The Government Management Committee requested the Treasurer to submit a report to the Government Management Committee, on the City’s financial position with respect to all Pension Plans (including ABCs), such report to indicate what the financial impact will mean to the City for the next 10 years.

Mr. John D. Cannell, Chief Operating Officer, Pension Fund Society, Toronto Transit Commissiion, addressed the Government Manaement Committee respecting the Pre-OMERS City-Sponsored Pension Plans, TTC-Sponsored Pension Plan and the OMERS Pension Plan.

In response to requests from both the Government Management Committee and the Audit Committee, this report provides information on the structure and mandate of the City’s five pre-OMERS pension plans and its boards, the City’s responsibility for the plans and potential assistance that could be provided by the Ontario Municipal Employees Retirement System (OMERS) or the Ontario Teachers’ Pension Plan with respect to these pension plans.

Additionally, this report outlines how the recent equity market conditions impacted the City-sponsored pension plans, the TTC-sponsored plan and OMERS, and forecasts funding requirements. 

The Government Management Committee received, for information, the report from the Treasurer, titled "Largest Property Tax Debtors with Tax Arrears Greater than $500,000 as at December 31, 2009."

To provide information on property tax accounts with outstanding receivables of $500,000 or more as at December 31, 2009, and to report on the total outstanding tax receivables as at December 31, 2009.

This report contains two attachments - Attachment 1 lists properties with tax arrears of $500,000 or more, and Attachment 2 identifies the tax receivables as at December 31, 2009.

The Government Management Committee requested the Treasurer to submit a report to the Government Management Committee, on the City’s financial position with respect to all Pension Plans (including ABCs), such report to indicate what the financial impact will mean to the City for the next 10 years.

This report submits the Actuarial Valuation as at December 31, 2009 for the Metropolitan Toronto Pension Plan (“the Plan”) and provides recommendations for a cost-of-living increase to pensioners effective January 1, 2010.

The 2009 Valuation sets forth the financial position of the Plan for the year ended December 31, 2009 on both a going concern and solvency basis, outlines recommendations for a cost-of-living increase of 0.30% for pensioners effective January 1, 2010, and confirms that the Plan does not require any special payments by the City of Toronto.

The Board of Trustees of the Metropolitan Toronto Pension Plan on April 30, 2010, considered a communication (April 15, 2010) from Anil Narale, Principal, Mercer, forwarding the Actuarial Valuation Report (April 2010) for the Metropolitan Toronto Pension Plan prepared as at December 31, 2009.

Anil Narale, Principal, Mercer, gave a presentation to the Board of Trustees on the Actuarial Valuation Report.

This report submits the Actuarial Valuation as at December 31, 2009 for the Corporation of the City of York Employee Pension Plan (the Plan) and requests additional funding in the form of special annual payments to the Plan as required under Ontario pension legislation with respect to the solvency and going-concern funding deficiencies. 

The 2009 Valuation sets forth the financial position of the Plan for the year ended December 31, 2009 on both a going concern and solvency basis.  The report outlines both a going-concern unfunded liability for the Plan and a solvency deficiency, and provides an amortization schedule of payments required to eliminate the unfunded liability within the mandatory fifteen (15) years and the deficiency within the mandatory five (5) years.  As a result of the financial position of the Plan, staff are recommending that no cost-of-living increase be provided to pensioners in 2010.

The City of York Employee Pension Plan Committee on April 22, 2010, considered a communication (April 12, 2010) from Anil Narale, Principal, Mercer (Canada) Limited, forwarding the report (April 2010) entitled “Corporation of the City of York Employee Pension Plan - Actuarial Valuation for Funding Purposes as at December 31, 2009”, and recommending that the Committee approve the report for submission to City Council so that the report can be filed with the Canada Revenue Agency and the Financial Services Commission of Ontario.

Anil Narale, Mercer (Canada) Limited, gave a presentation to the Committee.

The Government Management Committee recommends that:

1.         City Council receive the “Actuarial Valuation Report as at December 31, 2009” prepared by Buck Consultants Ltd. with respect to the Toronto Civic Employees’ Pension and Benefit Fund.

2.         City Council approve, effective January 1, 2010,  a cost-of-living increase of 0.29% in pension benefits to pensioners of the Toronto Civic Employees’ Pension and Benefit Fund at an estimated actuarial cost of $0.9 million on a solvency basis which will be borne by the Fund.

3.         By-Law No. 380-74 of the former City of Toronto governing the Toronto Civic Employees’ Pension and Benefit Fund as amended to date be further amended accordingly and authority be granted to introduce the necessary bill in Council.

