City of Toronto Logo Decision Document



Board of Management of the Toronto Zoo


Meeting No. 7   Contact Rosalind Dyers, Committee Administrator
Meeting Date Tuesday, August 24, 2010
  Phone 416-392-8018
Start Time 2:00 PM
  E-mail rdyers@toronto.ca
Location Committee Room 2, City Hall
     


The Decision Document is for preliminary reference purposes only.  Please refer to the Minutes for the official record.
 
How to Read the Decision Document:


•           Recommendations of the Board appear after the item heading.
•           Declarations of Interest, if any, appear at the end of an item.

 

Minutes Confirmed - Meeting of June 3, 2010

ZB7.1 

ACTION

Adopted 

 

 

Animal Health Centre Consulting Services
Committee Decision

The Board approved the awarding of the contract for architectural, engineering and project management services for the Animal Health Centre schematic design and detailed design to Diamond & Schmitt Architects Inc./Design Level in the amount of $1,042,650.00, including fees and disbursements and all applicable taxes plus a 10% design contingency allowance.

Origin
(August 9, 2010) Report from the Chief Operating Officer
Summary

This report recommends the award of a contract for architectural, engineering and project management services for the Animal Health Centre project.

Background Information
ZB7.1 - Staff Report - Animal Health Centre Consultant Services
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33072.pdf)


ZB7.2 

ACTION

Amended 

 

 

Capital Campaign Management and Consulting Services
Committee Decision

The Board approved the awarding of the contract for Capital Campaign Management and Consulting Services for the Capital Campaign project to Ketchum Canada Inc., including:

 

1.         the first phase amounting to $180,000 for 2010; and

 

2.         subsequent phases amounting to a total of $951,500, subject to approval of the 2011-2013 annual operating  budgets,

 

and further subject to approval of parts 1. and 2. by the Fundraising and Sponsorship Committee.

Origin
(August 11, 2010) Report from the Chief Operating Officer
Summary

This report recommends the award of the contract for Capital Campaign Management and Consulting Services.

Background Information
ZB7.2 - Staff Report - Capital Campaign Management and Consulting Services
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33080.pdf)

ZB7.2 - Staff Report - Capital Campaign - Schedule of Proposals
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33120.pdf)


ZB7.3 

ACTION

Adopted 

 

 

High Voltage Equipment and Cable Replacement Project
Committee Decision

The Board authorized the Chief Executive Officer to award the contract for the High Voltage Equipment & Cable Replacement Project of the Building & Services Refurbishment allocation within the 2010-2014 Capital Works Program, noting that the budget available for this work is $550,000.

Origin
(August 9, 2010) Report from the Chief Operating Officer
Summary

This report recommends approval for the Chief Executive Officer to award a tender for the High Voltage Equipment & Cable Replacement Project.

Background Information
ZB7.3 - Staff Report - High Voltage Equipment and Cable Replacement
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33089.pdf)


ZB7.4 

ACTION

Amended 

 

 

Parking Lot 2 Paving Project
Committee Decision

The Board:

 

1.         Authorized the Chief Executive Officer to award the contract for the Parking Lot 2 Paving project, part of the Capital Budget allocation within the 2010-2014 Capital Works Program, noting that the budget available for this work is $500,000.

 

2.         Prior to the award of the tender, directed the Chief Executive Officer to ensure the design of the parking lot:

 

a.         meets and exceeds the Toronto Green Parking Lot Standard; and

 

b.         includes Toronto and Region Conservation Authority parking lot design criteria that minimizes stormwater run-off.           

Origin
(August 9, 2010) Report from the Chief Operating Officer
Summary

This report recommends approval for the Chief Executive Officer to award a tender for the Parking Lot 2 Paving project.

Background Information
ZB7.4 - Staff Report - Parking Lot 2 Paving Project
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33096.pdf)


ZB7.5 

ACTION

Adopted 

 

 

Penguin Exhibit Project
Committee Decision

The Board authorized the Chief Executive Officer to award the contract for the Penguin Exhibit project within the 2010-2014 Capital Works Program, noting that the budget available for this work is $875,000.

