The Government Management Committee held a statutory public meeting on June 17, 2010, and notice was given in accordance with the City of Toronto Act, 2006.  No one addressed the Committee.

The Government Management Committee held a statutory public meeting on June 17, 2010, and notice was given in accordance with the City of Toronto Act, 2006.  No one addressed the Committee.

The Government Management Committee submits this Item to Council without recommendation.

The Government Management Committee requested the City Solicitor to submit a further report directly to City Council for its meeting to be held on July 6, 2010, respecting this matter.

Letter from the City Clerk, submitting Council's decision from its meeting of March 31 and April 1, 2010, respecting "Response to Applicant’s Request for Funds, Proposed Remediation of the former Treatment Plant Lands adjacent to Mystic Pointe Developments: Manitoba Street, Grand Avenue and Legion Road (Ward: 6)".

The Government Management Committee requested  the Chief Corporate Officer, and the Executive Director and Chief Planner, in consultation with  the City Solicitor, to report to the Government Management Committee on the options and costs of acquiring the property located at 91 Baywood Road, including acquisition, expropriation and/or  community improvement plan.

Letter submitted by Councillor Suzan Hall requesting that Real Estate division staff look into the feasibility of the City purchasing 91 Baywood Road.

This report is in response to a request from the Government Management Committee for staff from City Planning and Municipal Licensing and Standards to review the material submitted by Councillor Hall with respect to 91Baywood Road. 

The subject property is located at 91 Baywood Road (see Appendix “A”) and has had a concrete batching facility operating on it since 2001.  The property has a site area of 1.06 hectares (2.62 acres), is designated Industrial in the Official Plan and is zoned Industrial Class 2.  The immediate abutting uses are also designated and zoned industrial.  However, to the east of the property is a hydro corridor and on the other side of the hydro corridor are residentially designated and zoned lands.  There have been numerous complaints lodged against the concrete batching facility since it began operations from the abutting residential area.

This report identifies those properties where, as a result of staff review and analysis, the Acting Director of Revenue Services has initiated assessment appeals at the Assessment Review Board (ARB) and is now seeking authorization to proceed with those appeals.  The appeals are intended to correct assessments that have been incorrectly classified, under-valued, or wrongly returned on the 2010 assessment roll.  In addition, staff are requesting authorization to actively participate in taxpayer (owner) initiated appeals in order to protect the City’s interests.

If the recommendations put forward in this report are adopted, Revenue Services and the City Solicitor's office will proceed to prepare the City's position on a case-by-case basis.

The Government Management Committee recommends that:

1.         City Council approve the communication plan presented in Appendix A of the report (June 2, 2010) from the Treasurer, to communicate the City’s process for property tax refunds, and specifically for transfers of property tax credit balances to interim and final tax bills for credits less than five hundred dollars ($500).

The purpose of this report is to provide a communications plan for the City’s property tax refund processes, including transfers of property tax credit balances to interim and final tax bills for property tax credits of less than five hundred dollars.

The Government Management Committee deferred consideration of the report (May 26, 2010) from the Treasurer, titled "2009 Annual Report on Sole Source Purchasing Activity", until its next meeting to be held in August, 2010, to allow for debate.

This report informs the Government Management Committee of sole source purchasing activity in 2009 including sole source purchases awarded by Council, sole source purchases processed by the Purchasing and Material Management Division (PMMD), and sole source purchases processed by Divisions through divisional purchase orders (DPO’s).

The Government Management Committee received, for information, the report (May 6, 2010) from the Treasurer, titled "On-line Tax Calculation Statements and Prior Year Tax Receipts."

This report provides information on an anticipated timeline for making automated tax calculation statements and prior year tax receipts available via on-line requests for these products.

The Government Management Committee deferred consideration of the report (June 4, 2010) from the Treasurer, titled "Phasing Out user Fees for Parking Ticket Payments", until its next meeting to be held  in August, 2010, to allow for debate.

This report provides information on Council’s request to review all charges related to the payment of parking fines with a view to phasing out fees for parking ticket payments over a three-year period.  User fees are currently charged for parking ticket payments that are made through the City’s website ($1.50 per transaction) or via telephone through the City’s Interactive Voice Response (IVR) system ($2.00 per transaction).