4.         City Council authorize the appropriate City officials to take the necessary action to give effect to the foregoing recommendations.

The Government Management Committee requested the Treasurer to submit a report to the Government Management Committee, on the City’s financial position with respect to all Pension Plans (including ABCs), such report to indicate what the financial impact will mean to the City for the next 10 years.

This report submits the Actuarial Valuation as at December 31, 2009 for the Toronto Civic Employees’ Pension and Benefit Fund (the Fund) and provides recommendations for a cost-of-living increase of 0.29% to pensioners effective January 1, 2010.

The 2009 Valuation sets forth the financial position of the Fund for the year ended December 31, 2009 on both a going concern and solvency basis, and confirms that the Fund does not require any special payments by the City of Toronto.

This report submits the Actuarial Valuation as at December 31, 2009 for the Metropolitan Toronto Police Benefit Fund (MTPBF) and requests additional funding in the form of special annual payments as required under Ontario pension legislation when a plan has a “solvency deficiency”.

The 2009 Valuation sets forth the financial position of the Benefit Fund for the year ended December 31, 2009 on both a going concern and solvency basis, outlines its solvency deficiency at that date, provides an amortization schedule for eliminating the deficiency within the mandatory five years and recommends no cost-of-living increase for pensioners for 2010.

The Board of Trustees of the Metropolitan Toronto Police Benefit Fund on April 30, 2010, considered a communication (April 15, 2010) from Anil Narale, Principal, Mercer, forwarding the Actuarial Valuation Report (April 2010) for the Metropolitan Toronto Police Benefit Fund prepared as at December 31, 2009.

The Board also considered a Resolution (April 30, 2010) submitted by Board Trustee Art Lymer, recommending that the Trustees of the Metropolitan Toronto Police Benefit Fund request that members of Toronto City Council give consideration to the proposal outlined in his Resolution.

Anil Narale, Principal, Mercer, gave a presentation to the Board of Trustees on the Actuarial Valuation Report as at December 31, 2009.    Frank Dekeyser from Mercer was also in attendance.

The Government Management Committee recommends that:

1.         City Council receive the “Actuarial Valuation Report as at December 31, 2009” prepared by Buck Consultants Ltd. with respect to the Toronto Fire Department Superannuation and Benefit Fund.

2.         City Council approve, effective January 1, 2010, a cost-of-living increase of 0.29% in pension benefits to pensioners of the Toronto Fire Department Superannuation and Benefit Fund at an estimated actuarial cost of $0.8 million on a solvency basis which will be borne by the Benefit Fund.

3.         By-law No. 10649 of the former City of Toronto governing the Toronto Fire Department Superannuation and Benefit Fund as amended, be further amended accordingly and authority be granted to introduce the necessary bill in Council.

4.         City Council authorize the appropriate City officials to take the necessary action to give effect to the foregoing recommendations.

The Government Management Committee requested the Treasurer to submit a report to the Government Management Committee, on the City’s financial position with respect to all Pension Plans (including ABCs), such report to indicate what the financial impact will mean to the City for the next 10 years.

This report submits the Actuarial Valuation as at December 31, 2009 for the Toronto Fire Department Superannuation and Benefit Fund (the Benefit Fund) and provides recommendations for a 0.29% cost-of-living increase to pensioners effective January 1, 2010.

The 2009 Valuation sets forth the financial position of the Benefit Fund for the year ended December 31, 2009 on both a going concern and solvency basis, and confirms that the Benefit Fund does not require any special payments by the City of Toronto.

The Benefit Fund Committee Toronto Fire Department Superannuation and Benefit Fund on April 19, 2010, considered a report (March 2010) entitled “Toronto Fire Department Superannuation and Benefit Fund Actuarial Valuation Report as of December 31, 2009”, submitted by Cynthia L. Rynne, Consulting Actuary, Buck Consultants, who gave a presentation thereon and answered Members’ questions.

The Committee held discussions regarding the CPI Increase for 2010.

The Government Management Committee recommends that:

1.         City Council authorize the Treasurer to execute an agreement with Manulife Financial extending for one year from January 1, 2011 to December 31, 2011, its existing contract with respect to the provision of administrative and underwriting services for the City's employee benefits plans on the same financial and other terms and conditions.

2.         City Council direct the appropriate City officials to take the necessary action to give effect to Recommendation 1.

