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Minutes |
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Bid Committee |
| Meeting No. | 193 | Contact | Belinda Bains | |
| Meeting Date |
Wednesday, October 27, 2010 |
Phone | 416-392-6315 | |
| Start Time |
2:00 PM |
bdc@toronto.ca | ||
| Location |
Committee Room 2, City Hall
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| BD193.1 | ACTION |
Adopted |
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| Contract Awards – October 27, 2010 - Composite Report |
Committee Decision |
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The Bid Committee adopted the following:
1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management:
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| Origin |
| (October 21, 2010) Report from the Director, Purchasing and Materials Management |
| Summary |
The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report. |
| Background Information |
| Contract Awards - October 27, 2010 - Composite Report (http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-33729.pdf) |
| Motions |
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Motion to Adopt Item (Carried) Procedural - That the Bid Committee deal with each contract separately, moved by Don Altman. 1 - Motion to Adopt Item (Carried) That the Bid Committee grant authority to award Tender Call No. 285-2010, in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Peter Mills. 2 - Motion to Adopt Item (Carried) That the Bid Committee grant authority to award Tender Call No. 205-2010, in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Stephanie Koo. 3a - Motion to Adopt Item (Carried) That the Bid Committee grant authority to award Request for Quotation No. 6032-10-7229, in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Katy Aminian. 3b - Motion to Re-open Item (Carried) That the Bid Committee re-open the award of Request for Quotation No. 6032-10-7229, which was approved earlier in this meeting, to permit Don Altman to move the award, moved by Don Altman. 3c - Motion to Adopt Item (Carried) That the Bid Committee grant authority to award Request for Quotation No. 6032-10-7229, in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman. 4 - Motion to Adopt Item (Carried) That the Bid Committee grant authority to award Tender Call No. 134-2009, Contract No. 09EY-329WS, in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Mae Maracle. 5 - Motion to Adopt Item (Carried) That the Bid Committee grant authority to award Request for Quotation No. 0203-10-0105, in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Sue Bartleman. |
| BD193.2 | ACTION |
Adopted |
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| Request for Quotation No. 8001-10-5095 Award for Refit of MV Thomas Rennie, MV Sam McBride and MV William Inglis |
Committee Decision |
The Bid Committee took the following action:
1. Re-opened the award of Request for Quotation 8001-10-5095 which was previously approved at its meeting held on September 22, 2010.
2. Rescinded its September 22, 2010 decision to award Request for Quotation 8001-10-5095.
3. Granted authority to award Request for Quotation 8001-10-5095, for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie, MV Sam McBride and MV William Inglis to Heddle Marine Service Inc., in accordance with the revised Contract Details set out in Appendix 1 of the report (October 21, 2010) from the Director, Purchasing and Materials Management. |
| Origin |
| (October 21, 2010) Report from the Director, Purchasing and Materials Management |
| Summary |
The purpose of this report is to request the Bid Committee to rescind the award of Request for Quotation (RFQ) 8001-10-5095 submitted on September 16, 2010 and approved by the Bid Committee at its meeting of September 22, 2010 in the amount of $2,072,779.59 net of all applicable taxes and charges. This new report is seeking to increase the contract by $441,332.49 bringing the new recommended award to $2,514,112.08 net of all applicable taxes and charges to the same vendor, Heddle Marine Service Inc., being the lowest bidder meeting specifications for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie, MV Sam McBride and MV William Inglis on behalf of the Parks, Forestry and Recreation Division.
This increase is to allow for the award of all equipment materials products, labour and supervision required for the retrofit of MV William Inglis, having been omitted from the original composite report because the required funding was not yet in place. This report is now being submitted to add MV William Inglis to the award. |
| Background Information |
| Request for Quotation No. 8001-10-5095
Award for Refit of MV Thomas Rennie, MV Sam McBride and MV William Inglis
(http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-33731.pdf) |
| Motions |
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1 - Motion to Re-open Item (Carried) That the Bid Committee re-open the award of Request for Quotation 8001-10-5095, which was previously approved at its meeting on September 22, 2010, moved by Don Altman. 2 - Motion to Adopt Item (Carried) That the Bid Committee adopt the following recommendations contained in the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman:
1. Bid Committee rescind its September 22, 2010 decision to award Request for Quotation 8001-10-5095.
2. Bid Committee grant authority to award Request for Quotation 8001-10-5095, for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie, MV Sam McBride and MV William Inglis to Heddle Marine Service Inc., in accordance with the revised Contract Details set out in Appendix 1 of the report (October 21, 2010) from the Director, Purchasing and Materials Management. 3 - Motion to Re-open Item (Carried) That the Bid Committee re-open Item BD193.2, which was approved earlier in this meeting, to permit Katy Aminian to move the award, moved by Don Altman. 4 - Motion to Re-open Item (Carried) That the Bid Committee re-open the award of Request for Quotation 8001-10-5095, which was previously approved at its meeting on September 22, 2010, moved by Don Altman. 5 - Motion to Adopt Item (Carried) That the Bid Committee adopt the following recommendations contained in the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Katy Aminian:
1. Bid Committee rescind its September 22, 2010 decision to award Request for Quotation 8001-10-5095.
2. Bid Committee grant authority to award Request for Quotation 8001-10-5095, for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie, MV Sam McBride and MV William Inglis to Heddle Marine Service Inc., in accordance with the revised Contract Details set out in Appendix 1 of the report (October 21, 2010) from the Director, Purchasing and Materials Management. |
| Procedural Motions |
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Motion to Adopt Minutes (Carried) Moved by Don Altman That the minutes of the Bid Committee meeting held on October 20, 2010, be confirmed. |
Members Present:
Belinda Bains, City Clerk's designate Mae Maracle, City Manager's designate Don Altman, Deputy City Manager and Chief Financial Officer's designate Peter Mills, Facilities Management (Tender Call No. 285-2010) Stephanie Koo, Facilities Management (Tender Call No. 205-2010) Sue Bartleman, Parks, Forestry and Recreation (Request for Quotation No. 0203-10-0105) Katy Aminian, Parks, Forestry and Recreation (Request for Quotation No. 8001-10-5095)
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Wednesday, October 27, 2010 |
| Meeting Sessions |
| Session Date | Session Type | Start Time | End Time | Public or Closed Session |
| 2010-10-27 | Afternoon | 2:09 PM | 2:20 PM | Public |