Phasing out user fees for parking ticket payments will require the identification of alternate revenue sources to make up the loss in fee revenue of approximately $1.6 million annually.

The Government Management Committee deferred consideration of the report (June 2, 2010) from the Treasurer, titled "2009 Consulting Services Expenditure - City Divisions and Major Agencies, Boards and Commissions", until its next meeting to be held in August, 2010, to allow for debate.

This report is to inform the Committee and Council on the consulting services expenditure of City Divisions and major Agencies, Boards and Commissions (ABCs) for the year ended December 31, 2009.  It contains a summary and details, by category and vendor, of the Operating and Capital consulting services expenditure for 2009, with 2008 comparative.

The Government Management Committee recommends that:

1.         City Council, as Approving Authority under the Expropriations Act, approve the expropriation of the property interests set out in Appendix A of the report (June 1, 2010) from the Chief Corporate Officer, and illustrated in Appendix C from 47 St. Regis Crescent, 53 St. Regis Crescent, 77 St. Regis Crescent, 3725 Keele Street, 3675-3677 Keele Street, 3685 Keele Street, 3695 Keele Street, 3701 Keele Street, 3711-3715 Keele Street and 3875 Keele Street for the purposes identified in Appendix A in connection with the construction of the Toronto-York Spadina Subway Extension.

2.         City Council grant leave for introduction of the necessary Bill in Council to give effect thereto.

3.         City Council, authorize City staff to take all necessary steps to comply with the Expropriations Act, including but not limited to the preparation and registration of an Expropriation Plan and the service of Notices of Expropriation, Notices of Election as to a Date for Compensation and Notices of Possession.

4.         City Council authorize the Director of Real Estate Services or his designate to sign the Notices of Expropriation and Notices of Possession on behalf of the City.

5.         City Council authorize the public release of the confidential information contained in Attachment 1 of the report (June 1, 2010) from the Chief Corporate Officer, once there has been a final determination of the compensation payable to the owners by arbitration, appeal or settlement to the satisfaction of the City Solicitor.

This report seeks approval to expropriate partial interests from ten properties as set out in Appendix A and illustrated in Appendix C for the purposes of the Toronto-York Spadina Subway Extension Project (the “Project”) within the geographical boundaries of the City of Toronto.

The Government Management Committee recommends that:

1.         City Council accept an Offer to Purchase from the Toronto and Region Conservation Authority, to purchase the City-owned parcel of land known as the former Brock North and Brock South Landfill Sites and shown on Appendix B, (the “Properties”), to the report (June 3, 2010) from the Chief Corporate Officer, for two dollars ($2.00) substantially on the terms and conditions outlined in Appendix “A” to the report (June 3, 2010) from the Chief Corporate Officer.

2.         City Council, as the approving authority under the Expropriations Act, authorize the disposition of the Properties without giving the owners from whom the Properties were expropriated the first chance to repurchase the Properties on the terms of the best offer received by the expropriating authority.

3.         City Council authorize each of the Chief Corporate Officer and the Director of Real Estate Services severally to accept the Offer to Purchase on behalf of the City.

4.         City Council authorize the City Solicitor to complete the transaction on behalf of the City, including paying any necessary expenses, amending the closing, due diligence and other dates, and amending and waiving terms and conditions, on such terms as she considers reasonable.

The purpose of this report is to obtain Council approval for the sale of the former Brock North and Brock South Landfill sites to the Toronto Region Conservation Authority (TRCA) for nominal consideration.

The terms of completing this transaction are attached as Appendix A.

The Government Management Committee recommends that:

1.         City Council grant authority for the City to enter into a Grade Separation Agreement with Metrolinx, CN and the TTC to provide for the construction of a grade separation on Sheppard Avenue East at the Agincourt GO Station at the cost of the TTC and Metrolinx, and, following the expiry of the two year warranty period following completion of such construction to the satisfaction of the Executive Director of Technical Services, to provide for the maintenance of the grade separation, including the retaining walls, road surfaces, stairwells, sidewalks, drainage and lighting, at the City's cost, on terms and conditions as may be satisfactory to the Chief Corporate Officer and the General Manager of Transportation Services, and in a form satisfactory to the City Solicitor.

2.         City Council authorize the appropriate City Officials to take the necessary actions to give effect thereto, including the execution of the agreements and future budget submissions.