This report requests that Council authorize the Treasurer to execute a one-year extension of the City of Toronto's existing agreement with The Manufacturers Life Assurance Company (“Manulife Financial”) for the period January 1, 2011 to December 31, 2011 with respect to the provision of administrative and underwriting services for employee benefits plans. The extension will provide sufficient additional time for staff to formulate a sound, comprehensive joint Request for Proposals (RFP) for such services for a period commencing January 1, 2012, on behalf of the City, the Toronto Police Services Board (TPSB) and the Toronto Transit Commission (TTC).

This report seeks Council authority to adopt the necessary by-laws to designate 50,000 square feet of space to be leased by Toronto Employment and Social Services at 1880 Eglinton Avenue East as a municipal capital facility and to provide a property tax exemption for municipal and education purposes.  Providing a tax exemption for the leased space will result in a net financial savings to the City of approximately $176,041 per year, representing the provincial education share of taxes that will no longer be payable.

The Government Management Committee recommends that:

1.         City Council approve the write-off of Water Account Number 352338-422493 in the amount of $ 86,955.05.

2.         City Council authorize and direct the appropriate City Officials to take the necessary action to give effect thereto.

This report recommends the write-off of one (1) uncollectible water account in relation to water consumed prior to January 1, 2004 in the amount of $86,955.05 as all collection efforts have been exhausted. 

The Government Management Committee deferred consideration of the report (May 6, 2010) from the Treasurer, titled "On-line Tax Calculation Statements and Prior Year Tax Receipts" until its next meeting to be held on June 17, 2010, to allow for debate.

This report provides information on an anticipated timeline for making automated tax calculation statements and prior year tax receipts available via on-line requests for these products.

The Government Management Committee recommends that: 

1.        City Council authorize the public release of the new parking ticket cancellation guidelines contained in Appendix B to Confidential Attachment 1 to the report (May 11, 2010) from the Treasurer and the City Solicitor, and publication on the City’s website after Council's adoption of the report (May 11, 2010) from the Treasurer and the City Solicitor

2.         City Council direct that the remainder of Confidential Attachment 1 to the report (May 11, 2010) from the Treasurer and the City Solicitor, remain confidential in its entirety, as the content relates to litigation or potential litigation affecting the City, and involves the security of property of the City.

3.         City Council delegate authority to the Treasurer, or his/her designate, in consultation with the City Solicitor and General Manager of Transportation Services and Toronto Police Service, to amend or update the parking ticket cancellation guidelines from time to time as required, including to reflect and incorporate references to new by-laws and/or legislative requirements, new offences, amendments to existing by-laws or legislation, or new fines or fine amounts.

4.         City Council direct the Treasurer, in consultation with the General Manager of Transportation Services, to prepare a further report to the Government Management Committee by March 31, 2011, after completion of the Transportation Services review, to recommend the inclusion of new Parking Ticket Cancellation guidelines and process for couriers and delivery vehicles, and that staff continue to apply the existing guidelines until such time as the new guidelines are approved.

5.         City Council request the City Solicitor to report back to the Government Management Committee by March 31, 2011, on the outcome of tickets that go before the courts pertaining to the number of convictions, dismissals, withdrawals, etc

This report provides information on the guidelines used by staff in assessing parking ticket disputes and determining whether a cancellation of a parking ticket is warranted.

The Government Management Committee recommends that:

1.         City Council authorize entering into a Lease Renewal Agreement with Shepbram Investments Inc. for a two (2) year term commencing February 1, 2010, and expiring on January 31, 2012, including an option to renew for another two (2) year term, based substantially on the terms and conditions set out in Appendix “A” attached to the report (May 4, 2010) from the Chief Corporate Officer, and such other terms and conditions deemed appropriate by the Chief Corporate Officer, and in a form acceptable to the City Solicitor.

2.         City Council authorize the Chief Corporate Officer to administer and manage the lease agreement, including the provision of any consents, approvals,  notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

The purpose of this report is to obtain authority to enter into a lease renewal agreement with Shepbram Investments Inc. for space at 2300 Sheppard Avenue West consisting of 7,232 square feet for continued use by Toronto Public Health. The Lease Agreement is for two (2) years with an option to extend for another two (2) year term.

The Government Management Committee recommends that:

1.         City Council authorize entering into a Licence Extension Agreement with The International Group, Inc. for a term of ten (10) years substantially on the terms and conditions as set out in Appendix “A” attached to the report (May 4, 2010) from the Chief Corporate Officer and on such other terms and conditions as deemed appropriate by the Chief Corporate Officer, or his or her designate, and in a form and content acceptable to the City Solicitor.

