The Decision Document is for preliminary reference purposes only.  Please refer to the Minutes for the official record.
 
How to Read the Decision Document:

•           Recommendations of the Board appear after the item heading.
•           Declarations of Interest, if any, appear at the end of an item.

Minutes Confirmed – Meeting of December 10, 2009

The Board granted approval to the Rouge Valley Foundation to erect a wind turbine on the leased property of the Board.

This report requests approval by the Board of Management for the Rouge Valley Foundation to

erect a wind turbine beside their Conservation Centre located on the Zoo grounds.

The Board approved the following meeting dates for the Board of Management and the Management Committee for the period July-December 2010:

Board of Management:

Tuesday, August 24, 2010                  -           2:00 p.m. at Toronto City Hall

Thursday, September 30, 2010           -           10:00 a.m. at Toronto Zoo

Thursday, November 25, 2010           -           10:00 a.m. at Toronto Zoo

Management Committee:

Monday, September 13, 2010             -           10:00 a.m. at Toronto Zoo

Monday, November 8, 2010               -           10:00 a.m. at Toronto Zoo

This report seeks approval to set meeting schedules for the Board of Management and the

Management Committee for the period July-December, 2010.

The Board received for information the report dated January 8, 2010, from the Chief Operating Officer respecting the 2009 Health and Safety Status Report.

This report will brief the Board on the Toronto Zoo’s Occupational Health and Safety Programs.

Several safety initiatives were carried out in 2009. In 2010, we will continue our prevention

efforts by maintaining our present training programs, revising current policies, and introducing

new safety programs to assist in meeting legislative changes and ensure continued due diligence.

The Board received for information the report dated January 4, 2010, from the Chief Operating Officer respecting the 2009 Visitor Safety Report.

This report is intended to brief the Board on the visitor accidents and related public safety

initiatives for the year 2009.

The Board received for information the audit planning report prepared by Ernst & Young, attached to the report dated January 12, 2010, from the Chief Operating Officer.

This report is intended to brief the Board on the 2009 audit plan and related work to be

completed by Ernst & Young in the 2009 year-end audit for the Board of Management.

The Board received for information the report dated January 12, 2010, from the Executive Director, Marketing and Communications respecting the 2009 Marketing Program Review.

This report will provide the Board with a summary of the 2009 marketing activities.

The Board:

1.         Received for information the report dated January 6, 2010, from the Executive Director, Marketing and Communications respecting the Visitor Statistics to date December 31, 2009.

2.         Directed that its appreciation be expressed to all Zoo staff and volunteers for their hard work and dedication during a year in which the Toronto Zoo received the third highest attendance in its 35-year history.

This report will update the Board of Management on visitor statistics for the period ending

December 31, 2009.

This report will provide an update to the Board on information from the Animal Care, Research and Acquisition Committee (ACRAC) meeting of May 11, 2009.

The Board:

1.         Received for information the report dated January 8, 2010, from the Chief Operating Officer respecting the staff appointment of Ms. Shirlene Courtis, and welcomed Ms. Courtis to the Toronto Zoo.

2.         Requested the Acting Chief Executive Officer to send out a media announcement on the appointment of Ms. Courtis.

This report will update the Board on filling the position of Executive Director of Development, and advising of the appointment of Ms. Shirlene Courtis effective January 4, 2010.

The Board:

1.         Received the confidential verbal report from the Chief Operating Officer and the Manager of Human Resources on the status of Collective Bargaining with the two CUPE Local 1600 Bargaining Units.

2.         Confirmed the action of the Board in closed session in issuing confidential instructions to the Acting Chief Executive Officer with respect to the Collective Bargaining process.

Confidential verbal update on the Collective Bargaining process.

The Board:

1.         Waived Section 26(2)(a) of the Procedural By-law in order to reconsider its committee structure and composition.

2.         Dissolved the Communications and Marketing Committee.

3.         Changed the Animal Care, Research and Acquisition Committee to the Animal Acquisition Committee effective February 1, 2010, and approved the Animal Acquisition Committee Terms of Reference in Attachment 2 to the report dated January 18, 2010, from the Acting Chief Executive Officer.

4.         Approved the composition of the Management Committee, Animal Acquisition Committee, Nominating Panel, and Fundraising and Sponsorship Committee as listed in Attachment 1 to the report dated January 18, 2010, from the Acting Chief Executive Officer.

5.         Directed that at least one additional member be appointed to the Animal Acquisition Committee.

With the addition of the Fundraising and Sponsorship Committee in 2009, the Committee workload has increased for both Board members and staff.  Staff are recommending two changes to the Board Committee structure which will make more efficient use of Board member and staff time.

The Acting Chief Executive Officer distributed the following publications:

-           Canadian Retailer, November/December 2009;

-           CAZA-AZAC Newsletter, December 2009;

-           CONNECT - Magazine of the Association of Zoos and Aquariums, December 2009

-           CONNECT - Magazine of the Association of Zoos and Aquariums, January 2010.