The Transit City Sheppard East Light Rail Transit Line (LRT) consists of a dedicated track system in the centre of Sheppard Avenue East between the Don Mills Subways Station and Meadowvale Avenue.  A prerequisite of the LRT is to construct a grade separation for the rail corridor at the Agincourt GO Station which is located west of Midland Avenue.

In October 2008 City Council granted authority to acquire the property requirements needed to construct the grade separation and the LRT between West Highland Creek and Midland Avenue.  Metrolinx is the owner of the rail corridor property, known as the Uxbridge Subdivision, and the Canadian National Railway Company (“CN”) is the federally regulated railway company operating the rail corridor.  Negotiations with Metrolinx, CN and Toronto Transit Commission (“TTC”) has resulted in TTC agreeing to carry out the work in accordance with CN requirements respecting safe railway operations and TTC and Metrolinx agreeing to sharing portions of the cost.

The Toronto District School Board (TDSB), at its meeting held June 24 and 25, 2009 adopted a resolution pursuant to Section 194(3) of the Education Act to declare approximately 4.0 acres (1.6 ha) of land as not required for the purposes of the Board.  Pursuant to Ontario Regulation 444/98, Toronto Lands Corporation (TLC), the real estate arm of the TDSB, circulated these properties under a Proposal for Sale. 

The City owns two properties abutting the subject lands.  Located to the south is Fairfield Park and to the east is the Fairfield Seniors’ Centre (former Fairfield Avenue Public School) operated by Parks, Forestry and Recreation.  The surplus TDSB lands are comprised of  parking lots lands that make up approximately 1.0 acre (0.4 ha) of the subject property and are currently used by and required for the Fairfield Seniors’ Centre.  The remaining 3.0 acres (1.2 ha) constitute what was the former school yard.   

Negotiations with the TLC have been ongoing since October of 2009. The City and TLC have agreed to the Terms and Conditions as shown on Appendices “A-1” and “A-2” to this report and describe the salient terms of this proposed acquisition which are considered fair and reasonable.

Real Estate Services seeks authority for the City to acquire the parking lot lands on the property municipally known as 80 Lothian Avenue.

Letter from Councillor Peter Milczyn, Ward 5 - Etobicoke-Lakeshore, forwarding a petition with 489 signatures entitled "Petition to Save Fairfield Park", submitted by Ted Morris, Chair, Publicity/Public Relations, Learning Unlimited at the Fairfield Seniors Community Centre in Ward 5 and requesting that the petition be circulated as communication to the Government Management Committee for its June 17, 2010 meeting.

The supporting petition, encourages the City of Toronto to ensure that all land adjacent to 80 Lothian Avenue (Fairfield Seniors Community Centre) is combined into one parcel of parkland and maintained as parkland.

The Government Management Committee recommends that:

1.         City Council authorize a Lease Agreement with The Manufacturers Life Insurance Company for the lease of approximately 10,567 square feet of rentable area on a portion of the second (2nd) floor of the building (the “Building”) known municipally as 375 University Avenue (the “Leased Premises”)  substantially on the terms and conditions as set out in Appendix “A” attached to the report (June 9, 2010) from the Chief Corporate Officer, and on such other terms and conditions as approved by the Chief Corporate Officer, or his or her designate, and in a form acceptable to the City Solicitor.

2.         City Council authorize the Chief Corporate Officer to administer and manage the Lease Agreement including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

3.         City Council pass a by-law pursuant to section 252 of the City of Toronto Act, 2006 providing authority to:

            (a)        enter into a municipal capital facility agreement with The Manufacturers Life Insurance Company in respect of the Leased Premises; and

            (b)        exempt the Leased Premises from taxation for municipal and school purposes, which tax exemption is to be effective from the latest of (i) the date the municipal capital facility agreement is signed and (ii) the date the tax exemption by-law is enacted.

4.         City Council direct the City Clerk to give written notice of the by-law to the Minister of Education, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, the Conseil Scolaire de District du Centre-Sud-Ouest and the Conseil Scolaire de District du Catholique Centre-Sud.

5.         City Council authorize the introduction of the necessary bills to give effect thereto.

The purpose of this report is to obtain authority to enter into a new Lease Agreement with The Manufacturers Life Insurance Company, as Landlord, to lease approximately 10,567 square feet of rentable area located on a portion of the second (2^nd) floor of the building municipally known as 375 University Avenue, and to have the leased premises designated as a Municipal Capital Facility.