2.         City Council authorize the Chief Corporate Officer to administer and manage the Licence including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

The purpose of this report is to obtain authority to enter into an Extension Agreement with the International Group, Inc. (the” Licensee”) for the extension of a Road Crossing Licence under Salome Drive. The proposed Licence Extension Agreement (the “Licence”) is for a ten (10) year term, commencing as of December 15, 2007 and ending on December 14, 2017.

The Government Management Committee recommends that:

1.         City Council approve the release of the Section 30 Agreement between the City and 863880 Ontario Limited for lands on the west side of Strachan Avenue, subject to 863880 Ontario Limited’s rezoning and subdivision applications for 14 Strachan Avenue and 39-51 East Liberty Street being approved by City Council and becoming final and binding and subject to the execution and registration of a Subdivision Agreement securing the construction and dedication as a public highway, at no cost to the City, of the lands required by the City for local road purposes and the posting by 863880 Ontario Limited of any related security under such Agreement.

In 2001, the City entered into an agreement pursuant to Section 30 of the Expropriations Act (the “Section 30 Agreement”) with 863880 Ontario Limited (“863880”), the owner of certain lands on the west side of Strachan Avenue, to acquire a portion of the lands (“the Lands”) for the proposed Front Street Extension (the "FSE").  The FSE project also included a local road component.  As reference to the FSE was deleted from the Official Plan in early 2009, the City no longer requires the Lands for the FSE, but does still require a portion of the Lands for a local road.  

In May 2009, Council authorized the Director of Real Estate Services to hold discussions with 863880 to unwind the Section 30 Agreement and report back to Council when the lands required for local road purposes have been secured from 863880, at no cost to the City.   Discussions with 863880 have been completed.  As it is expected that the City will be acquiring the necessary lands for the local road from 863880 through 863880's subdivision application for 14 Strachan Avenue and 39-51 East Liberty Street, approval is now sought to release the Section 30 Agreement, subject to 863880's rezoning and subdivision applications being approved by City Council and the necessary Subdivision Agreement securing the construction and dedication as a public highway of the lands required for local road purposes being executed and registered on title.

The Government Management Committee recommends that:

1.         City Council authorize a new Below-Market Rent (BMR) sub-lease agreement with Art Starts Neighbourhood Cultural Centre, for a three (3) year term, based on the terms and conditions set out in Appendix “A” to the report (May 4, 2010) from the Chief Corporate Officer and the Executive Director, Social Development Finance and Administration, and such other terms and conditions deemed appropriate by the Chief Corporate Officer, and in a form acceptable to the City Solicitor.

2.         City Council authorize the Social Development, Finance and Administration Division (SDF&A) to receive funds on behalf of the City of Toronto from Oxford Properties Group, management company for Yorkdale Shopping Centre amounting to $156,000 in instalments of $52,000 per year over three years, and for SDF&A to disburse this funding to Art Starts Neighbourhood Cultural Centre for youth arts initiatives.

3.         City Council increase the Social Development, Finance and Administration (SDF&A) 2010 Operating Budget by $52,000 gross/ $0 net, with funding provided by Oxford Properties Group, to provide funding to Art Starts Neighbourhood Cultural Centre for youth arts initiatives.

4.         City Council authorize a new Below-Market Rent (BMR) lease agreement with Toronto Performing Theatre Alliance for a five (5) year term, based on the terms and conditions set out in Appendix “B”to the report (May 4, 2010) from the Chief Corporate Officer and the Executive Director, Social Development Finance and Administration, and such other terms and conditions deemed appropriate by the Chief Corporate Officer, and in a form acceptable to the City Solicitor.

5.         City Council authorize the City Solicitor to complete the lease, deliver any notices, pay expenses and amend the respective commencement and other dates to such earlier or later date(s), on such terms and conditions as the City Solicitor, or his or her designate, may from time to time, determine.

6.         City Council authorize the Chief Corporate Officer, or his or her designate, to administer and manage the lease agreements, including the provision of any consents, approvals, notices and notices of termination, provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

7.         City Council grant an exemption to the Below Market Rent Policy to allow Art Starts Neighbourhood Cultural Centre to become a sub-tenant at Yorkdale Shopping Centre without the need to solicit a request for proposals as required by the Below Market Rent Policy.

The purpose of this report is to obtain City Council authority to enter into new below-market rent lease agreements with Art Starts Neighbourhood Cultural Centre and Toronto Performing Theatre Alliance.

This report also seeks City Council authority to receive funding for youth arts initiatives from Oxford Properties Group, and to disburse these funds to the Art Starts Neighbourhood Cultural Centre organization.

