Members of Council and Staff:  Please keep this agenda and the accompanying material until the City Council meeting dealing with these matters has ended.  The City Clerk’s Office will not provide additional copies.

Special Assistance for Members of the Public:  City staff can arrange for special assistance with some advance notice.  If you need special assistance, please call (416-392-5227), TTY 416‑338-0889 or e-mail buc@toronto.ca.

Closed Meeting Requirements:  If the Budget Committee wants to meet in closed session (privately), a member of the committee must make a motion to do so and give the reason why the Committee has to meet privately. (City of Toronto Act, 2006)

Notice to people writing or making presentations to the Budget Committee:  The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees.

The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e‑mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address – available to the public, unless you expressly request the City to remove it.

The City videotapes committee and community council meetings. If you make a presentation to a committee or community council, the City will be videotaping you and City staff may make the video tapes available to the public.

If you want to learn more about why and how the City collects your information, write to the City Clerk’s Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or by calling 416-392-7340.

Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes - June 29, 2010

Communications/Reports

The Chief Corporate Officer recommends that:

1.         City Council authorize the creation of one sub-project and the reallocation of funds in Facilities Management’s 2010 Approved Capital Budget and 2011-2019 Capital Plan in the amount of $1.191 million, as illustrated in appendix 1 of the report (July 27, 2010) from the Chief Corporate Officer, with zero gross and net impact.

This report requests Council’s authority to amend the Facilities Management Division’s (FM) 2010 Approved Capital Budget and 2011-2019 Capital Plan, by reallocating funding within the budget and plan, to better meet program requirements.  The adjustment of funds will have a zero net impact corporately and will better align 2010 and future cash flows with FM’s program requirements.

There are no additional costs to the City as a result of approval of this report.

The approval of this report will result in the reallocation of a total of $1.191 million within Facilities Management’s 2010 approved capital plan.  It will also authorize the creation of one new sub-project within the 2010 approved capital plan (see Appendix 1 of the report dated July 27, 2010, from the Chief Corporate Officer), resulting in a zero net impact.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The Chief Corporate Officer and the Director of Purchasing and Materials Management Division recommend that:

1.         Budget Committee forward this report to Executive Committee for consideration.

2.         Subject to approval of recommendation No. 3 below, Executive Committee grant authority to amend Purchase Order No. 6029461 with PCL Constructors Canada Inc. for the construction services and construction implementation of the Nathan Phillips Square Revitalization Project at Toronto City Hall. The total amendment request is $4,897,708.80 net of HST Recoveries ($4,813,000.00 net of all applicable taxes and charges), revising the current contract value from $28,000,000.00 to $32,813,000.00 net of all applicable taxes and charges.

3.         City Council authorize an increase to Facilities and Real Estate Approved 2010 Capital Budget and 2011-2019 Capital Plan in the amount of $2,536,819.00, and to allow Facilities Management to receive this funding from a 3rd party contributor, the Toronto Parking Authority (TPA), with a zero net impact.

The purpose of this report is to request authority to amend Purchase Order No. 6029461 with PCL Constructors Canada Inc. for the Construction Services for the Nathan Phillips Square (NPS) Revitalization Project at Toronto City Hall.  The total amendment request is $4,897,708.80 net of HST Recoveries.  Also, this report requests Council’s authority to receive funding from a 3rd party contributor to be applied to construction services for the Nathan Phillips Square Revitalization project.

The amendment to the current Purchase Order No. 6029461 results in an increase of  $4,897,708.80 net of HST Recoveries ($4,813,000.00 net of all applicable taxes and charges) from $28,000,000.00 to $32,813,000.00 net of all applicable taxes and charges for the additional scope of work related to the TPA's additional requirements; for the added scope of work related to the new Bicycle Storage Facility required by the Transportation Services Division; and for the added scope of work related to Facilities Management’s additional requirements.

Funding for the requested Purchase Order amendment amount is available in the Approved 2010 Facilities and Real Estate Capital Budget and 2011-2019 Capital Plan in WBS Element CCA909-01 (Nathan Phillips Square Revitalization) and CCA189-09 (Rebuild Settled Slab), and in the Transportation Services 2010 Capital Budget in WBS Element CTP810-05 (Nathan Phillips Square Bicycle Station).  Further, the Approved 2010 Facilities and Real Estate Capital Budget and 2011-2019 Capital Plan in WBS Element CCA 909-01 (Nathan Phillips Square Revitalization) will increase by $2.537 million and be funded from the TPA for a net zero impact from the approval of this report.

The estimated annual cash flows (net of all applicable taxes and charges) related to the requested amendment amount are as follows:

*If report is approved, this funding will be part of CCA909-01

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Transportation Services recommends that:

1.         City Council approve an increase in the 2010 Operating Budget for Transportation Services of $1.0 million gross and revenue of $1.19 million, resulting in a reduction of $0.19 million in the 2010 Approved Operating Net Budget for Transportation Services, as detailed in Table 1 of the report (July 26, 2010) from the General Manager, Transportation Services, with an offsetting adjustment in the Non-Program account, for additional Utility Cut Repair work.

