2010-09-01 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the

Contract Details set out in the appendices of the report (August 26, 2010) from the

Director, Purchasing and Materials Management:

1	Call Document	Request For Quotation (RFQ) 3909-10-7158
	Description	For the supply and delivery of all labour and materials necessary for undertaking Designated Substances and Asbestos Abatement
	Recommended Bidders	1. Envirosafe Inc. 2. Furcon Environmental Inc.
2	Call Document	Tender Call 203-2010, Contract 10SC-314WS
	Description	Contract No: 10SC-314WS – For the Cathodic Protection of Existing Iron Watermains Scarborough District – Various Locations – Wards 35, 38, 39, 41, 42, 44
	Recommended Bidder	Global Cathodic Protection Inc.
3	Call Document	Tender Call 225-2010, Contract 10EYNY-316WS
	Description	Cathodic Protection of Existing Iron Watermains - Etobicoke York and North York Districts – Various Locations – Wards 1, 4, 7, 9, 15, 25, 34
	Recommended Bidder	1460973 Ontario Ltd. o/a C.P. Systems
4	Call Document	Request for Quotation 6036-07-3160
	Description	The purpose of this report is to request the Bid Committee to authorize staff to renew the contract 47012768 for option year two (2) from June 1, 2010 to May 31, 2011
	Recommended Bidder	Sidan Traffic Control Service
5	Call Document	Request for Quotation 6112-10-3124
	Description	Supply and Delivery of Seven (7) Latest Model, Conventional Three Person Cab and Truck Chassis, Low Profile with Dual Rear Wheels and 16 ft. Cube Body
	Recommended Bidder	Western Truck International Inc.
6	Call Document	Tender Call No. 215-2010, Contract No. 10TE-111TR
	Description	Local Road Resurfacing in Wards 28, 29, 30, 31 and 32 in Toronto & East York District
	Recommended Bidder	Furfari Paving Co. Ltd.
7	Call Document	Request for Quotation 3401-10-3101
	Description	For the supply, delivery, warranty, support and maintenance of up to 1500 computer systems for the kids@computers Scholarship Project from the date of award until December 31, 2010
	Recommended Bidder	MDG Computers Canada Incorporated
8	Call Document	Tender Call No. 216-2010
	Description	Construction of Parkland Improvements at Taddle Creek Park, 2010/2011.
	Recommended Bidder	Cedar Spring Landscape Group Ltd.
9	Call Document	Tender Call No. 192-2010, Contract No. 10EY-02RD
	Description	Road Resurfacing, Watermain Replacement and Alterations to Sanitary Sewer on the West Mall between Burnhamthorpe Road and Bloor Street West
	Recommended Bidder	Bevcon Construction & Paving Ltd.
10	Call Document	Request for Quotation No. 8001-10-5095
	Description	Non-exclusive supply of all labour, materials, products, equipment, and supervision required for the refit of Toronto Ferries, MV Thomas Rennie and MV Sam McBride, on behalf of the Parks, Forestry and Recreation Division for the City of Toronto
	Recommended Bidder	Heddle Marine Service Inc.
11	Call Document	Tender Call No. 199-2010
	Description	Parking Lot Improvements, Bermondsey Solid Waste Yard, 25 Old Eglinton Avenue East, Toronto
	Recommended Bidder	CIR General Contracting Inc.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

Procedural - That the Bid Committee deal with each contract separately, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation (RFQ) 3909-10-7158, in accordance with the Contract Details set out in the appendices of the report (August 26, 2010) from the Director, Purchasing and Materials Management, as follows:

Moved by Don Altman

Recommended bidders:

1 - Envirosafe Inc. - $254,400.00 net of HST Recoveries.

2 - Furcon Environmental Inc. - $254,400.00 net of HST Recoveries.

That the Bid Committee grant authority to award Tender Call 203-2010, Contract 10SC-314WS, in accordance with the Contract Details set out in the appendices of the report (August 26, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Tender Call 225-2010, Contract 10EYNY-316WS, in accordance with the Contract Details set out in the appendices of the report (August 26, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 6036-07-3160, in accordance with the Contract Details set out in the appendices of the report (August 26, 2010) from the Director, Purchasing and Materials Management, moved by Dennis Dionyssiou.

That the Bid Committee grant authority to award Request for Quotation 6112-10-3124, in accordance with the Contract Details set out in the appendices of the report (August 26, 2010) from the Director, Purchasing and Materials Management, moved by Sangva Sok.

That the Bid Committee grant authority to award Tender Call No. 215-2010, Contract No. 10TE-111TR, in accordance with the Contract Details set out in the appendices of the report (August 26, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 3401-10-3101, in accordance with the Contract Details set out in the appendices of the report (August 26, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Tender Call No. 216-2010, in accordance with the Contract Details set out in the appendices of the report (August 26, 2010) from the Director, Purchasing and Materials Management, moved by Bob Duguid.

That the Bid Committee grant authority to award Tender Call no. 192-2010, Contract No. 10EY-02RD, in accordance with the Contract Details set out in the appendices of the report (August 26, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation No. 8001-10-5095, in accordance with the Contract Details set out in the appendices of the report (August 26, 2010) from the Director, Purchasing and Materials Management, moved by Bob Duguid.

That the Bid Committee grant authority to award Tender No. 199-2010, in accordance with the Contract Details set out in the appendices of the report (August 26, 2010) from the Director, Purchasing and Materials Management, moved by Mike Johnston.

Moved by Laurie McQueen

That the minutes of the Bid Committee meeting held on August 25, 2010, be confirmed.

Members Present:

Betty Pereira, City Clerk’s designate as Chair

Laurie McQueen, City Manager’s designate

Don Altman, Deputy City Manager and Chief Financial Officer’s designate

Dennis Dionyssiou, Transportation Services (Request for Quotation 6036-07-3160)

Sangva Sok, Fleet Services (Request for Quotation 6112-10-3124)

Bob Duguid, Parks Forestry and Recreation (Tender Call No. 216-2010 and

Request for Quotation No. 8001-10-5095)

Mike Johnston, Facilities Management (Tender Call No. 199-2010)

Meeting No.	185	Contact	Betty Pereira, Committee Secretary
Meeting Date	Wednesday, September 1, 2010	Phone	416-392-0132
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 4, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2010-09-01	Afternoon	2:01 PM	2:19 PM	Public


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