Members of Council and Staff:  Please keep this agenda and the accompanying material until the City Council meeting dealing with these matters has ended.  The City Clerk’s Office will not provide additional copies.

Special Assistance for Members of the Public:  City staff can arrange for special assistance with some advance notice.  If you need special assistance, please call (416-392-5227), TTY 416‑338-0889 or e-mail buc@toronto.ca.

Closed Meeting Requirements:  If the Budget Committee wants to meet in closed session (privately), a member of the committee must make a motion to do so and give the reason why the Committee has to meet privately. (City of Toronto Act, 2006)

Notice to people writing or making presentations to the Budget Committee:  The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees.

The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e‑mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address – available to the public, unless you expressly request the City to remove it.

The City videotapes committee and community council meetings. If you make a presentation to a committee or community council, the City will be videotaping you and City staff may make the video tapes available to the public.

If you want to learn more about why and how the City collects your information, write to the City Clerk’s Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or by calling 416-392-7340.

Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes - February 16, 17, 25, March 1 and 2, 3, 4, 5, 12, 26 and 29, 2010

Communications/Reports

The Deputy City Manager and Chief Financial Officer recommends that:

1.         City Council approve payment of the tax-supported sinking fund surplus of $9,232,344.10 and $230,621.83 for Water and Wastewater as declared by the Sinking Fund Committee and that these funds be applied to the City’s capital financing requirements.

2.         City Council authorize the appropriate officials to take the necessary action to give effect thereto.

This report requests City Council approval for payment of the 2009 sinking fund surplus in order to fulfil the legislative requirements of the City of Toronto Act, 2006.

The General Manager of Parks, Forestry and Recreation recommends that City Council:

1.         Accept the donation from the Toronto Community Foundation in the amount of $61,500.00.

2.         Accept the in-kind donation of general labour and materials valued at $97,255.00 provided by the following businesses and union locals: 

i.          Teskey Construction;

ii.         United Brotherhood of Carpenters & Joiners, Local 27; and

iii.        Labourers International Unions of North America, Local 183.

3.         Authorize the selection of the named unions, on a sole source basis, as pre-selected service providers for this Project.

4.         Amend the 2010 Parks, Forestry and Recreation Capital Budget to increase the Hanover Park (Bob Leek) development project by $61,500 from $75,000 to $136,500 gross, funded by the cash donation of $61,500 from the Toronto Community Foundation.

5.         Authorize the General Manager of Parks, Forestry and Recreation to enter into appropriate agreements with the Toronto Community Foundation and the named unions and businesses in relation to the financial and in-kind contributions made towards this project, on terms and conditions satisfactory in form and content to the General Manager and City Solicitor.

This report seeks Toronto City Council approval to accept a cash donation in the amount of $61,500.00 from the Toronto Community Foundation and $97,255.00 in the form of in-kind donations from a number of local businesses and unions toward redeveloping Robert (Bob) Leek Park in accordance with the Policy on Donations to the City for Community Benefits.

According to the 2006 amendment to the Policy on Donations to the City for Community Benefits, City Council approval is required to accept donations from any individual or organization where the value of the donation exceeds $50,000.00. The combined financial and in-kind value of this donation is $158,755.00.

The following private corporations and union locals have committed to provide in-kind labour and materials estimated to be $97,255.00 towards the revitalization of the park space:

i.          Teskey Construction;

ii.         United Brotherhood of Carpenters & Joiners, Local 27; and

iii.        Labourers International Unions of North America, Local 183.

The Parks, Forestry and Recreation Division will act as the constructor, pre-approve all plans, and provide oversight of the project through to completion.

At its meeting held September 15, 2009, North York Community Council passed a motion to officially rename Hanover Park, located at Hanover Road and Powell Road, as “Robert (Bob) Leek Park” in honour of the late 25-year veteran fire fighter and his significant contributions to Toronto Fire Services and the citizens of Toronto as a District Chief.  In addition to transforming what is currently an undeveloped vacant parcel of land into usable parkland for the local community, the revitalized Robert (Bob) Leek Park will serve as a monument to the fallen firefighter who perished responding to the Sunrise Natural Gas site explosion in 2008.

The 2010 Parks, Forestry and Recreation Capital Budget includes a Hanover Park (Bob Leek) development project, in the amount of $75,000 gross, funded from the Parkland Development Reserve Fund.  Adoption of the recommendations in this report will amend the 2010 Parks, Forestry and Recreation Capital Budget to include the cash donation of $61,500 gross from the Toronto Community Foundation in the Hanover Park Project increasing it from $75,000 to $136,500 gross.  In addition, the in-kind donation estimated at $97,255.00 will be used to supply concrete, building materials and a portion of the labour to fabricate a concrete walkway and sitting area, and construct a wooden arbour feature.

