2010-07-28 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management:

1	Call Document	Tender Call 190-2010, Contract No. 10NY-27WP
	Description	Finch Avenue East Emergency Road and Sewer Repairs from 280m east of Page Avenue to 390m west of Alamosa Drive, in North York District
	Recommended Bidder	Clearway Construction Inc.
2	Call Document	Tender Call 156-2010, Contract No. 10EY-07RD
	Description	Local Road Reconstruction and Watermain Replacement on Clouston Ave. from Centre Rd. to Denison Rd. West and Sykes Ave. from Denison Rd. West to Weston Rd.
	Recommended Bidder	Direct Underground Inc.
3	Call Document	Tender Call 200-2010, Contract No. 10TE-45RD
	Description	Construction of New Sidewalk, Curb, Tree Pits, Tree Planting, Pedestrian Scale Lighting and Granite Paver Banding on Richmond Street from Peter Street to Spadina Avenue in the Toronto and East York District
	Recommended Bidder	Midome Construction Services Ltd.
4	Call Document	Tender Call No. 4-2010, Contract No. 10FS-51WS
	Description	Installation of 1350mm Watermain Stub Connection at Spadina Ave. and Clarence Square (Wellington Street)
	Recommended Bidder	Varcon Construction Corporation
5	Call Document	Tender Call No. 97-2010, Contract No. 10FS-73WP
	Description	General Services Contract (GSC) No. 2 for the construction of Storm Sewer, Sanitary Sewer and Watermain related to Basement Flooding Protection in Area 14, 28, 29 and 30.
	Recommended Bidders	1. 614128 Ontario Ltd. O/A Trisan Construction 2. Drainstar Contracting Ltd. 3. Memme Excavation Company Limited 4. Comer Group Limited
6	Call Document	Request for Proposal (RFP) No. 3205-10-7039
	Description	Professional Services for Sewer Cleaning, CCTV Inspection, Condition Assessment & Provision of Renewal / Repair Recommendations
	Recommended Proponent	Capital Sewer Services Inc.
7	Call Document	Tender No. 143-2010, Contract No. MCP10-02WP
	Description	Provision of construction services for replacement of a Standby Diesel Generator and Automatic Transfer Switch (ATS)
	Recommended Bidder	LCD Mechanical Inc.
8	Call Document	Tender Call: 166-2010, Contract No: 10SC-104TC
	Description	Concrete Sidewalk and Curb Repairs, Wheelchair Ramp and Concrete Pad Construction at various locations.
	Recommended Bidder	VBN Paving Limited
9	Call Document	Tender Call No. 196-2010, Contract No. 10SC-ISF03TC
	Description	Concrete Sidewalk and Curb Repairs, Wheelchair Ramp and Concrete Pad Construction At Various Locations - Scarborough District
	Recommended Bidder	VBN Paving Limited
10	Call Document	Tender Call No. 116-2010
	Description	Construction of New Apparatus Bays and Station Renovations at Emergency Medical Services Division's Station No. 28 located at 2900 Lawrence Avenue East
	Recommended Bidder	Frank Pellegrino General Contracting Ltd.
11	Call Document	Request for Quotation No. 6001-10-3109
	Description	Supply and Delivery of Ten (10) Latest Model, 2750 Tons / Hour, 2 Stage, Snow Blower with self contained diesel engine, including Two (2) sets of Parts & Service Manuals
	Recommended Bidder	RPM Tech Inc.
12	Call Document	Request for Proposals 9155-10-7117
	Description	To provide professional services as a part of the Toronto Newcomer Initiative – Settlement Workers in City Facilities Project (TNI-SW).
	Recommended Proponent	Scadding Court Community Centre Inc.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

That the Bid Committee deal with each contract separately, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call 190-2010, Contract No. 10NY-27WP, in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Tender Call 156-2010, Contract No. 10EY-07RD, in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management, moved by Wayne Scott.

That the Bid Committee grant authority to award Tender Call 200-2010, Contract No. 10TE-45RD, in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 4-2010, Contract No. 10FS-51WS, in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management, moved by Hangang Li.

That the Bid Committee grant authority to award Tender Call No. 97-2010, Contract No. 10FS-73WP, in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management, as follows:

Moved by Hangang Li:

a. Firm 1) 614128 Ontario td. O/A Trisan Construction, for a total potential contract award to this firm of $20,000,000.00 Upset Limit, net of HST Recoveries.

Moved by Hangang Li:

b. Firm 2) Drainstar Contracting Ltd., for a total potential contract award to this firm of $20,000,000.00 Upset Limit, net of HST Recoveries.

Moved by Hangang Li:

c. Firm 3) Memme Excavation Company Limited, for a total potential contract award to this firm of $20,000,000.00 Upset Limit, net of HST Recoveries.

Moved by Hangang Li:

d. Firm 4) Comer Group Limited, for a total potential contract award to this firm of $20,000,000.00 Upset Limit, net of HST Recoveries.

That the Bid Committee grant authority to award Request for Proposal (RFP) No. 3205-10-7039, in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management, moved by Mike T. Jacobs.

That the Bid Committee grant authority to award Tender No. 143-2010, Contract No. MCP10-02WP, in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Tender Call: 166-2010, Contract No: 10SC-104TC, in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 196-2010, Contract No. 10SC-ISF03TC, in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 116-2010, in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management, moved by Dennis Chow.

That the Bid Committee grant authority to award Request for Quotation No. 6001-10-3109, in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management, moved by Vukadin Lalovic.

That the Bid Committee grant authority to award Request for Proposals 9155-10-7117, in accordance with the Contract Details set out in the appendices of the report (July 22, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

Moved by Laurie McQueen

That the minutes of the Bid Committee meeting held on July 21, 2010, be confirmed.

Members Present:

Margaret Lewis, City Clerk’s designate as Chair

Laurie McQueen, City Manager’s designate

Don Altman, Deputy City Manager and Chief Financial Officer’s designate

Wayne Scott, Technical Services (Tender Call 156-2010, Contract No. 10EY-07RD)

Hangang Li, Technical Services (Tender Call No. 4-2010, Contract No. 10FS-51WS and Tender Call No. 97-2010, Contract No. 10FS-73WP)

Mike T. Jacobs, Toronto Water (Request for Proposal (RFP) No. 3205-10-7039)

Dennis Chow, Facilities Management (Tender Call No. 116-2010)

Vukadin Lalovic, Fleet Services (Request for Quotation No. 6001-10-3109)

Meeting No.	180	Contact	Margaret Lewis, Committee Secretary
Meeting Date	Wednesday, July 28, 2010	Phone	416-392-7031
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 4, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2010-07-28	Afternoon	2:00 PM	2:14 PM	Public


Meeting Sessions