Members of Council and Staff:  Please keep this agenda and the accompanying material until the City Council meeting dealing with these matters has ended.  The City Clerk’s Office will not provide additional copies.

Special Assistance for Members of the Public:   City staff can arrange for special assistance with some advance notice. If you need special assistance, please call 416-392-4379, TTY 416‑338-0889 or

e-mail(pwic@toronto.ca ).

Closed Meeting Requirements:  If the Public Works and Infrastructure Committee wants to meet in closed session (privately), a member of the Committee must make a motion to do so and give the reason why the Committee has to meet privately.(City of Toronto Act, 2006)

Notice to people writing or making presentations to the Public Works and Infrastructure Committee: The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees.

The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address – available to the public, unless you expressly request the City to remove it.

The City videotapes committee and community council meetings. If you make a presentation to a committee or community council, the City will be videotaping you and City staff may make the video tapes available to the public.

If you want to learn more about why and how the City collects your information, write to the City Clerk's Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or by calling 416-392-8032.

Declarations of Interest under the Municipal Conflict of Interest Act.

Confirmation of Minutes – January 5, 2010

Speakers/Presentations – A complete list will be distributed at the meeting

Communications/Reports 

This report considers the policy and financial impacts to the City of providing a loan to private homeowners interested in replacing the private side of the lead water service connection, from the water shut-off at the property line to the interior of the dwelling.  There are an estimated 65,000 lead water service connections within the public road allowance.  Toronto Water and Toronto Public Health support the goal of reducing lead exposure by encouraging replacement of lead service. However, for a number of practical, financial, administrative and policy reasons as outlined in this report, providing a loan for private-property infrastructure changes to achieve this end is not recommended.

There are no financial implications arising from this report.

If Council were to adopt a loan program repayable at the City’s capital market interest rate, there would be no financial impact to the City, except for the cost to administer such a program, and any outstanding amounts would be carried as an account receivable on the City’s balance sheet.

However, if Council were instead to adopt a no-interest loan program to provide a $1,500.00 loan and which was taken up by the 65,000 remaining lead service accounts, the City could be funding as much as $97.5 million in loans, and the loss in investment income on such amount would be approximately $4 million annually.  Additional costs associated with the administration of such a program would also be incurred.

The General Manager, Transportation Services, recommends that:

1.         City Council adopt a one marathon per year policy in the City of Toronto effective 2011, which would require the full or partial closure of a street.

2.         Subject to the adoption of Recommendation 1, City Council direct the General Manager of Economic Development and Culture, in consultation with the General Manager of Transportation Services, to issue a Request for Proposals for the one marathon, the content of which Proposal is more particularly set out in the body of this report.

3.         Subject to the adoption of Recommendations 1 and 2, City Council authorize the General Manager of Economic Development and Culture, in consultation with the General Manager of Transportation Services, to negotiate the appropriate terms and conditions of the contract to be entered into with the successful proponent and to report back to seek authority to enter into an agreement.

4.         Notwithstanding Recommendation 1, City Council direct that the General Manager of Transportation Services have the authority to permit any marathon that may occur in relation to the Pan Am Games in addition to the one annual marathon permitted by the policy.

5.         Subject to the adoption of Recommendation 1, City Council direct the General Manager of Transportation Services to report back on any required by-law amendments.

The first organized marathon in the City of Toronto was in 1978 and it was not until 2000 that a request was made for a second marathon, which was given permission by City Council at the time. The marathon referred to in this report is a footrace of 42.2 kilometres in length and requires a full or partial closure of a street.

Organizers for the Goodlife Toronto Marathon and the Scotiabank Waterfront Marathon, with minor changes to routing over the years, have been running their marathons annually.  The Goodlife Toronto Marathon course starts in the North York District, runs south along Yonge Street down to the Martin Goodman Trail and finishes back up at Queen’s Park Circle.  The Scotiabank Waterfront Marathon course starts at Toronto City Hall, proceeds down to Lake Shore Boulevard, runs west to Windermere Avenue, heads back east along Queen Street to Victoria Park and returns to finish at City Hall.  The extent of the route of both marathons monopolizes a number of communities in the City and, as such, concerns from residents and businesses about having both marathons approximately 3 weeks apart in the Fall of each year, coupled with lengthy road closures, lack of access and egress to homes and businesses, rerouting of TTC and GO Transit vehicles and the resulting rider delay and traffic congestion have increased dramatically.

This report recommends the adoption of a one marathon per year policy in the City effective 2011 and also recommends the process of selecting one marathon be through a Request for Proposals process.

