Check that defaults to Canadian English.

 

2.         Replace all of our software with that which utilizes Canadian Spelling for every day municipal business functions, through the normal replacement process.

 

3.         Require Canadian Spelling in all City of Toronto reports.

 

4.         Require the use of Canadian Spelling in all correspondence both internal and external.

 

5.         Require whoever administers the Official City of Toronto web site to ensure that it is expunged of all non Canadian spellings and to henceforth use only Canadian spelling.

 

6.         Advise both the Federal and Provincial Government of the errors on their web sites and request that thy change them to “Canadian English”

 

7.         Request the Chief Information Officer, Information and Technology, to:

 

a.         Make the necessary alterations to the City’s IT system to accommodate dictionary definitions specific to the “Canadian” language; and

 

b.         Implement this initiative and submit a report to the Government Management Committee in one year’s time on the progress of this initiative.

 

8.         Request the City Clerk to review the City’s policies to ensure that the policies are incorporated into the City’s business process.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council authorize the Chief Corporate Officer to enter into a new Below Market Rent lease agreement with Flemo City Media, for a five (5) year term, based on the terms and conditions set out in Appendix “A”,  attached to the report (August 26, 2009) from the Chief Corporate Officer and Executive Director, Social Development Finance and Administration,  and other terms and conditions acceptable to the Chief Corporate Officer, and in a form acceptable to the City Solicitor.

 

2.         City Council authorize the Chief Corporate Officer to administer and manage the lease agreement including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

 

3.         City Council authorize the City Solicitor to complete the lease, deliver any notices, pay expenses and amend the commencement and other dates to such earlier or later date(s), on such terms and conditions, as she may, from time to time, determine.

 

4.         City Council grant an exemption to the Below Market Rent Policy to allow Flemo City Media to become a tenant at 29 St. Dennis Drive without the need to solicit a request for proposals as required by the Below Market Rent Policy.

 

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council authorize the extension of the existing lease at 705 Progress Avenue,  Unit No. 18-19 with Black Cat Advertising Inc. for a two (2) year term commencing on September 1, 2009 based on the terms and conditions as set out in Appendix “A” attached to the report (August 26, 2009) from the Chief Corporate Officer, and in a form acceptable to the City Solicitor.

 

2.         City Council authorize the extension of the existing lease at 705 Progress Avenue, Unit No. 43-44 and 63 with 682770 Ontario Inc. o/a ITC Systems for a one (1) year term commencing on September 1, 2009 based on the terms and conditions as set out in Appendix “B” attached to the report (August 26, 2009) from the Chief Corporate Officer, and in a form acceptable to the City Solicitor.

 

3.         City Council authorize the Chief Corporate Officer to administer and manage the Lease Extension Agreements including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

The Government Management Committee recommends that:

 

1.         City Council authorize the extension of the existing lease at 705 Progress Avenue,  Unit No. 18-19 with Black Cat Advertising Inc. for a two (2) year term commencing on September 1, 2009 based on the terms and conditions as set out in Appendix “A” attached to the report (August 26, 2009) from the Chief Corporate Officer, and in a form acceptable to the City Solicitor.

 

2.         City Council authorize the extension of the existing lease at 705 Progress Avenue, Unit No. 43-44 and 63 with 682770 Ontario Inc. o/a ITC Systems for a one (1) year term commencing on September 1, 2009 based on the terms and conditions as set out in Appendix “B” attached to the report (August 26, 2009) from the Chief Corporate Officer, and in a form acceptable to the City Solicitor.

 

3.         City Council authorize the Chief Corporate Officer to administer and manage the Lease Extension Agreements including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         Council authorize the Acting Treasurer, in accordance with clause 22.1 of the MasterCard Purchasing Card Agreement, to approve a two-year contract extension to August 23, 2011 with the National Bank of Canada for Purchasing Card services (re: Purchase Order 6016467 resulting from RFP 9172-04-7024) under the current terms and conditions of the Agreement.

 

2.         Council direct the appropriate City officials to take the necessary action to give effect thereto.

The Government Management Committee recommends that:

 

1.         Council authorize the Acting Treasurer, in accordance with clause 22.1 of the MasterCard Purchasing Card Agreement, to approve a two-year contract extension to August 23, 2011 with the National Bank of Canada for Purchasing Card services (re: Purchase Order 6016467 resulting from RFP 9172-04-7024) under the current terms and conditions of the Agreement.

 

2.         Council direct the appropriate City officials to take the necessary action to give effect thereto.

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council approve the following amendments to the Umbrella Agreement:

 

            i.          include in the sale of a strata portion of the Sony Centre site to Ferncastle, an additional area, shown as Part 11 on Sketch No. 2009-088, subject to the City reserving an easement for the right of support; and

 

            ii.          allow a deposit surety to be treated in the same manner as a CMHC insured construction lender under the terms of the Umbrella Agreement.

 

2.         City Council approve that the unconditional closing date of August 14, 2009 now be revised to be a date which is no later than the fifth business day following the date of Council approval.

 

3.         City Council request the Chief Corporate Officer to submit an update in three months time (January 2010) to the Government Management Committee on the status of this project.