The Government Management Committee recommends that:

1.         City Council authorize a limitation on the Contractor's liability to the City under the Master Contract and Phase Agreements to the cumulative amount of all contract sums under all Phase Agreements, including the Limited Notice to Proceed, plus any insurance proceeds.

2.         City Council authorize the inclusion of a reciprocal interest rate provision in the Master Contract, for overdue amounts payable by the City or the Contractor, utilizing simple interest at the Prime Rate plus two (2) per cent.

This report seeks Council approval of two items contained in the draft Master Contract and Phase Agreements between the General Contractor/Construction Manager, Vanbots, a division of Carillion Construction Inc., and the City.  Approval of these items is necessary to finalize these agreements and have them signed as expeditiously as possible, so that substantial work can commence on the project.

City Council, at its meetings of July 19, 20, 21 and 26, 2005, adopted a motion recommending that the General Manager of Parks, Forestry and Recreation (PFR) report to Council through Committee for approval of the healthy cold drink vending criteria for the next Request for Proposal.   The purpose of this report is to present the recommended criteria for the upcoming Cold Drink Vending and Pouring Rights Request for Proposal (RFP).

The Government Management Committee deferred consideration of the report (May 5, 2010) from the Chief Corporate Officer, titled "Use of Care Share Vehicles", until  its meeting to be held on June 17, 2010, to allow for debate.

This report provides the results of a preliminary review to determine if the City can benefit from the use of car share vehicles to supplement the City’s fleet.  It also assesses the potential benefit of introducing additional technology to manage City vehicles.  This report was requested by Government Management Committee at its meeting March 11, 2010.

Two companies in Toronto offer short-term rental to their members of vehicles parked throughout the City.  A preliminary review indicates that the use of privately-owned car share vehicles could potentially benefit the City of Toronto by providing additional access to vehicles for occasional use.  Fleet Services will propose the use of car-share vehicles to its client Divisions.  If there is demand among the Divisions, Fleet Services will issue a competitive purchasing call and report on usage in the next Green Fleet Plan update.

The Government Management Committee recommends that:

1.         City Council grant authority to amend and increase the purchase order value for sole source acquisitions to Vignette Corporation, a wholly owned subsidiary of Open Text Corporation, for professional services from $475,904.00 net of GST by $750,000.00 net of GST and HST recoveries for a revised total value of $1,225,904.00 net GST and HST recoveries for ongoing work for the remainder of 2010 as requested by the I&T Division.

This report requests authority to increase the value of Purchase Order No. 6027876 by $750,000.00 and to amend the purchase order end date to December 31, 2010 for professional services from Vignette Corporation, being the only sole developer and owner of the proprietary software and services required by the City for professional services. This increase will bring the total amount spent with Vignette Corporation to $1,225,904.00 net of GST and HST recoveries. Vignette Corporation is a wholly owned subsidiary of Open Text Corporation.

The maximum staff authority limit of $500,000.00 net of all taxes has almost been reached through the cumulative value of previous sole source dollars spent by the Information & Technology (I&T) division for professional services required from Vignette Corporation.

To address future years, a subsequent report will be sent to Budget Committee requesting authority to spend up to $1,000,000.00 net of HST recoveries per year for future sole source procurement for I&T and other divisions for professional services from Vignette Corporation for years 2011 to 2014 as requested during the annual capital budget approval process and funding to be identified in the I&T 2011 to 2020 Capital Budget and Plan.

The approval of this amendment for 2010 is critical to allow work already underway to continue with the enterprise-wide rollout of web content management to and to improve the management and publishing of content on the City’s public web site. To continue to meet our 2010 targets, the key resources already engaged from Vignette Corporation are essential to ensure continuity to staff, product knowledge, best practice for implementation and overall direction. Vignette Corporation services will be required at various levels based on scope, complexity and knowledge transfer needs over the life of the project estimated to continue for the next 2 to 4 years.  This is based on estimated time required to strategically transition 44 divisions and units over to a new user centric way of managing web content and constructing a new web site that reflects a design that addresses how the public wants to interact with the City on the City’s public web site. 

The Government Management Committee:

1.         Deferred consideration of the letter (April 9, 2010) from Councillor Suzan Hall until the meeting of the Government Management Committee to be held on June 17, 2010.

2.         Requested that staff from City Planning and Municipal Licensing and Standards be requested to review the material submitted by Councillor Hall with respect to 91 Baywood Road, and attend the meeting of the Government Management Committee to be held on June 17, 2010, to address any concerns the Committee may have with respect to this matter.

Letter submitted by Councillor Suzan Hall requesting that Real Estate division staff look into the feasibility of the City purchasing 91 Baywood Road.