2.         Budget Committee forward this report to Executive Committee for its consideration.

The purpose of this report is to seek approval for an adjustment to the Transportation Services 2010 Operating Budget in the amount of $1.19 million in order that an additional Utility Cut Contract may be tendered and awarded for the Scarborough District in August 2010.  The work to be undertaken through this contract is fully recoverable and includes a 19% administration fee.  There will be no increase to the City’s net budget.

This budget adjustment is required in order to tender and award a contract for additional Utility Cut Repair related work in the Scarborough District in the amount of $1.0 million.  The work to be undertaken is subject to a 19% administration fee, and it is fully recoverable from Toronto Hydro.  The resulting revenue would be $1.19 million, and it would create a $0.19 million reduction to the 2010 Approved Operating Net Budget for Transportation Services.  An offsetting budget adjustment of $0.19 million will be made in the appropriate Non-Program account.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The General Manager, Toronto Water recommends that:

1.         City Council approve the cashflow adjustments and budget reallocations to Toronto Water’s approved 2010 Capital Budget and 2011-2019 Capital Plan, with a zero net impact, as detailed in Appendix 1 of the report (July 26, 2010) from the General Manager, Toronto Water.

The purpose of this report is to seek approval for reallocations in within the 2010 Approved Capital Budget and 2011-2019 Capital Plan in order to better align cash flows with program requirements.

2010 capital funding in the amount of $7.250 million will be reallocated from various Toronto Water capital projects to the following projects: Watermain Replacement - $3.250 million, Water Services Replacement - $3.000 million and Ashbridges Bay Odour Control - $ 1.000 million, with a net zero impact on Toronto Water's 2010 Council approved Capital Budget.

This is to advise that the Economic Development and Culture: Capital Plan Adjustment – Fort York Visitor Centre report will be on the Supplementary Agenda for the Budget Committee meeting of August 9, 2010.

The Medical Officer of Health recommends that:

1.         City Council increase the Toronto Public Health 2010 Operating Budget by $289,973 gross and $0.0 net, and two temporary positions, to reflect confirmed one-time funding from the Ministry of Health Promotion for the Smoke-free Ontario Youth Engagement Strategy.

2.         The report be forwarded to the Executive Committee meeting of August 16, 2010.

The purpose of this report is to seek approval for a one-time budget increase of $289,973.00 gross and $0.00 net, and an increase of two temporary positions in the Toronto Public Health (TPH) staff complement, fully funded by the Ministry of Health Promotion for the Smoke-free Ontario Youth Engagement Strategy.

The Ministry of Health Promotion will provide 100 percent funding of $289,973.00 to TPH to coordinate and carry out community based activities using a youth engagement approach to reduce tobacco use and other related risk factors.  The table below summarizes the requested one-time budget increase of $289,973.00 gross and $0.00 net to TPH’s 2010 Approved Operating Budget.

For the three components of the Smoke Free Ontario Program: Tobacco Control Area Network; Youth Action Alliance and Tobacco Control Coordination, the one time additional funding of $289,973.00 is in addition to the base funding of $786,450.00.  The total approved provincial funding is $1,076,423.00 for this program.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The Medical Officer of Health recommends that:

1.         City Council approve a one-time budget adjustment of $2,439,397 and $0.0 net to the Toronto Public Health (TPH) 2010 Approved Operating Budget including $2,240,000 gross and $0.0 net to expand the existing community-based infrastructure of dental clinics, and $199,397 gross and $0.0 net to support initial start-up of the new Low Income Dental Program, with 100 per cent funding provided by the Ontario Ministry of Health and Long-Term Care.

2.         City Council approve the creation of an in-year Capital project to be added to the Toronto Public Health 2010 Approved Capital Budget for the acquisition of a mobile dental clinic in the amount of $450,000 with one-time 100 per cent funding provided by the MOHLTC.

3.         City Council approve a base budget adjustment of $2,848,809 gross and $0.0 net to the TPH 2010 Approved Operating Budget and 41 permanent positions with on-going 100 per cent funding provided by MOHLTC.

4.         City Council authorize the Medical Officer of Health to negotiate, award, amend and execute contracts with the following five agencies to construct and equip dental clinics in their facilities and that the contracts will be in a form that is satisfactory to the City Solicitor and the City Treasurer:

a.         Parkdale Community Health Centre;

b.         Anishnawbe Community Health Centre;

c.         St. Michael’s Hospital;

d.         Stonegate Community Health Centre; and

e.         Carefirst Family Health Team.

5.         City Council authorize the Medical Officer of Health to negotiate, award, amend and execute purchase of service contracts for the ongoing implementation and delivery of the new dental program for children and youth in low-income families with the five agencies engaged to construct dental clinics and that the contracts will be in a form that is satisfactory to the City Solicitor.

6.         The Medical Officer of Health report to the Board of Health and the Executive Committee in 2011 on the contracts awarded to the five agencies to construct and equip dental clinics, and annually on the purchase of service contracts awarded for the ongoing implementation and delivery of the new low income dental program.

7.         Budget Committee forward this report to the Executive Committee meeting of August 16, 2010 for its consideration.

