Regular
|
Agenda |
Regular |
Bid Committee |
| Meeting No. | 188 | Contact | Colleen O'Neill, Committee Secretary | |
| Meeting Date |
Wednesday, September 22, 2010 |
Phone | 416-392-5227 | |
| Start Time |
2:00 PM |
bdc@toronto.ca | ||
| Location |
Committee Room 4, City Hall
|
Members of Council and Staff: Please keep this agenda and the accompanying material until the City Council meeting dealing with these matters has ended. The City Clerk’s Office will not provide additional copies.
Special Assistance for Members of the Public: City staff can arrange for special assistance with some advance notice. If you need special assistance, please call 416-392-5227, TTY 416-338-0889 or e-mail bdc@toronto.ca
Closed Meeting Requirements: If the Bid Committee wants to meet in closed session (privately), a member of the committee must make a motion to do so and give the reason why the Committee has to meet privately. (City of Toronto Act, 2006)
Notice to people writing to the Bid Committee: The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees.
The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address - available to the public, unless you expressly request the City to remove it.
If you want to learn more about why and how the City collects your information, write to the City Clerk's Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or by calling 416-392-5227.
Declarations of Interest under the Municipal Conflict of Interest Act
Confirmation of Minutes – September 15, 2010
Communications/Reports
|
| BD188.1 | ACTION |
|
|
|
| Contract Awards - September 22, 2010 - Composite Report |
| Origin |
| (September 16, 2010) Report from the Director, Purchasing and Materials Management |
| Recommendations | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The Director of Purchasing and Materials Management recommends that the Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (September 16, 2010) from the Director, Purchasing and Materials Management:
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Summary |
The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.
|
| Financial Impact |
See attached Appendices for Financial Impact details for each contract award. |
| Background Information |
| Contract Awards - September 22, 2010 - Composite Report (http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-33529.pdf) |
| BD188.2 | ACTION |
|
|
|
| Award of Request for Quotation 8001-10-5095 for Refit of MV Thomas Rennie and MV Sam McBride |
| Origin |
| (September 9, 2010) Report from the Director, Purchasing and Materials Management |
| Recommendations |
The Director, Purchasing and Materials Management recommends that:
1. Bid Committee rescind its September 1, 2010 decision to award RFQ 8001-10-5095
2. Bid Committee grant authority to award RFQ 8001-10-5095, for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie and MV Sam McBride to Heddle Marine Service Ltd., in accordance with the revised Contract Details set out in the Appendix 1 of this report:
|
| Summary |
The purpose of this report is to request the Bid Committee to rescind the award of Request for Quotation (RFQ) 8001-10-5095 submitted on August 26, 2010 and approved by the Bid Committee at its meeting of September 1, 2010 in the amount of $1,572,779.59 net of all applicable taxes and charges. This new report is seeking to increase the contract by $500,000.00 bringing the new recommended award to $2,072,779.59 net of all applicable taxes and charges to the same vendor, Heddle Marine Service Ltd., being the lowest bidder meeting specifications for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie and MV Sam McBride on behalf of the Parks, Forestry and Recreation Division.
This error was due to the contingency allowance of $450,000.00 and Inspection and Materials Testing allowance of $50,000.00 having been omitted from the original composite report. This report is now being submitted to correct the error.
|
| Financial Impact |
See attached Appendix 1 for Financial Impact details for the contract award. |
| Background Information |
| Award of Request for Quotation 8001-10-5095 for Refit of MV Thomas Rennie and MV Sam McBride (http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-33530.pdf) |