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Decision Document |
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Board of Management of the Toronto Zoo |
Meeting No. | 7 | Contact | Rosalind Dyers, Committee Administrator | |
Meeting Date |
Tuesday, August 24, 2010 |
Phone | 416-392-8018 | |
Start Time |
2:00 PM |
rdyers@toronto.ca | ||
Location |
Committee Room 2, City Hall
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The Decision Document is for preliminary reference purposes only. Please refer to the Minutes for the official record.
Minutes Confirmed - Meeting of June 3, 2010 |
ZB7.1 | ACTION |
Adopted |
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Animal Health Centre Consulting Services |
Committee Decision |
The Board approved the awarding of the contract for architectural, engineering and project management services for the Animal Health Centre schematic design and detailed design to Diamond & Schmitt Architects Inc./Design Level in the amount of $1,042,650.00, including fees and disbursements and all applicable taxes plus a 10% design contingency allowance. |
Origin |
(August 9, 2010) Report from the Chief Operating Officer |
Summary |
This report recommends the award of a contract for architectural, engineering and project management services for the Animal Health Centre project. |
Background Information |
ZB7.1 - Staff Report - Animal Health Centre Consultant Services (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33072.pdf) |
ZB7.2 | ACTION |
Amended |
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Capital Campaign Management and Consulting Services |
Committee Decision |
The Board approved the awarding of the contract for Capital Campaign Management and Consulting Services for the Capital Campaign project to Ketchum Canada Inc., including:
1. the first phase amounting to $180,000 for 2010; and
2. subsequent phases amounting to a total of $951,500, subject to approval of the 2011-2013 annual operating budgets,
and further subject to approval of parts 1. and 2. by the Fundraising and Sponsorship Committee. |
Origin |
(August 11, 2010) Report from the Chief Operating Officer |
Summary |
This report recommends the award of the contract for Capital Campaign Management and Consulting Services. |
Background Information |
ZB7.2 - Staff Report - Capital Campaign Management and Consulting Services (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33080.pdf) ZB7.2 - Staff Report - Capital Campaign - Schedule of Proposals (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33120.pdf) |
ZB7.3 | ACTION |
Adopted |
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High Voltage Equipment and Cable Replacement Project |
Committee Decision |
The Board authorized the Chief Executive Officer to award the contract for the High Voltage Equipment & Cable Replacement Project of the Building & Services Refurbishment allocation within the 2010-2014 Capital Works Program, noting that the budget available for this work is $550,000. |
Origin |
(August 9, 2010) Report from the Chief Operating Officer |
Summary |
This report recommends approval for the Chief Executive Officer to award a tender for the High Voltage Equipment & Cable Replacement Project. |
Background Information |
ZB7.3 - Staff Report - High Voltage Equipment and Cable Replacement (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33089.pdf) |
ZB7.4 | ACTION |
Amended |
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Parking Lot 2 Paving Project |
Committee Decision |
The Board:
1. Authorized the Chief Executive Officer to award the contract for the Parking Lot 2 Paving project, part of the Capital Budget allocation within the 2010-2014 Capital Works Program, noting that the budget available for this work is $500,000.
2. Prior to the award of the tender, directed the Chief Executive Officer to ensure the design of the parking lot:
a. meets and exceeds the Toronto Green Parking Lot Standard; and
b. includes Toronto and Region Conservation Authority parking lot design criteria that minimizes stormwater run-off. |
Origin |
(August 9, 2010) Report from the Chief Operating Officer |
Summary |
This report recommends approval for the Chief Executive Officer to award a tender for the Parking Lot 2 Paving project. |
Background Information |
ZB7.4 - Staff Report - Parking Lot 2 Paving Project (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33096.pdf) |
ZB7.5 | ACTION |
Adopted |
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Penguin Exhibit Project |
Committee Decision |
The Board authorized the Chief Executive Officer to award the contract for the Penguin Exhibit project within the 2010-2014 Capital Works Program, noting that the budget available for this work is $875,000. |
Origin |
(August 9, 2010) Report from the Chief Operating Officer |
Summary |
This report recommends approval for the Chief Executive Officer to award a tender for the Penguin Exhibit project. |
Background Information |
ZB7.5 - Staff Report - Penguin Tender (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33097.pdf) |
ZB7.6 | ACTION |
Amended |
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Giant Panda Update |
Committee Decision |
The Board:
1. Authorized a delegation of two members of the Giant Panda Acquisition Task Force (Dr. Ming-Tat Cheung and Councillor Giorgio Mammoliti) and two Zoo staff members (John Tracogna, Chief Executive Officer, and Dr. William Rapley, Executive Director, Conservation, Education and Research) to travel to China in the fall of 2010 to meet with Chinese officials and begin negotiations for a Giant Panda Co-operation and Research Project, and that this delegation be co-lead by the two members of the Task Force.