The purpose of this report is to request budget adjustments to the Toronto Public Health (TPH) 2010 approved Capital and Operating Budgets due to confirmation of funding from the Ministry of Health and Long-Term Care (MOHLTC) received after approval of the TPH Operating and Capital Budgets for 2010.

This funding will be used to implement a dental program for children and youth age 0-18 years old within the current fiscal year.  This program will be funded 100 per cent by MOHLTC.  The funding will be annualized in future years.

TPH received approval from the Province to work with partner agencies to expand its current dental clinic infrastructure and to continue delivering dental care using a mixed model of fee for service and salaried service providers.  TPH must start delivering this program by September 1, 2010.

The Ontario Ministry of Health and Long Term Care confirmed funding for TPH to support the implementation of a new dental program for children and youth in low-income families beginning in 2010 as follows:

•           One-time funding up to $2,240,000.00 gross and $0.00 net, fully provided by the MOHLTC, to develop and/or expand existing community-based dental infrastructure.

•           One time administrative funding up to $199,397.00 gross and $0.00 net, fully provided by the MOHLTC, to support initial start-up for the newly developed/expanded Low Income Dental Program for the period up to December 31, 2010.

•           One-time funding of $450,000.00 gross and $0.00 net, fully provided by the  MOHLTC, to be added to TPH's 2010 Approved Capital Budget for the acquisition of a mobile dental clinic.

•           On-going operational funding of up to $2,848,809.00 gross and $0.00 net, fully provided by the MOHLTC, to fund 41 permanent positions to support community model implementation and access to services for the period from September 1, 2010 to December 31, 2010.

The tables below summarize the requested budget adjustments, all fully funded by the Ontario Ministry of Health and Long Term Care, to the TPH 2010 Approved Capital and Operating Budgets.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The Medical Officer of Health and the Director, Toronto Environment Office recommend that:

1.         City Council grant authority to the Toronto Environment Office to administer the toxics reduction grants under the Live Green Community Investment Program, on an annual basis beginning in 2010, and to make any necessary adjustments to the Live Green Community Investment Program in order to accommodate the addition of the toxics reduction grants.

2.         City Council delegate authority to the Director, Toronto Environment Office and the Medical Officer of Health, to award funds, totalling $50,000 in 2010, for the toxics reduction grants under the Live Green Community Investment Program.

3.         City Council direct the Medical Officer of Health in collaboration with the Director, Toronto Environment Office to report annually to the Board of Health on the grants program and any proposed changes deemed necessary.

4.         The Budget Committee forward this report to the Executive Committee meeting of August 16, 2010 for its consideration.

Toronto’s new ChemTRAC program is designed to protect public health and stimulate the greening of local businesses by tracking and reducing toxic chemicals found in the local environment. The program includes the Environmental Reporting and Disclosure Bylaw (Municipal Code Chapter 423), which came into force January 1, 2010.  Toronto Public Health coordinates ChemTRAC in partnership with the Toronto Environment Office, Economic Development and Culture, Toronto Water and other city divisions.

ChemTRAC is a key part of City Council’s efforts to improve environmental sustainability within the corporation and among its residents, businesses and community organizations.  It adds support for toxics reduction to the suite of City environmental programs such as those encouraging water conservation, energy efficiency and greenhouse gas reduction.  This program will identify new opportunities for many Toronto businesses, especially small and medium-sized enterprises, to reduce or find safer alternatives for toxic chemicals that enter our local environment from their operations.

Toronto Public Health seeks to partner with the Toronto Environment Office to establish a grants program that would offer a total of $50,000 in toxics reduction grants through the “Live Green Community Investment Program,” on an annual basis beginning in 2010.  The grants would be directed to eligible business associations, non-profit organizations and labour groups to provide training, education, pilot programs and community partnerships to promote reduction of toxic chemicals, particularly those listed under the Environmental Reporting and Disclosure By-law.  Toronto Environment Office would administer the grants program through the Live Green Community Investment Program, which offers an established infrastructure to enable Toronto Public Health to commence offering grants as early as Fall 2010.  This report requests that City Council grant authority to the Toronto Environment Office to administer these toxics reduction grants in collaboration with Toronto Public Health.  The Director of the Toronto Environment Office concurs with the recommendations in this report.

The proposed grants program will be administered by the Toronto Environment Office, and funded within the Toronto Public Health Approved Operating Budget.  Funds in the amount of $50,000 are available in the 2010 Operating Budget for Toronto Public Health.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

This is to advise that the Additional City of Toronto Act Reporting Requirements as a Result of Recording Tangible Capital Assets report will be on the Supplementary Agenda for the Budget Committee meeting of August 9, 2010.

This is to advise that the above-noted action report will be submitted to the Budget Committee at its meeting on August 9, 2010.

This is to advise that the Toronto Transit Commission 2010 Approved Capital Budget and 2011-2019 Capital Plan Adjustments report will be on the Supplementary Agenda for the Budget Committee meeting of August 9, 2010.

This is to advise that the above-noted action report will be submitted to the Budget Committee for its meeting of August 9, 2010.