2010-08-04 Agenda - Bid Committee

Members of Council and Staff: Please keep this agenda and the accompanying material until the City Council meeting dealing with these matters has ended. The City Clerk’s Office will not provide additional copies.

Special Assistance for Members of the Public: City staff can arrange for special assistance with some advance notice. If you need special assistance, please call 416-392-7031, TTY 416-338-0889 or e-mail bdc@toronto.ca

Closed Meeting Requirements: If the Bid Committee wants to meet in closed session (privately), a member of the committee must make a motion to do so and give the reason why the Committee has to meet privately. (City of Toronto Act, 2006)

Notice to people writing to the Bid Committee: The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees.

The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address - available to the public, unless you expressly request the City to remove it.

If you want to learn more about why and how the City collects your information, write to the City Clerk's Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or by calling 416-392-7031.

Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes – July 28, 2010

Communications/Reports

The Director of Purchasing and Materials Management recommends that the Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of this report:

1	Call Document	Request for Quotation 1205-10-0106
	Description	The supply and delivery of TS2 Type1 Controller Cabinets to locations in Greater Toronto Area (GTA) as directed by the City, as and when required from the date of the award to August 31, 2011.
	Recommended Bidder	Tacel Ltd.
2	Call Document	Request for Quotation 1201-10-5098
	Description	Controller conversion at existing traffic signal locations throughout the City of Toronto
	Recommended Bidder	Black & McDonald Limited
3	Call Document	Tender Call No. 207-2010, Contract No. 10TSP-03RD
	Description	Reconstruction of Road, Curb, Sidewalk and Partial Streetscape on Dundas Street West from Dovercourt Road to Bathurst Street in the Toronto and East York District.
	Recommended Bidder	Domti Engineering & Construction Ltd.
4	Call Document	Tender Call No.161-2010, Contract No. 10EY-21RD
	Description	Road Reconstruction for Towns Road and Road Rehabilitation and Water Service Upgrades for Superior Avenue and Primrose Avenue.
	Recommended Bidder	Sam Rabito Construction Ltd.
5	Call Document	Tender Call No. 179-2010, Contract No. 10NY-116TM
	Description	Repairs to Roads and Sidewalks - North York District
	Recommended Bidder	Maple-Crete Inc
6	Call Document	Request for Quotation 6114-10-3123
	Description	Supply and Delivery of Twenty-five (25) Latest Model, Truck Chassis with Tilt Cab, 27,488 Kg (60,600 Lbs) GVWR, Dual Steering with 27 cubic yard Automated Side Loading Refuse Packer Body, including three (3) sets of Parts and Service Manuals.
	Recommended Bidders	1. London Machinery Inc., twelve (12) units (Price Schedule "A" and Schedule "C") 2. Joe Johnson Equipment Inc., thirteen (13) units (Price Schedule "B")
7	Call Document	Request for Quotation 6033-10-7138
	Description	To load, remove, transport and dispose fill, concrete, and asphalt material from the City of Toronto’s Toronto Water District Operations Yards, City wide, from October 1, 2010 to September 30, 2011, with the option for a further one year period at the sole discretion of the City and subject to budget approval.
	Recommended Bidder	Trisan Construction

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

See attached Appendices for Financial Impact details for each contract award.

Meeting No.	181	Contact	Margaret Lewis, Committee Secretary
Meeting Date	Wednesday, August 4, 2010	Phone	416-392-7031
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 4, City Hall