 

4.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

The Government Management Committee recommends that:

 

1.         City Council approve an amendment to the Umbrella Agreement to include in the sale of a strata portion of the Sony Centre site to Ferncastle, an additional area, shown as Part 11 on Sketch No. 2009-088, subject to the City reserving an easement for the right of support.

 

2.         City Council request the Chief Corporate Officer to submit an update in three months time (January 2010) to the Government Management Committee on the status of this project.

 

3.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

The Government Management Committee requested the Deputy City Manager and Chief Financial Officer and the City Solicitor to submit a briefing note directly to Council, summarising the changes that have occurred and approved by Council.

 

 

 

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council grant authority for the City to enter into a Land Exchange Agreement with the Toronto District School Board ("TDSB") for part of Block B, Plan 9133, shown as Part 2 on Sketch No. PS-2009-065 ("TDSB Lands") in exchange for part of Block A, Plan 9133, shown as Part 1 on Sketch No. PS-2009-065 ("City Lands"), substantially on the terms and conditions outlined in Appendix "A" attached to the report (August 28, 2009) from the Chief Corporate Officer, and such other terms as may be approved by the Chief Corporate Officer in a form satisfactory to the City Solicitor.

 

2.         City Council approve that the transaction meets the requirements for an exchange of land set out in Chapter 4.3 (Parks and Open Space Areas), Policy 8 of the Official Plan.

 

3.         City Council authorize each of the Chief Corporate Officer and the Director of Real Estate Services severally to accept the terms of the Land Exchange Agreement on behalf of the City.

 

4.         City Council authorize the City Solicitor to complete the transactions provided for in the land exchange agreement on behalf of the City, including making payment of any necessary expenses and amending the closing and other dates to such earlier or later date(s) and on such terms and conditions as she may from time to time consider reasonable.

The Government Management Committee recommends that:

 

1.         City Council grant authority for the City to enter into a Land Exchange Agreement with the Toronto District School Board ("TDSB") for part of Block B, Plan 9133, shown as Part 2 on Sketch No. PS-2009-065 ("TDSB Lands") in exchange for part of Block A, Plan 9133, shown as Part 1 on Sketch No. PS-2009-065 ("City Lands"), substantially on the terms and conditions outlined in Appendix "A" attached to the report (August 28, 2009) from the Chief Corporate Officer, and such other terms as may be approved by the Chief Corporate Officer in a form satisfactory to the City Solicitor.

 

2.         City Council approve that the transaction meets the requirements for an exchange of land set out in Chapter 4.3 (Parks and Open Space Areas), Policy 8 of the Official Plan.

 

3.         City Council authorize each of the Chief Corporate Officer and the Director of Real Estate Services severally to accept the terms of the Land Exchange Agreement on behalf of the City.

 

4.         City Council authorize the City Solicitor to complete the transactions provided for in the land exchange agreement on behalf of the City, including making payment of any necessary expenses and amending the closing and other dates to such earlier or later date(s) and on such terms and conditions as she may from time to time consider reasonable.

 

City Council on September 30 and October 1, 2009, adopted the following:

 

1.         City Council authorize the Chief Corporate Officer or his designate to select qualified Brokerages to list and market Smaller Properties valued at less than $1 million, to negotiate a commission fee reflective of market rates and to enter into listing agreements with the selected Brokerages in accordance with the process and criteria listed in Appendix “A” attached to the report (September 4, 2009) from the Chief Corporate Officer and the Director of Purchasing and Materials Management

 

2.         City Council authorize the Chief Corporate Officer or his designate to execute the listing agreements with the selected Brokerage.

The Government Management Committee recommends that:

 

1.         City Council authorize the Chief Corporate Officer or his designate to select qualified Brokerages to list and market Smaller Properties valued at less than $1 million, to negotiate a commission fee reflective of market rates and to enter into listing agreements with the selected Brokerages in accordance with the process and criteria listed in Appendix “A” attached to the report (September 4, 2009) from the Chief Corporate Officer and the Director of Purchasing and Materials Management

 

2.         City Council authorize the Chief Corporate Officer or his designate to execute the listing agreements with the selected Brokerage.

City Council on September 30 and October 1, 2009, deferred consideration of Item GM24.46 to its next regular meeting on October 26, 2009.

View the October 26 and 27, 2009 City Council decision on this item:

 

Confidential Attachment 1 to the report (September 14, 2009) from the Chief Corporate Officer, remains confidential in its entirety, in accordance with the provisions of the City of Toronto Act, 2006, as it contains information about a proposed or pending acquisition or sale of land for municipal or local board purposes. 

 

Confidential Attachment 1 to the report (September 30, 2009) from the City Solicitor, remains confidential in its entirety, in accordance with the provisions of the City of Toronto Act, 2006, as it contains information that is subject to solicitor-client privilege. 

The Government Management Committee recommends to City Council that:

1.         The acquisition of 15 Kenaston Gardens be conditional upon an agreement for the sale of the associated density having been entered into, to the satisfaction of the Chief Corporate Officer and the City Solicitor, such that the acquisition price be recovered.

2.         The confidential information contained in Attachment 1 to the report (September 14, 2009) from the Chief Corporate Officer, remain confidential excepting the purchase price of the Property which shall be available for public release upon the completion of all terms of the purchase and sale agreement to the satisfaction of the City Solicitor.