City Council on February 22 and 23, 2010, adopted, as amended, Audit Committee Item 15.2, headed "Controls Over Parking Tags Need Strengthening", and in so doing, referred one recommendation and a motion by Councillor Moscoe to the Audit Committee for consideration.

The Audit Committee received for information, the report (March 28, 2010) from Robert Gore & Associates, Chartered Accountants.

Due to lack of quorum, the Committee did not consider this item.  All unfinished items will be brought forward to the next regular meeting of the Audit Committee or to a special meeting which may be called prior to the next regular meeting.

The purpose of this report is to provide Audit Committee with information regarding various audit reports to be submitted to the July 5, 2010 meeting of Audit Committee.

Due to lack of quorum, the Committee did not consider this item.  All unfinished items will be brought forward to the next regular meeting of the Audit Committee or to a special meeting which may be called prior to the next regular meeting.

The Auditor General’s annual work plan included a review of the Insurance and Risk Management Section of the Corporate Finance Division.

Our review identified areas where opportunities exist to improve administrative practices and controls.  Accordingly, we have issued a report which contains 20 recommendations.

Due to lack of quorum, the Committee did not consider this item.  All unfinished items will be brought forward to the next regular meeting of the Audit Committee or to a special meeting which may be called prior to the next regular meeting.

The objective of this review was to assess the adequacy of controls over the administration and collection of Ferry Service revenue. 

Our review identified opportunities for strengthening controls over the management of Ferry Service revenue and receivables.  We have provided 10 recommendations for strengthening financial and accounting controls.

Due to lack of quorum, the Committee did not consider this item.  All unfinished items will be brought forward to the next regular meeting of the Audit Committee or to a special meeting which may be called prior to the next regular meeting.

Attached is the Auditor General's report entitled "Governance and Management of City Wireless Technology Needs Improvement.”  This review was conducted as part of the Auditor General's 2009 Annual Work Plan.

The objective of this audit was to determine what steps the City has taken to address risks related to the emerging use of wireless technology.  Specific areas reviewed include an analysis of existing wireless related policies, general management and operational practices in effect, and safeguards used to secure city wireless infrastructure and data.

The objective of this review was to assess the adequacy of the East York Curling Club’s system of internal control over revenues, inventory management and compliance with policies and procedures related to cash handling and purchasing.

Most of the projects completed by the Auditor General’s Office are usually Divisional in nature and encompass large scale reviews involving significant audit time and staff resources.  During our review of the City’s Purchasing Card Program, it became evident that the use of purchasing cards not only pertained to Divisional Staff at the City but it had also been extended to entities, including the East York Curling Club, outside the immediate day-to-day control of the City.  The Auditor General’s report (October 27, 2009) entitled, “City Purchasing Card (PCard) Program - Improving Controls Before Expanding the Program” was adopted by City Council on January 26 and 27, 2010.

While we did not identify any irregularities at the East York Curling Club during our purchasing card review, we nevertheless deemed it appropriate to conduct a more detailed review of controls in order to ensure that they are appropriate and effective.  A further benefit of such a review would be the probability that any recommendations resulting from this review could likely be applicable to other similar entities.

The Audit Committee deferred consideration of the report (April 28, 2010) from the Treasurer, to the July 5, 2010 meeting of the Audit Committee in order to allow for debate.

This report provides information on the City’s sole source policies and procedures, and sole source contracts processed in 2007 and 2008 for amounts up to $500,000.

The Audit Committee referred the letter (May 3, 2010) from Councillor Denzil Minnan-Wong to the Auditor General for consideration and report back to the Audit Committee.

Requesting that the policy, oversight and administration of mileage claims by City employees be placed on the May 14, 2010 Agenda of the Audit Committee.

Due to lack of quorum, the Committee did not consider this item.  All unfinished items will be brought forward to the next regular meeting of the Audit committee or to a special meeting which may be called prior to the next regular meeting.

To respond to the audit opinion and the auditor’s comments contained in the report, "Auditor’s Report on Compliance with Investment Policy 2008" and to comply with the City’s Statement of Lease Financing Policies which requires confirmation that the City’s Agencies, Boards and Commissions have complied with the City’s investment and leasing policies during 2008.

Quorum Lost

No quorum was present for the afternoon session at 1:30 p.m. on Friday, May 14, 2010.  After calling for quorum, the Chair called the roll at 1:45 p.m. and the Clerk recorded the following members present:

- Councillor Mike Del Grande

- Councillor Chin Lee

- Councillor John Parker

Also present:

- Councillor Janet Davis (non-member)

As quorum was not present, the meeting was adjourned.