One marathon for the City of Toronto can enhance a City’s athletic running profile on a local, national, and in some cases, international level.  It can also increase tourism for the City and have direct and indirect economic impacts for Toronto and the Province of Ontario.

The current race organizers will be given an opportunity to make deputations before Public Works and Infrastructure Committee.

The Executive Director, Technical Services, and the Director, Purchasing and Materials Management, recommend that:

1.         The Public Works and Infrastructure Committee grant authority to Award Contract No. 09FS-70WS, Tender Call No. 191-2009 for the construction of watermains on Avenue Road to Drainstar Contracting Ltd. in the amount of $56,774,193.38 net of GST and HST recoveries, having submitted the lowest bid meeting specifications.

The purpose of this report is to advise on the results of Tender Call No. 191-2009 issued for the construction of 900 mm and 750 mm watermains on Avenue Road from the High Level Pumping Station to Caribou Road and a 400 mm watermain on Avenue Road from MacPherson Avenue to Poplar Plains Crescent in accordance with specifications and drawings as required by Technical Services and to request authority to award a contract to the recommended bidder.

The total contract award identified in this report is $62,707,360.39 including all applicable taxes and charges. The cost to the City, net of GST and HST recoveries, is $56,774,193.38.

The funding for the contract award of $56,774,193.38 is included in the approved 2010 Toronto Water Capital Budget and 2011-2019 Capital Plan in WBS Element CPW040, JOS – Avenue Road Watermain – High Level Pumping Station to Lawrence.

The following table summarizes the cash flow requirements, for the contract award identified in this report, by year:

The engineering estimate for this contract is $58,830,000.00 net of GST.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The General Manager, Solid Waste Management Services, and the Director, Purchasing and Materials Management, recommend that:

1.         City Council authorize the General Manager, Solid Waste Management Services, to finalize negotiations and execute an agreement with AECOM Canada Ltd. to design, build and commission a new facility to process up to 90,000 tonnes per year of the City’s SSO at the Disco Transfer Station site generally in accordance with the terms and conditions set out in Request for Proposals 3907-09-7053, the addenda issued for Request for Proposals 3907-09-7053, the base proposal submitted by AECOM Canada Ltd. dated August 19, 2009 in response to Request for Proposals 3907-09-7053,  agreed upon changes to the scope of work set out in Appendix 1, and otherwise on terms and conditions satisfactory to the General Manager, Solid Waste Management Services, and in a form satisfactory to the City Solicitor.

2.         Subject to the adoption of Recommendation (1), and for further clarification, City Council direct that the authority for the General Manager, Solid Waste Management Services, to finalize negotiations as set out in Recommendation (1) include the General Manager’s ability to negotiate on terms and conditions related to the items set out in Appendix 2 to this report.

3.         Subject to the adoption of Recommendation (1), City Council direct that the authority for the General Manager, Solid Waste Management Services, to execute an agreement with AECOM Canada Ltd., be contingent upon the total cost of the new SSO facility not exceeding $77,500,000.00 net of GST and HST recoveries, as follows:

a.         for the base scope of work including site remediation, which includes the excavation, removal and disposal of buried waste, the design and construction of the facility and ancillary facilities and improvements to the transfer station site, and the commissioning of the facility including processing of SSO during commissioning and the delivery of the digested solids material produced during commissioning to a facility identified by the General Manager, Solid Waste Management Services, an amount not to exceed $70,153,000.00 net of GST and HST recoveries;

b.         for provisional items; an amount not to exceed $4,347,000.00 net of GST and HST recoveries; and

c.         for contingencies an amount not to exceed $3,000,000.00 net of GST and HST recoveries.

4.         City Council authorize the General Manager, Solid Waste Management Services, to finalize negotiations and execute an agreement with AECOM Canada Ltd. to operate the new facility at the Disco Transfer Station site to process up to 90,000 tonnes per year of the City’s source separated organic material for a term of 3 operating years plus up to two additional one-year extensions generally in accordance with the terms and conditions set out in Request for Proposals 3907-09-7053, the addenda issued for Request for Proposals 3907-09-7053, the base proposal submitted by AECOM Canada Ltd. dated August 19, 2009 in response to Request for Proposals 3907-09-7053, the agreed upon changes to the scope of work set out in Appendix 1, and otherwise on terms and conditions satisfactory to the General Manager, Solid Waste Management Services, and in a form satisfactory to the City Solicitor.

