Members of Council and Staff:  Please keep this agenda and the accompanying material until the City Council meeting dealing with these matters has ended.  The City Clerk’s Office will not provide additional copies.

Special Assistance for Members of the Public:  City staff can arrange for special assistance with some advance notice.  If you need special assistance, please call (416-392-5227), TTY 416‑338-0889 or e-mail buc@toronto.ca.

Closed Meeting Requirements:  If the Budget Committee wants to meet in closed session (privately), a member of the committee must make a motion to do so and give the reason why the Committee has to meet privately. (City of Toronto Act, 2006)

Notice to people writing or making presentations to the Budget Committee:  The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees.

The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e‑mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address – available to the public, unless you expressly request the City to remove it.

The City videotapes committee and community council meetings. If you make a presentation to a committee or community council, the City will be videotaping you and City staff may make the video tapes available to the public.

If you want to learn more about why and how the City collects your information, write to the City Clerk’s Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or by calling 416-392-7340.

Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes - April 30, 2010

Communications/Reports

The Chief Corporate Officer recommends that:

1.         City Council authorize the reallocation of funds in Facilities Management’s 2010 Approved Capital Budget and 2011-2019 Capital Plan in the amount of $1.318 million, which includes acceleration and offsetting deferral of funds, as illustrated in Appendix 1 of the report (May 10, 2010) from the Chief Corporate Officer, with zero gross and net impact.

2.         City Council authorize an increase to Facilities Management’s 2010 Approved Capital Budget in the amount of $0.060 million, and to allow Facilities Management to receive this funding from a 3rd party contributor, with a zero net impact.

This report requests Council’s authority to amend the Facilities Management Division’s (FM) 2010 Approved Capital Budget and 2011-2019 Capital Plan, by reallocating funding within the budget and plan, to better meet program requirements.  The adjustment of funds will have a zero net impact corporately and will better align 2010 and future cash flows with FM’s program requirements.

There are no additional costs to the City as a result of approval of this report.

The approval of this report will result in the reallocation of $1.318 million. 2010 approved cash flows in the amount of $0.860 million will be reallocated (see Appendix 1).  These amendments will have a zero net impact.  It will also authorize the acceleration and offsetting deferral of funds in the 2010 Approved FM Capital Budget and 2011-2019 Capital Plan in the total amount of $0.458 million (see Appendix 1).  FM’s 2010 Approved Capital Budget will also be increased by $0.060 million gross, with revenue to be received from a 3rd party contributor in the same amount, resulting in a zero net impact.

The Deputy City Manager and Chief Financial Officer have reviewed this report and agree with the financial impact information.

The General Manager of Economic Development and Culture recommends that:

1.         City Council authorize the reallocation of funds in the 2010 approved Economic Development and Culture capital budget in the amount of $829,000 illustrated in Schedule “A” of the report (May 11, 2010) from the General Manager, Economic Development and Culture, with zero gross and net impact.

There are no additional costs to the City as a result of approval of this report.

The approval of this report will result in the reallocation of 2010 approved cash flows in the total amount of $829,000 (see Schedule “A”), with zero gross and net impact.

1.         CAC074-04 Collections Facilities Windows 2010                 $0.420M

2.         CAC072-06 Spadina Restoration 3rd Storey                         $0.216M

3.         CAC066-01 Casa Loma Exterior Restoration                        $0.193M

4.         CAC070-01 The Guild Revitalization                                    ($0.829M)

$0.0 M

These amendments will have a zero net impact on the Economic Development and Culture Division’s approved 2010 Capital Budget and 2011-2019 Capital Plan.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The General Manager of Parks, Forestry and Recreation and the Deputy City Manager and Chief Financial Officer recommend that:

1.         The 2009 Council-approved Renovation of Crescent Town Club Recreational Infrastructure Canada (RInC)/Partnership Opportunities Legacy Fund (POL) project with project cost of $0.600 million funded by City debt of $0.500 million, Federal funding of $0.050 million and Provincial funding of $0.050 million be closed.

2.         City Council request Federal and Provincial approval to re-allocate the awarded funding for the Renovation of Crescent Town Club project of $0.050 million from the Federal Government and $0.050 million from the Provincial Government to phase two renovations of Dentonia Park Clubhouse.

3.         The Council-approved Parks, Forestry and Recreation 2010 Capital Budget be amended to create a new sub-project known as Dentonia Park Clubhouse Renovations, Phase 2 with project cost of $0.200 million funded by City debt of $0.100 million, Federal funding of $0.050 million and Provincial funding of $0.050 million with cash flow of $0.200 million in 2010, if Federal and Provincial approvals are obtained, which shall be reduced to $0.100 million project cost and cash flow in 2010, should approval not be obtained.