The Government Management Committee deferred consideration of the report (June 3, 2010) from the Chief Corporate Officer, titled "2010 Semi-Annual Report on Property Sales and Acquisitions", until its next meeting to be held in August, 2010, to allow for debate.

This semi-annual report provides information regarding total property sales and purchases by the City from January 1, 2010, to June 1, 2010. This report includes the number of properties proposed for sale and the current status of such properties. This report also includes details regarding acquisition and expropriation costs and settlements.

The Government Management Committee requested the Chief Corporate Officer to submit a further report to the Government Management Committee, analysing the number of cars used by the City and the utilization of these cars, such report to include a cost benefit analysis.

This report provides the results of a preliminary review to determine if the City can benefit from the use of car share vehicles to supplement the City’s fleet.  It also assesses the potential benefit of introducing additional technology to manage City vehicles.  This report was requested by Government Management Committee at its meeting March 11, 2010.

Two companies in Toronto offer short-term rental to their members of vehicles parked throughout the City.  A preliminary review indicates that the use of privately-owned car share vehicles could potentially benefit the City of Toronto by providing additional access to vehicles for occasional use.  Fleet Services will propose the use of car-share vehicles to its client Divisions.  If there is demand among the Divisions, Fleet Services will issue a competitive purchasing call and report on usage in the next Green Fleet Plan update.

The Government Management Committee:

1.         Granted authority to:

a.          Staff to increase the blanket contract number 47013565 and the legal agreement with Ian Martin Limited for the provision of temporary IT professional services in the amount of $5,500,000, by $1,000,000 to $6,500,000 net of all taxes.

b.          Staff to increase the blanket contract number 47012475 and the legal agreement with Procom Consultants Group Limited for the provision of temporary IT professional services in the amount of $5,000,000, by $500,000 to $5,500,000 net of all taxes.

c.          Staff to increase the blanket contract number 47012477 and the legal agreement with GSI International Consulting Group for the provision of temporary IT professional services in the amount of $5,000,000, by $500,000 to $5,500,000 net of all taxes.

d.          Staff to increase the blanket contract number 47012769 and the legal agreement with Bevertec CST Inc. for the provision of temporary IT professional services in the amount of $4,000,000, by $500,000 to $4,500,000 net of all taxes.

e.          Staff to increase the blanket contract number 47012474 and the legal agreement with Design Group Staffing Inc. (operating as INTEQNA) for the provision of temporary IT professional services in the amount of $4,000,000, by $500,000 to $4,500,000 net of all taxes.

f.          Staff to increase the blanket contract number 47012476 and the legal agreement with IT/Net Toronto for the provision of temporary IT professional services in the amount of $5,000,000, by $500,000 to $5,500,000 net of all taxes.

g.          Staff to increase the blanket contract number 47012473 and the legal agreement with TES Contract Solutions Inc. (operating as The Employment Solution) for the provision of temporary IT professional services in the amount of $4,000,000, by $500,000 to $4,500,000 net of all taxes.

2.         Directed the appropriate officials to take the necessary action to give effect thereto.

This report requests that the Government Management Committee authorizes staff to amend seven (7) contracts including the amendment of such legal agreements, to cover for any potential extensions of existing temporary IT professional services to ensure completion of such projects in a timely fashion and to  minimize any impact that may arise if IT professionals are no longer available. 

According to the City of Toronto Municipal Code Chapter 71 – Financial Control, if costs for a commitment exceed the original funding by more than $500,000.00 excluding all taxes, approval must be obtained from the appropriate Standing Committee. All seven (7) contracts have been previously amended by more than $500,000.00 excluding all taxes. 

The Government Management Committee recommends that:

1.         Council grant authority for the City to select Hewlett-Packard (HP) Inc., software products as a "Standard" to implement an Enterprise Systems Management Strategy.  Such software products to be acquired by a competitive RFQ process from the authorized resellers.

The purpose of this report is to obtain concurrence from Council on staff recommendation to select a specific computer software product set, manufactured by Hewlett-Packard (HP) Inc. for the implementation of software tools that will monitor and manage the City’s data centre computer hardware, network, applications, databases and other information technology assets, known as Enterprise Systems Management Strategy Project (ESM).