Origin
(August 9, 2010) Report from the Chief Operating Officer
Summary

This report recommends approval for the Chief Executive Officer to award a tender for the Penguin Exhibit project.

Background Information
ZB7.5 - Staff Report - Penguin Tender
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33097.pdf)


ZB7.6 

ACTION

Amended 

 

 

Giant Panda Update
Committee Decision

The Board:

 

1.         Authorized a delegation of two members of the Giant Panda Acquisition Task Force (Dr. Ming-Tat Cheung and Councillor Giorgio Mammoliti) and two Zoo staff members (John Tracogna, Chief Executive Officer, and Dr. William Rapley, Executive Director, Conservation, Education and Research) to travel to China in the fall of 2010 to meet with Chinese officials and begin negotiations for a Giant Panda Co-operation and Research Project, and that this delegation be co-lead by the two members of the Task Force.

 

2.         Approved this travel at an estimated cost of $7,000 per person, for Dr. Cheung, Mr. Tracogna and Dr. Rapley, to be funded from the 2010 Operating Budget, and that such funds be repaid from funds raised by the Fundraising and Sponsorship Committee.

 

3.         Concurred in Councillor Mammoliti's decision to pay his own expenses to travel to China.

Origin
(August 23, 2010) Report from the Chief Executive Officer
Summary
This report provides a summary of recent developments regarding the Giant Panda project and recommends that the Toronto Zoo join the Calgary Zoo and Granby Zoo in a delegation to China in the fall of 2010 to begin negotiations.  The project has gained momentum following the Prime Minister’s public announcement of support and the Governor General’s recent visit to a panda breeding centre in China.  October 2010 will mark the 40th anniversary of Canada and China relations.  In the next few months the Toronto Zoo will be ready to meet with the Chinese representatives and formalize discussions to date.
Background Information
ZB7.6 - Staff Report - Giant Panda Update
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33286.pdf)

Speakers

Miguel Avila (Submission Filed)


ZB7.7 

ACTION

Received 

 

 

2009 Draft Financial Statements
Committee Decision

The Board received for information the update from the Chief Executive Officer respecting the 2009 Draft Financial Statements for the Toronto Zoo, and directed that this update be forwarded to City Council for information at its meeting on August 25, 2010.

Decision Advice and Other Information

The Chief Executive Officer advised the Board that:

 

-           The Audit Committee, as its meeting on Monday, July 5, 2010, directed the Toronto Zoo to forward its 2009 Financial Statements to City Council for consideration at the August 25, 2010 meeting.

 

-           At the present time, Ernst & Young continues to withhold issuance of the Financial Statements and Auditor’s Report to Management pending independent third party review (Towers Watson) of the pay equity obligation of the Zoo.  This liability relates to outstanding payouts (i.e., former staff who have not made a claim) from the initial pay equity study and a subsequent evaluation for non-permanent positions for the period of 2006 to 2009.

 

-           The Towers Watson review of the historical data is expected to be completed by the end of August. A preliminary costing has commenced for the subsequent period, with anticipated completion in October.

Summary
Respecting the 2009 Draft Financial Statements for the Toronto Zoo.

ZB7.8 

Information

Received 

 

 

2009 Audit Results Report
Committee Decision

The Board received for information the report dated May 25, 2010, from the Chief Operating Officer respecting the 2009 Audit Results Report.

Origin
(May 25, 2010) Report from the Chief Operating Officer
Summary

This report provides the Audit Results, as prepared by Ernst & Young, to assist the Board in its review of the financial statements for the year ended December 31, 2009.

Background Information
ZB7.8 - Staff Report - 2009 Audit Results Report
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33098.pdf)

ZB7.8 - Attachment - 2009 Audit Results
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33099.pdf)


ZB7.9 

Information

Received 

 

 

Biogas RFP Update
Committee Decision

The Board received for information the report dated August 18, 2010, from the Executive Director, Conservation, Education and Research, respecting the Biogas Project Update.