2. Approved this travel at an estimated cost of $7,000 per person, for Dr. Cheung, Mr. Tracogna and Dr. Rapley, to be funded from the 2010 Operating Budget, and that such funds be repaid from funds raised by the Fundraising and Sponsorship Committee.
3. Concurred in Councillor Mammoliti's decision to pay his own expenses to travel to China. |
Origin |
(August 23, 2010) Report from the Chief Executive Officer |
Summary |
This report provides a summary of recent developments regarding the Giant Panda project and recommends that the Toronto Zoo join the Calgary Zoo and Granby Zoo in a delegation to China in the fall of 2010 to begin negotiations. The project has gained momentum following the Prime Minister’s public announcement of support and the Governor General’s recent visit to a panda breeding centre in China. October 2010 will mark the 40th anniversary of Canada and China relations. In the next few months the Toronto Zoo will be ready to meet with the Chinese representatives and formalize discussions to date. |
Background Information |
ZB7.6 - Staff Report - Giant Panda Update (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33286.pdf) |
Speakers |
Miguel Avila (Submission Filed) |
ZB7.7 | ACTION |
Received |
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2009 Draft Financial Statements |
Committee Decision |
The Board received for information the update from the Chief Executive Officer respecting the 2009 Draft Financial Statements for the Toronto Zoo, and directed that this update be forwarded to City Council for information at its meeting on August 25, 2010. |
Decision Advice and Other Information |
The Chief Executive Officer advised the Board that:
- The Audit Committee, as its meeting on Monday, July 5, 2010, directed the Toronto Zoo to forward its 2009 Financial Statements to City Council for consideration at the August 25, 2010 meeting.
- At the present time, Ernst & Young continues to withhold issuance of the Financial Statements and Auditor’s Report to Management pending independent third party review (Towers Watson) of the pay equity obligation of the Zoo. This liability relates to outstanding payouts (i.e., former staff who have not made a claim) from the initial pay equity study and a subsequent evaluation for non-permanent positions for the period of 2006 to 2009.
- The Towers Watson review of the historical data is expected to be completed by the end of August. A preliminary costing has commenced for the subsequent period, with anticipated completion in October. |
Summary |
Respecting the 2009 Draft Financial Statements for the Toronto Zoo. |
ZB7.8 | Information |
Received |
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2009 Audit Results Report |
Committee Decision |
The Board received for information the report dated May 25, 2010, from the Chief Operating Officer respecting the 2009 Audit Results Report. |
Origin |
(May 25, 2010) Report from the Chief Operating Officer |
Summary |
This report provides the Audit Results, as prepared by Ernst & Young, to assist the Board in its review of the financial statements for the year ended December 31, 2009. |
Background Information |
ZB7.8 - Staff Report - 2009 Audit Results Report (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33098.pdf) ZB7.8 - Attachment - 2009 Audit Results (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33099.pdf) |
ZB7.9 | Information |
Received |
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Biogas RFP Update |
Committee Decision |
The Board received for information the report dated August 18, 2010, from the Executive Director, Conservation, Education and Research, respecting the Biogas Project Update. |
Origin |
(August 18, 2010) Report from Executive Director, Conservation, Education and Research |
Summary |
This report summarizes the response to the Toronto Zoo RFP #07 (2010) - Provision of a Large-scale Biogas Facility at the Toronto Zoo. |
Background Information |
ZB7.9 - Staff Report - Biogas RFP Update (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33280.pdf) |
ZB7.10 | Information |
Received |
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Board Resolutions - August Status Report |
Committee Decision |
The Board received for information the report dated August 10, 2010, from the Chief Executive Officer respecting Board Resolutions - August Status Report. |
Origin |
(August 10, 2010) Report from the Chief Executive Officer |
Summary |
