2010-10-19 Agenda - Bid Committee

Members of Council and Staff: Please keep this agenda and the accompanying material until the City Council meeting dealing with these matters has ended. The City Clerk’s Office will not provide additional copies.

Special Assistance for Members of the Public: City staff can arrange for special assistance with some advance notice. If you need special assistance, please call 416-392-6316, TTY 416-338-0889 or e-mail bdc@toronto.ca

Closed Meeting Requirements: If the Bid Committee wants to meet in closed session (privately), a member of the committee must make a motion to do so and give the reason why the Committee has to meet privately. (City of Toronto Act, 2006)

Notice to people writing to the Bid Committee: The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees.

The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address - available to the public, unless you expressly request the City to remove it.

If you want to learn more about why and how the City collects your information, write to the City Clerk's Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or by calling 416-392-6316.

Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes – October 13, 2010

Communications/Reports

The Director of Purchasing and Materials Management recommends that the Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (October 15, 2010) from the Director, Purchasing and Materials Management:

1	Call Document	Tender Call No. 277-2010, Contract No. 10SC-21RD
	Description	Multi-use Pathway within portions of the Finch Hydro Corridor, the Gatineau Hydro Corridor, and the Old CN Pit Spur Rail Line, Scarborough District.
	Recommended Bidder	Ashland Paving Ltd.
2	Call Document	Tender Call No. 280-2010, Contract No. 10TE-117TM
	Description	Repairs to Roads and Sidewalks in Toronto and East York District.
	Recommended Bidder	A & F Di Carlo Construction Inc.
3	Call Document	Tender Call No. 169-2010, Contract No. 10FS-60SW
	Description	Green Lane Landfill Site-Leachate Collection Facility and Gas Flare System Expansion
	Recommended Bidder	Kenaidan Contracting Ltd.
4	Call Document	Request for Quotation 3902-10-5115
	Description	For the non-exclusive supply of all labour, materials, equipment and supervision necessary for Repair/Replace Glazing Systems Components and Screen and Glazed Door, Operating Systems and Security Film Laminates on an as and when required basis at various Facilities Management Division locations throughout the City of Toronto
	Recommended Bidders	Firm A) Fairview Glass Ltd. District Grouping “A” Firm B) Pro Glass Services Inc. District Grouping “B”
5	Call Document	Request for Quotation 4201-10-5112
	Description	Plumbing Services for Long Term Care Homes and Services for the period from date of award to October 31, 2011
	Recommended Bidder	Bomben Plumbing and Heating Ltd.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

See attached Appendices for Financial Impact details for each contract award.

Meeting No.	192	Contact	Margaret Sexton, Committee Secretary
Meeting Date	Tuesday, October 19, 2010	Phone	416-392-6316
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 1, City Hall