Members of Council and Staff: Please keep this agenda and the accompanying material until the City Council meeting dealing with these matters has ended. The City Clerk’s Office will not provide additional copies.

Special Assistance for Members of the Public: City staff can arrange for special assistance with some advance notice. If you need special assistance, please call (416-392-8485), TTY 416-338-0889 or e-mail ( exc@toronto.ca ).

Closed Meeting Requirements: If the Executive Committee wants to meet in closed session (privately), a member of the committee must make a motion to do so and give the reason why

the Committee has to meet privately. (City of Toronto Act, 2006)

Notice to People Writing or making presentations to the Executive Committee: The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees.

The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City's website. The City will also make your communication and any personal information in it - such as your postal address, telephone number or e-mail address - available to the public, unless you expressly request the City to remove it.

The City videotapes committee and community council meetings.  If you make a presentation to a committee or community council, the City will be videotaping you and City staff may make the video tapes available to the public.

If you want to learn more about why and how the City collects your information, write to the City Clerk's Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or by calling 416-392-8485.

Declarations of Interest under the Municipal Conflict of Interest Act.

Confirmation of Minutes - January 4, 2010

Speakers/Presentations - A complete list will be distributed at the meeting.

Communications/Reports

The Integrity Commissioner recommends that Council:

1.         Adopt the Protocol for Member Involvement in Other Wards, attached as Appendix 1.

On September 28, 2005, Council adopted a report from the former Integrity Commissioner recommending that Council reaffirm the principle that a Member of Council may intervene on a ward matter in another Member’s ward, that the City Manager in consultation with the Integrity Commissioner prepare a Protocol for Council on Members of Council intervening on a ward matter in another Member’s ward, and amendments to the Code of Conduct for Members of Council reflecting the Protocol’s standards for intervention on a ward matter in another Member’s ward.

This report completes Council’s direction by proposing a Protocol that is aligned with the work done by the former Integrity Commissioner. The Code of Conduct for Members of Council does not require amendment at this time, because it includes a requirement that Members of Council follow protocols and policies put in place by Council.

The City Manager’s office has been consulted and is content that the proposed Protocol be brought to Council by the Integrity Commissioner.

 The Integrity Commissioner recommends that Council:

1.         Amend the Code of Conduct Complaint Protocol for Members of Council, Part B: FORMAL COMPLAINT PROCEDURE, section 1(6) as follows:

In a municipal election year, a code of conduct complaint respecting a member who is seeking re-election may not be filed with the City Clerk during the period starting on Civic Monday (August 1 in 2010) and ending when a new City Council is deemed organized under section 185 of the City of Toronto Act 2006.

The current Code of Conduct Complaint Protocol for Members of Council, (“the Complaint Protocol”) does not permit formal complaints to be made to the Integrity Commissioner between Labour Day of an election year and the date that the new City Council is organized.

On December 15, 2009, the Province passed Bill 212, Good Government Act, which   amended the Municipal Elections Act 2006 and moved Election Day up to October 25, 2010. In anticipation of the passage of this Bill, City Council changed the Committee and Council meeting schedule for Fall 2010. The last regular City Council meeting before Election Day will now be held in August, instead of at the end of September as formerly planned.

In keeping with the new dates, this report recommends amending the Complaint Protocol and changing the date in an election year after which no formal complaints can be made from Labour Day to Civic Monday (August 1 in 2010).

The City Solicitor and City Clerk recommend that City Council receive this report for information.

This report provides an overview of the Multi-residential Apartment Building (“MRAB”) Audit Program that was launched on December 1, 2008, including an account of its key achievements, its challenges and issues, and enhancements conducted along the way.  It also addresses the direction from the Licensing and Standards Committee with respect to the Ward 17 pilot project at Symington Place and Pelham Park Gardens.

Municipal Licensing and Standards will expand the program in 2010 by auditing at least 200 buildings.  This increase will come on top of the ongoing follow-up on outstanding work and monitoring of long term rehabilitation at many of the 187 buildings audited in 2009.  Despite this increase in audit activity, the team will only be increased through the redeployment of two officers.  Much of the additional work will therefore be absorbed by achieving greater efficiencies through operational enhancements implemented on the basis of learning gained in the first year of the program.