5.         Subject to the adoption of Recommendation (4), and for further clarification, City Council direct that the authority for the General Manager, Solid Waste Management Services, to conduct final negotiations for an operations agreement for the new SSO facility as set out in Recommendation (4) include the General Manager’s ability to negotiate on terms and conditions related to the items set out in Appendix 2 to this report.

6.         Subject to the adoption of Recommendation (4), City Council direct that the authority for the General Manager, Solid Waste Management Services, to execute an operations agreement with AECOM Canada Ltd. be contingent upon the total cost not exceeding $38,249,650.00 for the contract term including all charges and applicable taxes, net of GST and HST recoveries, as follows:

a.         for processing the first 55,000 tonnes, or portion thereof, the cost shall not exceed $97.40 per tonne in the first operating year, adjusted annually thereafter to reflect the change in CPI year over year, inclusive of all charges and disbursements and net of GST and HST recoveries;

b.         for processing up to a maximum of 35,000 additional tonnes, above 55,000, the cost shall not exceed $42.23 per tonne in the first operating year, adjusted annually thereafter to reflect the change in CPI year over year, inclusive of all charges and disbursements and net of GST and HST recoveries;

c.         for hauling digester solids resulting from processing SSO to a facility identified by the General Manager, Solid Waste Management Services, the cost shall not exceed $0.1058 per tonne per kilometre in the first operating year, adjusted thereafter annually to reflect the change in CPI year over year, inclusive of all charges and disbursements and net of GST and HST recoveries; and

d.         for costs resulting from greater amounts of contamination in the SSO processed at the facility, a provisional amount not to exceed $0.73 per tonne per percent contamination, by weight, in the first operating year, adjusted annually thereafter to reflect the change in CPI year over year, inclusive of all charges and disbursements and net of GST and HST recoveries.

7.         City Council authorize the General Manager, Solid Waste Management Services, to negotiate and execute any licence or sub-licence, if required for use of the technology employed in the SSO facility, with the appropriate party, on terms and conditions satisfactory to the General Manager, Solid Waste Management Services, and in a form satisfactory to the City Solicitor.

8.         Subject to the adoption of Recommendation (7), and for further clarification, City Council direct that the authority for the General Manager, Solid Waste Management Services, to conduct negotiations for any licence or sub-licence as set out in Recommendation (7) include the General Manager’s ability to negotiate on terms and conditions related to applicable items set out in Appendix 2 to this report.

The purpose of this report is to inform City Council of the current negotiations with AECOM Canada Ltd. and to request authority for the General Manager, Solid Waste Management Services, to finalize negotiations and enter into an agreement with AECOM Canada Ltd. to design, build, commission and operate a new facility to process up to 90,000 tonnes per year of the City’s source separated organic material (“SSO”) at the Disco Transfer Station.

See Tables 1, 2 and 3 of the staff report for detailed financial impact information.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The General Manager, Toronto Water, and the Director, Purchasing and Materials Management, recommend that:

1.         City Council grant authority to award sole source contracts to the vendors listed in Attachment A, to the annual maximum amounts identified (excluding all taxes and charges), for the provision of goods and services as required by Toronto Water for a twelve-month period commencing April 1, 2010 to March 31, 2011, including the option to extend for five (5) additional one (1) year periods at the sole discretion of the City and subject to budget approval and provided that the vendors continue to be the manufacturers or are exclusive distributors of the goods and services.

2.         City Council direct the General Manager, Toronto Water, to instruct the Director, Purchasing and Materials Management to process the necessary contract renewals under the same terms and conditions, should the option(s) be exercised.

The purpose of this report is to request City Council authority to award sole source contracts for the vendors identified in Attachment A of this report.   These contracts are for maintenance, repairs and specialized parts for the period of April 1, 2010 to March 31, 2011 and include five (5) additional one (1) year term options.  The vendors listed in Attachment A are the only manufacturers or are authorized dealers who can provide the services, specialized parts, ancillary equipment and knowledge for the associated proprietary equipment unique to Toronto Water.  The existing contracts with these vendors are due to expire in March 2010.

The total contract award identified in this report for the period from April 1, 2010 to March 31, 2011, is $988,559.03 including all applicable taxes and charges. The cost to the City net of GST and HST recoveries is $886,378.77.  Funding for the contract award is included in the 2010 Toronto Water and Operating Budgets and in the 2011-2019 Capital Plan in the following accounts:

In the event that the City exercises the option years, Toronto Water will include the annual amendment amounts, as outlined in Attachment A, in the Toronto Water Operating and Capital budget submissions for each respective year as per the Toronto Municipal Code Chapter 195, Purchasing, Section 195-1 B(2)

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The General Manager, Toronto Water, recommends that:

1.         City Council authorize the General Manager, Toronto Water to finalize negotiations, enter into and execute an agreement on behalf of the City for the accreditation of the operating authority of municipal drinking water systems with Her Majesty the Queen in right of Canada (as represented by the Minister of Public Works and Government Services acting through the Canadian General Standards Board) or such other accreditation body as may be designated by the Minister of the Environment, on terms and conditions satisfactory to the General Manager, Toronto Water including indemnities as may be required of the City, and in a form satisfactory to the City Solicitor.