This report lists the status of outstanding Board resolutions. |
Background Information |
ZB7.10 - Staff Report - Board Resolutions - August Status Report (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33102.pdf) ZB7.10 - Staff Report - Board Resolutions - Attachment 1 (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33103.pdf) |
ZB7.11 | Information |
Received |
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2010 Six-Month Health and Safety Status Report |
Committee Decision |
The Board received for information the report dated July 1, 2010 from the Chief Operating Officer respecting the 2010 Six-Month Health and Safety Status Report. |
Origin |
(July 1, 2010) Report from the Chief Operating Officer |
Summary |
A status report is presented to the Board every six months regarding the Toronto Zoo’s Occupational Health and Safety Programs. |
Background Information |
ZB7.11 - Staff Report - 2010 Six-Month Health and Safety Status Report (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33104.pdf) |
ZB7.12 | Information |
Received |
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2010 Six-Month Visitor Safety Report |
Committee Decision |
The Board received for information the report dated July 1, 2010, from the Chief Operating Officer respecting the 2010 Six-Month Visitor Safety Report. |
Origin |
(July 1, 2010) Report from the Chief Operating Officer |
Summary |
A status report is presented to the Board every six months regarding the Toronto Zoo’s Visitor Safety occurrences and programs. |
Background Information |
ZB7.12 - Staff Report - Six-Month Visitor Safety Report (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33105.pdf) |
ZB7.13 | Information |
Received |
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Ethnic Media Program Review |
Committee Decision |
The Board received for information the report dated August 9, 2010, from the Executive Director, Marketing and Communications respecting the Ethnic Media Program Review. |
Origin |
(August 9, 2010) Report from the Executive Director, Marketing and Communications |
Summary |
For many years, the Zoo, as part of its annual advertising and event plans, has implemented various tactics to build awareness and visitation to the Zoo by families in various ethnic communities new to the Greater Toronto Area. This report reviews what has been done and the level of success achieved in meeting this objective. |
Background Information |
ZB7.13 - Staff Report - Ethnic Media Program Review (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33108.pdf) |
ZB7.14 | Information |
Received |
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2010 Ethnic Newspaper Advertising Campaign |
Committee Decision |
The Board received for information the report dated July 19, 2010, from the Executive Director, Marketing and Communications respecting the 2010 Ethnic Newspaper Advertising Campaign. |
Origin |
(July 19, 2010) Report from the Executive Director, Marketing and Communications |
Summary |
Each year the Zoo advertises in several bi-weekly cultural newspapers to reach new families in these communities and encourage visits to the Zoo during the summer months. In 2010, the plan has full-colour, quarter-page ads, in the language of the paper, featuring the Sharks at Stingray Bay exhibit and a $5 off admission coupon in ten (10) publications. |
Background Information |
ZB7.14 - Staff Report - 2010 Ethnic Newspaper Advertising Campaign (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33109.pdf) |
ZB7.15 | Information |
Received |
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Preliminary Operating Results |
Committee Decision |
The Board received for information the report dated August 23, 2010, from the Chief Operating Officer respecting the Preliminary Operating Results for July 2010. |
Origin |
(August 23, 2010) Report from the Chief Operating Officer |
Summary |
This report will present the 2010 preliminary operating results for the period ending July 31, 2010. |
Background Information |
ZB7.15 - Staff Report - Preliminary Operating Results (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33287.pdf) |
ZB7.16 | Information |
Received |
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Visitor Statistics Year to Date July 31, 2010 |
Committee Decision |
The Board received for information the report dated August 5, 2010, from the Executive Director, Marketing and Communications respecting the Visitor Statistics Year to Date July 31, 2010. |