Municipal Licensing and Standards will also be introducing a number of program enhancements, on the one hand making it easier for tenants to have property standards and related issues addressed more effectively and efficiently, and on the other providing landlords with more specific and timely information to help them identify, address, and get resolution to issues more expeditiously.

This report was prepared in consultation with Shelter Support and Housing Administration, Toronto Public Health, Toronto Fire Services, and Legal Services.  Many of the program enhancements were developed after meeting with both landlord and tenant groups in a variety of forums.

 There are no financial implications arising from the recommendations of this report beyond those in the current budget.

The City Manager recommends that City Council extend congratulations to the following recipients of City of Toronto Scholarships at the University of Toronto:

Sadia Mahmood: Graduate Scholarship in Women’s Studies

Shannon Black: Undergraduate Scholarship in Women’s Studies

Melissa James: Scholarship in Aboriginal Health

Mary Ann Shoefly-Devries: Scholarship in Aboriginal Health

Amreen Moledina: Graduate Scholarship for Women in Mathematics.

            Kathy-Anne Morales: Undergraduate Scholarship in Community Health Nursing

            Winnie Wai Ling Sun: Graduate Scholarship in Community Health Nursing.

There are no financial implications as a result of this report’s recommendations. However, if Council decides to support the proposal for an annual donation of ambulances to El Salvador it would result in lost auction revenue for Emergency Medical Services (EMS). The cost in 2010 would be between $9,200 and $11,000; and over four years approximately $40,000.  EMS relies on its auction revenue to support the purchase of new ambulances.  EMS has committed to reducing its Fleet Reserve Account by $250,000 gross in 2010 and $500,000 in 2011 and beyond, in order to meet budgetary constraints. To achieve these reductions, EMS will defer some vehicle purchases planned for 2010, and will lengthen its fleet replacement cycle starting in 2011 (by purchasing fewer new ambulances each year). It may have fewer ambulances for other uses, relying more on auction revenues.

The Director of the Toronto Environment Office recommends that:

1.                  City Council adopt the revised terms of reference set out in Appendix III to this report, to be applied as the selection criteria for the Eco-Roof Incentive Program;

2.                  The Director of the Toronto Environment Office be authorized to make future refinements to the Eco-Roof Incentive Program and amendments to the terms of reference set out in Appendix III; and

3.                  Any refinements to the Eco-Roof Incentive Program and amendments to the terms of reference set out in Appendix III be reported, along with an update on the status of the program, in an annual report to the Executive Committee.

The purpose of the Eco-Roof Incentive Program, launched in March of 2009, is to provide incentives to commercial, industrial and institutional (ICI) property owners so that Toronto’s building stock becomes more sustainable and better adapted to climate change. The program implements directions from the City’s Climate Change Action Plan and complements the City’s Green Roof Bylaw and the Green Standard by encouraging owners of existing buildings to retrofit their roof space. The Eco-Roof Program provides financial incentives towards the construction of green roofs that support vegetation and cool roofs that reflect the sun’s thermal energy.

In 2009, 49 Eco-Roof applications were received, 42 of which were approved for funding.  A total of 66,069 square meters of green and cool roof area was approved with a combined funding allocation of $762,089.00.

The purpose of this report is to provide an update on the status of the Eco- Roof Incentive Program and to provide a review of proposed revisions to the program terms of reference prior to its next funding round March 1, 2010. Revisions proposed to the Eco-Roof Incentive Program will ensure the program is consistent with the standards set in the Green Roof Bylaw and the Green Toronto Standard and will address issues that arose in the first year in criteria for eligibility, specifications and protocols for verification.

The recommendations of this report have no financial impact beyond what has already been approved in the current year’s budget.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Making application to FCM does not, in itself, commit the City or its agencies to undertake any financial obligations.  The respective program areas will report back on any budget adjustments required because of successful applications for grants and/or low-interest loans as described in this Report.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The Deputy City Manager & Chief Financial Officer and Deputy City Manager Richard Butts, recommend that:

1.                  Council approve a one-time allocation of $350,000 from the year-end 2009 Toronto Water Operating Budget surplus to fund Toronto Water's cost of the water and sewer service connection to the Thackeray Park cricket grounds.

