2010-08-04 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (July 29, 2010) from the Director, Purchasing and Materials Management:

1	Call Document	Request for Quotation 1205-10-0106
	Description	The supply and delivery of TS2 Type1 Controller Cabinets to locations in Greater Toronto Area (GTA) as directed by the City, as and when required from the date of the award to August 31, 2011.
	Recommended Bidder	Tacel Ltd.
2	Call Document	Request for Quotation 1201-10-5098
	Description	Controller conversion at existing traffic signal locations throughout the City of Toronto
	Recommended Bidder	Black & McDonald Limited
3	Call Document	Tender Call No. 207-2010, Contract No. 10TSP-03RD
	Description	Reconstruction of Road, Curb, Sidewalk and Partial Streetscape on Dundas Street West from Dovercourt Road to Bathurst Street in the Toronto and East York District.
	Recommended Bidder	Domti Engineering & Construction Ltd.
4	Call Document	Tender Call No.161-2010, Contract No. 10EY-21RD
	Description	Road Reconstruction for Towns Road and Road Rehabilitation and Water Service Upgrades for Superior Avenue and Primrose Avenue.
	Recommended Bidder	Sam Rabito Construction Ltd.
5	Call Document	Tender Call No. 179-2010, Contract No. 10NY-116TM
	Description	Repairs to Roads and Sidewalks - North York District
	Recommended Bidder	Maple-Crete Inc
6	Call Document	Request for Quotation 6114-10-3123
	Description	Supply and Delivery of Twenty-five (25) Latest Model, Truck Chassis with Tilt Cab, 27,488 Kg (60,600 Lbs) GVWR, Dual Steering with 27 cubic yard Automated Side Loading Refuse Packer Body, including three (3) sets of Parts and Service Manuals.
	Recommended Bidders	1. London Machinery Inc., twelve (12) units (Price Schedule "A" and Schedule "C") 2. Joe Johnson Equipment Inc., thirteen (13) units (Price Schedule "B")
7	Call Document	Request for Quotation 6033-10-7138
	Description	To load, remove, transport and dispose fill, concrete, and asphalt material from the City of Toronto’s Toronto Water District Operations Yards, City wide, from October 1, 2010 to September 30, 2011, with the option for a further one year period at the sole discretion of the City and subject to budget approval.
	Recommended Bidder	Trisan Construction

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

That the Bid Committee deal with each contract separately, moved by Mae Maracle.

That the Bid Committee grant authority to award Request for Quotation 1205-10-0106, in accordance with the Contract Details set out in the appendices of the report (July 29, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 1201-10-5098, in accordance with the Contract Details set out in the appendices of the report (July 29, 2010) from the Director, Purchasing and Materials Management, moved by Mae Maracle.

That the Bid Committee grant authority to award Tender Call No. 207-2010, Contract No. 10TSP-03RD, in accordance with the Contract Details set out in the appendices of the report (July 29, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No.161-2010, Contract No. 10EY-21RD, in accordance with the Contract Details set out in the appendices of the report (July 29, 2010) from the Director, Purchasing and Materials Management, moved by Mae Maracle.

That the Bid Committee grant authority to award Tender Call No. 179-2010, Contract No. 10NY-116TM, in accordance with the Contract Details set out in the appendices of the report (July 29, 2010) from the Director, Purchasing and Materials Management, moved by Mae Maracle.

That the Bid Committee grant authority to award Request for Quotation 6114-10-3123, in accordance with the Contract Details set out in the appendices of the report (July 29, 2010) from the Director, Purchasing and Materials Management, as follows:

Moved by Vukadin Lalovic:

a. Firm 1) London Machinery Inc., for a total potential contract award to this firm of $2,999,945.86 net of HST Recoveries

Moved by Vukadin Lalovic:

b. Firm 2) Joe Johnson Equipment Inc., for a total potential contract award to this firm of $3,334,821.73 net of HST Recoveries

That the Bid Committee grant authority to award Request for Quotation 6033-10-7138 in accordance with the Contract Details set out in the appendices of the report (July 29, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

Moved by Don Altman

That the minutes of the Bid Committee meeting held on July 28, 2010, be confirmed.

Members Present:

Margaret Lewis, City Clerk’s designate as Chair

Mae Maracle, City Manager’s designate

Don Altman, Deputy City Manager and Chief Financial Officer’s designate

Vukadin Lalovic, Fleet Services (Request for Quotation 6114-10-3123)

Meeting No.	181	Contact	Margaret Lewis, Committee Secretary
Meeting Date	Wednesday, August 4, 2010	Phone	416-392-7031
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 4, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2010-08-04	Afternoon	2:00 PM	2:07 PM	Public


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