2.          Subject to the adoption of Recommendation 1, City Council authorize the General Manager, Toronto Water to negotiate, enter into and execute any other related agreements on behalf of the City as may be necessary to give effect to Recommendation 1, on terms and conditions satisfactory to the General Manager, Toronto Water including indemnities as may be required of the City, and in a form satisfactory to the City Solicitor.

3.         City Council, to the extent necessary, authorize the General Manager, Toronto Water, to negotiate, enter into and execute any other documents or agreements on behalf of the City as may be necessary to maintain the City’s accreditation as an Operating Authority on terms and conditions satisfactory to the General Manager, Toronto Water including indemnities as may be required of the City, and in a form satisfactory to the City Solicitor.

The purpose of this report is to seek authorization for the General Manager of Toronto Water to finalize negotiations, enter into and execute agreements necessary for accreditation as the operating authority for the City of Toronto’s municipal drinking water system.

The recommendations will have no financial impact beyond what has already been approved in the current budget.

The 3Rs Working Group (“3RWG”) Terms of Reference, approved as amended by City Council in May 2009, require an annual status report submitted jointly with the General Manager of Solid Waste Management Services.  This annual report summarizes 3RWG’s work and activities in 2009, changes to membership and plans for 2010.

There are no immediate financial impacts arising as a result of this report.

The General Manager, Solid Waste Management Services, recommends that:

1.         City Council authorize and direct the General Manager of Solid Waste Management Services to appoint the Toronto residents listed in Confidential Attachment 1 to the report (January 15, 2010) from the General Manager, Solid Waste Management Services, to the 3Rs Working Group, in the order that they appear on the list, to fill vacancies on the 3Rs Working Group as required.

2.         City Council authorize the public release of the names in Confidential Attachment 1 to the report (January 15, 2010) from the General Manager, Solid Waste Management Services, one by one, as each replacement member is appointed.

The 3Rs Working Group (“3RWG”) was approved by City Council in June 2007 to be comprised of up to fifteen (15) community representatives.  The 3RWG currently has fourteen (14) members but has no names remaining on a City Council approved list of replacement members to be appointed if vacancies arise within the group.  A recruitment process was conducted in October and November 2009.  Applicants were short-listed, interviews were conducted and a recommended list of replacement members is attached to this report.

The appointment of any new member to the 3Rs Working Group will result in a maximum annual impact of $2,500.00; this amount is pro-rated on a monthly basis for any member appointed to the group during the year.  The maximum total impact for any given year for the 3Rs Working Group is $42,500.00 and this amount is included in the approved 2010 Capital Budget allotment for the 3Rs Working Group under the Mixed Waste Processing Facilities Project – Design And Specification (Account Number: CSW013-01-01).

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The General Manager, Solid Waste Management Services, recommends that:

1.         City Council approve the garbage chute closure program as set out in Appendix A to the report (January 15, 2010) from the General Manager, Solid Waste Management Services, to begin on May 1, 2010.

2.         City Council direct the City Solicitor to submit the necessary bills to Council to implement Recommendation 1.

This report requests City Council’s approval of a garbage chute closure program for multi-residential buildings in order to help improve recycling rates in multi-residential buildings.    The program proposes to permit owners of selected apartment buildings to close a garbage chute if the closure is part of a waste diversion plan for the multiple-dwelling that has been approved by the General Manager of Solid Waste Management Services and meets certain minimum criteria set out in Appendix A.

The purpose of this report is to follow-up on City Council’s direction to submit a report to Public Works and Infrastructure Committee that addresses operational issues of the Green Bin program raised by Councillor Minnan-Wong and Councillor Shiner, and to outline the ongoing and improved oversight measures related to the handling and processing of Green Bin organics.

The General Manager, Transportation Services, recommends that:

1.         City Council direct that the preferred design be modified to address the requirements of the Fire Services Division by:

a.         the removal of approximately seven parking spaces on Gladstone Avenue;

b.         the reduction in the width of the boulevard on the east side of Gladstone Avenue, between Peel Avenue and approximately 10.0 metres south thereof, by approximately 1.8 metres; and

c.         the reduction in the width of the boulevard on the west side of Gladstone Avenue, between premises Nos. 8 and 20 Gladstone Avenue, by approximately 1.8 metres.