This product selection has been determined as optimal for the City as a result of an independent consulting review and recommendations completed by OnX Enterprise Solutions (OnX) Ltd. of the City’s needs and an assessment of products that provide these tools. The selection of HP to provide these tools considered functionality, ease of integration and maintenance, as well as cost.

Future software product requirements will be undertaken by a competitive Request For Quotation (RFQ) process from the authorized resellers.

The Government Management Committee recommends that:

1.         City Council grant approval, subject to Operating Budget approval in each year to renew the contracts listed in Appendix A to the report (June 3, 2010) from the Deputy City Manager and Chief Financial Officer, Deputy City Manager Cluster A, and Deputy City Manager, Cluster B, for a period of five (5) years, at a cost not to exceed $12,158,994.68.60 net of HST recoveries for 2011, $12,122,441.62 net of HST recoveries for 2012, $15,920,844.08 net of HST recoveries for 2013, $16,421,773.50 net of  HST recoveries for 2014 and $17,120,857.21 net of HST recoveries for 2015 for a total amount not to exceed $73,744.911.07 net of HST recoveries over the five (5) year period.

2.         City Council grant authority for City Divisions to negotiate and enter into contracts to renew the contracts listed in Appendix A to the report (June 3, 2010) from the Deputy City Manager and Chief Financial Officer, Deputy City Manager, Cluster A, and Deputy City Manager, Cluster B, for a period of up to five (5) years, all in accordance with this Staff Report, City Policies and Procedures and in a form satisfactory to the City Solicitor.

The purpose of this report is to seek City Council authority to renew information technology systems maintenance sole source contracts listed in Appendix A, which have exceeded the $500,000 cumulative threshold as per Municipal Code Chapter 195-Purchasing, Section 9B and 9C, for a period of five (5) years starting January 1, 2011 to December 31, 2015.

The contracts listed in Appendix A are for software and hardware support and maintenance services for various software applications and hardware throughout the City of Toronto which can only be provided by the vendors listed in Appendix A due to proprietary reasons.  Historically a Staff Report was prepared on an annual basis to City Council.  In 2007 the Purchasing and Materials Management Division and the Information &Technology Division recommended a three (3) year approval with the expectation to negotiate savings with vendors.  The Information & Technology Division has estimated savings in the range of $10 million over the three (3) year period.  Purchasing and Materials Management Division and the Information &Technology Division are now recommending a five (5) year approval with the expectation that staff can negotiate further savings with vendors.

 The Government Management Committee deferred consideration of the report (May 28, 2010) from the Manager, Fair Wage Office, titled "Fair Wage Office - 2009 Annual Report", until its next meeting to be held in August, 2010, to allow for debate.

This report provides an overview of the activities of the Fair Wage Office for 2009.

This report requests City Council’s approval for amendments to the City's record retention by-law, Municipal Code Chapter 217, Records, Corporate (City).  These amendments add new schedules and repeal superseded retention schedules.  The inclusion in the by-law of new record retention schedules that supersede those of the former municipalities enables consistent administration of the City’s information.  

The City of Toronto Act 2006 does not allow for the destruction of City records unless their authorized retention period has expired.  Records that have enduring legal, administrative, and historical value need to be preserved.  The secure and authorized destruction of City records helps protect the privacy of citizens whose personal information resides in these records.  Administrative costs for storing City records continue to be managed within the existing budgetary constraints while supporting effective access to relevant and current information by City administrators and citizens.

The Board of Health on June 1, 2010, considered a report (May 14, 2010) from the Medical Officer of Health and the Director, Purchasing and Materials Management, entitled " Sole Source Contract for the Provision of Proprietary Software Purchases, Professional Services, and Software Maintenance from CSDC Systems Incorporated ".

The Government Management Committee requested the City Manager, and the Manager, Fair Wage Office, to report to the August, 2010,  meeting of the Government Management Committee, on the awarding of the contracting out of night shift cleaners at Union Station, to Impact Cleaning Services, despite the violations outlined in her letter (June 17, 2010).

Letter from Councillor McConnell regarding the contracting out of the night shift cleaners at Union Station. 

Recommending that the Government Management Committee recommend to City Council that the Minister of Education be requested to allow excess properties to be transferred at nominal value to other orders of government / school boards.