2010-10-27 Agenda - Bid Committee

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Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes – October 20, 2010

Communications/Reports

The Director of Purchasing and Materials Management recommends that the Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management:

1	Call Document	Tender Call No. 285-2010
	Description	Accessibility Renovations and New Washrooms, Showers and Lockers at Transportation Services Building located at 1401 Castlefield Avenue, Toronto, Ontario.
	Recommended Bidder	Martinway Contracting Limited
2	Call Document	Tender Call No. 205-2010
	Description	Installation of Sanitary Piping System and Submersible Sanitary Pumps at St. Lawrence Market South, 91 Front Street East, Toronto.
	Recommended Bidder	Active Mechanical Services.
3	Call Document	Request for Quotation 6032-10-7229
	Description	Winter Maintenance Services including Snow and/or Ice clearing, melting, disposal, and salting services for various Toronto Water facilities.
	Recommended Bidders	1. Sunshine Grounds Care 2. Peter Young Ltd. O/A IPS
4	Call Document	Tender Call 134-2009, Contract 09EY-329WS
	Description	Contract No: 09EY-329WS – Replacement of Curb Boxes and Stops by Vacuum Excavation in Various Locations – Etobicoke York District, Option Year
	Recommended Bidder	766585 Ontario Inc. O/A Nu-Con Contracting
5	Call Document	Request for Quotation 0203-10-0105
	Description	For the supply of all labour, materials (consumable), equipment and supervision required to provide Janitorial Services (including set up and Special Events) at various City of Toronto Parks, Forestry and Recreation Division East District locations
	Recommended Bidder	Waterford Building Services

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

See attached Appendices for Financial Impact details for each contract award.

The Director, Purchasing and Materials Management recommends that:

1. Bid Committee rescind its September 22, 2010 decision to award RFQ 8001-10-5095

2. Bid Committee grant authority to award RFQ 8001-10-5095, for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie, MV Sam McBride and MV William Inglis to Heddle Marine Service Inc., in accordance with the revised Contract Details set out in the Appendix 1 of this report:

The purpose of this report is to request the Bid Committee to rescind the award of Request for Quotation (RFQ) 8001-10-5095 submitted on September 16, 2010 and approved by the Bid Committee at its meeting of September 22, 2010 in the amount of $2,072,779.59 net of all applicable taxes and charges. This new report is seeking to increase the contract by $441,332.49 bringing the new recommended award to $2,514,112.08 net of all applicable taxes and charges to the same vendor, Heddle Marine Service Inc., being the lowest bidder meeting specifications for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie, MV Sam McBride and MV William Inglis on behalf of the Parks, Forestry and Recreation Division.

This increase is to allow for the award of all equipment materials products, labour and supervision required for the retrofit of MV William Inglis, having been omitted from the original composite report because the required funding was not yet in place. This report is now being submitted to add MV William Inglis to the award.

Meeting No.	193	Contact	Margaret Sexton, Committee Secretary
Meeting Date	Wednesday, October 27, 2010	Phone	416-392-6316
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 2, City Hall