2.                  The Deputy City Manager & Chief Financial Officer, in consultation with the appropriate City Divisions, be directed to report back to Executive Committee on a policy for development-related fee rebates/grants for non-profit organizations.

Toronto 175 was adopted by City Council on September 24 and 25, 2008.

http://www.toronto.ca/legdocs/mmis/2008/cc/decisions/2008-09-24-cc24-dd.pdf

City Council authorized the Toronto 175 Steering Committee, led by Deputy Mayor Joe Pantalone, in collaboration with Cultural Services, Protocol, Toronto Office of Partnerships, Toronto Arts Council, Tourism Toronto and others, to develop themes, plans, programming and events that recognized, as well as commemorated this important milestone.  March 6, 2009, marked the anniversary of the incorporation of the City of Toronto with festivities concluding on December 31, 2009.

-           Theme:  The Toronto 175 anniversary themes were, “Heritage, Unity and Diversity”

-           Plan:  The plan was to develop successful outreach strategies with large and small organizations promoting civic engagement and civic pride.

-           Program: The goals were to enhance programming and special events for current City of Toronto initiatives and venues under the umbrella of Toronto 175.

-           Events: The objectives of the Toronto 175 Steering Committee was to develop strategies with external organizations that highlighted Toronto 175, either through partnerships to produce events or to cross promote partnership events under the banner of the 175th anniversary year.

Toronto 175 anniversary celebrations promoted a positive profile for Toronto for both residents and tourists.  The celebrations and partnerships linked the past, the present and future of Toronto within one anniversary year.  Over 700,000 members of the public engaged in celebrations that honoured Toronto’s heritage, unity and diversity.  Media coverage during partnerships and events were extensive.  The Toronto 175 Brand ID appeared on most marketing materials produced by the City of Toronto, as well as promotional materials created by Toronto 175 partners.  In 2009 Design Services produced approximately 1,700 promotional materials for the City of Toronto. As Toronto 175 concludes many lessons have been learned.  Toronto has grown into a world class city that is recognized around the world for its quality of life, its environmental stewardship and its multiculturalism. Toronto residents of all ages are eager to share their experiences as well as celebrate their diversity and unite with their fellow Torontonians.

The one-time budget increase of $0.230 million and .4 positions in 2009 for the 175^th Anniversary of the City of Toronto have been reversed in the 2010 Operating Budget.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The Chief Corporate Officer recommends that:

1.         The Deputy City Manager and Chief Financial Officer in consultation with the Chief Corporate Officer, develop and implement eligibility criteria, consistent with the criteria currently in place with necessary modifications, to address the characteristics of the Multi-family Residential sector, for the use of Sustainable Energy Funds for privately owned buildings that are undertaking comprehensive retrofits leading to significant energy savings and green house gas emission reductions.

2.         Total repayable loans to privately owned multi-family apartment sector participants be limited to totals of $5 Million from the Toronto Energy Conservation Fund and $5 Million from the Toronto Green Energy Fund for an overall total of $10 Million, until December 31, 2012.

3.         The purpose of the Toronto Green Energy Reserve Fund be amended to include its use as a revolving fund to provide support for renewable energy installations and to accommodate expansion of eligibility criteria to include privately owned multi-family residential buildings (4 stories or greater and a minimum footprint of 600 square metres) that are undertaking comprehensive retrofit projects.

4.         The purpose of the Toronto Energy Conservation Reserve Fund be amended to include its use as a revolving loan fund to provide support for energy conservation initiatives and to accommodate expansion of eligibility criteria to include privately owned multi-family residential buildings (4 stories or greater and a minimum footprint of 600 square metres)  that are undertaking comprehensive retrofit projects.

5.         Municipal Code 227 (Reserves and Reserve Funds) be amended by the foregoing Recommendations #3 and #4 above.

6.         Prior to December 31, 2012, the Chief Corporate Officer report back on the findings and outcome of the pilot program and recommendations regarding further private sector participation in the Sustainable Energy Fund Program.

7.         The Chief Corporate Officer report on the implications for including carbon credit and conservation demand management funding sources as transfers to and/or conditions of participation in the Sustainable Energy Fund program.

8.         The appropriate City officials be authorized and directed to take the necessary action to give effect thereto, and that leave be granted for the introduction of any necessary bills in Council to give effect thereto.

There are no financial implications arising from this report.   

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.