2.         City Council grant authority to the General Manager of Transportation Services to issue a Notice of Study Completion and to file the Project File for the Peel-Gladstone Reconstruction Class Environmental Assessment Study in the public record for 30 days in accordance with the requirements of the Municipal Class Environmental Assessment.

3.         City Council direct that staff report back to the Public Works and Infrastructure Committee, after the 30-day review period, on the feasibility and implications of any proposed alteration to the recommended design.

4.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

A Class Environmental Assessment Study was undertaken to review the feasibility of widening the sidewalk/boulevard to enhance the streetscape of Peel Avenue and a portion of Gladstone Avenue, between Peel Avenue and Queen Street West, by narrowing the existing pavement width. Currently, these roadways operate two-way and accommodate through traffic diverted from Dufferin Street due to the discontinuity of Dufferin Street between Peel Avenue and Queen Street West. As a result of the Dufferin Street Jog Elimination Project, Peel Avenue and Gladstone Avenue will no longer need to accommodate through traffic from Dufferin Street and the resulting decrease in traffic volumes on these roads has enabled consideration of a reduction in the pavement width. The evaluation of a reasonable range of alternative solutions, which included consultation with the public and review agencies, resulted in the following Preferred Design:

-           The narrowing of Peel Avenue and Gladstone Avenue, between Peel Avenue and the supermarket driveway (Price Chopper located at No. 22 Northcote Avenue), from 13.1 metres to approximately 8.6 metres to include the following features:

-           Single northbound lane on Gladstone Avenue (one-way operation);

-           Single westbound lane on Peel Avenue (one-way operation);

-           Parallel parking provided on both sides of roadway, increasing the total on-street parking supply from approximately 28 to 30 spaces;

-           Sidewalk/boulevard width of approximately 5.7 metres on each side of Peel and Gladstone Avenues; and

-           Double row of trees provided where possible (subject to utility locations and detailed design).

Subsequently, Fire Services confirmed their requirement for a minimum 6.0-metre pavement width in accordance with the requirements of the Building Code and to satisfy their operational needs.  In order to achieve this requirement while maintaining, to the greatest extent possible, the other objectives of this initiative, the preferred design was further refined, as follows, resulting in the Recommended Solution:

-           the removal of approximately seven parking spaces on Gladstone Avenue;

-           the reduction in the width of the boulevard on the east side of Gladstone Avenue, between Peel Avenue and approximately 10.0 metres south thereof, by approximately 1.8 metres; and

-           the reduction in the width of the boulevard on the west side of Gladstone Avenue, between premises Nos. 8 and 20 Gladstone Avenue, by approximately 1.8 metres.

A Notice of Study Completion reflecting this revised design must now be issued and the Project File placed in the public record for a 30-day review period in accordance with the requirements of the Municipal Class Environmental Assessment.

The estimated cost of the road modifications required to narrow Peel Avenue and a portion of Gladstone Avenue, between Peel Avenue and Queen Street West is approximately $270,000.  This work is planned to be undertaken in 2010 in conjunction with water and road reconstruction work that has already been identified in the Capital Works Program for 2010 and includes Peel Avenue and Gladstone Avenue, between Peel Avenue and Queen Street West.

The total project costs of approximately $1,020,000 for the preferred design (Alternative 4) are included in the 2010 Transportation Capital Program List 'B' Priority Projects. This project may be substituted in-year, in place of Approved 2010 Capital Program projects based on funding surplus, funding re-allocations, or approved projects conflicts. Where a funding re-allocation is required Council Authority is necessary. The actual work date is subject to City priorities and coordination of work.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agree with the financial impact information.

Councillor Howard Moscoe recommends that:

1.         The Public Works and Infrastructure Committee refer the evaluation of the designation of diamond lanes to staff for a report back to Council within three months.

Councillor Howard Moscoe submitting a letter requesting that the Public Works and Infrastructure Committee evaluate the designation of diamond lanes to make them less confusing for motorists and to assist with enforcement.

The Toronto Pedestrian Committee on January 19, 2010 heard a presentation from Yvonne Bambrick,  Project Lead, Handbook Update Working Group and Executive Director, Toronto Cyclists Union, regarding the report (January, 2010) from the Handbook Update Working Group headed "The Official MTO Driver's Handbook – Handbook Update Working Group – Proposed Changes re: Cyclists & Pedestrians."