Origin
(August 18, 2010) Report from Executive Director, Conservation, Education and Research
Summary
This report summarizes the response to the Toronto Zoo RFP #07 (2010) - Provision of a Large-scale Biogas Facility at the Toronto Zoo.
Background Information
ZB7.9 - Staff Report - Biogas RFP Update
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33280.pdf)


ZB7.10 

Information

Received 

 

 

Board Resolutions - August Status Report
Committee Decision

The Board received for information the report dated August 10, 2010, from the Chief Executive Officer respecting Board Resolutions - August Status Report.

Origin
(August 10, 2010) Report from the Chief Executive Officer
Summary

This report lists the status of outstanding Board resolutions.

Background Information
ZB7.10 - Staff Report - Board Resolutions - August Status Report
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33102.pdf)

ZB7.10 - Staff Report - Board Resolutions - Attachment 1
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33103.pdf)


ZB7.11 

Information

Received 

 

 

2010 Six-Month Health and Safety Status Report
Committee Decision

The Board received for information the report dated July 1, 2010 from the Chief Operating Officer respecting the 2010 Six-Month Health and Safety Status Report.

Origin
(July 1, 2010) Report from the Chief Operating Officer
Summary

A status report is presented to the Board every six months regarding the Toronto Zoo’s Occupational Health and Safety Programs. 

Background Information
ZB7.11 - Staff Report - 2010 Six-Month Health and Safety Status Report
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33104.pdf)


ZB7.12 

Information

Received 

 

 

2010 Six-Month Visitor Safety Report
Committee Decision

The Board received for information the report dated July 1, 2010, from the Chief Operating Officer respecting the 2010 Six-Month Visitor Safety Report.

Origin
(July 1, 2010) Report from the Chief Operating Officer
Summary

A status report is presented to the Board every six months regarding the Toronto Zoo’s Visitor Safety occurrences and programs.

Background Information
ZB7.12 - Staff Report - Six-Month Visitor Safety Report
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33105.pdf)


ZB7.13 

Information

Received 

 

 

Ethnic Media Program Review
Committee Decision

The Board received for information the report dated August 9, 2010, from the Executive Director, Marketing and Communications respecting the Ethnic Media Program Review.

Origin
(August 9, 2010) Report from the Executive Director, Marketing and Communications
Summary

For many years, the Zoo, as part of its annual advertising and event plans, has implemented various tactics to build awareness and visitation to the Zoo by families in various ethnic communities new to the Greater Toronto Area. This report reviews what has been done and the level of success achieved in meeting this objective.

Background Information
ZB7.13 - Staff Report - Ethnic Media Program Review
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33108.pdf)


ZB7.14 

Information

Received 

 

 

2010 Ethnic Newspaper Advertising Campaign
Committee Decision

The Board received for information the report dated July 19, 2010, from the Executive Director, Marketing and Communications respecting the 2010 Ethnic Newspaper Advertising Campaign.

Origin
(July 19, 2010) Report from the Executive Director, Marketing and Communications
Summary

Each year the Zoo advertises in several bi-weekly cultural newspapers to reach new families in these communities and encourage visits to the Zoo during the summer months.  In 2010, the plan has full-colour, quarter-page ads, in the language of the paper, featuring the Sharks at Stingray Bay exhibit and a $5 off admission coupon in ten (10) publications.

Background Information
ZB7.14 - Staff Report - 2010 Ethnic Newspaper Advertising Campaign
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33109.pdf)


ZB7.15 

Information

Received 

 

 

Preliminary Operating Results
Committee Decision

The Board received for information the report dated August 23, 2010, from the Chief Operating Officer respecting the Preliminary Operating Results for July 2010.

Origin
(August 23, 2010) Report from the Chief Operating Officer
Summary
This report will present the 2010 preliminary operating results for the period ending July 31, 2010.
Background Information
ZB7.15 - Staff Report - Preliminary Operating Results
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33287.pdf)


ZB7.16 

Information

Received 

 

 

Visitor Statistics Year to Date July 31, 2010
Committee Decision

The Board received for information the report dated August 5, 2010, from the Executive Director, Marketing and Communications respecting the Visitor Statistics Year to Date July 31, 2010.