The Robert (Bob) Leek Park site will be closed for construction during the busiest part of the operating season, therefore only minor maintenance will be required for the balance of the year after the revitalized park opens. Sufficient funds exist in the 2010 operating budget for this minor maintenance resulting from the maintenance funds saved during the construction period.

The project will revitalize the park and add amenities to the site which are expected to add incremental annual maintenance costs of $16,439.00 in 2011, which will be requested in the 2011 Operating Budget submission.

The Fair Wage Office has reported favourably on this arrangement.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The General Manager, Toronto Water, recommends that:

1.         Council approve a decrease in the Toronto Water total capital project costs of $50.457 million and budget adjustments to the 2009 Capital Budget in order to offset over-expenditures resulting from acceleration of capital projects and unanticipated increases in the cost of delivering other projects totalling $134.704 million which includes carry-forward of $50.767 million to 2010, with offsets from 2009 underspent project of $72.216 million resulting in a net over-expenditure of $62.492 million as detailed in Appendix 1.

2.         Council approve adjustments to the 2010 - 2019 Toronto Water Approved Capital Budget and Plan in order to offset the 2009 increase in reserve funding requirement of $62.492 million due to accelerated and overspent 2009 capital projects comprised of: a net decrease in 2012 capital expenditures and reserve funding of $44.111 million; and, a net decrease in 2013 capital expenditures and reserve funding of $18.391 million.

3.         Council approve carry forward funding of $50.767 million for unspent 2009 capital projects and adjustments to reduce previously approved carry-forward funding for projects with capital spending in excess of what was planned in the fourth quarter of 2009 as detailed in Appendix 1, resulting in no incremental impact on the 2010 Council approved cash flow and reserve funding as detailed in Appendix 1.

4.         Council approve the revised 2010 to 2019 Capital Budget and Plan for Toronto Water as a result of the adjustments above with a total project cost of $1.491 billion, and 2010 cash flow of $720.672 million and future year commitments of $2.894 billion comprised of: cash flows of $720.672 million in 2010 inclusive of carry forward funding of  $50.767 million; $733.718 million in 2011; $646.949 million in 2012; $494.757 million in 2013; $427.179 million in 2014; $196.988 million in 2015; and $332.259 in 2016 to 2019.

5.         Council approve that funding in excess of the $30 million target in the Rate Stabilization Reserve equal to $38.133 million be transferred from the Rate Stabilization Reserve to the Water Capital Reserve.

6.         Council authorize and direct the appropriate staff to take the necessary action to give effect thereof.

Toronto Public Library Board recommends that:

1.         City Council approve the following cash flow adjustments to the 2009 and 2010 approved capital budgets:

a i.       advance $1,434,000 of debt funding for Toronto Reference Library to 2009 from 2010, offset by an equivalent deferral of Section 37 funding from 2009 to 2010;

a ii.      defer $1,434,000 of debt funding for three capital projects (Virtual Branch Services, Self-Service and Technology Asset Management Program) from 2009 to 2010;

b i.       advance $1,227,570 of debt funding to 2009 from 2010 for three capital projects (Toronto Reference Library, Multibranch and Cedarbrae) proceeding ahead of schedule; and

b ii.      defer $1,227,570 of debt funding from 2009 to 2010 for five capital projects (Brentwood, Malvern, Bloor/Gladstone, Virtual Branch Services and Thorncliffe) experiencing cash flow delays.

The purpose of the letter is to request City Council approval of technical cash flow adjustments to the 2009 and 2010 approved capital budgets which have no net impact on the annual debt levels approved by Council or the total budget amount for individual projects.

Technical budget adjustments contained in this report are considered a normal part of managing the capital program, as long as the adjustments do not result in an increase to approved debt levels.

The 2009 approved gross capital budget is being reduced by $1,434,000 from $21,231,000 to $19,797,000 and the 2010 approved gross capital budget is being increased by $1,434,000, from $28,352,000 to $29,786,000.  The debt funding of $1,434,000 being advanced from 2010 will be offset with an equivalent deferral of debt funding from other projects.  Additional debt funding of $1,227,570 being advanced from 2010 to fund projects proceeding ahead of schedule will be offset with an equivalent deferral of debt funding from projects experiencing cash flow delays.  There is no net impact on the Council approved annual debt levels or the total budget amount for individual projects.

The Director, Finance and Treasurer has reviewed this financial impact statement and is in agreement with it.