4.         The council-approved Parks, Forestry and Recreation 2010 Capital Budget be amended to create a new sub-project known as George Webster Park Improvements with project cost of $0.400 million funded by City debt with cash flow in 2011.

5.         The appropriate City officials be authorized and directed to take the necessary action to give effect thereto; and that leave be granted for the introduction of any necessary bills in Council to give effect thereto.

The purpose of this report is to amend the council-approved Parks, Forestry and Recreation 2010 Capital Budget and re-allocate funds associated with the project known as the Renovation of Crescent Town Club RInC (Recreational Infrastructure Canada Program)/POL (Partnership Opportunities Legacy Fund) due to emergent issues with the renovation project.

The Renovation of Crescent Town Club RInC/POL project has been cancelled because a lease agreement could not be secured between the City of Toronto and the Crescent Town Club.  As one of the thirteen council-identified priority neighbourhoods, the Crescent Town neighbourhood, where the Crescent Town Club is located, still requires investment in order to create accessible community space; both Dentonia Park and George Webster Park are located in the Crescent Town neighbourhood.

Council authority is required to amend the Parks, Forestry and Recreation 2010 Capital Budget to cancel the Renovation of Crescent Town Club RInC/POL project and re-allocate funding to the project known as Dentonia Park Clubhouse Renovations, Phase 2, and the project known as George Webster Park Improvements.

Approval of this report will amend the council-approved Parks, Forestry and Recreation 2010 Capital Budget.  The project known as the Renovation of Crescent Town Club RInC/POL project with project cost of $0.600 million funded by City debt of $0.500 million, Federal funding of $0.050 million and Provincial funding of $0.050 million will be closed.

Once Federal and Provincial approvals are granted, $0.100 million in City debt funding, $0.050 million in Federal funding and $0.050 million in Provincial funding that were originally approved for Crescent Town Club project will be re-allocated to the phase two renovation of Dentonia Park Clubhouse with cash flowed in 2010.  The remaining $0.400 million in City debt funding will be re-allocated for various improvements to George Webster Park with cash flowed in 2011.  The re-allocation of funding will have a net zero impact on Parks, Forestry and Recreation’s Capital Budget.

There are no additional operating costs anticipated for the planned improvements for Dentonia Clubhouse.  Operating costs for George Webster Park, based on the final improvements, will be addressed in the 2011 Parks, Forestry and Recreation Division’s Operating Budget submission.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The General Manager of Parks, Forestry and Recreation and the Deputy City Manager and Chief Financial Officer recommend that:

1.         City Council approve the acceptance of the donation from the East York Foundation in the amount of $525,000 to fund the schematic and detailed design of the proposed second ice pad at Leaside Memorial Gardens.

2.         City Council grant approval to amend the Council-approved 2010 Parks, Forestry and Recreation Capital Budget to create a new sub-project known as Leaside Memorial Gardens Expansion Design with project cost of $525,000 and cash flow of $225,000 in 2010 and $300,000 in 2011, conditional on the receipt of the donation of $525,000 from the East York Foundation.

The purpose of this report is to request Council approval to accept a donation from the East York Foundation for the project to be known as Leaside Memorial Gardens Expansion Design and amend Parks, Forestry and Recreation’s Capital Budget and Plan to apply these funds.

With the approval of this report, and receipt of the above-noted donation, staff will have the funding to proceed with a Request for Proposal process to hire an architect to begin the schematic and detailed design on a second ice pad proposed at Leaside Memorial Gardens.

Conditional upon the receipt of the $525,000 donation, approval of this report will amend the 2010 council-approved Parks, Forestry and Recreation Capital Budget to add a new sub-project known as Leaside Memorial Gardens Expansion Design with project cost of $525,000 and cash flow of $225,000 in 2010 and $300,000 in 2011.  The project will enable the City to retain an architect to begin design of a proposed arena expansion on the site.

The Leaside Memorial Gardens Board has estimated that the overall arena expansion project will cost $11.7 million which includes $6.0 million for the second ice pad and other service improvements and future state of good repair projects identified for the existing structure.  A preliminary analysis by staff indicates that future Leaside Gardens revenues could support $6 million to $7 million in repayable debt provided by the City.  An agreement between the City and the Leaside Memorial Gardens Board for retirement of the proposed debt financing must be concluded to accompany City Council’s 2011 Capital Budget considerations.

The scope of the construction project will be defined over the coming months.  Details of the project and all sources of funding will be identified in the 2011 Parks, Forestry and Recreation’s Capital Budget submission, supported by the design project outlined in this report.