Decision Advice and Other Information

The Chief Executive Officer advised the Board that at 12:00 noon on August 24, 2010, the 1,000,000 visitor for 2010 came through the Toronto Zoo gates, and that the family were presented with an assorted gift pack, including a one-night stay at the Delta Chelsea.

Origin
(August 5, 2010) Report from the Executive Director, Marketing and Communications
Summary

This report will update the Board of Management on visitor statistics for the period ending

July 7, 2010.

Background Information
ZB7.16 - Staff Report - Visitor Statistics Year to Date July 31, 2010
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33110.pdf)

ZB7.16 - Staff Report - Visitor Statistics Year to Date - Attachments
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33121.pdf)


ZB7.17 

Information

Received 

 

 

Staff Appointments
Committee Decision

The Board received for information the report dated August 10, 2010, from the Chief Operating Officer respecting the appointment of a Staff Veterinarian and the Executive Assistant to the Chief Executive Officer, and welcomed Ms. Singh to the Toronto Zoo.

Origin
(August 10, 2010) Report from the Chief Operating Officer
Summary

This report will update the Board on filling the positions of Staff Veterinarian and the Executive Assistant to the Chief Executive Officer.

Background Information
ZB7.17 - Staff Report - Staff Appointments
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33113.pdf)


ZB7.18 

Information

Received 

 

 

Committee Minutes
Committee Decision

The Board received for information the Minutes of the Fundraising and Sponsorship Committee and the Giant Panda Acquisition Task Force.

Origin
(August 10, 2010) Report from the Chief Executive Officer
Summary

This report will provide an update to the Board on Committee activities.

Background Information
ZB7.18 - Staff Report - Committee Minutes
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33114.pdf)

ZB7.18 - Staff Report - Committee Minutes - Attachment 1
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33115.pdf)

ZB7.18 - Staff Report - Committee Minutes - Attachment 2
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33116.pdf)


ZB7.19 

ACTION

Adopted 

 

 

Coca-Cola Bottling Company - Beverage Supply and Sponsorship Agreement
Committee Decision

The Board approved the agreement with the Coca-Cola Bottling Company for the exclusive supply, advertising, promotion and marketing of products as outlined in the report dated August 23, 2010, from the Chief Operating Officer, for the five-year period October 1, 2010 to September 30, 2015.

Origin
(August 23, 2010) Report from the Chief Operating Officer
Summary

This report is to request approval to proceed in finalizing an agreement with the Coca-Cola Bottling Company (CCBC) for the supply and sponsorship of beverages at the Toronto Zoo.

Background Information
ZB7.19 - Staff Report - Beverage Supply and Sponsorship Agreement
(http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33285.pdf)

Declared Interests

The following member(s) declared an interest:

Councillor Paul Ainslie - in that he owns stock in the Coca Cola Bottling Company.


ZB7.20 

ACTION

Adopted 

 

 

Request for Report on a Toronto Wildlife Centre Rehabilitation Facility at the Toronto Zoo
Committee Decision

The Board requested the Chief Executive Officer to report to the Board of Management on the feasibility of including the Toronto Wildlife Centre Rehabilitation Facility at the Toronto Zoo.

Origin
(August 24, 2010) Member Motion from Councillor Glenn De Baeremaeker
Summary

Requesting a report on the feasibility of including the Toronto Wildlife Centre Rehabilitation Facility at the Toronto Zoo.


Meeting Sessions
Session Date Session Type Start Time End Time Public or Closed Session
2010-08-24 Afternoon 2:10 PM 5:05 PM Public
Attendance
Members were present for some or all of the time period indicated.
Date and Time Quorum Members
2010-08-24
2:10 PM - 5:05 PM
(Public Session)
Present Present: Ainslie, Cheung, Cho, De Baeremaeker, Kelly, Mammoliti, Tessier, Torzsok, Yelle
Not Present: Grimes