Decision Advice and Other Information |
The Chief Executive Officer advised the Board that at 12:00 noon on August 24, 2010, the 1,000,000 visitor for 2010 came through the Toronto Zoo gates, and that the family were presented with an assorted gift pack, including a one-night stay at the Delta Chelsea. |
Origin |
(August 5, 2010) Report from the Executive Director, Marketing and Communications |
Summary |
This report will update the Board of Management on visitor statistics for the period ending July 7, 2010. |
Background Information |
ZB7.16 - Staff Report - Visitor Statistics Year to Date July 31, 2010 (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33110.pdf) ZB7.16 - Staff Report - Visitor Statistics Year to Date - Attachments (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33121.pdf) |
ZB7.17 | Information |
Received |
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Staff Appointments |
Committee Decision |
The Board received for information the report dated August 10, 2010, from the Chief Operating Officer respecting the appointment of a Staff Veterinarian and the Executive Assistant to the Chief Executive Officer, and welcomed Ms. Singh to the Toronto Zoo. |
Origin |
(August 10, 2010) Report from the Chief Operating Officer |
Summary |
This report will update the Board on filling the positions of Staff Veterinarian and the Executive Assistant to the Chief Executive Officer. |
Background Information |
ZB7.17 - Staff Report - Staff Appointments (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33113.pdf) |
ZB7.18 | Information |
Received |
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Committee Minutes |
Committee Decision |
The Board received for information the Minutes of the Fundraising and Sponsorship Committee and the Giant Panda Acquisition Task Force. |
Origin |
(August 10, 2010) Report from the Chief Executive Officer |
Summary |
This report will provide an update to the Board on Committee activities. |
Background Information |
ZB7.18 - Staff Report - Committee Minutes (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33114.pdf) ZB7.18 - Staff Report - Committee Minutes - Attachment 1 (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33115.pdf) ZB7.18 - Staff Report - Committee Minutes - Attachment 2 (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33116.pdf) |
ZB7.19 | ACTION |
Adopted |
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Coca-Cola Bottling Company - Beverage Supply and Sponsorship Agreement |
Committee Decision |
The Board approved the agreement with the Coca-Cola Bottling Company for the exclusive supply, advertising, promotion and marketing of products as outlined in the report dated August 23, 2010, from the Chief Operating Officer, for the five-year period October 1, 2010 to September 30, 2015. |
Origin |
(August 23, 2010) Report from the Chief Operating Officer |
Summary |
This report is to request approval to proceed in finalizing an agreement with the Coca-Cola Bottling Company (CCBC) for the supply and sponsorship of beverages at the Toronto Zoo. |
Background Information |
ZB7.19 - Staff Report - Beverage Supply and Sponsorship Agreement (http://www.toronto.ca/legdocs/mmis/2010/zb/bgrd/backgroundfile-33285.pdf) |
Declared Interests |
The following member(s) declared an interest:
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ZB7.20 | ACTION |
Adopted |
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Request for Report on a Toronto Wildlife Centre Rehabilitation Facility at the Toronto Zoo |
Committee Decision |
The Board requested the Chief Executive Officer to report to the Board of Management on the feasibility of including the Toronto Wildlife Centre Rehabilitation Facility at the Toronto Zoo. |
Origin |
(August 24, 2010) Member Motion from Councillor Glenn De Baeremaeker |
Summary |
Requesting a report on the feasibility of including the Toronto Wildlife Centre Rehabilitation Facility at the Toronto Zoo. |
Meeting Sessions |
Session Date | Session Type | Start Time | End Time | Public or Closed Session |
2010-08-24 | Afternoon | 2:10 PM | 5:05 PM | Public |
Attendance | ||
Members were present for some or all of the time period indicated. |
Date and Time | Quorum | Members |
2010-08-24 2:10 PM - 5:05 PM (Public Session) |
Present |
Present: Ainslie, Cheung, Cho, De Baeremaeker, Kelly, Mammoliti, Tessier, Torzsok, Yelle Not Present: Grimes |