The donation is being submitted by the East York Foundation with the understanding that approval of the full scope of the arena expansion report has not yet been considered by Council. 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The Director, Toronto Environment Office, recommends that:

1.         City Council authorize an acceleration of funding for the Toronto Environment Office’s Home Energy Assistance Toronto (HEAT) Program by increasing the program’s 2010 Operating Budget by an additional $2.25 million gross and revenue, funded from the Home Energy Assistance Toronto (HEAT) Reserve Fund, from $2 million to $4.25 million, and with reductions to planned funding in 2011 from $3 million to $2.5 million and in 2012 from $3.5 million to $1.88 million, maintaining the approved $9 million total for the HEAT Program.

2.         The Director, Toronto Environment Office report back to City Council before March 31, 2011, with recommendations for revisions to the home energy efficiency programs in 2011 and 2012, including any new opportunities to partner with federal, provincial or local utility programs for the remaining approved funds.

This report recommends a budget adjustment for the Home Energy Assistance Toronto (HEAT) Program to meet anticipated demand for the remainder of 2010 and the first quarter of 2011.  The amendment would accelerate the availability of funds originally scheduled to be drawn in 2011 and 2012 from the Home Energy Assistance Toronto Reserve Fund (part of the Strategic Infrastructure Reserve).  The program’s total budget of $9.0 million which was approved by Council in August 2009 will remain unchanged.

The adjustment is required because participation in HEAT has been greater than forecast when the program was originally designed.  Funding for the program is available in the Home Energy Assistance Toronto Reserve Fund which was established with funds from the Strategic Infrastructure Reserve in August 2009. 

The Toronto Environment Office will report back to City Council in early 2011 with recommendations for a revised home energy efficiency program in 2011 and 2012, including any new opportunities to partner with federal, provincial or local utility programs for the remaining approved funds.

In August 2009, a total of $9.00 million was approved by City Council for a home energy efficiency incentive program to be delivered by the Toronto Environment Office between 2009 and 2012.  Funding for the program was drawn from the Strategic Infrastructure Partnership Reserve to create the Home Energy Assistance Toronto (HEAT) Reserve Fund.  The Toronto Environment Office was scheduled to draw down the funds in the amount of $0.50 million in 2009, $2.00 million in 2010, $3.00 million in 2011 and $3.50 million in 2012 to deliver the program.

When the $9.00 million program was approved, $2.00 million was specifically allocated for a low-income component of the program.  The framework for this program was approved by City Council on May 11, 2010 with $0.70 million committed as part of the Toronto Environment Office’s 2010 approved operating budget and $1.30 million to be included in the TEO’s 2011 Operating Budget submission.

Adoption of the recommendations in this report will accelerate the Toronto Environment Office’s Home Energy Assistance Toronto (HEAT) Program by increasing the TEO 2010 Operating Budget by $2.25 million gross and revenue, funded from the Home Energy Assistance Toronto (HEAT) Reserve Fund to bring the funds for the HEAT program to $4.25 million in 2010.  The amended disbursement schedule recommended by this report would adjust subsequent years providing $2.50 million in 2011 and $1.88 million in 2012 (which includes $0.13 million in unspent funds from 2009) for delivery of the home energy efficiency incentive programs. The program’s total budget of $9.0 million which was approved by Council in August 2009 will remain unchanged, as shown in the chart below:

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The Board of Health recommends to the Budget Committee that:

1.         City Council make the following adjustment to the Toronto Public Health 2010 Approved Operating Budget:

a.         a reduction of $1,410.2 thousand gross and $0.0 net, and a reduction of 4.0 permanent positions, to reflect confirmed funding from various Provincial ministries and external sources.

Advising that the Board of Health on May 3, 2010, considered a report (April 16, 2010) from the Medical Officer of Health, entitled "Budget Adjustments to the Toronto Public Health 2010 Approved Operating Budget."

The table below summarizes the required budget adjustments to the TPH 2010 Approved Operating Budget.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The Toronto Public Library Board recommends that:

1.         City Council approve an estimated one-time increase of $2,418,230 to the 2010 Operating Budget for the Toronto Public Library to fund the cost of the special payout for eligible employees who transferred to the Illness or Injury Plan (IIP).

Advising of the action taken by the Toronto Public Library Board at its meeting on May 10, 2010.

The Toronto Transit Commission recommends that:

1.         City Council approve adding $5.2 million of the projected 2010 operating surplus to the TTC Stabilization Reserve such that this amount will be drawn out in 2011 to offset the annualized costs of the 2010 service changes included in Recommendation 1 of Toronto Transit Commission Report No. 3(a) dated May 6, 2010.

Advising of the action taken by the Toronto Transit Commission at its meeting on Thursday May 6, 2010, and forwarding a copy of the report, entitled “2010 TTC Budget Update”.